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HomeMy WebLinkAboutTB Minutes 2022-10-06Meeting of the Ithaca Town Board October 6, 2022 at 5:30 p.m. This meeting will be held hybrid fashion with in person attendance permitted and broadcast via our YouTube Link and ZOOM for your convenience. BUDGET MEETING AGENDA 1. Call to order 2. Consider approval of 2023 Elected Officials' salaries 3. Presentation of the Town of Ithaca 2023 Tentative Budget a. Discussion b. Consider amendments c. Consider setting a public hearing regarding the Town of Ithaca 2023 Preliminary Budget 4. Consider approval of Employee Wage Scale and Wages effective January 1, 2023 for: i. Southern Cayuga Lake Intermunicipal Water Commission ii. Greater Tompkins County Intermunicipal Health Insurance Consortium 5. Award contract for Ridgecrest Road Water Improvement Project 6. Consent Agenda a. Approval of the Town of Ithaca Abstract b. Approval of Bolton Point Abstract Meeting of the Ithaca Town Board October 6, 2022, at 5:30 p.m. Under NYS Laws of 2022, Chapter 56, this meeting was held in a hybrid fashion, with in person attendance permitted and some staff members attending virtually. Minutes Board Members Present: Rod Howe, Supervisor; Members Bill Goodman, Pamela Bleiwas, Eric Levine, and Rob Rosen Staff Present: Donna Shaw, Director of Finance; Sue Ritter, Director of Planning; John Little and Jake Newman, IT; Judy Drake, Director of Human Resources, Marty Moseley, Director of Code Enforcement; Dan Thaete; Director of Engineering; Paulette Rosa, Town Clerk; and Becky Jordan, Deputy Town Clerk 1. Mr. Howe called the meeting to order at 5:33 p.m. 2. Consider approval of 2023 Elected Officials' salaries TB Resolution No. 2022-152: Approval of 2023 Proposed Elected Officials Salaries Be it Resolved; the governing Town Board of the Town of Ithaca does hereby approve the below proposed salaries for the elected officials for the year 2023; pay) Pay) TOWN SUPERVISOR $ 78,930 (Paid Biweekly) (includes Town Supervisor pay and 80% percentage of Supervisor's Administrative Function DEPUTY TOWN SUPERVISOR $ 27,176 (Paid Biweekly) (includes Board Member pay and 20% percentage of Supervisor's Administrative Function TOWN BOARD MEMBER (5) $ 16,412 Each (Paid Biweekly) TOWN JUSTICE (2) $ 27,252 Each (Paid Biweekly) RESOLVED further, the Town Clerk is hereby authorized and directed to publish the said proposed salaries as required by Section 108 of the Town Law. Moved: Eric Levine Seconded: Pamela Bleiwas Vote: ayes - Howe, Goodman, Bleiwas, Rosen, and Levine 3. Presentation of the Town of Ithaca 2023 Tentative Budget a. Discussion Mr. Howe pointed out that the budget has increased from a little over 25 million to somewhat over 30 million, which is misleading as it factors in ARPA funding. ARPA funding may be counted almost twice due to the way it is factored in according to regulations. Our budget hasn't actually increased 5 million dollars. We were able to stay under the tax cap despite overall prices having gone up and a slight increase in personnel with increased assessed value in property and sales tax increases. We remain cautious and realistic about what to expect. Interest rates are increasing. We have factored Cost of Living (COLA). In the budget summary we try to help homeowners see what the increase would be. We use $300k for the typical cost of a home but it does depend on the increase in assessed value of the property. The overall tax rate is down, levy is up and that is offset by an increase in assessments. In terms of community services and program support, there is a major change in the request from City Parks. They have asked for $100k and so far, we've put that in the budget. We're hoping 2023 will be the last year of lighting districts. Mr. Goodman asked for more detail on the two new position requests. Mr. Moseley explained that the state of NY is requiring all municipalities in NYS to update their 1203 Complaint Local Law. There are about 10 additional operating permits that we will be required to issue so there is going to be an increase as far as what we're going to be putting out in terms of operating permits. Some are open burn operating permits. Some of these trickle into the short term rentals and rental registry aspect. Mr. Goodman suggested we look at the fees to make sure we are recovering costs. Mr. Thaete explained they are looking to hire another civil engineer as we are aggressive with our capital projects. We have a lot more smaller projects, especially from public works department. Workload has increased. This position will be about 60 public works/40 engineering aid. Mr. Slater added that Public Works is looking for more engineering support as far as pavement analysis, stormwater piping and sizing, and specs for procuring for projects. Mr. Howe highlighted that this is also an opportunity to support grant endeavors. Mr. Goodman asked about the study of I & I in the Northeast? Mr. Thaete replied that there is $80k budgeted for a micro metering study in the Northeast. Mr. Howe stated that the public hearing for the 2023 budget is October 171h b. Consider amendments c. Consider setting a public hearing regarding the Town of Ithaca 2023 Preliminary Budget TB Resolution 2022 - 153: Setting a public hearing regarding the Town of Ithaca 2023 Preliminary Budget Whereas, the Town Supervisor filed his 2023 Tentative Budget with the Town Clerk on September 28, 2022, and Whereas the Town Clerk presented the Tentative Budget to the Town Board at its October 6, 2022 Budget Meeting and the Town Supervisor reviewed his highlights; now, therefore, be it Resolved that, the Town Board adopts the 2023 Tentative Budget as its 2023 Preliminary Budget and schedules a public hearing to be held on the meeting of October 17, 2022 which begins at 5:30 p.m. for the purpose of hearing public comments on the Town of Ithaca's 2023 Preliminary Budget. Moved: Rob Rosen Seconded: Pamela Bleiwas Vote: ayes — Howe, Bleiwas, Rosen, Goodman, and Levine 4. Consider approval of Employee Wage Scale and Wages effective January 1, 2023 for: i. Southern Cayuga Lake Intermunicipal Water Commission TB Resolution No. 2021-154: Acknowledge Southern Cayuga Lake Intermunicipal Water Commission 2023 Wage Scale and Employee Wages Whereas, the Commission on October 6, 2022, approved the 2023 Wage Scale and Wages for all Commission staff, now, therefore, be Resolved, the Town Board of the Town of Ithaca does hereby acknowledge the 2023 Wage Scale and Wages for all Commission staff as filed in the Human Resources Office for payroll services and civil service payroll certification. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: ayes — Howe, Goodman, Bleiwas, Rosen, and Levine ii. Greater Tompkins County Intermunicipal Health Insurance Consortium TB Resolution No. 2022-155: Acknowledge Greater Tompkins Co Municipal Health Insurance Consortium Wage Scale and Employee Wages for 2023 Whereas, the Town of Ithaca was established as the "Employer of Record" for the Greater Tompkins County Municipal Health Insurance Consortium (Consortium); and Whereas, on August 3, 2022, the Executive Committee of the Consortium approved of the creation of a Job Classification and Wage Scale program and approved of the 2023 employee wage scale with a 3% cost of living increase; and Whereas, on September 22, 2022, the Board of Directors of the Consortium approved of the 2023 budget which included the wages for the staff based on step increases for 2023; now, therefore, be it Resolved, the governing Town Board of the Town of Ithaca does hereby acknowledge the Consortium's 2023 wages as detailed in the Human Resources Office for payroll services and civil service payroll certification. Moved: Pamela Bleiwas Seconded: Rob Rosen Vote: ayes — Howe, Bleiwas, Goodman, Rosen, and Levine 5. Award contract for Ridgecrest Road Water Improvement Project Mr. Howe clarified that this was discussed and missed being executed at the last board meeting. TB Resolution 2022 - 156: Authorization to award and execute contract for the Town of Ithaca Ridgecrest Road Water Improvement Project Whereas on September 01, 2022, the Town of Ithaca Director of Engineering received bids for the Town of Ithaca Ridgecrest Road Water Improvement Project (Improvement), for the construction of approximately 1950 LF of 12-inch and 540 LF of 8-inch ductile iron water main, a booster pump station, a precast concrete control building, and associated appurtenances and other related ancillary facilities, furnishings, incidental improvements and expenses in connection therewith, and Whereas the Director of Engineering (Director) has reviewed the bids and qualifications of the bidders and has determined that the lowest responsive bid of $1,147,000.00 for the project was made by the lowest responsive bidder, F.P. Kane, Inc., 241 Front Street, Vestal, NY, and Whereas at their meeting on March 14, 2022, the Town Board adopted a Public Interest Order (TB 2022-031) establishing the Improvement and authorizing a maximum amount of $1,096,365.00 to be expended on this Improvement, and Whereas at their meeting on September 26, 2022, the Town Board adopted a revised Public Interest Order (TB 2022-XXX) increasing the maximum amount to be expended for this project from $1,096,365.00 to $1,261,700.00 with the entire project funded by Grants -in -Aid, now therefore be it Resolved that the Town Board authorizes the Town Supervisor to award and execute the contract for the Town of Ithaca Ridgecrest Road Water Improvement project to F.P. Kane, Inc., subject to final approval by the Director and the Attorney for the Town, and be it further Resolved that the Director is authorized to approve change orders to the contract, without further authorization of this Board, provided that the maximum amount of such change orders does not exceed $114,700.00 in aggregate and the total project cost, including the contract, engineering, legal and other expenses, does not exceed the maximum authorized cost of the project of $1,261,700.00. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: ayes — Howe, Bleiwas, Goodman, Rosen, and Levine 6. Consent Agenda a. Approval of the Town of Ithaca Abstract b. Approval of Bolton Point Abstract TB Resolution No. 2022 - 157: Consider Consent Agenda Items a. Approval of Town of Ithaca Abstract b. Approval of Bolton Point Abstract Moved:Eric Levine Seconded: Rod Howe Vote: ayes — Howe, Bleiwas, Rosen, Goodman, and Levine TB Resolution 2022 - 157a: Town of Ithaca Abstract No. 19 for FY-2022 Resolved that the Town Board hereby authorizes the payment of the following audited vouchers in total for the amounts indicated: VOUCHER NOS. 1104 —1152 General Fund Town Wide 180,711.33 General Fund Part -Town 3,142.83 Highway Fund Town Wide DA 1,468.01 Highway Fund Part Town DB 35,561.00 Water Fund 13,739.14 Sewer Fund 69,281.91 Gateway Trail — H8 Risk Retention Fund Fire Protection Fund Forest Home Lighting District Glenside Lighting District Renwick Heights Lighting District Eastwood Commons Lighting District Clover Lane Lighting District Winner's Circle Lighting District Burlei h Drive Lighting District West Haven Road Lighting District Coddin ton Road Lighting District Trust and Agency Debt Service TOTAL 303,904.22 TB Resolution 2022 —157b: Bolton Point Abstract Resolved, that the governing Town Board hereby authorizes the payment of the following audited vouchers: Voucher Numbers: 416 — 468 Check Numbers: 20512-20563 Capital Impr/Repl Project Operating Fund TOTAL $22,071.67 $86,235.23 $108,306.90 0 IfIffid al N I M 1• �' � General Fund Town Wide 180,711.33 General Fund Part -Town .. ................. 3,142.83 . ........... [.Iuigl�wa Fund Town Wide DA 1,468.01 I.I.ighwa Fund Part Town DB y 35,561.00 .. . . . ... . ........................... Water Fund 13,739.14 Sewer Fund 69,281.91 TOTAL 30312194i22 Resolved, that the governing Town Board hereby authorizes the payment of the following auditei vouchers - Voucher Numbers: 416 468 Check Numbers: 20512-20563 Capital lmpr/Repl Project Operating Fund TOTAL Less Prepaid TOTAL M Submitted by Becky JJor, eputy Town (Clerk TB 2022-10-06 (Filed 1 ),,'8) 9.