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Home My WebLink AboutMinutes of Organ. Meeting - April 7,2003.pdf 1 Minutes of the Organizational Meeting April 7, 2003 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley, Attorney Tyler, Chief Lansing, Treasurer Silber, Supt. Cross, Fire Supt. Pique Others: George Tamborelle, CHFD; Mildred Staples, Ithaca Garden Club; Sue Hamilton, Civic Development Committee ************************************************************************ At 7:00 P.M. Mayor Lynn opened the Public Hearing to consider the adoption of the 2004 Budget. Treasurer Silber explained the proposed budget to the Mayor, Trustees and the public. Questions from the Trustees were previously addressed by the Treasurer at the Budget Meeting on March 29. There being no public comment, the hearing was closed at 7:15. At 7:20 P.M. Mayor Lynn opened the Public Hearing for consideration of Local Law #1 setting the sewer rents for the 2004 Fiscal Year at $99.00/unit. The rate was advertised at $100.00 but the Treasurer proposed a drop to $99.00/unit. There being no public comment, the hearing was closed at 7:22 P.M. ************************************************************************ Mayor Lynn opened the Annual Organizational Meeting at 7:25 P.M. Mildred Staples of the Ithaca Garden Club and Sue Hamilton, Chairman, of the Civic Development Committee spoke on the commemorative garden being planned at the Cayuga Heights Fire Department in honor of 9/11. The distributed a tentative plan to the Trustees and stressed that the garden would be one needing low maintenance. ************************************************************************ Mayor Lynn appointed Ann Antil as Deputy Mayor for the 2003-2004 Official Year. Trustee Antil accepted the appointment. Resolution 6002 - Appointments Motion by Trustee McNeil VOTED to approve the following appointments: True, Walsh and Miller, Law Firm for one official year. Brent Cross, Building Commissioner for one official year. Brent Cross, Engineer for one official year. Brent Cross, Zoning Officer for one official year. Frank Collyer, Acting Treasurer for one official year. David Pimentel, Village Forester for one official year. Clarence Larkin, Acting Village Justice for one official year. Wayne Fleming, ZBA Member for a five-year term. Robin Cisne, Serve as Chair of ZBA through April 2007. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. 2 ************************************************************************ By mutual agreement, the passage of the minutes of March 17 were deferred to the May meeting. ************************************************************************ Report of the Mayor David Allee, Chairman of the Zoning Board of Appeals, was taken ill very suddenly and has resigned his position. Mayor Lynn asked Robin Cisne to take over the chairmanship of the ZBA. The Board will be meeting on April 15. {Writer’s note: David Allee passed away on April 17. The Mayor extended the Board’s expressions of sympathy to his family.} ************************************************************************ Report of the Police Chief Chief Lansing will distribute March’s report next week. The Chief explained to the Board that he is now using the 2000 Crown Victoria in place of the 1996 Ford. MOTION by Trustee Collier MOVE to designate the 2000 Crown Victoria to replace the 1996 Crown Victoria to be used for the Chief’s commuting and other off duty permitted purposes. MOVE to authorize Chief Lansing to dispose of the 1996 Ford in an appropriate manner. Trustees Until, Collyer, Kusse and McNeil, Mount and Staley voted YES. Chief Lansing reported that he still has an open part-time position which has not been filled since Officer Jerry Wright became full-time. The Chief is asking the Board’s approval to fill the part-time slot with Brett George, a Sargeant with the Tompkins County Sheriff Dept. MOTION by Trustee Collyer MOVE to authorize Chief Lansing to hire Brett George as a part-time officer with the Village of Cayuga Heights. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Report of the Fire Supt. Supt. Pique presented his report which is on file. The Board formally thanked Supt. Pique for his hard work and a job well done. The Supt. called attention to the last page of his report which contained a letter of appreciation from the families involved in the Tareyton Road fire. 3 The slate of officers for the Fire Department was presented as follows: Chiefs Lieutenants Wardens 261 - George Tamborelle 281 – Marshall Stocker 2 Years – Walter Buble 262 – Jon Pique 282 – Joe Lisi 1 Year - Phil McNeil 263 – Mariano Garcia 283 – Tim McNamara 264 – Steve Phillips 284 – Bruce Derrick Motion by Trustee Antil Move to approve the Slate of Officers as presented. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Report of the Supt. of Public Works. Supt. Cross requested an Executive Session for Planning Board and Site Plan Review issues. ************************************************************************ Mayor Lynn prepared a resolution to thank Beverly Besemer upon her retirement for her years of service to the Village of Cayuga Heights as Account Clerk. MOTION by Trustee Mount MOVE to pass Resolution 6003 thanking Beverly Besemer for her many years of service to the Village in the position of Account Clerk. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Report of the Clerk Clerk Manning asked the Board to approve a Resolution creating a Deputy Clerk position for the Village of Cayuga Heights. MOTION by Trustee Antil MOVE to pass Resolution 6004 creating a Deputy Clerk position of 35 hours/week reporting directly to the Clerk. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. Clerk Manning asked the Board to approve the appointment of Lynn Kessler as the new Deputy Clerk. MOTION by Trustee Antil MOVE to approve the hiring of Lynn Kessler as the new Deputy Clerk for the Village of Cayuga Heights. 4 Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. Treasurer Silber presented the following resolutions: Motion by Trustee Kusse VOTED to pass Resolution 6005 setting Tax Levies for 2004 Fiscal Year as follows: VOTED that the amount of $1,598,919 be levied upon the taxable real property of the Village for the 2003/2004 Fiscal Year as real property taxes and to authorize the Clerk to extend and carry out upon the assessment roll this amount to be charged proportionately against each parcel of real property shown thereon, according to the total levy of $1,598,919. Also VOTED to establish rates for the 2002/2003 Fiscal Year as follows: Real Property Tax $ 5.91/M Sewer Plant Disposal & Maintenance: 1920 Units Inside Village $ 99.00/unit 223 Units for Cornell B&T Park $ 99.00/unit (Inside Rate) 4038 Units Outside Village $ 148.50/unit Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Motion by Trustee Kusse VOTED to pass Resolution 6006 adopting the Budget and appended Salary and Wage Schedule for Fiscal Year 2003-2004. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Motion by Trustee Antil VOTED to pass Resolution 6007 making the Tompkins Trust Company of Ithaca, NY the official depository for the Village funds for the 2004 Fiscal Year, with a maximum deposit of $4,000,000 and VOTED to pass Resolution 6008 authorizing the clerk to notify the Tompkins County Trust Company of Ithaca, NY of the following names to be honored on checks for the 2004 official year, with two signatures required: Walter R. Lynn, Mayor or Ann Antil, Acting Mayor Jeffrey Silber, Treasurer or Frank Collyer, Acting Treasurer Norma R. Manning, Clerk Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. . ************************************************************************ Motion by Trustee Mount VOTED to pass Resolution 6009 designating the Ithaca Journal as the official Newspaper for the 2004 official year. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. 5 Motion by Trustee Collyer VOTED to pass Resolution 6010 establishing the official reimbursement rate for business mileage at 36 cents/mile. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Motion by Trustee Antil VOTED to pass Resolution 6011 setting the time for regular meetings for the 2004 Official Year (7:00 PM on the third Monday of each month except: Annual Organizational Meeting, which is the first Monday in April AND in months when the 3rd Monday is a holiday, the meeting will take place on the Tuesday following the Monday holiday. ************************************************************************ Treasurer Silber distributed the Audit Report and Management Letter from CDLM. Treasurer Silber asked for a resolution to approve the budget transfers as attached to this report. Motion by Trustee Kusse VOTED to approve Resolution 6012 approving the budget transfers - copy of which is attached to these minutes. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. Motion by Trustee Collyer VOTED to Resolution 6013 authorizing the Fire Department to submit a Fire Department Grant to FEMA where the Village pays 10% of the grant if the grant is successful. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ************************************************************************ Motion by Trustee Kussee VOTED to pass Resolution 6014 enacting Local Law No. 1 of the Year 2003 entitled “Establish Sewer Rates for the 2004 Fiscal Year” as follows: ESTABLISH SEWER RATES Establish Sewer Rates for the 2003 Fiscal Year at $99.00 per unit for the Inside Rate and $148.50 per unit for the Outside Rate, as defined in Article XII of the Village Ordinances. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. There was discussion on raising the rent on the Village owned house at 824 Hanshaw Road. 6 Motion by Trustee Antil Moved to raise the rent at 824 Hanshaw Road to $495.00. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. ********************************************************************** Trustee McNeil expressed interest in investigating salaries for the Trustees and Officers. This will be addressed at a future meeting. ********************************************************************** Motion by Trustee Antil Move to enter Executive Session at 9:00 pm for the purpose of discussing a Planning Board issue, site plan review, to consult with counsel representing an item that could be litigated. Motion by Trustee Antil Move out of Executive Session at 9:15 pm. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. Motion by Trustee Antil Move to schedule a special meeting on April 21 at 7 PM to pay bills and meet as the Planning Board for a public hearing and any other business that may come before the Board. Motion by Trustee Antil Move to set Public Hearing for the Ecology House application at 7:00 PM for site plan review. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. Motion by Trustee Antil Moved to adjourn at 9:20 PM. Trustees Antil, Collyer, Kusse and McNeil, Mount and Staley voted YES. Norma R. Manning Clerk