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HomeMy WebLinkAbout2015-7-20 minutes.pdf EXHIBIT 2016- 043 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 20, 2015 Marcham Hall BOARD OF TRUSTEES MONTHLY MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Biloski, Friend, Marshall, Robinson, Salton, and Woodard; Fire Superintendent Tamborelle; Superintendent of Public Works Cross; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus Call to Order: Mayor Supron called the meeting to order at 7:02 p.m. Mayor Supron announced that the agenda is to be addressed in a different order since a guest representative needs to also attend the Village of Lansing Board of Trustees Meeting this evening. 1. (Agenda item 5) Report of the Mayor: a. She introduced Judy Drake, HR Director from the Town of Ithaca (TOI) and Bolton Point (BP). The first item to be addressed was the UAW Contract with BP. Each member municipality must approve the contract for it to be adopted. Both Ms. Drake and Mayor Supron sat on the negotiating committee. It was a long nine month process to come to consensus. There had been two unions which represented labor; they merged bringing production and distribution workers under one contract. It took some time to resolve the differences between the two contracts, in particular equalization between those with eight and ten hour shifts. There are fifteen people in the combined bargaining unit. The contract provides for 2% wage/salary increases each year and an increase in longevity payments. Employees will contribute 6% in 2015, 9% in 2016 and 12% in 2017 of their healthcare premium. A Platinum Plan health insurance option was approved. The new plan will cost both BP and the employee less than the prevailing plan. If the Platinum option is selected by an individual the contribution is 4%, 6%, and 9% for each successive contract year. Retiree healthcare was addressed in two important ways. When a retiree becomes Medicare eligible at age 65, they must enroll in a Medicare supplement plan. Ten consecutive years of service is required to qualify for healthcare benefits in retirement. At retirement an employee’s accumulated sick time will be converted or traded to pay their healthcare premium. In so doing neither the high or low wage earner benefits more. It is extremely important for the wage and benefit package to stay competitive in the marketplace. There is a critical nationwide shortage of qualified workers with the appropriate skill set. NYS has specialize d licensing which makes hiring even more challenging. The following motion was set forth as written in Exhibit 2016-035. Resolution # 7654 Approval of Union Contract with the United Auto Workers for Southern Cayuga Lake Intermunicipal Water Commission’s Employees WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission, in good faith, entered into contract negotiations with the United Auto Workers union for a renewed contract for the contract that expired on December 31, 2014; and WHEREAS, on June 2, 2015, the Commission’s negotiating team reached tentative agreement on a contract with the union’s negotiating team; and WHEREAS, on June 10, 2015, the employees in the union bargaining unit ratified the tentative contract; and WHEREAS, the Commission reviewed and approved the tentative contract at the June 12, 2015 meeting of the Commission; and WHEREAS, the Village of Cayuga Heights Water Commissioners have reviewed the tentative contract and determined it to be acceptable as required by the contract and the Public Employees Relation Board; NOW THEREFORE BE IT RESOLVED, the Village of Cayuga Heights Board of Trustees does hereby approve the tentative contract between the Commission and UAW unit; and, BE IT FURTHER RESOLVED, the Village of Cayuga Heights Board of Trustees authorizes the Commission’s negotiating team to sign said contract as presented. Motion: Trustee Salton Second: Trustee Robinson Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried b. Ms. Drake is also serves as the Chair of the Board of Directors of the Greater Tompkins County Municipal Health Insurance Consortium (GTCMHIC). The Municipal Cooperative Agreement (MCA) for GTCMHIC states that it will be reviewed and approved by each municipal participant every five years. The NYS Department of Financial Services decided to audit the group after only one year of operation. During that audit they recommended changes to the MCA. The changes have been approved. A change of note is the ability of a municipal representative to Skype© or FaceTime© into a board meeting. The agreement stipulates that both audio and visual contact is required. This is particularly important now that participation is open to municipalities in contiguous counties; travel to a meeting becomes impractical for Cortland, Elmira, or a municipality with only a few members. The following motion was set forth as written in Exhibit 2016 -036. Resolution # 7655 Approval of the 2015 Amendment to the Municipal Cooperative Agreement for the Greater Tompkins County Municipal Health Insurance Consortium WHEREAS, the Village of Cayuga Heights is a Participant in the Greater Tompkins County Municipal Health Insurance Consortium (the "Consortium"), a municipal cooperative organized under Article 47 of the New York Insurance Law ; and WHEREAS, the municipal participants in the Consortium, including this body, have approved and executed a certain Municipal Cooperation Agree ment (the "Agreement"; effective date of October 1, 2010) and Amendment (2014) that provides for the operation and governance of the Consortium; and WHEREAS, Article 47 of the New York Insurance Law (the "Insurance Law") and the rules and regulations of t he New York State Department of Financial Services set forth certain requirements for governance of municipal cooperatives that offer self-insured municipal cooperative health insurance plans; and WHEREAS, the Agreement sets forth in Section Q2 that continuation of the Consortium under the terms and conditions of the Agreement, or any amendments or restatements thereto, shall be subject to Board review on the fifth (5 th) anniversary of the Effective Date and on each fifth (5th) anniversary date thereafter (each a “Review Date”); and WHEREAS, by motion 005-2015, adopted on May 28, 2015, the Consortium's Board of Directors recommends approval of the 2015 amended agreement based on review of the document by the Municipal Cooperative Agreement Review Committee, the New York State Department of Fi nancial Services, and the Consortium’s legal counsel; and WHEREAS, the Municipal Cooperative Agreement requires that amendments to the agreement be presented to each participant for review and adopted by its municipal board; and WHEREAS, the Village of Cayuga Heights Board of Trustees is in receipt of the proposed amended Agreement and has determined that it is in the best interest of its constituents who are served by the Consortium to amend the Agreement as set forth in the attached 2015 Amended Municipal Cooperative Agreement, NOW THEREFORE LET IT BE RESOLVED, that the Village of Cayuga Heights Board of Trustees approves and authorizes the Mayor to sign the 2015 Amendment to the Municipal Cooperative Agreement of the Greater Tompkins County Municipal Health Insurance Consortium, and BE IT FURTHER RESOLVED, that the Clerk of the Village of Cayuga Heights is hereby authorized to execute this Resolution to indicate its approval, transmit a copy thereof to the Board of Directors of the Greater Tompkins C ounty Municipal Health Insurance Consortium, and take any other such actions as may be required by law. Motion: Trustee Salton Second: Trustee Woodard Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried 2. Approval of Minutes: Resolution #7656 BE IT RESOLVED THAT: Minutes of the June 15, 2015 Village of Cayuga Heights Board of Trustees Meeting are approved with revisions as written in Exhibit FYE2015-031. Motion: Trustee Robinson Second: Trustee Woodard Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nays: none Abstentions: Trustee Salton Motion carried 3. Approval of Minutes: Resolution #7657 BE IT RESOLVED THAT: Minutes of the June 30, 2015 Village of Cayuga Heights Board of Trustees Meeting are approved with revisions as written in Exhibit FYE2015-032. Motion: Trustee Robinson Second: Trustee Marshall Discussion: Reporter Andrew Casler’s name was misspelled and corrected for the record. Ayes: Trustees Marshall, Robinson, Salton, and Woodard Nays: none Abstentions: Trustees Friend and Biloski Motion carried 4. Privilege of the Floor (PoF): The following sign-in sheet is page 2 of 2 (page 1 was left blank) Tom McCarthy has lived in the village for 47 years. He states that he lives here and loves it here. Over that time he has lost his driveway due to stormwater four or five times. The reason for his attendance is to commend Superintendent Brent Cross and the Public Works crew for their work to correct stormwater problems. He is particularly grateful for the rapid response and personal service he received following the latest storm. 5. Report of Fire Superintendent Tamborelle: (Exhibit FYE2015-033) Superintendent Tamborelle was called away from the meeting so he was no longer in attendance; there were no questions on his submitted report. Clerk & Treasurer Mangione reviewed the terms of a Bond Anticipation Note for financing the Village’s portion for prepayment of the full amount of a 2016 KME Custom Fire Pumper for use by the Village of Cayuga Height’s Fire Department (CHFD) as shown in EXHIBIT 2016-034. It will replace the 2001 Pierce Contender Fire Pumper. The Town of Ithaca which receives fire and emergency protection for Fire District #2 from CHFD has approved a resolution to contribute $174,076 to the pumper ’s cost. The TOI payment constitutes a 37.26% portion of the final cost. The payment to KME will be made following the publication of a Notice of Estoppel in the Ithaca Journal, the Village’s newspaper of record. A reminder was made by Attorney Marcus that this action requires a roll call vote. The following resolution was made and appears as specified by bond council Orrick, Herrington & Sutcliffe, LLP. Resolution # 7658 BOND RESOLUTION (effective immediately) At a regular meeting of the Board of Trustees of the Village of Cayuga Heights, Tompkins County, New York, held at the Marcham Hall, in Ithaca, New York, in said Village, on the 20th day of July, 2015, at 7 o'clock P.M., Prevailing Time. The meeting was called to order by Mayor Kathryn Supron, and upon roll being called, the follo wing were PRESENT: Mayor Kathryn Supron, Trustees Jennifer Biloski, Maryann Friend, James Marshall, Richard Robinson, Peter Salton, and Linda Woodard ABSENT: no one The following resolution was offered by Trustee Maryann Friend, who moved its adoption, seconded by Trustee Linda Woodard, to-wit: BOND RESOLUTION DATED JULY 20, 2015. A RESOLUTION AUTHORIZING THE PURCHASE OF A FIRE PUMPER TRUCK FOR THE VILLAGE OF CAYUGA HEIGHTS, TOMPKINS COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $467,193, AND AUTHORIZING THE ISSUANCE OF $293,117 BONDS OF SAID VILLAGE TO PAY PART OF THE COST THEREOF. BE IT RESOLVED by the affirmative vote of not less than two -thirds of the total voting strength of the Board of Trustees of the Village of Cayuga Heights, Tompkins County, New York, as follows: Section 1. The purchase of a fire pumper truck for the Village of Cayuga Heights, Tompkins County, New York, is hereby authorized at a maximum estimated cost of $467,193. Section 2. The plan for the financing of such maximum estimated cost is as follows: (a) By the issuance of $293,117 bonds of said Village, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and (b) By the expenditure of $174,076 to be received as a contribution by the Town of Ithaca. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty years, pursuant to subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will not exceed five years. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of t he issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may b e prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law. Section 5. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Village Treasurer, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of said Village, provided, however, that in the exercise of these delegated powers, she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Village Treasurer shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to t he application of the purchase money. Section 6. All other matters except as provided herein relating to the bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue bonds with substantially level or declining annual debt service, shall be determined by the Village Treasurer, the chief fiscal officer of such Village. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Village Treasurer shall determine consistent with the provisions of the Local Finance Law. Section 7. The faith and credit of said Village of Cayuga Heights, Tompkins County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually b e levied on all the taxable real property of said Village, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or 2) The provisions of law which should be complied with as the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper of said Village hereby designated for such purpose, tog ether with a notice of the Village Clerk in substantially the form set forth in paragraph a of Section 81.00 of the Local Finance Law. The question of the adoption of the foregoing resolution was duly put to a vote on roll, which resulted as follows: Mayor Kathryn Supron VOTING Aye Trustee Jennifer Biloski VOTING Aye Trustee Maryann Friend VOTING Aye Trustee James Marshall VOTING Aye Trustee Richard Robinson VOTING Aye Trustee Peter Salton VOTING Aye Trustee Linda Woodard VOTING Aye The resolution was thereupon declared duly adopted. The meeting returned to the Report of the Mayor. c. August Day of Giving – “Giving is Gorges” Campaign: Concerns were expressed about the idea of suggesting to residents that they should use a particular venue for their donations. Although the Mayor and Trustees expressed support for the idea that volunteerism and financial support for non-profits is noble and to be encouraged, they could not support an effort which includes a third party. The desire to support the “Giving is Gorges” Campaign was outweighed by questions about processing fees on donations that would be made. The Board encourages residents to make donations directly to the non-profit of their choice; names of local non-profits are readily available on-line. d. Bolton Point Water Rates: Mayor Supron, in her role as a Water Commissioner for the Village, sits on the Board at Bolton Point. She explained that Trustee Linda Woodard had taken on the task of modeling water usage data. The resulting model allows for the determination of ways to more equitably restructure water rates. The goal is to have users pay for what they use and support the maintenance of the water infrastructure. A proposal has been made to introduce a $5.00 per unit surcharge with a per gallon usage charge. This would eliminate the 10,000 gallon minimum billing per quarter year. A revision to the method used by the Village for sewer billing which is currently tied to the minimum and per 1000 gallon use will need to be developed. The question for the Water Commissioners is to determine if households using less that the minimum should be supporting the rate structure in order to subsidize the higher water rate use customers. The goal is to design a rate structure to equitably charge for water use. The primary large water consumers are the colleges and commercial users. Since the rate is based on cost divided by use, if the use goes down through conservation, the rate will go up. The question of whether or not the 10,000 gallon minimum use model is appropriate has been discussed for at least ten years. Trustee Woodard will distribute her model and presentation. Mayor Supron will not be able to attend the August 17, 2015 board meeting. Attorney Marcus added that he would be unavailable on that date. A few trustees may not be able to attend. The Mayor will determine if there will be a quorum and an alternate date will be announced if necessary; at a minimum abstract approval must take place to allow payment of monthly invoices. e. Formation of an IT Committee: A long standing challenge for all departments is configuration, maintenance, and modernization of information technology equipment. It is agreed that a committee of board members should form to analyze the current system and what changes should be made to insure stability, cost effectiveness, and usefulness of the computer network, internet service, and phone system. Resolution #7659 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights authorizes formation of an Information Technology (IT) Committee. Motion: Trustee Friend Second: Trustee Woodard Discussion: Chief Steinmetz asked if only trustees would sit on the committee. The Mayor responded that Clerk & Treasurer Mangione would likely be a member. The Chief would like to participate as well since the Police Department has had multiple issues through the years and has a relationship with Tompkins County IT. Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried Mayor Supron appoints Peter Salton to the IT Committee. Resolution #7660 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of Peter Salton to the IT Committee. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nays: none Abstentions: Trustee Salton Motion carried Mayor Supron appoints Linda Woodard to the IT Committee. Resolution #7661 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of Linda Woodard to the IT Committee. Motion: Trustee Robinson Second: Trustee Salton Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Salton Nays: none Abstentions: Trustee Woodard Motion carried Mayor Supron appoints Richard Robinson to the IT Committee. Resolution #7662 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of Richard Robinson to the IT Committee. Motion: Trustee Salton Second: Trustee Woodard Ayes: Trustees Biloski, Friend, Marshall, Salton, and Woodard Nays: none Abstentions: Trustee Robinson Motion carried Mayor Supron appoints Joan Mangione to the IT Committee. Resolution #7663 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of Joan Mangione to the IT Committee. Motion: Trustee Robinson Second: Trustee Woodard Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried Mayor Supron appoints James Steinmetz to the IT Committee. Resolution #7664 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of James Steinmetz to the IT Committee. Motion: Trustee Friend Second: Trustee Biloski Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried 6. Report of the Trustees: Trustee Woodard brought the board up-to-date on recent broadband problems. Users have complained of slow internet response and intermittent outages. However, when Tompkins County upgraded the police program TRACS to be web- based the lack of broadband capacity caused significant frequency of failure. Action was taken to gather statistics on the mega bites per second (mbps) that were available on the system. Our internet provider Lightlink said that we should have 10 mbps for downloading and 2 mbps for uploading. Measurements taken at different times during the day by multiple individuals were around 2.9 mbps for downloads and 3 mbps for uploads. Loren Cottrell, Deputy Director of the Tompkins County IT Department visited Marcham Hall and met with several individuals. He was extremely helpful and has expressed willingness to continue to give advice as requested. His recommendation is to have at least a minimum of 7 up and 7 down. A three month arrangement has been reached with Clarity Connect. They were asked to provide an immediate solution to the broadband problem; they were able to install a consumer grade radio on the roof of Marcham Hall which is currently providing 10 up and 10 down. Clarity recommends equipment that is commercial grade for the long run. The IT Committee will be preparing a Request for Proposal (RFP) for long-term solutions for internet, telephone, or the combination of the two. Superintendent Cross brought up inclusion of Public Works in an expansion of technology solutions. Autodesk/AutoCAD licensing is another question that needs to be included at a point in the future. As with many other software solutions, it is moving to the Cloud on a monthly subscription basis. Assistant Superintendent of Public Works (ASPW): A job description for the open position of ASPW is ready to be posted with Tompkins County Personnel. The Mayor suggests broadening the salary range to $58,000 - $65,000 from $58,000 - $62,000. The salary awarded will be commensurate with education and experience. This range will keep the position on parity with the Town of Ithaca. Resolution #7665 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the salary range of $58,000 - $65,000 for the position of Assistant Superintendent of Public Works. Motion: Trustee Woodard Second: Trustee Marshall Discussion: Increasing the range does not lock the Village into paying more however; it may bring in a wider range of candidates. Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nays: none Abstentions: Trustee Salton Motion carried 7. Report of Chief Steinmetz: There is one fewer report from the Police Department this mo nth. The new TRACS10 program does not gather the same statistics as in the past; it may be possible to add this information back in the future. Police vehicle #124 has a transmission problem. Transmission repair will cost between $3,500 - $4,000; the car is only worth approximately $6,000. It has been taken to the shop which removes police equipment and identification. The sale will be “as is”. A replacement vehicle has already arrived and is covered under the Village’s insurance. On ce proper markings are added and it is fully equipped, it will be in service. Following the recent heavy rains, water was observed in the basement again. Marcham Hall is not equipped with an emergency generator. Superintendent Cross offered to gather cost estimates from electrical engineers to have a specification written for back-up generation. The three sump pumps installed in the basement are old. The wooden cover for one of them had rotted and pieces of it had fallen into the pump; it was prohibiting the pump from functioning. Moisture and heat are problematic for the servers and other electronics in the basement. The IT Committee will look into the practicality of relocating the server room to the first floor of Marcham Hall. 8. Report of Superintendent of Public Works Cross: Cornell has requested a street designation for a bus stop as detailed in EXHIBIT 2016-039. Resolution #7666 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights officially assigns the designation of Northcross Road to the roadway which runs from Sisson Place northward, crosses Jessup Road, and continues to a dead end in Cornell’s A-Lot, and; BE IT FURTHER RESOLVED THAT: The block in the City of Ithaca from Sisson Place to Jessup Road be designated as the 100 block and the block in Cayuga Heights north of Jessup Road be officially designated as the 200 block of Northcross Road, and; BE IT FURTHER RESOLVED THAT: The bus shelter be officially assigned street number 204 as requested by Cornell University in order for passengers using the Campus to Campus bus to be more easily directed to the proper location. Motion: Trustee Salton Second: Trustee Friend Discussion: The Police Department has no problem with this designation. Both the City of Ithaca and the Village of Cayuga Heights need to assign the designation. Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried Palmer Woods/DPW Grounds: Cornell Plantations staff has expressed concerns about the effect on an area of Palmer Woods adjoining Village of Cayuga Height’s property at 123 Sheldon Road. The Department of Public Works barn and yard are located there. Cornell is willing to enter into a cooperative agreement to sign over the effected steeply sloped property in exchange for a lifetime agreement to restore and appropriately maintain it as a na tural area. The DPW crew has taken it upon themselves to use cinder blocks to demarcate the property line which was seen as a positive step. Cornell has recommended that the Village hire a landscape architect to propose a plan for renewing the area and app roach them with it. Further discussions will take place before action is taken. A discussion took place related to the number of members committees should /could contain. There is the concern that if a quorum of board members with or without the Mayor is to convene that the meeting should be announced to the public in advance, minutes taken and published. Attorney Marcus explained that all committee meetings are technically open to the public; larger municipal bodies with larger staffs are more likely to publish regular committee meeting announcements. Mayor Supron appoints James Marshall to the Public Works Committee. Resolution #7667 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of James Marshall to the Public Works Committee. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Biloski, Friend, Robinson, Salton, and Woodard Nays: none Abstentions: Trustee Marshall Motion carried Mayor Supron appoints Maryann Friend as an alternate to the Public Works Committee. Resolution #7668 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights approves the appointment of Maryann Friend as an alternate to the Public Works Committee. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Woodard Nays: none Abstentions: Trustee Friend Motion carried Superintendent Cross passed photographs around to the trustees which were taken last Tuesday (July 14, 2015) of stormwater accumulations. The significant storm event on that day lasted less than an hour but generated flowing water in areas where he had never witnessed it before. In neighborhoods with known problems the threat was wors e than usual. The Cambridge/Warwick/Randolph area was one of those heavily affected. Copies of a zoning map were distributed to assist in envisioning the complex problem. He describes the municipality and the homeowners as links in a chain. The village only accepts responsibility for water flow on or in its right-of-way, properties, or roadways. It has no right to perform work or to force property owners to have work performed to stem the flow of water that is causing damage on an adjoining property. Home o wners need to realize that they need to bring pressure to bear or even take legal action against the property owner(s) who will not cooperate in a solution. Superintendent Cross will continue the dialog with these residents. 9. Report of Clerk & Treasurer Mangione (Exhibit FYE2016-040) Resolution #7669 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Treasurer to enter those modifications to the Budget Journal for Fiscal Year Ending May 31, 2015 as necessary to close the accounting records for same. Motion: Trustee Salton Second: Trustee Robinson Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried The unfortunate situation experienced by Melissa Pollock since 1993 when the property at 206 Overlook Road which was designated as a three unit structure began use as a single family home was analyzed. Documentation to inform the Village and the Board of Assessment exists. No process to inform Bolton Point that a use change has taken place is triggered for a situation such as this one when no plumbing permit has been issued. From the time of the change in 1993 until earlier this year, the Pollock’s water bills have been computed by Bolton Point using a three met er minimum as opposed to a single unit minimum. Bolton Point has stated that they will not reimburse them for any portion of the excess payments. The Village has no legal obligation to refund any overpayments. A similar situation has existed at 9 Parkway Place owned by the Brooks Family. Their home had a large meter but was designated as a single family home. It was decided to table a decision pending further discussion regarding this property. Resolution #7670 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Treasurer to make payment of a good-will gesture equivalent to twenty-five percent (25%) of the overpayment amount for five (5) years caused by the three-unit designation of the property at 206 Overlook Road to Melissa Pollock. Motion: Trustee Woodard Second: Trustee Marshall Ayes: Trustees Friend, Marshall, Robinson, and Woodard Nays: Trustees Biloski and Salton Abstentions: none Motion carried Resolution #7671 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Treasurer to make payment of a good-will gesture equivalent to fifty percent (50%) of the overpayment amount for five (5) years caused by the three-unit designation of the property at 206 Overlook Road to Melissa Pollock. This resolution supercedes Resolution #7670. Motion: Trustee Robinson Second: Mayor Salton Ayes: Trustees Friend, Marshall, Robinson, and Woodard Nays: Trustees Biloski and Salton Abstentions: none Motion carried Resolution #7672 BE IT RESOLVED THAT: Abstract #2 for FYE2016 consisting of TA vouchers 6 - 14 in the amount of $16,109.74 and General Fund vouchers 23 - 107 in the amount of $ 203,851.36 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried At the June 15, 2015 Board of Trustees meeting it was discovered that Voucher #1013 on Abstract #18 for ThyssenKrupp Elevator contained a provision allowing for a 3% reduction if the invoice was paid in full for 12 months of service. This resulted in a $92.86 reduction from the voucher. During the presentation of the abstract resolution, the amount was mistakenly reduced from Abstract #1. Additionally it was discovered that this voucher should have been on Abstract #1 and not #18. The corrected resolutions for the abstracts previously presented in June are as follows: Resolution #7673 BE IT RESOLVED THAT: Abstract #18 for FYE2015 consisting of Consolidated Funds vouchers 975 - 1027 in the amount of $ 66,025.38 is reapproved and the Treasurer is instructed to make payments thereon. Motion: Trustee Biloski Second: Trustee Salton Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried Resolution #7674 BE IT RESOLVED THAT: Abstract #1 for FYE2016 consisting of TA vouchers 1 - 5 in the amount of $ 15,138.54 and Consolidated Funds vouchers 1 - 22 in the amount of $284,762.87 is reapproved and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Biloski, Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried 10. Report of the Attorney: No additional information to present. Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 10:41 p.m.