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HomeMy WebLinkAboutReg Mtg. Minutes 7/20/19870 MINUTES OF REGULAR MEETING 6/15/87 Motion by Trustee Bennett, second by Trustee Fleming: RESOLUTION 3836 - APPROVE REFUNDS VOTED to approve the following refunds for overpayment of water bills: Stone - $495.23, Corson - $38.98, Watkins - $233.77, Trice - $35.08. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes The Treasurer, Attorney, Engineer and Clerk withdrew from the meeting. The Board adjourned into Executive Session at 10:40 p.m. to discuss the duties of the Engineer /ZO in the near future and the expectation that there would be, as soon as the process is complete, an6 opening for Supt. of Public Works, and that when a list from the County Personnel is available, the Board will choose a person to fill that position. The Board reconvened to regular session at 10:50 p.m. Moved by Trustee Camp, second by Trustee Fleming: RESOLUTION 3833 - RESCIND RESOLUTION 3187 VOTED to rescind Resolution 3817 of the May 18, 1987 regular meeting. Unanimously Trustee Bennett Voting Yes Trustee Fleming Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Motion by Trustee Bennett, second by Trustee Kira: passed. I RESOLUTION 3834 - ROGERS TO CONTINUE UNDER SAME TITLES ITEMIZED IN 1987 -88 BUDGET VOTED to ask Mr. John Rogers to continue under the same titles - Engineer /ZO and at the 1987 -88 proposed salary for that line, namely $20,475.00, until such time as the new position is created, the job description for the new position is approved, a test has been given and a list is sent to the Village by the County Personnel at which time the Board will choose from that list, a Supt. of Public Works at a salary of $27,500.00. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Adjourned 10 :55 p.m. Trustee Camp Voting Yes Trustee Kira Voting Yes Anne Krohto Clerk MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held July 20, 1987 at 7:30 p.m. in the Village Hall. PRESENT: Deputy Mayor Anderson; Trustees Camp, Fleming, Kira; Attorney Sovocool; Treasurer Walker; Engineer /ZO Rogers; Fire Chief Miller; Police Sgt. Lansing. LJ 1 1 MINUTES of Regular Meeting 7/20/87 ABSENT: Mayor Marcham, Trustees Bennett, Pimentel. OTHERS PRESENT: Mrs. Michael King, Michael Valentino, Kay Newman, T. McLafferty. The Swale Agreement, signed by the Kings, was presented to the Board and pursuant to Board authorization at the June meeting, will be executed by Deputy Mayor Anderson. Mr. Valentino stated he will submit the required residents' contribution toward the project of $500 by Friday, July 24th. Deputy Mayor Anderson called the regular meeting to order. Moved by Trustee Camp, seconded by Trustee Fleming: VOTED to approve the minutes of a regular meeting held June 15, 1987 as furnished Trustees in photocopy form. Unanimously passed. Trustee Camp Voting Yes Trustee Kira Voting Yes Motion by Trustee Kira, seconded by Trustee Camp: Trustee Fleming Voting Yes M VOTED to approve the Abstract of Audited Vouchers dated 7/20/87 in the following amounts: General Fund - $89,006.52; Sewer Fund - $20,411.45, and to add to the list, the bill from Frank Hanshaw for $737.45 for work done in the Police Department and also, to correct the transposition of the dollar figure for Hollenbeck to read $810.00. Unanimously passed. Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Fleming Voting Yes In order to have available the List of Larger Bills on the Friday before regular Board meetings for those Trustees who wish to have a copy then, it was agreed that the cut -off for payments due vendors will be the second Monday of the month to allow time for review of bills and subsequent cheek writing. Deputy Mayor Anderson reported as follows: Reference was made to a letter from Charles L. Smith of 110 Hanshaw Road dealing with sidewalk issue. A written request from Betty Matyas, President of the Cayuga Hgts. Community Association, for $1000 for the Senior Citizen Program Fund (see minutes 1/19/87) which was mailed to her on 7/2/87 per the Deputy Mayor's instruction. A memorandum from Frank Liguori, Commissioner of Planning, regarding the Proposed Transportation Management Information System Study, a copy of which will be forwarded to Trustee Bennett, Village representative to the Transportation Commission, for possible follow -up. Engineer Rogers agreed to look into it if Trustee Bennett is unable to do so. Landfill Progress Report #5 - on file in the Village office. A copy of a letter from Betty Matyas to Gary Lindenbaum in connection with some trees to be cut down on the Cayuga Heights School property. MINUTES of regular meeting - 7/20/87 Memo from SCLIWC re hydrant tags - (sample tag enclosed) - which have recently been placed on all hydrants within the Village. Suggestion was made that perhaps only problem hydrants should have been so tagged. Correspondence from Noel Desch as Treasurer of SCLIWC in response to Mayor Marcham's letter dated May 19 concerning the maintenance of the Village water system. Mr. Desch states in his letter that a decision is expected following the July 13th Commission meeting. Numerous complaints concerning water drainage problems from Village residents. Trustees Camp, Fleming and Kira were asked to investigate the problem in relation to the Vilalge's responsibility for stream maintenance on private property. The Engineer offered his assistance and the Attorney was asked to gather information from the legal standpoint. Correspondence from Noel Desch, Town Supervisor, in which he suggests that the Village appoint someone to join with the Town in discussions relating to costs for providing youth services. Deputy Mayor Anderson was instructed to write to Mary Grainger, member of the Youth Commission, to ask if she would be willing to attend such meetings with the Town. Request from Mr. /Mrs. Norman Potter to forgive penalty charge on their Village tax due to their late return from Europe was denied by the Board. They will be so informed. Request for refund from Kenneth Myers for the second unit charges on his 1987 -88 Village tax bill for Sewer Rent and Bolton Point Water in the amount of $79.20 based on his statement that the second unit in his house is not being rented at present was granted by the Board with notation that Mr. Myers be advised that he must notify the Village office if and when the studio apartment is rented. Letter from Richard Ruswick, Attorney for Donald Belcher, in which he questions whether it is the State's or Village's responsibility to maintain Tyler Drive (abandoned by the State in April, 1983). Attorney Sovocool was asked to respond to Mr. Ruswick's query. Job Description for Superintendent of Public Works submitted by the County Personnel Department to be distributed to Trustees for comment. Stearns & Wheler Proposal for Study Phase Services. Discussion focused on the change in alternatives for incremental plant expansion and Trustee Camp requested that they be asked also to provide step development costs for a 50% and 100% expansion of capacity. Moved by Trustee Camp, seconded by Trustee Fleming: RESOLUTION 3835 - AUTHORIZE DEPUTY MAYOR TO EXECUTE AGREEMENT WITH S &W VOTED to authorize Deputy Mayor Anderson to execute the Agreement with Stearns and Wheler authorizing them to proceed with the scope of work to perform a study of the existing treatment facilities and alternatives for expansion of capacity as outlined in their letter dated June 25, 1987, at a cost of $21,000 with the correction of the Alternatives under 2.a to read "25 %, 50 %, 100 %." Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes l MINUTES of a regular meeting 7/20/87 Re a mail drop at the Village Hall for Villager's use in making payments, etc., Deputy Mayor Anderson reported that he will investigate the possibility of having a metal box with a slot and padlock installed near the front door of the building. The letter of resignation from Beverly Besemer, Acct, Clerk, was read to the Board. There was no monthly report from the Community Center, but Trustee Kira suggested that in view of the fact that Broome Developmental has been allowed to rent space in the building until June of 188, it might be well to make a similar request for the Community Center. Deputy Mayor will write Mr. Lindenbaum. Fire Chief Miller presented his report which is on file in the Village Office. Treasurer Walker distributed copies of the June budget status report and requested an executive session before the close of the meeting to discuss a personnel matter. The attorney reported briefly on the issue raised at the June meeting concerning the bicyclists using sidewalks. He said he 'can find no state law prohibiting this and he believes that the Village can control bicycle travel by prohibiting or restricting bicyclists from using sidewalks through Local Law if it so wished. He stated that the question of liability is not clear and he will prepare a memo on the subject after researching it further. Sgt. Lansing presented the report of the Police Chief in the latter's absence. Sgt. Lansing reported that the sale of the used police car to the Village of Spencer had been lost due to the.delay in the delivery of the new car and that efforts are being made to order a 1988 Chrysler if the price is favorable. They did manage, however, to sell the lite bar for $200. Engineer Rogers presented his written report and placed it on file. Moved by Trustee Kira, second by Trustee Camp: RESOLUTION 3836 - AUTHORIZE ENGINEER TO MAKE ARRANGEMENTS TO HAVE POLICE DEPARTMENT PAINTED VOTED to authorize Engineer Rogers to hire someone to finish painting the offices in the Police Department. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Moved by Trustee Kira, second by Trustee Fleming: RESOLUTION 3837 - CONFIRM TELEPHONE VOTE TO REJECT SIDEWALK BIDS VOTED to confirm the action taken by Trustees, via telephone poll, to reject the sidewalk bids which were opened on July 7 and authorize the Engineer to readvertise for bids with a better defined prospectus available to bidders. Unanimously passed. MINUTES of regular meeting - 7/20/87 Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes The Engineer reported that OB &G, subsidiary of O'Brien & Gere, has submitted to him a proposed contract for the operation of the Sewerage Treatment Plant for consideration. This is being reviewed by the Engineer and Attorney. It was pointed out by the Engineer that O'Brien & Gere are the Engineers for Borg Warner Automotive, with whom the Village is negotiating a pre- treatment of effluent before discharging into the Village sewer system. Motion by Trustee Kira, second by Trustee Camp: RESOLUTION 3838 - APPROVE REFUNDS VOTED to approve the follwoing refunds for overpayment of water use: Rosenberg - $184.45; Wasserman - $179.85; Taraszkiwiez - $179.85; Brutsaert - $48.71. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee-Kira Voting Yes Moved by Trustee Camp, second by Trustee Fleming: RESOLUTION 3839 - ADJOURN INTO EXECUTIVE SESSION VOTED to adjourn into Executive Session at 9:20 p.m. to discuss the feasibility of increasing the hours worked per week and rate of compensation for Beverly Besemer. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes The Board resumed regular session at 9:30 p.m. Moved by Trustee Camp, second by Trustee Kira: Trustee Camp Voting Yes Trustee Kira Voting Yes RESOLUTION 3840 - INCREASE HOURS PER WEEK AND RATE OF PAY VOTED to increase the rate of pay 25¢ per hour, effective immediately, and to increase the hours worked per week to 35 -40 and also to inform Mrs. Besemer that when a computer is operable in the Village office a new job description will be written, for which she will be a prime candidate and will have opportunity to negotiate an increase in salary. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Adjournment 9:35 p.m. Anne Kroh o Clerk r I. l