HomeMy WebLinkAboutProcurement Policies and Procedures.PDFPage 1 of I
Mary Mills
Fronn: Kristin Gutenberger lkgutenberger@bgdmolaw.com]
Sent: Friday, August 05,201'1 2:00 PM
To: VCH-Trustees
Cc: Brent Cross; Mary Mills; Randall Marcus
Subject: Procurement Policies and Procedures
Dear All,
There have been many questions recently relating ro State and Village Procurement
Policies and Procedure:s. Based upon my research, as of 2009 the State threshold
with regard to all purchase contracts involving an expenditure of more th:rn
$Z0AAA will need to go through the competitive bidding process. A11 contrircts for
public work involving an expenditure of more rhan $35,000 will need ro go throLlgh
the competitive bidding process. Anything under those amounts will be goverr-red by
the Village's internal policy (which Mary circul:rted previously). The Abridged
Version of the Village's Purchi'Lsing Procedures srares that anything over $1,000 but
less than the bidding tlhreshold will require multiple quotes or srare conrracts.
Also, there was a quest.ion as to whether we can separate ollr labor (professior-ral
services) from the actual equipment purchased in order to eliminate the need for the
bidding process - unfcrrtunately, the Village can not separ?rte the two items. We
need to look to the "charactet of the entire contract" to determine the amount of
money being expendecl. Therefore, with regard to the computer/server contract, the
Village will need to include the total amoLrnt expended on both labor :rnd
equipment to determine whether or not the bidding threshold has been met. ]t is
my understanding that the cost is below the $20,000 threshold thor-rgh arnd will r-rot
be required to go through the bidding proCess - but the Village will r-reed mlrkiple
quotes pursuant to the Village's own purcHasing policy.
Please let me know if yor-r hzrve any cltrestiolrs.
Best regards,
Kristin E. Gutenberger
Associate Attorney
Barney, Grossman, Dubow, Marcus & Orkin, LLP
119 E. Seneca Street, Suite 400
Ithaca, New York 14850
607.273.684r (P)
607.272.8806 (F)
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08/05t2011