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HomeMy WebLinkAbout2014-11-10 minutes.pdf EXHIBIT 2015-060 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, November 10, 2014 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Friend, Hamilton, Robinson, Salton, and Woodard; Superintendent of Public Works Cross; Assistant Superintendent of Public Works Frisbie; Chief of Police Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Trustees Crooker and Fire Superintendent Tamborelle. Call to Order: Mayor Supron called the meeting to order at 7:04 p.m. 1. Approval of Meeting Minutes: October 10, 2014 Resolution # 7529 BE IT RESOLVED THAT: Minutes of the October 10, 2014 Village of Cayuga Heights Board of Trustees Special Meeting are approved as written in Exhibit FYE2015 -054. Motion: Trustee Salton Second: Trustee Woodard Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried 2. Approval of Meeting Minutes: October 14, 2014 Resolution # 7530 BE IT RESOLVED THAT: Minutes of the October 14, 2014 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2015 -055. Motion: Trustee Salton Second: Trustee Friend Discussion: none Ayes: Trustees Friend, Robinson, Salton, and Woodard Nays: none Abstentions: Hamilton Motion carried 3. Report of Fire Superintendent Tamborelle (Exhibit FYE2015-056) 4. Report of Asst. Superintendent of Public Works Frisbie (Exhibit FYE2015-057) The crew has completed all but a few lower priority tasks. A task list will be included with the monthly report to the Board of Trustees in the future enabling them to respond to residents’ questions if queried. Leaf pick-up is on schedule and will continue for the next several weeks. Some residents have been disregarding the Village’s published Brush Policy. Instead of the monthly scheduled day of brush pick-up, it has been necessary to have crews expend multiple days. To keep other work on time and avoid overtime, a determination to enforce the brush policy more strictly was made by the Public Works Committee. A letter including a checklist of noncompliance reasons indicating which of these applies to a particular property will be sent to the residence. The first group of these letters was mailed on Wednesday, November 12th. 5. Privilege of the Floor Resident Jeff Sauer was introduced; he and his family recently moved to Cayuga Heights. As a former town clerk, he is interested in the workings of local government. 6. Report of the Mayor Deferred 7. Report of the Trustees Trustee Robinson mentioned that the Public Works Committee had met and discussed items that were covered during the Public Works report. Trustee Salton attended a TCCOG Cable Committee meeting. He does not believe that an agreemen t with Time Warner Cable (TWC) will happen in the near term. Village representation should review the PEG (public access) section of the proposed agreement. The TCCOG proposed contract is significantly longer than one that had been signed by the Village previously, including several pages of consumer protections. TWC crossed out the consumer protections sections. The Zoning Review Committee has completed the bulk of revision work, however there are several “dangling pieces” to be addressed. These include definitions, parking, buffers and other special sections. Mayor Supron attended a presentation on form-based code presented by the Town of Ithaca. They had not thought to communicate with the Village but are interested in presenting to the Board of Trustees at a future date. Chief Steinmetz cautions the Review Committee to be certain that wording on parking coordinates with the Village’s parking ordinance. There is currently a conflict between these. There has been encroachment in the public right-of-way (ROW) in various areas. Cayuga Heights Elementary School parents parking in the ROW has caused erosion which in turn is causing stormwater run- off. These and other topic will be addressed and presented to the Board. The new template reorganizes sections su ch that a straightforward red-line comparison to the old form will not be possible. Village Human Resources Attorney Laurie M. Johnston joined the meeting. Resolution # 7531 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed appropriate by virtue of §105 of the NYS Open Meeting Law subsection (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Hamilton Second: Trustee Robinson Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried Resolution # 7532 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is ended and returned to Open Session. Motion: Trustee Salton Second: Trustee Robinson Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried 8. Report of Police Chief Steinmetz (Exhibit FYE2015-058a,b,c) Resolution # 7533 BE IT RESOLVED THAT: Christopher W. Losinger is appointed to the position of Substitute Crossing Guard. Motion: Trustee Robinson Second: Trustee Friend Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried 9. Report of Superintendent of Public Works Cross Asbestos Abatement: Tomorrow, Tuesday morning Abscope will begin removal of the boiler jacket. Their findings will determine next steps in asbestos removal and boiler replacement. HSC, the heating contractor has been communicating their readiness to begin work when the premises are available. Stormwater: A draft of a letter to the DEC regarding their Stormwater Management Audit was presented to the Public Works Committee. The letter will be formulated into an official response. The Village has until January 31, 2015 to undertake most of the required tasks. There are a few tasks for which the response will request a later initiation. Hanshaw Road: Work on the Village portion is complete. The Town is waiting for a final bill from the contractor. At that time an invoice for the Village ’s portion will be generated. Kendal Project: The Enabling Phase (Phase 1) is complete. The next phase will not begin immediately. Marcham Hall Roofing: The project should have started by now but the Project Manager reportedly has a health issue. Superintendent Cross will follow up. 10. Report of Clerk & Treasurer Mangione (Exhibits FYE2015-059) Resolution # 7534 WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and, WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York § 1442, an alternative method for collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: This Board of Trustees requests the collection of delinquent Village of Cayuga Heights tax in the amount of $13,318.38 on eight (8) properties with $1065.49 in penalties and $16.00 in late fees totaling $14,399.87 be submitted to Tompkins County. Motion: Trustee Hamilton Second: Trustee Robinson Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried Resolution # 7535 WHEREAS, Section 2019-a of the Uniform Justice Court Act requires that village justices annually provide their court records and dockets to their respective village auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board's proceedings; and WHEREAS, The Unified Court System's Action Plan for the Justice Courts, announced November 2006, includes initiatives to improve accountability and controls over Justice Court finances and records. Among the initiatives is increased monitoring of village board compliance with section 2019 -a; and WHEREAS, The Village of Cayuga Heights Board of Trustees engaged the independent auditing firm of Ciaschi, Dietershagen, Little, Mickelson & Company, LLP to conduct said audit; and WHEREAS, An Independent Auditor’s Report dated October 9, 2014 was received by the Village of Cayuga Heights Board of Trustees. NOW, THEREFORE, BE IT RESOLVED THAT: This Board of Trustees acknowledges the required audit of the Village of Cayuga Heights Justice Court records was conducted. Motion: Trustee Friend Second: Trustee Hamilton Discussion: Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried Resolution # 7536 BE IT RESOLVED THAT: Abstract #6 for FYE2015 consisting of Trust and Agency vouchers 40 – 48 in the amount of $16,499.42 and Consolidated Fund vouchers 350 – 384, 386 - 438 in the amount of $705,262.47 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Friend Second: Trustee Hamilton Discussion: Voucher #385 is withheld. Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried 11. Report of Attorney Marcus 12. Executive Session Resolution # 7537 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed appropriate by virtue of §105 of the NYS Open Meeting Law subsection (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Salton Second: Trustee Robinson Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried Resolution # 7538 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is ended and returned to Open Session. Motion: Trustee Salton Second: Trustee Robinson Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried 13. Adjournment: Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 10:40 p.m.