HomeMy WebLinkAbout2015-3-31 minutes.pdf
EXHIBIT 2016-003
Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, March 31, 2015
Marcham Hall BOARD OF TRUSTEES SPECIAL MEETING 9:00 a.m.
Present: Mayor Supron; Trustees: Friend, Robinson, Salton, and Woodard; Superintendent of Public Works Cross; Clerk &
Treasurer Mangione.
Absent: Trustees Hamilton and Crooker.
Call to Order: Mayor Supron called the meeting to order at 9:10 a.m.
A Special Meeting of the Board of Trustees of the Village of Cayuga Heights was called to authorize the purchase of
mechanic’s tools for the Public Works Department. In order to repair and maintain Village vehicles and equipment, it is
necessary to have tools available. Quotes for the following have been obtained per Purchasing Policy guidelines.
Basic Hand Tools
Air/Impact tools
18 drawer tool chest/cabinet
The budget for Central Garage – Equipment will be adjusted to accommodate the purchases. Water System - Contractual
(F8350.410) and Sewer Lines – Contractual (G8120.410) will each be debited $1,500; Central Garage – Equipment
(A1640.200) will receive a budget transfer of $1,500 from Central Garage Contractual (A1640.410).
Additionally, other Budget Journal adjustments are necessary prior to authorization of Abstract 11 at the April meeting of
the Board of Trustees. These are as listed below.
Resolution # 7574
BE IT RESOLVED THAT: Authorization is granted to the Treasurer to make the following Budget Journal adjustments
for Fiscal Year Ending May 31, 2015.
Motion: Trustee Salton
Second: Trustee Friend
Discussion: none
Ayes: Friend, Robinson, Salton, and Woodard
Nays or Abstentions: none
Motion carried
ACCOUNT DEBIT CREDIT COMMENTS
A1640.200 Central Garage - Mechanic Tools 4,541.27$
A1640.200 Central Garage - Equipment 1,972.13$ Unencumbered Balances
A1640.410 Central Garage - Contractual 10,203.91$
A1640.440 Central Garage - Utilities 3,536.20$ $1000 - $1,500 available
A1440.410 SPW - Contractual 1,000.00$
F8350.410 Water System - Contractual 15,742.90$
F8350.490 Water System - Equipment Maint 4,990.22$
G8120.410 Sewer Lines - Contractual 13,873.62$
G8120.490 Sewer Lines - Equipment Maint 552.57$
A1620.490 Village Hall - Building Maint 591.42$
A1620.450 Buildings - 825 Hanshaw (217.84)$ add'l work proposed
A1620.410 Village Hall - Contractual (219.31)$
A3410.410 Fire - Contractual 27,322.42$
A3410.460 Fire - Rescue - Contractual (613.89)$
A5110.100 Street - Personal Services (15,170.72)$
A5142.100 Snow - Personal Services 30,247.96$ add'l charges PR 3/29/15
G1990.400 Sewer Fund Contingency 34,551.00$
G8130.490 WWT Plant - Equipment Maint (1,140.51)$
Resolution # 7575
BE IT RESOLVED THAT: Authorization is granted for the purchase of tools for use by Department of Public Works
personnel for the repair and maintenance of Village equipment and vehicles.
Motion: Trustee Robinson
Second: Trustee Woodard
Discussion: Information on availability of a contractor’s discount from Home Depot must be requested.
Ayes: Friend, Robinson, Salton, and Woodard
Nays or Abstentions: none
Motion carried
The Special Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 9:31 a.m.