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HomeMy WebLinkAboutSpec Mtg. Minutes 1/26/1987; Reg Mtg. Minutes 2/16/1987MINUTES of Special Meeting - 1/26/87 Minutes of a Special Meeting held January 26, 1987 at 4:30 p.m. in the Village Hall. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira, Pimentel; Attorney Sovocool; Treasurer Walker; Engineer /ZO Rogers. OTHER PRESENT: Mrs. M. Van Ness, Attorney Cookingham, real estate broker for Mrs. Van Ness, real estate broker for the purchaser. The Board considered a statement made in behalf of Mrs. Van Ness and supported by a surveyor's map which was intended to show that part of the driveway serving the Village property at 825 Hanshaw Road encroached upon the property -of'Mrs. Van Ness. It was stated that the surveydemonstrating this had recentlybeen made by a licensed surveyor. On the advice of the Village Attorney the Board accepted the idea that there might have been such an encroachment. The Attorney and others made the point that if there was an encroachment it had been in existence for more than ten years and that this circumstance created certain rights in behalf of the Village. After much discussion it was agreed that the Attorney would consult with Mrs. Cookingham and see on what terms the Village might be allowed a temporary use of the driveway until matters regarding the ownership of the property could be firmly established. Mr. Sovocool consulted with Mrs. Cookingham before the end of the meeting and reported that the lawyers were able to come to an agreement in the matter. The Board considered the question what sidewalks in the Old Village should be attended to in the forthcoming proposed replacement and resurfacing. Members of the Board removed from the map of the Old Village some sidewalks and extended others. They instructed the Engineer to prepare a new map which registered these changes and to arrange for the reproduction of this map in such form that Villagers in the Old Village would be able to assess the impact on their propertyof the proposed changes. The Board instructed the Mayor to prepare a letter to accompany this map which would be sent to eachproperty owner and in the letter to lost clearly, one by one, sidewalk bysidewalk, the proposed alterations in the sidewalk pattern of the Old Village. The Board adjourned at 6:00 p.m. F.G. Marcham Mayor MINUTES of a Regular Meeting 2/16/87 Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held February 16, 1987 at 7:30 p.m. in the Village Hall. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Camp, Kira; AttorneySovocool; Treasurer Walker; Engineer /ZO Rogers; Police Chief Wall; Fire Chief Miller. ABSENT: Trustees Bennett, Fleming, Pimentel. OTHERS PRESENT: Mr. & Mrs. John Clark, Kay Newman. Mayor Marcham called the meeting to order at 7:30 p.m. It was the Board's decision to defer approval of the minutes of the Public Hear- ing and regular meeting held January 19, 1987 at the request of Trustee Camp who stated he had not received a copy of said minutes. Moved byTrustee Camp, second by Trustee Kira: 76J MINUTES of Regular Meeting 2/16/87 VOTED to approve the minutes of a special meeting held January 26, 1987 as previously furnished Trustees in copy form with a change as follows: to end the A last sentence in the first paragraph after the word "meeting, " in connection with the discussion concerning the possible encroachment of the driveway at 825 Hanshaw Road upon the property owned by Mrs. Van Ness. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Discussion focused once again on the above - mentioned subject of the possible encroachment upon the Van Ness property and the Attorney stated that he would inform Attorney Cookingham that the Village does not accept the measurement by Mrs. Van Ness's surveyor of the property line and that the Engineer will try to locate property stakes as soon as weather permits, and further, that the Village will not lay claim to.any portion of the driveway that is clearly established to be on the property owned by Mrs. Van Ness. Motion by Trustee Kira, second by Trustee Anderson: VOTED to approve the Abstract of Audited Vouchers dated 2/16/87 in the following amounts: General Fund - $10,583.80; Sewer Fund - $16,086.17. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Mayor Marcham read his report which has been filed in the Village Office. The Mayor reported that information had been given to him and the Engineer in a meeting that a developer corporation has acquired some 360 acres in the Village of Lansing and that the proposed development might house 2,000 persons. Mrs. Ann Clark presented a request for rezoning of the Mignano property to com- mercial so that she may be allowed to establish a retail dress shop on the property. Motion by Trustee Camp, second by Trustee Anderson: RESOLUTION 3782 - REJECT MRS. CLARK "S REQUEST TO REZONE MIGNANO PROPERTY VOTED to reject the request from Mrs. Ann Clark for rezoning of the Mignano property at 1002 Hanshaw Road from residential to commercial to enable her to establish a retail dress shop on the premises. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Mayor Marcham referred to a letter from Harry Missirian regarding traffic at the Community Corners in which he states that he will present his information at the April Board meeting. The Mayor referred to a letter from Robin Cisne in which she asks to be considered to fill one of two vacancies on the Zoning Board of Appeals. The Board will vote / on the appointment at a later meeting when a second person is recommended by /'�C, Board members. MINUTES OF Regular Meeting 2/16/87 Trustee Kira volunteered to serve once again for a two -year term to the Tompkins Community Hospital membership corporation. Trustee Kira suggested that either the Police Chief of Fire Chief be appointed as a second corporate member. The Mayor will discuss the issue with the Chiefs. The Mayor was instructed to respond to the letter from Daniel Collins, President of Tompkins County Area Development, Inc, saying that the Village offers its com- mitment to support future business development in Tompkins County. Fire Chief Miller presented his statistical report which has been filed in the Village Office. Fire Chief Miller spoke briefly about the recent house fire in- the Village and - the difficulty fire fighters experienced in opening and closing the fire hydrant. Discussion led to the Board's position that the Village must at once come to an agreement with the Southern Cayuga Lake Intermunicipal Water Commission as to the responsibility for the maintenance of these hydrants, i.e., periodic flushing and testing the pressure. The Board instructed the Mayor to write to George Conneman, Chairman of the Commission, expressing their views and their wish to negotiate the matter as soon as possible. The Board cited a need for a clear statement of policy as to where responsibility lies for clearing snow around fire hydrnats on public and private property. It was suggested that property owners should be made aware of their need to know the location of the hydrant closest totheir house and to make sure it is clear of snow. The Mayor stated he will make this item a part of his report in the upcom- ing issue of VILLAGE VOICES. There was no report from the Community Center. Treasurer Walker presented the monthlybudget status report and reviewed it briefly. The Treasurer reported that as a result of discussions with the State Auditor, the Board must adopt a formal, written investment policy. He distributed copies to Trustees of a document for their review to serve as a guideline for subsequent action at the March meeting. The Treasurer informed the Board that municipalities are required to have their deposits collateralized inexcess of FDIC limitations and states that the Village presently has $300,000 set aside as collateral and asked for permission to request from Tompkins County Trust Company that an additional $350,000 be set aside in a third party bank. Motion by Trustee Anderson, second by Trustee Kira: RESOLUTION 3783 - AUTHORIZE TREASURER TO REQUEST ADDITIONAL COLLATERAL VOTED to authorize the Treasurer to request that the Village's depository bank, Tompkins County Trust Company, provide collateral to be held by a third party bank in the amount of $350,000. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Motion by Trustee Camp second by Trustee Kira: RESOLUTION 3784 - AUTHORIZE TREASURER TO MONITOR DEPOSITS TO ENSURE 100 % COLLATERAL AT ALL TIMES / // 7 MINUTES of Regular Meeting - 2/16/87 VOTED to authorize the Treasurer to monitor the Village's deposits at the Tompkins County Trust Company and to request additional collateral or authorize the release of collateral so that the Village's deposits are 100% collateralized. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes In connection with the back rent in the amount of $1335 due on the rental property at 825 Hanshaw Road, the Attorney stated that he would write Mr. Cochran, tenant, and try toset up with him a repay schedule. Attorney Sovocool reported that the proposed sewer contracts between the Village and Town of Lansing and the Village of Cayuga Heights are suitable for execution but added that, in view of the Mayor's report concerning the proposed development of 360 acres in the Village of Lansing, the Board might wish to insert additional wording in the new contract with the Village of Lansing saying that the Village of Cayuga Heights recognizes its obligation to give sewer service to property owners in the Village and Town of Lansing on the understanding that if new demands for service go beyond the capacity of the existing plant, the capital costs shall be the responsibility of the Village of Lansing and the Town of Lansing, according to their proportionate demands. The Attorney suggested that since the contracts will now have to be reviewed again by each munivipality because of the additional wording, it would be advisable to adopt a separate agreement providing for the new billing procedures. Motion by Trustee Camp, second by Trustee Kira: RESOLUTION 3785 - AUTHORIZE MAYOR TO EXECUTE SECTION 5 OF SEWER CONTRACTS VOTED to authorize the Mayor to execute Section 5 of the Sewer Contracts with the Village and Town of Lansing to provide for the billing by each of the municipalities connected to the Village of Cayuga Heights Sewage Treatment Plant. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Attorney Sovocool brought before the Board the issue of the agreement dated 12/16/86 signed by Mr. and Mrs. Michael King and returned to the.Village office on 1/29/87, in which they had deleted the provision which states that the "Village will have no responsibility for future construction, reconstruction or maintenance of said swale." The Attorney said he would consult with Mr. King to ask why he'felt the provision should not be part of the agreement. Question arose concerning whether it is allowed by law to charge property owners on one side of a street for sidewalk installed on the other side. The Attorney said he will seek an opinion from the office of the Attorney General. The Board agreed that copies of the proposed Sewer Ordinance, the Attorney's sug- gestions concerning the enforcement of it and Engineer Rogers' suggested change in the Ph - which the Board hopes to adopt at the March meeting - should be mailed to munivipalities connected to the Village's treatment plant before its adoption as a matter of courtesy. ' � S e I MINUTES of Regular Meeting 2/16/87 Police Chief Wall presented his monthly report which has been filed in the Village Office. Motion by Trustee Camp, second by Trustee Anderson: RESOLUTION 3786 - AUTHORIZE THE PURCHASE OF POLICE CAR VOTED to authorize the purchase by the Police Chief of a 1987 Ford Crown Victoria, to be used as the marked police car, not to exceed $12,414.00. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Engineer /ZO Rogers presented his written report which has been placed on file. Motion by Trustee Kira, second byTrustee Anderson: RESOLUTION 3787 - APPROVE REFUNDS n VOTED to approve the following refunds for overpayment of water bills: Henry Gates - $157.76; Arthur Mosher - $134.41; GaryBolton - $40.96; K. Skinner c/o N. Perry - $89.93. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Motion by Trustee Kira, second by Trustee Anderson RESOLUTION 3788 - AUTHORIZE PURCHASES FOR CLERK'S OFFICE VOTED to authorize the purchase of a calculator not to exceed $180 and the purchase of a typewriter not to exceed $645 (plus - trade -in) for Clerk's office. Mayor Marcham voted yes, Trustees Anderson and Kira voted yes, Trustee Camp abstained. Meeting adjourned 10:20 p.m. Anne Krohto