HomeMy WebLinkAboutMinutes of Cont. Organ. Meeting - April 15, 2002.pdf 1
Minutes of the Organizational Meeting, Continued
April 15, 2002
Village of Cayuga Heights
Board of Trustees
Present: Mayor Lynn, Trustees Collyer, Dunning, Kusse, Mount, and McNeil, Attorney
Tyler, Treasurer Silber, Supt. of PW Cross, Police Chief Lansing
Absent: Trustee Antil, Fire Supt. Randall
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At 7:10 P.M. Mayor Lynn called the meeting to order, which was the duly noticed as a
continuation of the meeting held April 1, 2002.
Approval of Minutes of April 1, 2002. There were corrections as follows:
Page 2 – Public Safety Committee should consist of Bruce Kusse, Frank Collyer and
Judy Dunning.
Page 2 – Paragraph beginning … On March 29… should be as follows:
On March 29, the Mayor and Supt. Cross met with Mr. Yaw of Yaw’s
Environmental Process Control, which operates the Village’s WWTP plant. The
contract between the Village and Yaw’s has expired. The Ithaca Area
Wastewater Treatment Plant is negotiating as to whether it will include the
Village’s Treatment Plant as part of the new partnership. The negotiations have
been somewhat slow in coming to fruition. Mayor Lynn brought this concern up
at the last Intermunicipal Sewer Committee meeting. We need to talk about how
to structure the contract with Yaws. Mayor Lynn will report back to Yaws that
the Trustees are working on a proposal. The Mayor will meet with Atty. Tyler,
Supt. Cross and Treasurer Silber on this subject.
Page 5 – regarding preauthorization of business travel… Passage of Resolution 5076
should read:
VOTED to pass Resolution 5076 authorizing the Mayor and Department heads
(within their respective departments) to approve business travel.
Trustees Antil, Collyer, Kusse and McNeil voted YES.
The Clerk also distributed copies of motions for Local Law No. 3 (Sewer Rents), Local
Law No. 4 (Establish Sewer Rates), Resolutions no. 5079 and 5080 and the Resolution
approving the Abstract of Vouchers, which were inadvertently omitted from the minutes
as distributed.
A copy of the corrected minutes will be inserted to the Trustee’s binders.
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Report of the Mayor
Mayor Lynn discussed the red NYCOM Handbook for Village Officials which will be
ordered for all the Trustees.
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Mayor Lynn reported that he will review all correspondence being sent to the
Mayor/Village, but will not necessarily bring them all to the Board’s attention, unless
necessary.
All the various departments are using colored paper to identify their reports…
Police Reports Gray
Fire Superintendent Yellow
Supt. of Public Works Goldenrod
Treasurer Green
Mayor Lynn stressed the importance of planning. Department heads should avoid last
minute reports, resolutions, etc. Anything that is to be discussed with the Board should
be brought to their attention via the Agenda and/or Call to the Meeting which is sent to
the Trustees before the monthly meeting. In this way, Board meetings should be kept to
2 hours.
Mayor Lynn had asked the Board to think about changing the meeting dates to the 1st
Monday of each month beginning April 2003. However, this would create a problem of
approving vouchers to pay bills timely.
Regarding Board of Trustees meetings for this fiscal year –
Motion by Mayor Lynn
VOTED to set Board of Trustees meetings for Official Year 2002-2003 as the 3rd
Monday of every month at 7:00 pm except for April, when the Organizational Meeting
will be the 1st Monday of April, and official national holidays when the meeting will fall
on the Tuesday following the 3rd Monday.
Trustees Collyer, Dunning, Kusse, Mount and McNeil voted YES.
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Report of the Police Chief
Chief Lansing reported on the situation with upgrades to the Court and Police Dept.
software. The County is trying to get a working continuity between the Courts and the
Police agencies. Chief Lansing will give a copy of the proposed contract to Atty. Tyler
and Treasurer Silber for their review.
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Report of the Fire Superintendent
Fire Supt. Randall was not present but his report is on file. Mayor Lynn explained the
Fire Report to the two new trustees. One of the issues on the report was for the Board to
approve the nominations of the Fire Dept.
Motion by Mayor Lynn
VOTED to approve the nominations of the Fire Department as presented and submitted
by the Fire Council:
Fire Chief – Jeffrey Randall
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Assistant Chief – Jon Pique
Assistant Chief – Phil McNeil
Assistant Chief – George Tamborelle
Lieutenant – Mariano Garcia
Lieutenant – Stephen Phillips
Lieutenant - Allison Nowak
Lieutenant - Tim McNamara
Trustees Collyer, Dunning, Kusse, and Mount voted YES.
Trustee McNeil abstained.
The Mayor asked for a description of the Fire Council/Fire Department structure. Trustee
Kusse asked about the background of the individuals on the Fire Council. Treasurer
Silber suggested that the Public Safety Committee meet occasionally with the Fire
Council. Treasurer Silber gave a brief description of the Fire Company…it is the
membership organization, 5013C, a charitable, not for profit organization. The Fire
Council meets once a month.
The Mayor will convey to Chief Randall that there are concerns that the Board has
expressed and the Chief should contact the Public Safety Committee. The Mayor also
asked Treasurer Silber to prepare a brief presentation for the Board on the structure of the
Fire Dept./Council/Company. Treasurer Silber will present this to the Board at the May
meeting. Atty. Tyler suggested that the Chief send one of his assistants when he is
unable to attend the monthly Trustees Meeting.
Trustee McNeil commented on the concerns expressed by Trustee Kusse and assured him
that things are running much smoother at the Fire Station.
Motion by Trustee Mount
VOTED to appoint Jeff Randall as Fire Superintendent for the Official Year 2002-03.
Trustees Collyer, Dunning, Kusse, and Mount voted YES.
Trustee McNeil abstained.
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Report of the Supt. of Public Works
Supt. Cross stated that he received a request to name the private access road (as stated on
Supt. Cross’s report) to be Tyler Court. Further discussion is forthcoming on this.
Treasurer asked if it is possible to build on a private road. Atty. Tyler said it is if we get
approval from the Attorney General. Atty. Tyler gave a thumbnail sketch of the history
of the Attorney General’s approval plan.
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There was no Report of the Attorney.
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Report of the Treasurer
Treasurer Silber requested a resolution to amend the Employee Handbook.
Motion by Mayor Lynn
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VOTED to amend the Employee Handbook as discussed and approved at the last Board
of Trustees meeting (Special Health Care Supplement for those with more than 25 years
of service).
Trustees Collyer, Dunning, Kusse, McNeil and Mount voted YES.
The rent and lease arrangement for 825 Hanshaw Road is still being discussed.
Treasurer Silber gave a brief overview of why money gets transferred and asked for a
motion to approve the proposed budget transfers.
Motion by Trustee Kusse
VOTED that the budget transfers be approved as proposed.
Trustees Collyer, Dunning, Kusse, McNeil and Mount voted YES.
A copy of the abstract of vouchers was distributed.
Motion by Trustee Dunning
VOTED that the abstract of vouchers be approved for payment as proposed.
Trustees Collyer, Dunning, Kusse, McNeil and Mount voted YES.
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The Mayor added a few comments.
There will be a video conference on “Conflicts of Interest” on April 25 sponsored
by the State Controller’s office. The Clerk has the information on it if anyone is
interested in attending.
The Mayor would like to install a drive-by mailbox on Village property for the
residents to drop off Village mail. This will be discussed further at another time.
Trustee Mount inquired about the reception for Ron Anderson and Wayne Fleming.
Motion by Trustee Kusse
VOTED to adjourn the Board of Trustees meeting at 8:39 p.m.
Trustees Collyer, Dunning, Kusse, McNeil and Mount voted YES.
Norma R. Manning
Clerk