HomeMy WebLinkAbout2024-04-09-TB-FINAL-minutes1
TOWN BOARD MEETING
Town of Ulysses
April 9, 2024
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
Video recordings of meetings are available on Youtube at
https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7pm.
ATTENDANCE:
TOWN OFFICIALS:
Supervisor- Katelin Olson
Board members- Mary Bouchard, Michael Boggs, Rich Goldman, Liz Weatherby
Town Clerk- Carissa Parlato
Recreation Director- Will Glennon
Town Planner- Niels Tygesen
MEMBERS OF THE PUBLIC:
In person-
Roxanne Marino, Bryon & Kim Moore, Jim Dunn
Via Zoom-
Cynthia Mannino, Anne Koreman
APPROVAL OF AGENDA:
Motion:
Ms. Bouchard moved to approve the agenda as presented. This was seconded by Mr. Goldman and
passed unanimously.
PRIVILEGE OF THE FLOOR:
Mr. Dunn inquired about the use of permeable pavement for the town parking lot. He said that
Taughannock Park has had issues with theirs in that they are unable to plow their lot in the winter
and cars sink into it in the summer. He asked whether the town would be installing a rapid charging
station. Ms. Olson responded that the town already has a (non-rapid) electric vehicle charging
station.
Ms. Marino followed up on Mr. Dunn’s inquiry. She said that the Village parking lot and Farmer’s
Market are under consideration for the rapid charger. They are awaiting other grant funding to make
it happen.
MUNICIPAL BOARD & STAFF REPORTS:
See Appendix for staff reports submitted in advance.
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Ms. Weatherby shared that the Youth Commission met last week, as did the Comp Plan Committee.
The Comp Plan Committee has 2 respondents to the RFP who will be interviewed next week.
Ms. Olson said that the Camp Barton real estate transfer had not closed yet. She hopes to get a few
weeks notification for the event.
Mr. Boggs noted that the WSPPC met last week
Ms. Marino said that CSAC is working on Earthcare Day preparations.
Ms. Koreman shared the following information from TC Legislature:
• Received a $50K park grant for geothermal feasibility and looping in other county bldgs
• Looking at transitional housing for homelessness
• Rapid response began on 4/1. A 4/11 meeting will help determine future cost structure for
county and munis
• An engineering study for underserved broadband is scheduled- someone will go house to
house to test service, speed, viability
• Living wage discussion held
• Sales tax was down from last year for Feb. for county & munis
• Received $1.5 million for construction grant for airport fire/rescue/snow removal building
OLD BUSINESS:
UPDATE FROM REC DIRECTOR, WILL GLENNON
Mr. Glennon said that spring (Jan. -April) registrations continue to be on par with 2023. The desire for
more adult programming is up from last year.
Summer camp registration opened on 3/16 and 5 of the 6 weeks sold out that day with wait list
numbers in the 20s, demonstrating the value and need of the service. Numbers are limited by the
space at the school. Hours are 9-4 with pre & post camp care available. School needs force the
program to end earlier in the summer than it would if it were at another location. The school will also
likely start charging the camp a fee for use.
Adding new programs is also limited by the space available at the school. The wrestling program has
experienced this.
Mr. Glennon said that transitioning to camp at Camp Barton will allow them to offer more slots,
activities, time but will also necessitate additional administration and infrastructure.
NEW BUSINESS:
DEVELOPMENT DISTRICT 8 – ALTERATION REQUESTED TO ZONING
Mr. Moore is requesting an alteration to their Development District in order to add a lean-to on the
side of the building of their boat repair business. This is necessary to provide workers with shade
from sun and cover for rain as boat work often takes place outside.
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Ms. Olson confirmed that Mr. Tygesen and the Attorney for the Town agree that the zoning language
does not allow a lean-to.
RESOLUTION #73 OF 2024: REFERRAL OF DEVELOPMENT DISTRICT 8 ZONING ALTERATION
TO THE PLANNING BOARD
WHEREAS, the owner of property within Development District 8 seeks an alteration to zoning
in this development district; and
WHEREAS, the Town Board finds that the request warrants further consideration;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board directs the Ulysses Planning Board to review the
alteration requests for Development District 8 and provide a recommendation to the Town
Board.
Moved: Mr. Boggs Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 4/9/24
CITIZEN PRUNERS CONTRACT WITH CORNELL COOPERATIVE EXTENSION
Ms. Olson said that Mr. Hillmann is involved with this program to train citizen s in a safe way. The
contract will need amending based on advice from the attorney and insurance company before it
comes before the board.
Town concerns for the roads in the town- sending citizens 55 mph
TOWN JUSTICE COURT – DISCUSSION ON CONSOLIDATION OF JUSTICE POSITIONS (FROM 2 TO 1)
DUE TO DECLINING COURT CASELOAD, DECLINING COURT REVENUE, AND THE IMPACT OF THE
CENTRALIZED ARRAIGNMENT PART (CAP) COURT
Ms. Olson presented court data (caseloads, revenue, expenses…) that support the elimination of one
of the two Town Justice positions. She said that bail reform in NYS has contributed to a decrease in
revenue and Centralized arraignments (CAP Court) has lessened the load for towns . She shared that
elimination of a position can only happen at the end of an elected term so now would be the time to
do so as Mr. Schlee’s term ends at the end of this year.
The board could make this change by resolution subject to permissive referendum. The item will be
on the agenda for further discussion at the 4/23 meeting. If the board wanted to pursue it, she
suggests a Public Hearing be held even though it is not required.
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Ms. Olson confirmed that Judge Dresser is willing to carry additional cases.
USDA PROPERTY ACCESS REQUEST FOR INSTALLATION OF BOX TREE MOTH AND EUROPEAN
CHERRY FRUIT FLY TRAPS
RESOLUTION #74 OF 2024: AUTHORIZING PERMISSION TO ACCESS TOWN PROPERTY BY U.S.
DEPARTMENT OF AGRICULTURE TO INSTALL BOX TREE MOTH AND EUROPEAN CHERRY
FRUIT FLY TRAPS
RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to sign an agreement
granting permission for the USDA to access Town-owned property, sites to be determined, for
the installation of Box Tree Moth and European Cherry Fruit Fly Traps.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 4/9/24
UPCOMING EVENTS
April 20- Tru-Uly Earthcare Day
JCA Park clean up- 4/27
April 23 – Regular Meeting, 7pm @ Town Hall
May 14 – Regular Meeting, 7pm @ Town Hall
APPROVAL OF MINUTES:
RESOLUTION #75 OF 2024: APPROVAL OF MINUTES:
RESOLVED, that the Ulysses Town Board approve the meeting minutes as presented from
3/26/24 Regular Meeting.
Moved: Ms. Bouchard Seconded: Ms. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 4/9/24
PAYMENT OF AUDITED CLAIMS:
RESOLUTION #76 OF 2024: PAYMENT OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for
Abstract 4, vouchers 154 through 189, in the amount of $75,240.67 .
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Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 4/9/24
PRIVILEGE OF THE FLOOR (3 min limit per person):
Ms. Marino noted that the NY Rural Water liaison to the Water Source Protection Plan Committee
has left the position so it may slow down the committee’s process of creating a water protection
plan.
ADJOURN
Mr. Goldman made a motion to adjourn at 8:26pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
4/16/24
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APPENDIX:
(STAFF REPORTS follow this page)
2024-03 Recreation Monthly Report
April 4,2024
Created by:Will Glennon,Recreation Director
Adult Recreation Programming
●Total adult recreation registrations for 2024 increased from 212 registrations in March to
225 registrations in April.This number does not include registration for the third yoga
session.
○Adult yoga session three (six week program)will begin on April 15th (registration
opened on April 2nd)
○The community has expressed interest in summer programming for both
pickleball and tennis,using the outdoor courts.
Spring youth programming and administration
●Registration started for youth spring sports:
●Baseball/TBall
○Tball -29 registrations (32 is the soft maximum)
○Coach Pitch -24 registrations (Full)
○Hybrid Pitch -19
○Kid Pitch -6
●Youth Track
○68 registrations
●Youth Tennis
○8 registrations
●Youth Wrestling
○22 registrations
Summer Camp
●Registration opened March 16th
○Five of six weeks sold out in one day
○All weeks are full.Weeks 2-6 have double digit waiting lists
○Half of the pre/post camp care options are full.
○Camp begins July 1st.
○Both the director and assistant director are returning.
○Six additional staff have responded that they are returning.This means we need
to hire 10 additional staff for the summer.
General administration
●Attended the monthly youth commission meeting on April 2nd.
●Summer camp
○The job application is posted on the Tompkins County Civil Service site.The
positions are not civil service.
○Former staff from previous summer camps have been contacted and are stating
their preference for returning or not.
●Spring sports registration opened March 16th.
●Youth wrestling clinic session two has been scheduled and will run on April 12th/13th.
●Application for the United Way funding was completed and submitted on March 28th.
This is the funding for 2024-2026 at an amount of $3,000.00 each year for programming
for the recreation department and summer camp.
●The summer camp has scheduled three field trips for the campers this summer for
weeks 4,5,and 6.The destinations are the Syracuse Museum of Science and
Technology (MOST),the Syracuse Zoo,and Seabreeze.
●T-shirts and game jerseys will be ordered in April for spring programs.
●Payment vouchers will be prepared for payout in April for the winter track program and
session two of yoga.
●The summer camp permit application has been submitted for renewal to the Tompkins
County Health Department.The summer camp safety plan is the next item on the
completion agenda and is due April 30th.
March 2024 Youth Services Report
Middle School Programming:
Tuesday afternoon Adventure Club. Served 9 Middle School age youth.
Civics Internship:
Received 12 registrations for the program. Ten Tburg High students will start March 6 (two
decided not to participate.) Program is ready to start, all employment workshops/training are
scheduled and staffed, and most of the Town content is ready to go.
Youth Employment:
Preliminary conversations with employers to begin building the slate for Summer 2024.
Other:
Attended 16-hour core training in Kingian Nonviolence- hosted by Trumansburg Area
Committee for Social Equity (TACSE), facilitated by ‘On Earth Peace’- the mission of this
organization is to train and develop capacity of groups and communities in philosophy and
methodology of Kingian Nonviolence for community organizing and conflict reconciliation.
Attended online onboarding session for Volunteer Tompkins and Give Pulse (platform for
volunteer recruitment and organizing.)
Efforts to organize student cohort to attend Encore Players’ production were mostly
unsuccessful. Due to winter break conflict? Will keep trying to engage students in local theater
and arts events.
Building & Code Enforcement Office
607-387-9778 ext. 231
Buildings & Code Enforcement Report for March 2024
Submitted at April 2024 Town Board Meeting
Building Permits issued 11
Plan Reviews 12
Certificate of Occupancy issued 0 Cof O
5 C of C
Permits Renewed 1
Complaints Received 0
Complaints Resolved 2 Resident working on
compliance
Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 14
New Site Inspections 6
Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 7
Fire Safety Inspections Ongoing
Code Training Seminars 36 Hours
County Assessment, Town, DOS Reports 4
Open property in violation cases Ongoing outreach
Property violations resolved 1
VALUE OF PERMITS ISSUED: 688,763.00
Building Permit fees collected for month: $4,225.00
Respectful
Mark Washburn – Building & Fire Code Enforcement Officer
Town of Ulysses Clerk’s Office
MONTHLY REPORT for MARCH 2024
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 5
Disabled parking permits 10
Dog licenses and renewals 32
Marriage licenses 1
Notarizations 8
FOIL requests-received 1
FOIL requests-completed 1
CLERK’s OFFICE TASKS:
• General:
o mail, answered inquiries on various topics, attended town board meetings and took minutes,
kept website current, provided notary services, issued licenses (marriage, dog, sporting) and
disabled parking permits, collected building & zoning fees, assigned new addresses,
participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletters, contract
management, coordinated building use/equipment sign out, FOIL requests, ordered supplies,
posted meetings & videos
o Internal meetings to optimize billing procedures & escrow policies
• Tax Collection:
o Finish collections- $5.3 million. $421,796.23 still outstanding for Tompkins County
• Water:
o Continued transition to new billing software and meter reader in coordination with DPW
o Set up new bank acct to receive credit card payments for more efficient reconciling
• Social Media & website
o Continue to build a Facebook following- up to 216
o The post sharing the Citizen Preparedness Workshop got the most views
• IT:
o Internal meetings to discuss progress & invoice discrepancies
o Check spam filter weekly
• Records Mgmt
o Fulfill FOIL requests- coordination with other departments
o Look into email use policies
• Cross reconciliation of bank statements with Bookkeeper
o Reviewed bookkeepers’ stmts
FINANCIAL REPORT:
$4197.57 TOTAL fees collected
$4107.01 stays in the town
$87.56 goes to the state
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No. 1020-0364 March 1 -March 31, 2024
Plan Reviews
discussion about upcoming project, Plan review discussion with CARS
11 pre permit site visit
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
3 Site meetings with contractors
CEO Activity
• 4 Foundation/Footer inspections/ 0 reinspection’s
• 2 Framing inspections/ 0 reinspection’s Issue resolved
• 3 Plumbing inspections/ 1 reinspection
• 5 Final inspection/ Reinspection
• Code research for 18 different issues approximately 30 hours
• Fire access turn around, exemption for 150’ fire access rd. to rear of building, Fire pump and cistern
discussion, Emergency repeater requirements. Meetings with Chief, Engineers and architects, Fire
Chief. CARS project Plan review complete
• Completed Recertification training. 24 hours Code conference
• Completed 8 Hours training Energy code
• Completed 4 hours CEDAR certification training
• 11 permits issued
pg 2 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period March 1 – March 31, 2024
SBL Violation Code Action Status
Erosion control
4x Site visit
No issues
Ongoing
Burned out house Safety
Violation/ [NY] 108.1.1 Unsafe structure
Clean up
happening
around house
Possible Fire
training
Ongoing
12.-4-9
Rubbish, Vehicles,
Fire road violation
Protective covering
violations
Property maintenance code
301.2, 302.3, 302.8, 304.2
Fire Code
503.4
Clean up and
remove vehicles
from side of
roadway and
property
Last of debris
being removed
20.-3-9.22 Cars, Rubbish
Multiple Property Maintenance
code, Fire Code violations
Clean up and
comply with DD
regulations
New information
Working with
property owner
Planning & Zoning March 2024 Report to Town Board
Town Board Meeting Date, 04.09.2024
Submitted by Niels Tygesen, 03.29.2024
Planning Board
The Planning Board held a meeting on March 5th to discuss the following items:
• The Board continued discussion from February 20, 2024 for the ‘Hamilton 2 Lot Land Division’ project, a
proposal to subdivide the subject 18.67 acre lot into two lots , and requested additional information and
materials.
• The Board conducted sketch plan review of the ‘Kearl Site Plan Amendment’, a proposal to permit civil
work including grading, excavation, and fill within portions of the slope overlay on the subject property,
and scheduled a public hearing for March 19.
• The Board conducted sketch plan review of the ‘Crossmore ADU’, a proposal to construct a new detached
accessory dwelling unit on the subject property, and scheduled a public hearing for April 16.
The Planning Board held a meeting on March 19th to discuss the following items:
• The Board continued a public hearing for the site plan review of the ‘Dollar General’ project, a proposal to
construct a new ±10,640 sf retail building, requested additional information and materials and left the
public comment period open and continued the hearing to a future meeting.
• The Board opened a public hearing for the ‘Kearl Site Plan Amendment’ noted above, requested additional
information and materials and left the public comment period open and continued the hearing to a future
meeting.
Comp Plan Steering Committee
The Committee held a meeting on March 14th to discuss the following items:
• The Committee discussed the RQF process for a consultant and discussed timeline to interview the firm
that submitted proposals.
• The Committee amended their rules related to the Spokesperson and meeting times.
• The Committee continued discussions related to public engagement.
Board of Zoning Appeals
The BZA did not conduct any business this month.
Planning Projects
• Youth Internship Program and Periodic Comp Plan Update outreach – youth input/engagement.
• ITCTC Planning Committee Meeting
o January 16, 2024 Action
o 2023-27 TIP Actions
o Update of FTA 5307 Table-FFY 2024
o City of Ithaca, Hector St. Culvert Rehabilitation
Zoning Enforcement
Ongoing research on existing code cases.
Miscellaneous
• Stormwater Coalition Meeting with Tompkins County DPS, DEC, and other local jurisdictions
o Coalition contract
o MS4 General Permit and NOI Submissions
o Illicit Discharge Detection and Elimination (IDDE) trainings
o Stormwater pond maintenance trainings
o Post-Construction practices
• Staff Meeting Town Procedures for Escrow Account Mgmt BMPs
• Building, Planning, and Zoning permit reviews.
• Customer support pertaining zoning information and permitting process .
• Continued outreach for alternate members for the Planning Board and BZA.
• Updates to webpages and applications.
• Continued training with Office Project Assistant.
Michelle E. Wright April 2024 Report 2nd Deputy Supervisor & Budget Officer / Page 1 of 2
Report to Town Board
Work between: 3/6 – 4/2/2024
Meeting date: 4/9/2024
Submitted by Michelle E. Wright
Work Activities
Financially Related
Monthly Local Finance meeting
Annual audit related tasks
End of year wrap up related tasks
Internal procedures development support: billing and escrow
Short term investment set up
Sales tax tracking tool set up for 2024
Finance Committee
3/21 & 4/3 meeting prep
o Committee notes available to Town Board on SharePoint
o Fund balance policy update
Budget Related
2023 end of year related activities in coordination with Bookkeeper
2024 start of year related activities in coordination with Bookkeeper
Voucher review
Budget Document and Department Budget Request Worksheet formatting improvements and updates
Community organization funding related communications
Asset Management
Communications pertaining to debt payment and closeout of Mack Granite truck
IT update related work, see active projects section
Asset database annual data management update
Stormwater Long Term Planning
3/15 meeting with new Director of CLWIO
Water District 3 Related
2024 work plan development
Working group coordination and communications
Budget monitoring
Fee related calculation support
Bookkeeper Supervision
Review of monthly financial statements
Miscellaneous/General Town Work
2024 work plan development
Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant
Resolution drafting, agenda packet related work
Organization of once-a-month staff walk
HR related matters: development of staff resources page
Staff development related
Civics program presentation
Climate Smart Communities Recertification process related activities
Southern Tier Central Leadership Conference committee related
Contract related review, general support and related communications
General Water
GrassRoots proposed water district related
Transportation
No significant work activity for this period—place holder for future reports
Procurement Related Updates
Michelle E. Wright April 2024 Report 2nd Deputy Supervisor & Budget Officer / Page 2 of 2
No significant work activity for this period—place holder for future reports
Insurance Related
No significant work activity for this period—place holder for future reports
Compliance Related
No significant work activity for this period—place holder for future reports
Emergency Planning & Hazard Mitigation
No significant work activity for this period—place holder for future reports
Safety Committee
No significant work activity for this period—place holder for future reports
Recreation Department Administration
No significant work activity for this period—place holder for future reports
Multi-year Planning
No significant work activity for this period—place holder for future reports
Active Projects Update
ARPA Use of Funds Decision Making Process
o Proposed project scope and estimation related work and communications
IT Related: Modernization Strategic Plan Execution
o Onsite IT related administration
o Continued work with IT support provider and staff
o Email security system “Barracuda” launch and related process documentation and communication
o Analysis and communications regarding billing and contract related issues
DEC NPS Planning Grant
o See latest update in March report
o DEC reporting related communication
o Contract status: DEC contract fully executed
DEC Climate Smart Communities Comp Plan Update Grant
o Quarterly report related communications
o Contract status: DEC contract fully executed
BRIDGE NY Curry Road Culvert Replacement
o Related communications with B&L
o Update from B&L
B&L has had direct contact with Region 3 about forward movement with this project
o Contract status: waiting for NYSDOT fully executed contract
Upcoming
ARPA Use of Funds projects
2024 Work Plan development and finalization
Budget process development
Grant Administration:
o CSC DEC: admin and reporting
o NPS DEC: contract making
o BRIDGE NY: admin and initial action steps
Meetings Attended
3/18/24 CCE Ag Summit
3/28/24 TCCOG meeting