HomeMy WebLinkAboutStandard Work Day Resolution Joan & Pat-a.pdfStandard Work Day and Reporting Resolution
RS 2417-A
(12/10)
Office of the New York State Comptroller
New York State and Local Retirement System
Employees’ Retirement System
Police and Fire Retirement System
110 State Street, Albany, New York 12244-0001
BE IT RESOLVED, that the ____________________________ / Location code ____________ hereby establishes the following as standard work days for elected
and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping
system records or the record of activities maintained and submitted by these officials to the clerk of this body:
Title Name Social Security Number
(Last 4 digits)
Registration Number Standard Work Day
(Hrs/day)
Term Begins/Ends
Participates in Employer’s Time Keeping System
(Y/N)
Days/Month
(based on Record of Activities)
Tier 1
(Check only if member is in Tier 1)
Not Submitted (Check box if no record of activities completed or timekeeping system)
Elected Officials
Appointed Officials
If additional rows are needed, please use form RS2417-B and attach.
On this _______ day of ________________, 20___ _____________________________________
(Signature of clerk)
Date enacted: ___________________________
I, ______________________________,
clerk of the governing board of the _________________________, (Name of Employer)of the State of New York, do hereby certify that I have
compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the _______ day of ________________, 20___
on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.
I further certify that the full board, consists of ____ members, and that ____ of such members were present at such meeting and that ____ of such members voted
in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto Set my hand and the seal of the _________________________________________
(Name of Employer)
This document consists of __________ page(s) (see additional RS2417-B forms attached).(seal)
RS 2417-A (12/10) Page 2
Instructions for completing the Standard Work Day and Reporting Resolution
A. Title: All elected and appointed officials (who are active members of the Retirement System) should be listed. However,
only those appointed officials who have policy making authority need to be included. For example, you do not need to
list appointed titles such as Laborer or Lunch Monitor on the Resolution.
B. Name: The official’s complete first and last name must be included for identification purposes.
C. Social Security Number (Last 4 digits): The last four digits of the official’s Social Security Number must be included
for identification purposes.*
D. Registration Number: The official’s Registration Number must be included on the Resolution for identification purposes.*
E. Standard Work Day (Hrs/day): The minimum number of hours that can be established for a standard workday is six,
while the maximum is eight. A standard workday is the denominator to be used for the days worked calculation; it is
not necessarily always the number of hours a person works. For example, if a board member is only required to attend
one three-hour board meeting a month, you must still establish a standard workday between six and eight hours as the
denominator for their days worked calculation.
F. Term Begins/Ends: All officials listed on the Resolution must have a specified Term End date. Leaving the Term Begins/
Ends column blank or listing ‘Tenure/At Pleasure’ is not acceptable. If the official does not have a designated term, the
end date for the official who appointed them to the position should be used.
G. Participates in the Employer’s Time Keeping System (Y/N): If the official participates in the time keeping system, Y
(Yes) should be listed in this column. These officials are not required to keep a record of activities and the ‘Days/Month
(Based on Record of Activities)’ column should either be left blank or have an indication of N/A (Not Applicable). If the
official does not participate in the time keeping system, N (No) should be listed in this column. These officials are
required to keep a record of activities and the ‘Days/Month (Based on Record of Activities) column must list the number
of days worked as calculated using the three-month record of activities.
H. Days/Month (Based on Record of Activities): The actual average number of days worked per month using the individual
official’s three-month record of activities calculation should be listed (not the number of days that will be reported on the
monthly report based on payroll frequency).**
I. Tier 1: If the official is a Tier 1 member then this box should be checked. Tier 1 members are not required to keep a
record of activities.
J. Not Submitted: If an official is not part of a timekeeping system and has not submitted a record of activities within the
150 day requirement, then this column should be checked regardless of whether they are being reported by another
employer for the same period. If the Retirement System receives such a Resolution, it will contact the official to notify
them of the consequences of not submitting a record of activities.
Once the Resolution is passed, it must be posted on your public website for at least 30 days or, if a website isn’t available
to the public, on the official sign-board or at the main entrance to the clerk’s office.
* For security purposes, the Registration Number and last four digits of the Social Security Number can be omitted from the publicly-
posted version.
** To convert the record of activities result to a weekly or bi-weekly monthly report figure, please refer to the Calculating Days
Worked instructions available in the ‘Reporting Elected & Appointed Officials’ section of our website: http://www.osc.state.ny.us/
retire/employers/elected_appointed_officials/index.php