HomeMy WebLinkAboutMinutes of Organ. Meeting - April 3, 2006.pdf 1
Minutes of the Organizational Meeting
April 3, 2006
Village of Cayuga Heights
Board of Trustees
Present: Mayor Lynn, Trustees Antil, Collyer, Mount, Staley, and Kaplan, Treasurer
Silber, Supt. Cross, Fire Supt. Tamborelle, Attorney Galbreath, Deputy Clerk Neff,
Attorney Laurie Johnston
Absent: Trustee Bisogni, Police Chief Lansing, Attorney Tyler
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At 7:00 P.M. Mayor Lynn opened the Public Hearing to consider the adoption of the
2007 Budget. Treasurer Silber explained the proposed budget to the Mayor, Trustees and
the public. There being no public comment, the hearing was closed at 7:05 PM by the
Mayor.
At 7:12 P.M. Mayor Lynn opened the Public Hearing for consideration of Local Law #1
of 2006 setting the sewer rents for the 2006-07 Fiscal Year at $122.00/unit for inside rate
and $183.00/unit for outside rate. There being no further public comment, the Hearing
was closed at 7:20 PM by the Mayor.
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Mayor Lynn opened the Annual Organizational Meeting of the Village of Cayuga Heights
at 7:20 P.M.
The Mayor and two newly elected Trustees present signed their Oath of Office.
Mayor Lynn then appointed Ann Antil as Deputy Mayor for the 2006-2007 Official Year.
Trustee Antil accepted the appointment.
Resolution 2006-1 - Appointments
Motion by Trustee Mount
Seconded by Trustee Staley
MOVE to approve the following appointments:
1. Norma Manning Clerk for two official years.
2. Mary Jane Neff Deputy Clerk for two official years.
3. Jeffrey Silber Treasurer for two official years.
4. Miller & Mayer Law Firm for one official year
5. Brent Cross Building Commissioner for one official year
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6. Brent Cross Engineer for one official year.
7. Brent Cross Zoning Officer for one official year.
8. Frank Collyer Acting Treasurer for one official year.
9. Carol Sisler Village Historian for one official year
10. David Call Village Forester for one official year.
11. David Klein Acting Village Justice for one official year.
12. Ken Robinson Appoint as ZBA member (to expire 2008)
13. Peter McClelland Appoint as ZBA alternate replacing Wayne Fleming (to
expire 2008)
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
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Before the Budget was discussed, other necessary and usual organizational meeting
resolutions were passed.
Motion by Trustee Antil
Seconded by Trustee Kaplan
VOTED to pass Resolution 2006-2 making the Tompkins Trust Company of
Ithaca, NY the official depository for the Village funds for the 2006 Fiscal Year,
with a maximum deposit of $4,000,000 and
Authorizing the clerk to notify the Tompkins County Trust Company of Ithaca,
NY of the following names to be honored on checks for the 2006 official year, with
two signatures required:
Walter R. Lynn, Mayor or Ann Antil, Acting Mayor
Jeffrey Silber, Treasurer or Frank Collyer, Acting Treasurer
Norma R. Manning, Clerk
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
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Motion by Trustee Antil
Seconded by Trustee Kaplan
MOVE to pass Resolution 2006-3 designating the Ithaca Journal as the official
newspaper for the 2007 official year.
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Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
Motion by Trustee Antil
Seconded by Trustee Kaplan
MOVE to pass Resolution 2006-4 establishing the official reimbursement rate for
business mileage to be equal to the I.R.S. standard mileage rate for business
travel.
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
Motion by Trustee Antil
Seconded by Trustee Kaplan
MOVE to pass Resolution 2006-5 setting the time for regular meetings of the
Village Trustees and the Village Planning Board for 2007 Official Year (7:00
PM on the third Monday of each month except: Annual Organizational
Meeting, which is the first Monday in April AND in months when the 3rd
Monday is a holiday, the meeting will take place on the Tuesday following the
Monday holiday.
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
Motion by Trustee Antil
Seconded by Trustee Kaplan
MOVE to pass Resolution 2006-6 setting the time for the next meeting (April 17,
2006), and the next regular meeting (May 15, 2007).
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
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At this time two information items were reviewed. The Village has a Procurement Policy
in place and is subject to annual review. The Village also has an Investment Policy in
place which is also subject to annual review. There being no comments from the
Trustees on these two policies, the Treasurer told the Trustees that they could examine
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the documents in the Clerk’s office at any time. The Clerk will forward copies of these
documents to the two new Trustees.
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The tentative budget was then discussed. The Mayor asked the department heads if they
had any comments regarding the tentative budget.
The Police Chief, who was not present, had discussed his concerns previously with the
Mayor.
Fire Supt. Tamborelle had discussed changes with his Public Safety Committee and those
changes were put into the tentative budget.
Justice Galbreath had no issues with the tentative budget, but noted that there was a
small cut in his line items. At this time, Judge Galbreath invited all of the Trustees to
attend the Court sessions on every Tuesday at 6:00 pm, and every second Thursday of
the month at 5:00 pm.
Clerk Manning had no issues with the tentative budget as it was presented.
Supt. Cross stated that he had prepared reports to the Public Works Committee who had
acknowledged his line item preparations. He then spoke briefly on his requests including
his request for another employee (technical assistant) on a full time basis at a salary of
$31,200. This position would involve benefits which would increase the amount of the
position by $19,000-$20,000.
The Treasurer spoke about two departments that he handles….Info Technology and
Treasurer. The Treasurer is investigating bringing payroll in house, which would entail an
initial cost of approximately $10,000 to purchase the software and train on it. He noted
that our current payroll service is costing the Village approximately $5,000/year. The
Treasurer has also added $5000 to the I.T. line to enable the Village to contract out the
work currently being performed by the Treasurer. Treasurer Silber explained that he has
been doing this work, which is outside of his job description, which involves
approximately 40 hours/year. He is unable to continue this due to his full time job
constraints.
Treasurer Silber then distributed what he referred to as a “Refined” budget…which was
the tentative budget with his suggestion of changes, which he then explained to the
Trustees. Discussion followed.
Motion by Trustee Antil
Seconded by Trustee Mount
Move to enter Executive Session at 8:35 to discuss personnel and compensation
issues.
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
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Motion by Trustee Antil
Move out of Executive Session at 9:43 P.M.
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
Motion by Trustee Kaplan
Seconded by Trustee Collyer
VOTED to adjourn meeting at 9:44 P.M.
Trustees Antil, Collyer, Kaplan, Mount, and Staley voted YES.
Norma R. Manning
Clerk