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EXHIBIT 2016- 054
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, August 17, 2015
Marcham Hall BOARD OF TRUSTEES MONTHLY MEETING 7:00 p.m.
Present: Deputy Mayor Salton; Trustees: Biloski, Friend, Robinson, and Woodard; Superintendent of Public Works Cross;
Police Chief Steinmetz; Clerk & Treasurer Mangione
Absent: Mayor Supron, Trustee Marshall, Fire Superintendent Tamborelle, Attorney Marcus
Call to Order: Acting Mayor Salton called the meeting to order at 7:02 p.m.
1. Approval of Minutes:
Resolution #7675
BE IT RESOLVED THAT: Minutes of the July 20, 2015 Village of Cayuga Heights Board of Trustees Meeting are
approved with revisions as written in Exhibit FYE2016-043.
Motion: Trustee Woodard
Second: Trustee Robinson
Discussion: In Section 8: Report of Superintendent of Public Works Cross, an area which sustained flooding should be
described as effected not affected by the July 14, 2015 storm event. The second item under Section 1 should be identified
as b.
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
Three sets of Special Meeting Minutes had not been previously distributed and voted on by the Board of Trustees.
2. Approval of Minutes:
Resolution #7676
BE IT RESOLVED THAT: Minutes of the April 15, 2015 Village of Cayuga Heights Board of Trustees Special Meeting
are approved with revisions as written in Exhibit FYE201 6-044.
Motion: Trustee Friend
Second: Trustee Woodard
Discussion: Section numbering is corrected.
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
3. Approval of Minutes:
Resolution #7677
BE IT RESOLVED THAT: Minutes of the May 14, 2015 Village of Cayuga Heights Board of Trustees Special Meeting
are approved with revisions as written in Exhibit FYE201 6-045.
Motion: Trustee Robinson
Second: Trustee Woodard
Ayes: Trustees Biloski, Friend, Robinson, and Woodard
Nays: none
Abstentions: Acting Mayor Salton;
Motion carried
4. Approval of Minutes:
Resolution #7678
BE IT RESOLVED THAT: Minutes of the May 28, 2015 Village of Cayuga Heights Board of Trustees Special Meeting
are approved with revisions as written in Exhibit FYE201 6-045.
Motion: Trustee Biloski
Second: Trustee Robinson
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
5. Report of Fire Superintendent Tamborelle: (Exhibit FYE2016-047)
An update on improvements to 825Hanshaw Road was provided by Superintendent of Public Works Cross. All siding
was removed and it has been confirmed that there is no sidewall insulation. Estimates to rent equipment and purchase
cellulose insulation will be gathered. A decision on a vinyl siding color will need to be made; there is a two day delivery
on the siding.
Village Historian Szekely remarked that during the rain storm on July 14, the fire department responded to flooding on
her street that was causing water to flow into her garage. The storm drain adjacent to her home was cleared and water
was pumped from the garage which prevented further water damage.
6. Privilege of the Floor (PoF):
No members of the public to speak.
7. Report of the Mayor
a. Proposed Local Law C of the year 2015: Although the Board of Trustees has passed a resolution (#7615)
repealing Local Law 2015-1 to override the tax levy limit established in General Municipal Law §3 -c, it is
deemed appropriate that a local law shall be passed to rescind Local Law 2015-1. To this end, a Public
Hearing on Proposed Local Law C of the year 2015 (Exhibit FYE2016-048) is scheduled.
Resolution #7679
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees directs a Public Hearing to be scheduled
at 7:00 p.m. on September 21, 2015 covering Local Law 2015-C the purpose of which is to rescind Local Law 2015-1
Motion: Acting Mayor Salton
Second: Trustee Robinson
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
b. Appointment of Patricia Longoria as Deputy Village Historian: Historian Bea Szekely addressed the Board of
Trustees. She listed the many accomplishments of Ms. Longoria as a member of the Historic Preservation
Committee. Some of her efforts were targeted towards preparation for and celebration of the Village Centennial.
Her dedicated work has produced documentation that will live on and which gives current and future residents a
picture of the past that had not previously existed. She authored From Farm to Suburb: A History of Place Names in
Cayuga Heights, Ithaca, New York, copies of which Historian Szekely distributed along with her own history of
Marcham Hall. Ms. Longoria’s current project is to catalog all the maps stored in the attic at Marcham. Wit h the
information gleaned from this labor, storage requirements will be available.
It has been decided that documents uncovered from research performed by the Historians and Preservationists will
be stored on the Laserfiche® document management system. Additionally, it is clear that all research respects the
privacy of individual homeowners. When creating the history of a home, only past residents are to be cited. Open
items are whether or not all documents stored in Laserfiche® are FOILable and if the county has any plans to
facilitate scanning of oversized maps.
Acting Mayor Salton appoints Patricia Longoria to serve as Deputy Historian for the remainder of the official year.
Resolution #7680
BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of Patricia
Longoria to serve as Deputy Historian for the remainder of the official year.
Motion: Trustee Robinson
Second: Trustee Friend
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
8. Report of the Trustees:
Trustee Woodard, Chair of the IT Committee outlined progress made by the group. A meeting was held and another is
scheduled for later in the week. Vendors have been identified, but contact has not yet been made. Acting Mayor Salton added
that he has been able to confirm that both fiber (Corning) and copper (for telephony) exists between Marcham Hall and the
fire station. The Fire Council contracts with Finger Lakes Technology Group for its internet. If the village server were to be
relocated to the fire station, the fiber line serving the council would need to be partitioned to isolate the municipal server.
There is also copper and fiber connecting Marcham Hall to the strip mall to its northeast. Connectivity to the DPW facility is
unlikely to be fiber due to cost constraints, at least for the near future. There is confusion with Clarity Connect related to the
agreed billing amount for a three month trial of internet connectivity. The IT Committee may ask potential providers to
present service overviews to the committee at an upcoming meeting. The system maintenance contract with Sherpa
Technologies was discussed.
Resolution #7681
BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights agrees that Mayor Supron will sign
a service contract with Sherpa Technologies for the remainder of the fiscal year ending on May 31, 201 6.
Motion: Trustee Woodard
Second: Trustee Biloski
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
9. Report of Chief Steinmetz: (Exhibit FYE2016-051a, b)
There were no questions on the submitted report
Car #124 is now surplus; the 2011 Ford Crown Victoria is ready to be sold.
Resolution #7682
BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the sale of one 2011 Ford
Crown Victoria and authorizes the Treasurer to publish notice of bid in the Ithaca Journal and other venues as
appropriate.
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
Chief Steinmetz inquired if Trustee Biloski wished to discuss development of the village’s Emergency Management
Plan. Trustee Biloski reported that discussions with Mayor Supron resulted in her proposal to hold a Department Head
Meeting upon the Mayor’s return. Roles of the various Department Heads will be defined at that time. Subsequently
roles for the Trustees will be defined.
10. Report of Superintendent of Public Works Cross: (Exhibit FYE2016-052)
Utilization of the NYSDEC approved TR-55 computer program to determine the amount of hydrologic run-off and the
Federal Highway Administration’s design standards for selection of the proper hydraulic capacity for new culvert pipes
has provided technology based guidance to stormwater project planning. It may be the public’s expectation that
infrastructure modifications will handle any and all rain events. This is unlikely to be an accurate prospect since federal
standards are to design for 25 year rain event metrics and the area has experienced multiple 100 year rain events over the
past few years.
On August 14, 2015 the State Pollutant Elimination System (SPDES) five year permit renewal for the wastewater
treatment plant was received from the New York State Department of Environmental Conservation Division of
Environmental Permits. The permit effective date is August 12, 2015 and expires on July 31, 2020.
Superintendent Cross also shared information on an upcoming building code change that will affect all NYS residents.
Every new home in NYS will need a sprinkler sys tem as required in the International Code.
11. Report of Clerk & Treasurer Mangione (Exhibit FYE2016-040)
Resolution #7683
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Treasurer to advertise the
position of Assistant Superintendent of Public Works in the Ithaca Journal for three days and to list the position on the
CareerBuilder website for a month for an expenditure not to exceed $613.54.
Motion: Trustee Woodard
Second: Trustee Robinson
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
The Board discussed staffing levels in the Clerk’s office.
Resolution #7684
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes budgetary modifications
necessary to change the position of Information Aide from part-time to full-time and to retain the current Information Aide,
Tayo Johnson, in the new full time position.
Motion: Trustee Friend
Second: Trustee Biloski
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
Resolution #7685
BE IT RESOLVED THAT: Abstract #3 for FYE2016 consisting of TA vouchers 15 - 24 in the amount of $16,204.10
and Consolidated Fund vouchers 108 - 193 in the amount of $799,399.15 is approved and the Treasurer is instructed to
make payments thereon.
Motion: Trustee Woodard
Second: Trustee Robinson
Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Robinson, and Woodard
Nays & Abstentions: none
Motion carried
12. Report of the Attorney:
No report.
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Acting Mayor Salton at 9:25 p.m.