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HomeMy WebLinkAboutReg Mtg. Minutes 6/20/1988�L MINUTES of Regular Meeting - 5/16/88 RESOLUTION 3922 - PERMISSION GRANTED FOR CHANGE IN MAILING ADDRESS VOTED to grant permission to Mr. William Meils to change his mailing address and his legal address as noted in Village files from 300 Comstock Road to 601 The Parkway, and to notify him 6f':this action. Unanimously passed. Trustee Camp, Fleming, Kira, Pimentel, Searle and Wheeler voted yes. In regard to the request from Cornell University for the addition of outdoor basketball courts next to the tennis court on Jessup Road, the Board authorized Engineer Rogers to inform Cornell University to proceed with their plans for same. Moved by Trustee Camp, second by Trustee Searle: RESOLUTION 3924 - APPROVE REFUNDS VOTED to approve the following refunds for overpayment of water bills: Meinwald $316.94; Srb - $134.58. Unanimously passed. Trustees Camp, Fleming, Kira, Pimentel, Searle and Wheeler voted yes. Reporting on Water Commission activities, Trustee Wheeler commented on the resignation of Don Terrell as Chief of Operations. He reported also that Noel Desch has agreed to schedule hydrant flushing in the Village on a regular basis Meeting adjourned 11:10 p.m. a-t 4� Anne Krohto Clerk MINUTES of Regular Meeting - 6/20/88 Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held June 20, 1988 at 7:30 p.m. in the Village Hall. PRESENT: Mayor Anderson; Trustees Fleming, Kira, Searle, Wheeler; Attorney Sovocool; Engineer /ZO Rogers; Police Chief Wall; Fire Chief Miller. ABSENT: Trustees Camp, Pimentel, Treasurer Walker. OTHERS PRESENT: Mary Call, Lee TEichthesen, Mr. & Mrs. Alan Wheeler; Donald Belcher; Kay Newman, Carol Schmitt. Mayor Anderson called the meeting to order at 7:30 p.m. Donald Belcher left the meeting after being advised that he would be informed of upcoming discussions concerning Tyler Road. Lee Teichthesen brought to the Board's attention the fact that, according to his measurements, the edge of Triphammer Road has through the years, as maintenance work has been performed on it, slowly encroached upon his property. It was agreed that the Village would have a survey done to establish the curve of the road and this will be compared with Mr. Teichthesen's survey. Mayor Anderson spoke of a possibility of moving the road to the east if, indeed, 59 MINUTES of Regular Meeting - 5/16/88 it does infringe upon the TEichthesen property. Question was raised about the feasibility of placing the new sidewalk on the east side of Triphammer Road in terms of pedestrian and road safety, cost, etc. Discussion will resume at a special meeting scheduled for mid -July, if the Village's survey is available by then. Mary Call briefed the Board on the status of the recycling project explaining the change in procedure to competitive bidding. The Board made two decisions which Mrs. Call will relay to the Solid Waste Committee: to include 800+ houses in the Village in the Pilot Project and to have an outside hauler come in and do the collection of recycled material rather than have the Village do it. Details of the contract willbe worked out at the appropriate time. Alan Wheeler's query concerning the validity of a sewer permit issued to Mr. Roswell Steadman in December, 1985 for a lot on Cedar Lane which Mr. Wheeler has recently purchased from him, led to a discussion concerning the lack of Village policy regarding time limits on sewer permits. In his letter, Mr. Wheeler states that the Village of Lansing is willing to reissue the building permit for this lot and also, that it is the Village of Lansing's position that since the building permit was issued pre- moratorium the dates and times of validity of water and sewer that they have imposed on post - moratorium hookups do not apply. The Board tabled discussion until later in the meeting and Mr. and Mrs. Wheeler left. While on the subject of sewer units, Mayor Anderson mentioned briefly that Keith Kennedy spoke to him about the hospital's plan to erect a day clinic: ® on the corner of Warren Road and Rt. 13 and that their architect had estimated the need for one sewer unit. The Mayor stated he would talk to Clint Cotterill, Supt. of Town of Dryden, to askif his Board might consider the relinquishment of one or two of the five units allocated to the Town. Decision was tabled until later in the meeting. Moved by Trustee Wheeler, second by Trustee Fleming: VOTED to approve the minutes of a Special Meeting held April 18 and a regular meeting May 16, 1988 as submitted to Trustees in photocopy form. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. Moved by Trustee Kira, seconded by Trustee Fleming: VOTED to approve the Abstract of Audited Vouchers dated 6/20/88 in the following amounts: General Fund - $121,413.36; Sewer Fund - $27,904.04 with the addition of the Stearns & Wheler bill of $1,033.00 for interim sampling tests done by them. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. In connection with the Audited Vouchers, question arose concerning the bill from Ithaca Agency for insurance coverage for the Community Center in view of the fact that they no longer occupy space in the Cayuga Heights School. It was pointed out that perhaps, if it is advisable that coverage be continued, the Village should request reimbursement for this cost ($176/yr.). Trustee Searle y �, MINUTES of Regular Meeting - 6/20/88 will raise the question at the next meeting of the Cayuga Heights Community Association. Mayor Anderson reported on the following communications: - Teichthesen's letter re sidewalks - discussed already. - Letter from Charles Smith of 110 Hanshaw Road, marked "Confidential" concerning his problem with ground water. The Mayor will write Mr. Smith informing him of the existence of a committee to study these matters and ask him if his letter may be forwarded to the committee. - Requests from Ruth Putney ans Joseph L. Rosenblum for address changes from 420 Kline Road to 202 Overlook Road and from 1045 Highland Road to 308 Highgate Road respectively, due to changes in postal service delivery. Motion by Trustee Searle, second by Trustee Fleming: RESOLUTION 3925 - APPROVE ADDRESS CHANGES VOTED to grant permission to Ruth Putney to change her mailing address and her legal address as noted in Village files from 420 Kline Road to 202 Overlook Road and to grant permission also to Joseph L. Rosenblum for an address change from 1045 Highland Road to 308 Highgate Road and to notify them of this action. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. - Letter from Mrs. Elizabeth Mount expressing her view that the Marcham Garden be located where it can be "seen and enjoyed daily by the public." Discussion followed and Engineer Roagers suggested some sort of competition for layout design. Suggested sources for ideas: School of Architecture, also, talented Village residents. Discussion was tabled for a future meeting. - Two memos from Nancy Zahler, Director of T.C. Youth Bureau dealing with 1) municipal youth services and 2) notivication of her one year leave of absence effective August 5, 1988 to pursue full -time graduate study at Cornell. - The Mayor alerted the Board to a forthcoming proposal by Joe Ciaschi'for more development at the Community Corners and suggested scheduling a special meeting for this and other planning matters, including a request from T.C. Trust Company, who has a long term lease on the site, for addition to their branch at the Corners, Attorney Sovocool was asked to examine the legalities and specifics of the lease agreement between the Trust Company and Mr. Ciaschi, landowner. - Request from John Majeroni to meet with Village Trustees on an informal basis regarding the Savage Farm Project. In response to the comment in his letter regarding meetings with neighorhood groups immediately surrounding the Savage Farm property before meeting with the Village Board, it was the consensus that it would be better to have the Board review the draft site plan before such ' meetings with neighbors and he will be so informed. Discussion eTtoto the question of whether developers could legally be required to pay towards the cost of improving existing roads impacted by such large -scale development. Mary Call said she will check with the County Planning Department regarding the concept of towns and counties setting up traffic assessment districts. 61' MINUTES of Regular Meeting - 6/20/88 - Trustee Wheeler was asked to review with the T.C. Assessment Department the notice from the State Board of Equalization of the Village's rate of 64.63 %. - Letter from Mayor Anne Furry expressing her Board's endorsement of the creation of a standing committee to meet regularly to discuss the sewage capacity issue. After some discussion, decision was tabled until later in the meeting. - In connection with a letter written by Noel Desch to Rocco Lucente (copy to Mayor Anderson) saying that it is the Town's intent to issue building permits and sewer connection permits to Mr. Lucente as soon as he has met all requirements for Brianwood Park subdivision, the Mayor stated that he had written John Andersson of T.C. Health Department apprising him of the Village's position relative to its ability to take sewage from surrounding municipalities. On this basis, Mr. Andersson notified Mr. Lucente that the Health Department cannot issue approval for his subdivision. - Request from Alex Cima for a "return" of the sewer unit used for the Horizons Pool Club (required by T.C. Health Department) so that it can be used for future construction of an apartment building. Action was deferred until later in the meeting. - Resignation of Nelson Greer from his position on T.C. Transportation Commission. Mayor Anderson asked Board members to submit names at next months meeting. In reproting for the C.H.C.A., Trustee Searle said that the annual meeting was held on May 23 and Szekely, Ogden and Bisogni were elected to the Board for three -year terms. The Association voted to lower dues from $10 to $5. A picnic is planned for fall, hopefully on School grounds, second choice - Fire Department site. Fire Chief Miller submitted his monthly report which is on file. Fire Chief Miller reviewed the bids submitted for the Large Diameter Hose System and distributed copies of the Hose Bid Recommendation from the Hose Committee of the Cayuga Heights Fire Department. Motion by Trustee Fleming, second by Trustee Wheeler: RESOLUTION 3926 - AGREE TO TELEPHONE VOTE TO EXPEDITE PURCHASE OF FIRE HOSE VOTED RESOLVED, that after investigation by the Hose Committee of the Village of Cayuga Heights Fire Department, of the bids submitted for a Large Diameter Hose System by Snap -Tite and LaFrance, that a telephone vote of Trustees be taken authorizing the Fire Chief, after review and approval by Village Attorney, to sign a contract with the successful bidder for the purchase of same. Confirmation of such Board action will be given at the July meeting. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. Attorney Sovocool distributed copies of several pages of the Sewer Ordinance, highlighting sections which illustrated the measures that can be taken by the Board to apply pressure on Borg - Warner to comply with the Ordinance; to wit, a Charge and Fee Schedule (Engineer asked to submit recommendation at the July meeting); Requirement to submit all data under Section 4.2; Additional pressure - i.e., annual publication in the newspaper of sewer violations. The Attorney stressed the importance of building up a record of violations s W MINUTES of a Regular Meeting - 6/20/88 through the Engineer so that there will be a good history. The Attorney stated he is viewing this from the standpoint of the Ordinance and what he feels can be done to enforce it. He spoke of acquiring "expert help" through a firm in Syracuse (Mrs. Simons of Hancock firm) if the Board felt it necessary. The Board agreed, for the time being, to apply pressure on Borg - Warner and to "tighten up procedures" and if, at some future point the Board decides that another opinion would be helpful, Mrs. Simons will be contacted. The Board agreed to hold a special meeting on July 11, 1988. primarily for planning matters, from 4 to 6 p.m. in the Village Hall. The Attorney reported that after reviewing the language of the Proposed Local Law - Prior Written Notice, some wording needed changing and he will have it in final form for distribution at the July meeting. The Attorney reviewed the General Engineering Services Agreement between the Village and S &W and recommended changes as follows: to let the Village know, when it becomes apparent to S &W at the 50% completion level that theywill overrun their budget but not later than at the 75% completion level, rather than at 80% as stated in the agreement (page 4) —Also, to delete, on page 5, termination expenses clause beginning with the word "Termination" and ending with "Final Design Phase." It was agreed that the a reement be re-signed b the Mayor in its revised form. Re Authorization No. Boar mem ers have copies), question arose concerning a lack of warranty an t e Attorney said he will review this with S &W. Re Remington Road, the Attorney reported that Remington appears on the Town map as a Town road. When it was expanded to the north, it automatically became �. a Village Street. The Board took action to close the road for an indefinite period (5/15/67); it was never abandoned. He said it comes down, from a legal standpoint, to a question of policy and the Board can decide to either put in the road at Village expense or, due to the situation and circumstances, to charge the cost back against adjacent property owners who benefit. The Attorney was asked to have the options in written form for Board review at the July meeting. Question arose concerning the Engineer's involvement in the re- opening of the road, since he owns most of the lots on that road. It was suggested that the Trustees review the "Code of Ethics" which the Board adopted some time ago. Police Chief Wall presented his statistical report which has been placed on file. Moved by Trustee Kira, second by Trustee Fleming: RESOLUTION 3927 - APPROVE PERMANENT APPOINTMENT OF OFFICER SALINO VOTED to inform the State Civil Service that the Board of Trustees of the Village of Cayuga Heights is satisfied with the performance of Officer Scott Salino and wishes to proceed with his permanent appointment as Police Officer. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. * ** Eriginear /ZO Rogers presented his written report which has been placed on file. The Engineer reported that the sidewalk bid from F &J was the only one submitted. Motion by Trustee Fleming, second by Trustee Kira: 63' MINUTES of a Regular Meeting - 6/20/88 RESOLUTION 3928 - ACCEPT BID FOR SIDEWALK INSTALLATION FROM F &J INC. VOTED to accept the bid submitted by F &J Inc., for the installation of sidewalks to include Alternate 1,2,3 and 4. Unanimously passed. Trustees Fleming, Kira Searle and Wheeler voted yes. The Engineer presented the charts from the treatment plant and reported that all permit requirements were met. The Engineer reported that under the contract with OB &G, the Village is obligated to increase payment, as of June 1, based on Consumer Price Index. It was suggested that their payment be increased by 4.6 to be adjusted as soon as the Index figures for June are available or they can wait until August if they prefer. The Engineer will follow through. There was discussion in connection with the Engineer's recommendation that the Village terminate the contract with OB &G, Inc. and hire a new contract operator, suggesting the present plant operator as a candidate to be considered. Engineer Rogers was instructed to have all the particulars for next meeting. The Engineer read, for Board approval, the draft of a letter for his and the Mayor's signature addressed to the Joint Sewer Committee /Town and City of Ithaca Wastewater TReatment Plant asking the Committee to review the capabilities of the new Ithaca Plant, and if there is any present unused capacity, to consider accepting sewage from the Northeast in an amount not to exceed .5 to .75 MGD for a period of time not to exceed 5 years. The Board gave their approval to have the letter signed and sent. At the recommendation of the Zoning Officer to delete the clause in the Zoning Ordinance, under Section 20 - Zoning Permits, beginning with the word "except" to the end of the sentence, the Board scheduled a Public Hearing for July 18, 1988, 7:15 p.m. to adopt a proposed Local Law No. 2 of 1988 entitled "Amendment to Zoning Ordinance." Engineer Rogers reported that he had met with Engineer Flumerfelt to inspect the stream flow in the northeastern part of the Town of Ithaca, where it flows into the Village, and found that there was a catchment behind DeWitt School and discovered that the weir and intake structure for the catchment was by- passed by the stream flow. Mr. Flumerfelt said he would re- evaluate the catchment system and have construction work done to cause the water to flow into the catchment system. This should relieve the flooding of the stream that flows back of Simsbury Drive and under Winthrop Place. Moved by Trustee Kira, second by Trustee Fleming: RESOLUTION 3929 - APPROVE REFUNDS VOTED to approve refunds for overpayment of water bills as follows: Skinner - ' $105.74; Aman - $631.50; Lee - $84.03. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. Tabled discussions /actions: 64- MINUTES of Regular Meeting - 6/20/88 1) Request from Keith Kennedy for sewer unit(s): Moved by Trustee Kira, second by Trustee Wheeler: RESOLUTION 3930 - GRANT SEWER CONNECTION PERMIT TO HOSPITAL FACILITY VOTED RESOLVED, that because of the unique and broad base of community service which this neighborhood facility of Tompkins Community Hospital will provide, the Village of Cayuga Heights Board of Trustees will grant a sewer connection permit at such time as request is made for one, or at most, two, household units. Unanimously passed. Trustees Fleming, Kira, Searle and Wheeler voted yes. 2) Wheeler's request for transfer of sewer unit issued to Steadman: The Board agreed ( TRustee Wheeler refrained from discussion) that if the Village of Lansing can give assurance that the building permit which was issued to Mr. Steadman in December, 1985, is still valid and if they are willing to extend the permit, rather than reissue a new permit, the Board will give further . :.. consideration to Mr. Wheeler's request. Information regarding the status of the permit will be requested from the Village of Lansing Zoning Officer, Barbara Irish. 3) Mayor Furry's letter requesting VCH partivipation in intermunicipal standing committee: Trustees agreed to participate in the joint committee re the matter of sewer treatment capacity and Mayor.Anderson named Trustee Camp and himself to serve with Trustee Wheeler as alternate. Mayor Anderson will write to Mayor Furry. 4) Cima's request to reuse sewer unit (permit which was issued for his Pool): The Board was not in favor of granting his request and he will be so notified. Meeting adjourned 11:40 p.m. Anne Kroh o Clerk MINUTES of a Special Meeting - 7/11/88 Minutes of a Special Meeting of the Board of Trustees of the Village of Heights held July 11, 1988 4:00 p.m. in the Village Hall. PRESENT: Mayor Anderson; Trustees Camp, Fleming, Kira, Pimentel, Searle, Wheeler; Attorney Sovocool; Engineer Roagers. OTHERS PRESENT: John Majeroni, Mary Call, Lee Teichthesen. Mayor Anderson called the meeting to order, stating that the Board was meeting principally as a Planning Board. He commented briefly on a communication from the American Red Cross concerning their Grand Opening of the new Community Donor Program center in the Henry St. John Building on Clinton Street on July 14th. The Mayor mentioned the upcoming meeting on July 13, 3 p.m. in the Vilalge of Lansing office, of the standing committee regarding sewer treatment capacity. He and Trustee Camp will attend. John Majeroni presented two site plans for the proposed development of the Savage Farm, stating emphatically that his intent was not to seek approval but