HomeMy WebLinkAbout2024-01-04-Town Board-ORGANIZATIONAL Mtng-FINAL-minutes1
2024 ORGANIZATIONAL MEETING
Town of Ulysses
Jan. 4, 2024
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
Video recordings of meetings are available on Youtube at
https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 8:33am.
ATTENDANCE:
TOWN OFFICIALS:
Supervisor- Katelin Olson
Board members- Mary Bouchard, Liz Weatherby, Rich Goldman, Michael Boggs
Town Clerk- Carissa Parlato
Second Deputy Supervisor/Budget Officer- Michelle E. Wright
Highway Superintendent/DPW Supervisor- Scott Stewart
Town Planner- Niels Tygesen (arrived 9:45am)
MEMBERS OF THE PUBLIC:
In person- (none)
Via Zoom- David Durrett
RESOLUTION 2024-1: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for Jan. 4, 2024 with the
addition of establishment of a pay rate for a new DPW hire .
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
PRIVILEGE OF THE FLOOR: (3-minute limit per person)
Comment submitted in advance by R Marino- see Appendix
RESOLUTION 2024-(2-3):
RESOLUTION 2024-2: HIGHWAY- SHARED SERVICE AGREEMENTS
2
WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and
sharing of labor, equipment and supplies; and
WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co-operations,
by joint or contract basis, performance of powers and duties among themselves; and
WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway
agreements of equipment and services with other nearby municipal highway departments;
WHEREAS the Agreement for the Expenditure and Repair and Improvement of Highway
Moneys is authorized by Highway Law #284, and an agreement to cover Custody of Highway
Moneys is authorized by Highway Law #283.
NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Town’s
Highway Superintendent pursuant to Highway Law #284 to take such action to implement said
agreements consistent with Town highway needs and availability, and Supervisor pursuant to
Highway Law #283 to enter into agreements for shared services and equipment with other
municipalities and authorize, within existing budget constraints, the maintain sufficient
liability coverage to protect the town in such joint efforts.
RESOLUTION 2024-3: AUTHORIZING SPENDING OF HIGHWAY FUNDS
WHEREAS, the Town Board must approve expenditures annually for the maintenance of the
roads, and
WHEREAS by law, the Town Board must approve these expenditures for highway
maintenance, Therefore, be it
RESOLVED that the Ulysses Town Board approves the attached Agreement for the Expenditure
of Highway Moneys as presented by the Ulysses Highway Superintendent at the January 5,
2024 Town Board Organizational meeting.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-(4-5):
RESOLUTION 2024-4: SOLE SOURCE REPAIR VENDORS FOR HIGHWAY EQUIPMENT
WHEREAS, the timely repairs of Highway equipment are vital to safe roads and Town
operations, and
WHEREAS, equipment repair services are considered sole-source vendors due to the nature of
the repairs, which can be both highly specialized for a specific piece of equipment and/or
under warranty through a specific vendor; therefore
3
BE IT RESOLVED that the Ulysses Town Board recognizes that the Town Highway
Superintendent is in adherence with the procurement policy to procure repair services as
required from the following sole source vendors: Beam Mack, Caskey’s Garage, and Regional
International Corp.
RESOLUTION 2024-5: TOWN HIGHWAY DEPARTMENT HOURS OF OPERATION
BE IT RESOLVED that the hours for the Town Dept. of Public Works (DPW), set by the Town
Highway Superintendent, are:
• Oct 1st- April 30th: 6am to 2:30pm, Monday- Friday
• May 1st- Sept. 30th: 6am to 4:30pm, Monday through Thursday, with flexible
scheduling to cover water and emergencies.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-6: VEHICLE BENEFIT
RESOLVED, that because the Highway Superintendent is on call 24 hours a day, seven days a
week, the Ulysses Town Board authorizes the use of a town vehicle for travel to and from
work, provided it is not used for more than incidental personal use. Mileage should be
recorded and submitted to the Town Clerk annually by January 15 th for the preceding year.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-7-8:
RESOLUTION 2024-7: DATES OF MEETINGS
BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held
on the second and fourth Tuesdays of each month at 7pm at the Town Hall at 10 Elm Street.
RESOLUTION 2024-8: MEDIA
4
BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting
notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk’s
bulletin board and the Town website; and
FURTHER RESOLVED that the Ithaca Journal, a newspaper regularly published and having
general circulation in the Town, is hereby designated as the official newspaper of the Town of
Ulysses.
Moved: Mr. Goldman Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-9: MINUTES & RELATED RECORDS
BE IT RESOLVED, draft minutes of the Town Board meetings will be produced by the Town
Clerk within 14 days of the date of the meeting and sent to Town Board members for
approval, and further
RESOLVED in accordance with the Open Meetings Law, draft meeting minutes will be available
to the public through the Town Clerk’s Office and posted publicly with clear demarcation as
“Draft” until approved by the Town Board and further
RESOLVED that the digital versions are hereby designated as the official minutes, and further
FURTHER RESOLVED that video records of meetings be posted online in an effort to expand
public access to meetings, and otherwise in accordance with the Open Meetings Law.
Moved: Ms. Bouchard Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-10: MILEAGE FOR PERSONAL VEHICLE USE FOR TOWN BUSINESS
BE IT RESOLVED mileage at a rate of $0.67 cents per mile, based on the 2024 IRS standard
mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles
5
for Town Business and that such mileage shall be reported at least quarterly on the official
town form (available from the Town Clerk).
Moved: Ms. Weatherby Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-11-15
RESOLUTION 2024-11: PETTY CASH
BE IT RESOLVED that the petty cash amount for the Town Clerk/Tax Collector is $300 and the
amount for the Court Clerk is $150.
RESOLUTION 2024-12: CRIME COVERAGE
BE IT RESOLVED that the following crime insurance coverage through Houston Casual for
Town officials, appointees and employees is hereby approved:
• Forgery and alteration $100,000 ($1,000 deductible)
• Theft $100,000/employee ($2,500 deductible)
• Computer Fraud $100,000 ($1,000 deductible)
• Employee Dishonesty ($2,500 deductible):
▪ First Deputy Supervisor $650,000
▪ Supervisor $650,000
▪ Bookkeeper $650,000
▪ Tax Collector/Town Clerk $650,000
▪ Deputy Town Clerk $650,000
▪ Court Clerk $650,000
RESOLUTION 2024-13: FINANCIAL REPORTING: ANNUAL UPDATE DOCUMENT (AUD)
BE IT RESOLVED that an annual financial report must be presented to the Town Clerk within
30 days of the end of the fiscal year as required by Town Law Section 29(10), and further
RESOLVED, in lieu of the financial report, the Supervisor is hereby required and authorized to
submit an annual update document (AUD) to the state comptroller and Town Clerk within 60
days after the close of the fiscal year, and further,
RESOLVED, that the Town Clerk shall cause a summary thereof to be published in accordance
with the law (Town Law Section 29(10-a)), and further
RESOLVED that if the state comptroller approves a 60 -day extension of the AUD, the
Supervisor’s time for filing a copy of the AUD with the Town Clerk is also extended.
6
RESOLUTION 2024-14: FINANCIAL RECONCILIATIONS
BE IT RESOLVED the Town follow the 2013 recommendations of auditor Insero and Company
to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk’s bank
statements and the Town Clerk’s office review the reconciliation of the Supervisor ’s bank
statements in order to safeguard the town’s finances. This shall be done at least quarterly and
reported to the Town Board.
RESOLUTION 2024-15: FINANCIAL INSTITUTIONS
BE IT RESOLVED that Tompkins Community Bank is designated as depository, in which the
Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit
all monies coming into their hands and,
FURTHER RESOLVED the Town investments can be made at other banks and institutions as
outlined in the Town’s investment policy. The Town investment policy shall be reviewed and
approved by the Town Board periodically and revised as necessary.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTIONS #16-18:
RESOLUTION 2024-16: FINANCIAL AUDIT
WHEREAS Town Law Section 123 requires that on or before the twentieth day of January an
audit is performed for each Town department, or alternately, prior to the twentieth day of
January the town may schedule an annual audit with a certified public account ant to take
place within sixty days after the close of the town’s fiscal year;
BE IT RESOLVED that the Town Board of Ulysses has scheduled its annual audit with a certified
public accountant, Insero, to commence the week of February 19, 2024.
BE IT RESOLVED that the Town Board of Ulysses has scheduled the annual court audit for Jan.
12, 2024 at 8am by Mr. Boggs and Ms. Weatherby.
RESOLUTION 2024-17: COLLECTION OF BUILDING FEES
WHEREAS payments for building and zoning are collected by the building and zoning officers,
and WHEREAS building and zoning officers are prohibited from collecting cash payments when
outside the office,
7
RESOLVED that for the purposes of checks and balances, the building and zoning officers will
give payments and documentation to the Town Clerk for deposit.
RESOLUTION 2024-18: TOWN BANK ACCOUNT SIGNATORIES, COUNTERSIGNING AND
MAILING OF CHECKS
RESOLVED that the signatories for Town-wide bank accounts (i.e. not Clerk or Court accounts)
are as follows: Katelin Olson, Carissa Parlato, Mary Bouchard; and
RESOLVED that checks dispersed by the Town of Ulysses in the amount of $5,000 or more will
be signed by both the Town Supervisor and Town Clerk or other designated signatory per
Town Law Section 29, and further
RESOLVED, that as an internal security policy, checks over $15,000 will be sent via certified
mail.
Moved: Mr. Boggs Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-19 & 20:
RESOLUTION 2024-19: ESTABLISHMENT OF PAY PERIODS AND SALARIES
BE IT RESOLVED the Town Board hereby establishes the following payroll periods beginning on
December 24, 2024, and going through December 21, 2024:
8
Monthly: Councilpersons
Bi-weekly: Town Supervisor, Highway Superintendent, Town Clerk, Justices, and all other
employees.
RESOLUTION 2024-20: 2024 PAY RATES
Position 2024
Budgeted
Appropriation
Hourly rate, if
applicable
Town Board
Town Supervisor $40,106 n/a
Budget Officer $48,861 n/a
Bookkeeper to the Supervisor $38,032 n/a
Councilperson ($5425 each for 4 councilmembers) $21,700 n/a
Clerk
Start End Processing Date Pay Date
12/24/2023 1/6/2024 1/8/2024 1/11/2024
1/7/2024 1/20/2024 1/22/2024 1/25/2024
1/21/2024 2/3/2024 2/5/2024 2/8/2024
2/4/2024 2/17/2024 2/19/2024 2/22/2024
2/18/2024 3/2/2024 3/4/2024 3/7/2024
3/3/2024 3/16/2024 3/18/2024 3/21/2024
3/17/2024 3/30/2024 4/1/2024 4/4/2024
3/31/2024 4/13/2024 4/15/2024 4/18/2024
4/14/2024 4/27/2024 4/29/2024 5/2/2024
4/28/2024 5/11/2024 5/13/2024 5/16/2024
5/12/2024 5/25/2024 5/27/2024 5/30/2024
5/26/2024 6/8/2024 6/10/2024 6/13/2024
6/9/2024 6/22/2024 6/24/2024 6/27/2024
6/23/2024 7/6/2024 7/8/2024 7/11/2024
7/7/2024 7/20/2024 7/22/2024 7/25/2024
7/21/2024 8/3/2024 8/5/2024 8/8/2024
8/4/2024 8/17/2024 8/19/2024 8/22/2024
8/18/2024 8/31/2024 9/2/2024 9/5/2024
9/1/2024 9/14/2024 9/16/2024 9/19/2024
9/15/2024 9/28/2024 9/30/2024 10/3/2024
9/29/2024 10/12/2024 10/14/2024 10/17/2024
10/13/2024 10/26/2024 10/28/2024 10/31/2024
10/27/2024 11/9/2024 11/11/2024 11/14/2024
11/10/2024 11/23/2024 11/25/2024 11/28/2024
11/24/2024 12/7/2024 12/9/2024 12/12/2024
12/8/2024 12/21/2024 12/23/2024 12/26/2024
9
Town Clerk $63,336 n/a
Deputy Town Clerk $26,352 $21.96
Second Deputy Clerk $500 $20.60
Court
Town Justice 1 $21,026 n/a
Town Justice 2 $21,026 n/a
Court Clerk $55,135 n/a
Recreation
Director of Recreation (part-time or seasonal) $25,302 $25.61
(updated 1/9/24
to salaried
position)
Asst Director of Recreation (part-time) $7,000 $22.66
Planning, Zoning, Building
Enforcement Officer for Building Code and Zoning $53,406 n/a
Planner $80,340 n/a
Code/Fire Enforcement Officer (part- time) $6,518 $25.07
Planning/Zoning Admin – Project Assistant $17,675 $22.66
Highway
Highway Superintendent $72,263 n/a
Water District 3 Supervisor $1,807 n/a
Water District 3 Admin – Project Assistant $1,196 $22.66
General Water Supervisor $1,807 n/a
Motor Equipment Operator (total for estimated 3 FT
positions)
$146,055 $26.25 per Union
Contract
Deputy Highway Superintendent $55,640 $26.75 per Union
Contract
MEO/Water/Sewer Maintenance Worker $17,914 $26.50 per Union
Contract
Moved: Ms. Bouchard Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
10
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-21: TIME RECORDS
BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card through the
end of the pay period no later than the following Monday at 10:00am, and be it
FURTHER RESOLVED that salaried employees wishing to participate in the Town’s benefits
programs according to the Personnel Policy shall report time used for vacation, sick time,
holiday or other time off on a Town of Ulysses time card to maintain accurate records of
benefit time used, and be it
FURTHER RESOLVED that no pay will be issued without a time card that has been signed by
the employee and the employee's supervisor and submitted to the Bookkeeper and be it
FURTHER RESOLVED that the submission of electronic timecards, provided other obligations
are met, is allowed and be it
FURTHER RESOLVED that if the employee is submitting the time card electronically to the
Bookkeeper, the Department Head /Employee Supervisor must give electronic approval as
part of the time card submission and be it
FURTHER RESOLVED that salaried and hourly employees (non-elected) should use this time
card to submit sick, vacation, holiday and personal time off, and be it
FURTHER RESOLVED that it is the responsibility of the employee’s supervisor to assure the
time card is accurate, and be it
FURTHER RESOLVED that to maintain accountability of all employees who work for the town,
and to clarify supervisory roles, the following listing specifies employee supervisors. Each
employee supervisor is responsible for approving time cards (if required), vacation, personal,
sick days and compensation time used by each employee. Time off for each employee must be
reported to the Bookkeeper who will maintain records.
Employee Employee Supervisor Hours/ Wk
Budget Officer Town Supervisor 30
Deputy Town Clerk Town Clerk Up to 24
Court Clerk Town Justices 40
Bookkeeper Budget Officer 19
Enforcement Officer for Building
Code & Zoning
Town Supervisor 35
Deputy Enforcement Officer Enforcement Officer 5
11
Zoning Officer/Planner Town Supervisor 40
Project Assistant Town Supervisor Varies
Project Assistant Zoning Officer/Planner Up to 19
Deputy Highway Superintendent Highway Superintendent 40
Motor Equipment Operators Highway Superintendent 40
Highway Laborer Highway Superintendent Varies
MEO/Water Maintenance Worker Highway Superintendent 40 (combined with highway
work)
Water District Laborer Highway Superintendent Varies
Recreation Director Town Supervisor 19
Recreation Department Employees Recreation Director Varies
Moved: Mr. Boggs Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-22: INSURANCE
RESOLVED the Town of Ulysses make the following insurance choices in 2024:
Insurance type Carrier Town contribution Policy or rate
exp.
Health insurance Greater Tompkins County
Health Insurance
Consortium Platinum Plan
through Excellus BCBS
90% for Class A employees
50% for Class B employees
12/31/24
Dental insurance Excellus BCBS 50% of the premium 12/31/24
Medicare insurance Excellus BCBS Dependent upon
experience and employee
class (see Personnel Policy
for details)
12/31/24
Worker’s Compensation Comp Alliance 100% of premium 12/31/24
Short Term Disability Shelter Point 100% of premium 12/31/24
12
Long Term Disability Unum 100% of premium 12/31/24
General Liability Houston Casualty 100% of premium 12/31/24
Cyber & Data Security Hiscox 100% of premium 12/31/24
Accident Insurance Markel 100% of premium 7/7/24
RESOLVED that the following table presents the 2024 premiums for Health-related insurances:
Plan Type Monthly Premium
Health Insurance (Single Policy) $838.41
Health Insurance (Family Policy) $2,179.90
Dental Insurance (Single Policy) $50.55
Dental Insurance (Subscriber & Child Policy) $94.11
Dental Insurance (Subscriber & Spouse Policy) $101.09
Dental Insurance (Family Policy) $153.09
Medicare Policy $409.04
Moved: Mr. Boggs Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-23: CELL PHONE REIMBURSEMENT GUIDELINES
WHEREAS carrying a cell phone is an important part of efficient communications and
emergency response for Building/Code & Zoning Enforcement Officer, Highway
Superintendent and Deputy Highway Superintendent, and
WHEREAS this benefit must be claimed on the employees’ personal tax return as a taxable
fringe benefit unless the employee provides bill documentation showing work use versus
personal use;
THEREFORE, BE IT RESOLVED that the Town of Ulysses hereby allows the positions of
Code/Zoning Enforcement Officer, Highway Superintendent, and Deputy Highway
Superintendent to be reimbursed for part of the cost of their personal cell phone at the rate
of $40/month; and
13
RESOLVED that the Town Clerk will provide a copy of this resolution to each person holding a
position to which this resolution refers.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-24: APPOINTMENTS, ASSIGNMENTS & LIAISONS OF TOWN BOARD MEMBERS &
STAFF
BE IT RESOLVED that the Town Board makes the following appointments and requests that
each appointee report to the Town Board at least annually:
2023 2024
A. Highway Department Liaison Katelin Olson Katelin Olson
B. Finance Committee Member Rich Goldman, Mary Bouchard Rich Goldman, Mary Bouchard
C. Planning Board Liaison Rich Goldman, Michael Boggs
(alternate)
Michael Boggs, Rich Goldman
(alternate)
D. Board of Zoning Appeals Liaison Rich Goldman, Mary Bouchard
(alternate)
Rich Goldman, Mary Bouchard
(alternate)
E. Fire Department Liaison Michael Boggs Michael Boggs
F. Town Court Liaison Katelin Olson Katelin Olson
G. Trumansburg/Ulysses Youth
Commission- Rec. Department
Member
Katelin Olson, Mary Bouchard
(alternate)
Katelin Olson, Mary Bouchard
(alternate)
H. Village EMS & EMS Billing
Oversight Committee Member
Katelin Olson, Michael Boggs Katelin Olson, Michael Boggs
I. Town Hall Maintenance Member Katelin Olson ,Michael Boggs,
(alternate)
Scott Stewart (DPW), Katelin
Olson (alternate)
J. Sustainability Committee
Member
Mary Bouchard Mary Bouchard
K. Trumansburg Village Board
Liaison
Mary Bouchard Mary Bouchard
L. Records Advisory Board Member Katelin Olson Katelin Olson
14
M. Safety Committee Member Michael Boggs, Elizabeth
Weatherby
Michael Boggs, Elizabeth
Weatherby
N. Agricultural Committee Member Mary Bouchard, Elizabeth
Weatherby
Mary Bouchard, Elizabeth
Weatherby
O. Infrastructure Committee
Member
Katelin Olson, Michelle E.
Wright
Katelin Olson, Michelle E.
Wright
P. Cyber and IT Committee Member Katelin Olson Katelin Olson, Mary Bouchard
Q. Comprehensive Plan Committee
Member and Liaison
Katelin Olson (member),
Elizabeth Weatherby (member)
Katelin Olson (member),
Elizabeth Weatherby (member)
R. Bee Committee Mary Bouchard (chair) Mary Bouchard (chair)
S. Tree Advisory Committee Liaison n/a Mary Bouchard
T. Voucher Review Assignment Rich Goldman and Mary
Bouchard (January-June);
Michael Boggs and Elizabeth
Weatherby (July- December)
Rich Goldman and Mary
Bouchard (January-June);
Michael Boggs and Elizabeth
Weatherby (July- December)
U. Diversity, Equity, and Inclusion
Officer
Katelin Olson Katelin Olson
V. Trumansburg Chamber of
Commerce Liaison
Elizabeth Weatherby Elizabeth Weatherby
W. Tompkins County Council of
Governments Member
Katelin Olson Katelin Olson, Michelle E.
Wright (alternate)
X. Recreation Partnership
Representative
Mary Bouchard, Elizabeth
Weatherby (alternate)
Mary Bouchard, Elizabeth
Weatherby (alternate)
Y. Health Consortium Board
Representative
Rich Goldman, Mary Bouchard
(alternate)
Elizabeth Weatherby, Rich
Goldman (alternate)
Z. Harassment & Discrimination
Policy Compliance Officers
Michelle E. Wright and Blixy
Taetzsch
Michelle E. Wright and Blixy
Taetzsch
A.A. Camp Barton Cooperative/LDC Katelin Olson, Rich Goldman Katelin Olson, Rich Goldman
A.B. Water Source Protection Plan
Committee
Michael Boggs Michael Boggs
Moved: Mr. Boggs Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
15
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-25: ANNUAL APPOINTMENTS OF NON-TOWN BOARD MEMBERS
BE IT RESOLVED that the Town Board makes the following appointments and request that
each appointee report to the Town Board at least annually:
Position 2023 2024
B. Planning Board Chairperson Pete Angie Pete Angie
C. Board of Zoning Appeals Chair Steven Morreale Steven Morreale
D. Clerk for Board of Zoning
Appeals
Project Assistant (TBD) Mollie Duell
E. Clerk for Planning Board Project Assistant (TBD) Mollie Duell
F. Tompkins County
Environmental Mgmt Council
Chris Collins Chris Collins
G. Tompkins County Stormwater
Coalition
Town Planner Town Planner
H. Stormwater Officer Town Planner Town Planner
I. Trumansburg/Ulysses Youth
Commission Reps.
Elizabeth Weatherby,
TBD
Elizabeth Weatherby,
Molly Kraus (Town Rep)
K. Tompkins County Youth
Services Board
(Vacant) TBD
L. Ithaca/Tompkins County Trans.
Council Policy Committee
Michelle E. Wright, Niels
Tygesen (alternate)
Niels Tygesen, Michelle E.
Wright, (alternate)
M. Ithaca/Tompkins County Trans.
Council Planning Committee
Niels Tygesen, Michelle E.
Wright (alternate)
Michelle E. Wright, Katelin
Olson (alternate)
N. Fair Board liaison Michelle E. Wright Michelle E. Wright
O. Tompkins County Animal
Control
Carissa Parlato, Katelin Olson
(alternate)
Carissa Parlato, Katelin Olson
(alternate)
P. Cayuga Lake Watershed
Intermun. Org. (CWIO)
Elizabeth Thomas, Roxanne
Marino (alternate)
Elizabeth Thomas, Roxanne
Marino (alternate)
R. Safety Committee Town Planner (TBD)
(alternate), Scott, Michelle,
Carissa
Niels Tygesen, Scott Stewart,
Michelle E. Wright, , Blixy
Taetszch, Dave Snyder,
Carissa Parlato
16
S. Cyber & IT Linda Liddle, Michelle
Wright, Carissa Parlato
Katelin Olson, Michelle E.
Wright, Carissa Parlato, Linda
Liddle, Mary Bouchard
T. Water Supervisor Scott Stewart Scott Stewart
U. Water District Billing &
Collection Clerk
Carissa Parlato Carissa Parlato
W. Jacksonville Community
Association
n/a Nancy Zahler
Moved: Ms. Weatherby Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION #2024-26: PLANNING BOARD AND BOARD OF ZONING APPEALS APPOINTMENTS
BE IT RESOLVED that the Town Board has appointed the following to be members of the
Planning Board and Board of Zoning Appeals with staggered annual appointments. Members
whose terms expire in 2024 may be either replaced or reappointed. Chair appointments are
for one year only.
Name / email Date Appointed Term Expiration
BOARD OF ZONING APPEALS
STEPHEN MORREALE
Chair (One year term)
Member (5 year term)
1/4/2024
1/5/2021
12/31/2024
12/31/2025
CHERYL THOMPSON 1/5/2023 12/31/2027
ROBERT HOWARTH 1/28/2020 12/31/2024
DAVID TYLER 1/5/2022 12/31/2026
ANDREW HILLMAN 1/4/2024 12/31/2028
Vacant (alternate)
Vacant (alternate)
MOLLIE DUELL (clerk) 1/5/2024 12/31/2024
PLANNING BOARD
17
PETE ANGIE,
Chair (One year term)
Member (5 year term)
1/4/2024
1/5/2022
12/31/2024
12/31/2026
REBECCA SCHNEIDER 1/4/2024 12/31/2028
LINDA LIDDLE 1/5/2023 12/31/2027
BART GRAGG 7/2023 12/31/2025
MORRIS KLEIN 12/10/2019 12/31/2024
KARL KLANKOWSKI (alternate) 1/4/2024 12/31/2024
Vacant (2nd alternate) 12/31/2023
MOLLIE DUELL (Clerk) 1/4/2024 12/31/2024
Moved: Ms. Bouchard Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
DISCUSSION ONLY- NO ACTION:
(The board plans to work on this after the 2023 fiscal year is closed)
ADOPTION OF TOWN OF ULYSSES POLICY ON FUND BALANCE AND RESERVE FUNDS
WHEREAS, the Town of Ulysses Finance Committee underwent an analysis of all Town funds
to inform the previously adopted fund balance policy; and
WHEREAS, the goal of the analysis was to establish target fund balance levels based on the
proportion to the operational expense budget of individual funds; and
WHEREAS, the State of New York and the Governmental Accounting Standards Board has
established by Statement No. 54, Fund Balance Reporting and Governmental Fund Type
Definitions for fund balance reporting; and
WHEREAS, reserve funds, essentially a legally authorized savings account for particular specific
purposes, are an important component in the Towns financial planning for specific expenses,
future projects, acquisitions and other lawful purposes, and
WHEREAS, the Town may establish and maintain fund balances in accordance with New York
State laws, and the Town will also consider rules and/or opinions issued by the New York State
Comptroller when they are not in conflict with law; and
WHEREAS, the Town of Ulysses Finance Committee has proposed updates to the Town Fund
Balance and Reserve Fund policy, in the form attached hereto as Exhibit A; and
18
WHEREAS, the Town Supervisor and Budget Officer have the authority to reclassify the
existing Fund Balance Reserve accounts and establish new financial account numbers to
conform with the proposed Town Fund Balance and Reserve Fund Policy; and
NOW, THEREFORE BE IT RESOLVED by the Town Board of the Town Ulysses that the proposed
Town Fund Balance and Reserve Fund Policy is hereby adopted as proposed; and be it
FURTHER RESOLVED, that all prior inconsistent policies are hereby repealed.
No action taken.
RESOLUTION 2024-27: POLICIES
RESOLVED that the Ulysses Town board acknowledges the following policies:
(* indicates that policy is required by NYS)
Policy Last
updated
Notes Required
by
Whom
Asset & Inventory Policy 2023
Diversity, Equity and Inclusion Policy 7/13/21
Fund Balance & Reserves Policy Update planned for 2024
Personnel various
sections
updated
2015-
2019
Includes insurance & retiree benefits
*Alcohol and Controlled Substance Testing 2015 (for Highway employees only)
included in Personnel Policy; will
consider updating in 2024 to refer to
legalized marijuana
NYS
* Code of Ethics 2009 included in Personnel Policy NYS
* Workplace Violence 2015 included in Personnel Policy NYS
* Harassment & Discrimination 2019 included in Personnel Policy NYS
* Sexual Harassment Prevention 2019 included in Personnel Policy NYS
* Sick, vacation, overtime, and leave 2019 included in Personnel Policy NYS
* Expense reimbursements (for mileage,
travel, food and lodging)
2017 included in Personnel Policy NYS
* Procurement 2010 *must be reviewed annually NYS
* Use of Municipal Equipment (town-
owned vehicles; computer use;
2015 included in Personnel Policy NYS
19
municipally-issued cell phones/smart
phones/tablets/computers; social media)
Claims 2012
* Computer System Security (aka IT Breach
Notification)
2012 NYS
* Information Technology Policies:
• Use of and Access to Personal, Private
and Sensitive Information
• Wireless Security Policy
• Password Security Policy
• Internet, Email, and Personal
Computer Use
• Mobile Computing and Storage Device
Policy
• Online Banking
2015,
2017
Pieces included in both Personnel
Policy and Records Mgmt policies
with the exception of:
• Wireless Security Policy
• Mobile Computing and Storage
Device Policy
• Online Banking
NYS
Social Media Policy 2023
Meeting Rules and Procedures 2018,
amended
2021
Flag Policy 2022
*Investment 1994 NYS
Planning Board and Zoning Board
Attendance and Training
2012
Records Management 2017
* Local Comprehensive Emergency
Management Plans (Emergency
Preparedness)
1993 NYS
EMS Ambulance Billing 2019
Mailbox Replacement for Highway Dept. 2019
*Title VI Anti-discrimination Plan (Civil
Rights)
2023 NYS
* Defense and Indemnification Town does not have this policy NYS
* Capital Asset Policy 2023
Social Media 2023
Committee Policy 2024
20
Policy for Requesting Water District
Creation or Extension
2023
BE IT RESOLVED that these documents shall be maintained on the town website, provided in
print upon request, and further
RESOLVED that each employee and elected or appointed official (except the Town Court
office) shall sign off that they have read and understand the following policies within one
month of hire or taking office:
• Personnel- includes vacation, sick leave, and holiday benefits
• Alcohol and Controlled Substance Testing (for Highway employees only)
• Code of Ethics
• Workplace Violence
• Sexual Harassment
FURTHER RESOLVED that ANNUALLY all employees and elected or appointed officials shall sign
off that they have read and understood the following policies:
• Code of Ethics
• Workplace Violence
• Sexual Harassment
FURTHER RESOLVED that the Town Clerk’s Office shall maintain these records and notify the
Town Supervisor of anyone who has not complied with these requirements.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024‐28: TOWN OF ULYSSES TITLE VI COMPLIANCE PLAN AND NONDISCRIMINATION
POLICY
WHEREAS, the Town of Ulysses is committed to providing a welcoming and inclusive
environment for the public, staff, elected officials, and volunteers to conducting the important
business of the Town; and
WHEREAS, Title VI, 42 U.S.C. § 2000d et seq., was enacted as part of the landmark Civil Rights
Act
21
of 1964, and prohibits discrimination on the basis of race, color, and national origin in
programs and activities receiving federal financial assistance; and
WHEREAS, the Town Board recognizes that the best way to demonstrate compliance with Title
VI is to adopt an actional training and reporting plan; and
WHEREAS, the Town Board reviewed and discussed this plan at the July 25, 2023 Town Board
meeting;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board adopts the Town of Ulysses Title VI Compliance Plan and
Nondiscrimination Policy; and be it
FURTHER RESOLVED, that the Town Board appoints Blixy Taetzsch as the Town’s Title VI
Coordinator through December 31, 2024; and
FURTHER RESOLVED that annually all employees and elected or appointed officials shall sign
off that they have read and understood the policy within 1 month of hire or appointment.
Moved: Mr. Boggs Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-29: MANDATORY ANNUAL TRAINING:
RESOLVED that all employees (including elected and appointed public officers) and members
of the Comprehensive Plan Steering Committee are required to complete annual trainings in
sexual harassment prevention, Civil Rights Title VI, and ethics; and be it
FURTHER RESOLVED, that the Second Deputy Town Supervisor, Town Attorney and/or his
designees, and the Town Bookkeeper are authorized to designate a date or dates between
March 1, 2024 and June 30, 2024, for direct in-person training of said employees (including
elected and appointed public officer and members of the Comprehensive Plan Steering
Committee); and be it
FURTHER RESOLVED that the Town Board, Planning Board and Board of Zoning Appeals are
each further authorized to either attend any of the in-person trainings offered by the Town
before June 30, 2024, or designate dates for separate, direct in-person training, in
coordination with the following key personnel: Second Deputy Town Supervisor (for the Town
Board), the Town Planner (for the Planning Board and Board of Zoning Appeals), the Town
Attorney and/or his designees, and the Town Bookkeeper; and be it
FURTHER RESOLVED that the Comprehensive Plan Steering Committee members are further
authorized to attend any of the in-person trainings offered by the Town before June 30, 2024;
22
FURTHER RESOLVED that if the Town Board, Planning Board and Board of Zoning Appeals elect
to designate an alternate date, they must hold the in-person training required no later than
June 30, 2024; and be it
FURTHER RESOLVED that Town Board, Planning Board, Board of Zoning Appeals, and
Comprehensive Plan Steering Committee members who do not complete in-person training
by June 30, 2024 will be required to complete remote training substitutes by August 31, 2024;
and be it
FURTHER RESOLVED that these remote trainings substitutes include Sexual Harassment
Training meeting New York State Regulations provided by another organization or employer,
and/or viewing the video recording of Town in-person training(s) along with the completion of
written materials documenting one’s understanding of the topic; and be it
FURTHER RESOLVED that all employees (including elected and appointed officials and
committee members), with the exception of the Town Court staff, also fulfill the requirements
specified below as applicable to their various positions; and be it
FURTHER RESOLVED that the Town Planner shall oversee the New York State Town Law
Section 267 and Section 271 Zoning Board and Planning Board training fulfillment and
documentation and provide these records to the Bookkeeper; and be it
FURTHER RESOLVED that the Bookkeeper shall oversee the fulfillment of training
requirements and documentation related to sexual harassment prevention, Title VI, and ethics
trainings; and be it
FURTHER RESOLVED that the Bookkeeper shall maintain these records and coordinate with
the Second Deputy Town Supervisor and Town Planner to notify the Town Supervisor of
anyone who has not complied with these requirements.
Item Training Who must participate
Code of Ethics policy Required by NYS All staff, appointed &
elected public officials and
anyone else req’d by TB
resolution
Workplace Violence policy Required by NYS All staff, appointed &
elected public officials and
anyone else req’d by TB
resolution
Harassment & Discrimination
policy
Required by NYS All staff, appointed &
elected public officials and
anyone else req’d by TB
resolution
Sexual Harassment Prevention
policy
Required by NYS All staff, appointed &
elected public officials and
23
anyone else req’d by TB
resolution
Planning Board and Zoning
Board Training
4 hours/year as per Town
policy & NYS law. Training
provided by a municipality,
regional or county planning
office or commission, county
planning federation, state
agency, statewide municipal
association, college, or similar
entity, on topics covering
planning and zoning issues,
are approved to satisfy this
requirement
Planning & Zoning boards
Emergency Preparedness Shall be held sometime
before June 1st of 2024.
All staff
Moved: Mr. Boggs Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTIONS 30-33:
RESOLUTION 2024-30: MANDATORY REVIEW OF ALL ACCIDENTS INVOLVING TOWN
PROPERTY
WHEREAS the Town’s insurance carrier has requested that a procedure be put in place to
review all accidents involving Town-owned property; and
WHEREAS the purpose of the purpose of this process is to document any health and safety
events, including ‘near misses’, in order to better understand how the Town might improve
health and safety conditions for its employees; therefore
BE IT RESOLVED that any employee involved in an accident involving Town property will
complete the incident report form provided by the Town Bookkeeper; and
FURTHER RESOLVED that the Town Board delegates the procedural review of any accident
involving Town property to the Town’s Safety Committee.
RESOLUTION 2024-31: RECORDS MANAGEMENT OFFICER
24
BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records
Management Officer and;
FURTHER RESOLVED that the Town Board shall be notified of Freedom of Information
Requests.
RESOLUTION 2024-32: GIFTS FROM TOWN TO OTHER PARTIES
BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against
gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give
donations, or other gifts of recognition for service (retirement, annual appreciation, or
otherwise) to any organizations, volunteers, or other individuals in the employment of the
Town or otherwise providing service to the Town or the community. The Town may, however,
hold recognition events, issue proclamations of appreciation, and provide refreshments.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-33: 2024 FEES and PENALTIES
RESOLVED that the Town Board practices fiscal prudence by reviewing fees annually, and
further
RESOLVED that the Town Board approves the following fees and penalties for 2024:
PLANNING & ZONING:
*indicates fees that are subject to, by local law, charges associated with required specialized services,
including, but not limited to, legal and engineering expenses.
PLANNING & ZONING
REZONE 2023 2024
Rezone, up to 5 acres and compatible with Land Use Map $275 + costs $350*
Rezone, greater than 5 acres and compatible with Land
Use Map $275 + costs $350 + $50 per acre*
Comp Plan Land Use Map Amendment N/A $5,000 + rezone
fees*
New Development District $275 + costs $5000*
VARIANCES
AREA VARIANCES:
Residential, 1 - 2 dwelling units $165 $175*
Residential, multi-unit $165 $225*
25
Non-residential $165 $300*
USE VARIANCES:
Residential $165 $250*
Non-residential $165 $500*
Appeals of Zoning Code Officer Decision N/A $150*
SUBDIVISIONS
Minor $165 $200*
MAJOR/CLUSTER:
Sketch Plat Review N/A $150*
Preliminary Plat Review N/A $150 + $100 per lot*
Final Plat Review $330 50% of Preliminary
Plat Review*
Plat amendments/Re-plats N/A
Same fees as listed
above if creating one
or more new lots
SITE PLAN REVIEWS
Sketch Plan Review N/A $125*
Final Plan Review (based on estimated project cost) $110-220 + costs
$1 - $49,999.99 N/A $250*
$50,000 - $99,999.99 N/A $350*
$100,000 - $249,999.99 N/A $400*
$250,000 - $499,999.99 N/A $500*
$500,000 - $999,999.99 N/A $750*
$1,000,000 - $2,499,999.99 N/A $1,000*
$2,500,000 - $4,999,999.99 N/A $1,500*
$5,000,000 - $9,999,999.99 N/A $2,000*
$10,000,000 - $19,999,999.99 N/A $2,500*
$20,000,000 and over N/A $3,000*
Projects With Interior Work Only N/A $200*
Amendments to approved site plans N/A 50% of Regular Fees*
Special Use Permit $275 $300 + Site Plan
Fees*
Other Planning & Zoning
Lot Line Alteration $55 $100
Zoning Verification Letter N/A $75
Non-conforming certifications N/A $100
Floodplain Development N/A $250
ZONING CODE AMENDMENTS:
Letter requesting initiation N/A $100*
Fee if Town Board agrees to consider (Dev Dist mod) N/A $500*
SEQR Review:
Short Environmental Assessment Form Review N/A $50
Full Environmental Assessment Form Review N/A $250
Environmental Impact Statement or Addendum to EIS N/A Cost Recovery
26
Special studies required, e.g. wetland delineations,
geotechnical reports, traffic studies N/A $200 per study
Board agenda processing N/A $30
Public Hearing processing N/A $50 + cost of legal
notice in paper
Time extensions for any approved project N/A $100
(Stormwater Pollution Prevention Plan (SWPPP) Review 3 $110 + fees $110 + fees
Copies of Comp Plan, etc $17/copy $17/copy
Legal, Engineering, and other professional fees incurred as part of project review to be borne by the
applicant.
BUILDING/CODE:
Building Permits
1 & 2 Family Residences, inc. finished
basements
$.40/sq ft or $4/thousand,
whichever is greater $0.60/SF or $7/K, (greater #)
Modular $.30/sq ft $0.50/SF
Unfinished basements $.15/sq ft. $0.35/SF
Multiple dwelling/multi-residential $225 + $3/K $325 + $7/K
Commercial building $425 + $4/K $525 + $7/K
Alterations, Renovations, Additions, (R) $75 + $4/K $175 + $7/K
Alterations, Renovations, Additions, (C) $75 + $4/K $500 + $7/K
Accessory Building - separate from main
building $55 + $3/K $70 + $7/K
Accessory Building - attached to 1 & 2 family
res. $0.30/sq. ft. $70 + $7/K
Prefabricated Shed N/A $70 + $7/K
Pools $75 + $3/K $100 + $7/K
Roof $75 + $3/K $90 + $7/K
Deck $75 + $3/K $90 + $7/K
Plumbing N/A $100.00
Building permit renewal 1/2 original fee 1/2 original fee
Building begun without valid permit 2x Fee 2x Fee
Solar, wind, alt energy - residential $75.00 $100
Solar, wind, alt energy - commercial $75 + $3/K
$500 if <1,000 SF, + $0.50/SF
if >1,000SF
Sign Permit $50.00 100 per sign
Fence N/A $50
Woodstove or heating unit $50.00 $100
Demolition $2/K ($65 min) $100 $2/K
Other Building
Operating Permit $75 $75
Fireworks Display $150 $150
27
Special Event Operating Permit - >2000
attendees $150/day of event
$300 + Site Plan Fees +
inspections
Special Event Operating Permit - <2000
attendees $50/day of event
$150 + Site Plan Fees +
inspections
Fire inspection $75/2, then $75/additional $75/2, then $75/additional
Zoning Compliance Review N/A 10% of overall permit fees
EMERGENCY MEDICAL SERVICES:
SERVICE PROVIDED FEE
Motor Vehicle Accident (MVA Surcharge), including non-
transport
$450
BLS Non-Emergency $500
BLS Emergency $1,050
*2024 new fee type* BLS Treat and Release $100
ALS 1 Non-Emergency $950
*2024 new fee type* ALS Treat and Release $850
ALS 1 Emergency $1,405
ALS 2 Emergency $1,612
Specialty Care Transport $500
Paramedic Intercept $1,200
Ground Transport per Mile $35.00
CLERK:
DOG FEES: NOTES:
Dog license/renewal (spayed/neutered) $15.00 Updated 2024
Dog license/renewal (not spayed/neutered) $25.00 Updated 2024
New dog tag $5.00 Updated 2024
Purebred license (5-20 purebred dogs) $100.00
Purebred license (21 or more purebred dogs) $200.00
Dog impoundment fee $25 for 1st offense
$50 for 2nd offense
$75 for 3rd offense
Per Town code §66-16
Unlicensed dog/Failure to renew license $25 for 1st offense
$50 for 2nd offense
$75 for 3rd offense
Dog enumeration fee $25.00
28
OTHER FEES: NOTES:
Certified Copy of Marriage Certificate $10.00 set by NYS
Marriage license $40.00 set by NYS
Marriage license for active-duty military no fee set by NYS
Games of Chance license $50.00 set by NYS
Hunting Licenses (varies by license) set by NYS
Disabled Parking no fee set by NYS
Returned check fee $20.00 Maximum allowed by NYS
WATER:
PERMITS & HOOK-UPS: NOTES:
Plumbing permit (up to 5 inspections) $260.00 Updated 2024
New contractor registration $25.00 Updated 2024
Engineering fees for out-of-
district/extension requests
Based on engineer’s
estimate.
TAPS:
Main tap (Standard household tap) (Billed by Bolton Point)
>1" Tap (Billed by Bolton Point)
METERS:
Standard Household Based on market cost
RF Radio Reader Based on market cost
Meter: pit type Based on market cost
Meter: >3/4” Based on market cost
Frosted (frozen) meter replacement Cost of meter + 1 hr.
labor
BACKFLOW/CROSS CONNECTION:
Backflow application review (handled by Bolton Pt)
WATER SALES: NOTES:
Water sales to users in Districts 1 & 2
Set by the Village of
Trumansburg with
administrative fee added
by Ulysses per contract
(generally 1.5x the Village
rate)
29
Water sales to users in Districts 1 & 2-
late fee
10% Added in 2023
Water sales to users in Districts 3 and 4 $10.84/1000 gallons Based on Town of Ithaca’s
2024 water price of
$9.33/1000 gl with a
percentage added to
account for water loss
Water District 3 Bulk User rate 1.1x Town of Ulysses rate
($11.92)
Water District 3 Out of District Users 1.1x the rate set for
regular customers unless
otherwise specified in a
contract
See contracts
CODE AND PLANNING/ZONING PENALTIES:
Activity Penalty Resolution/Law Notes
OPERATING PERMITS
Penalty for failure to apply
for Special Permit- 1st
offense
$1,000.00
LL#1 of 2010
Penalty for failure to apply
for Special Permit- 2nd
offense
$2,000.00
LL#1 of 2011
CODE (Building and Zoning)
Code violation No less than $100/day
and no greater than
$250/day for each day
of violation, in addition
to penalties prescribed
by state law
LL1 of 2016
PLANNING BOARD
Non-Compliance
$100/day and/or Stop
Work Order
Res. 2007-36
STORM WATER
30
Storm sewers- 1st offense up to $500 and/or
imprisonment up to 15
days
LL1 of 2012
each day constitutes a
new violation. GC 149-
14D
Storm sewers- 2nd offense up to $1000 and/or
imprisonment up to 15
days
LL1 of 2012
Stormwater Mgmt and
Erosion Sediment Control-
1st offense
up to $350 and/or
imprisonment up to 6
days
LL1 of 2012
each week constitutes
a new violation. GC
156-13D
Stormwater Mgmt and
Erosion Sediment Control-
2nd offense
$350-700 and/or
imprisonment up to 6
months
LL1 of 2012 each week constitutes
a new violation. GC
156-13D
Stormwater Mgmt and
Erosion Sediment Control-
3rd offense
$700-1000 and/or
imprisonment up to 6
months
LL1 of 2012 each week constitutes
a new violation. GC
156-13D
OTHER
Flood damage prevention:
No structure shall hereafter
be constructed, located,
extended, converted, or
altered and no land shall be
excavated or filled without
full compliance with the
terms of this chapter and
any other applicable
regulations.
up to $250; or
imprisoned up to 15
days
LL2 of 1987
GC 89-8
Radio communications
protection: to prevent
interference with the
countywide public safety
radio communications
system which is used by
emergency service providers
in this municipality and
throughout Tompkins
County.
up to $250
LL2 of 2007
GC 129
Watercraft 73-c of the New York
State Navigation Law
4/13/2004 GC 205-7
Zoning No less than $100/day and no
greater than $250/day for each
2017-59 GC 212-4 E
31
day of violation, in addition to
penalties prescribed by state law
WATER PENALTIES:
Item Penalty Source Notes
Water bill late fee (penalty) 10% Res. 2014-67 can also shut
off water.
Late fee for new water hookup fees 5% 2017-118
Any user who is found to have violated
any provision of this article, or permit
or administrative order
up to $1000 LL1 of 2003 GC 200- 14A(4)
CIVIL PENALTIES: Any person who
violates any of the provisions of or
who fails to perform any duty imposed
by this article, or any administrative
order or determination of the
Superintendent promulgated under
this article, or the terms of any permit
up to $1000
LL1 of 2003
each day
constitutes a
new violation.
GC 200- 14B(1)
CRIMINAL PENALTIES: Any person
who willfully violates any provision of
this article or any final determination
or administrative order of the Water
District Operator made in accordance
with this article shall be guilty of a
Class A Misdemeanor and, upon
conviction thereof
not less than $500 nor
more than $1,000, or
imprisonment not to
exceed one year, or both.
Each offense shall be a
separate and distinct
offense, and, in the case of
a continuing offense, each
day's continuance thereof
shall be deemed a separate
and distinct offense
LL1 of 2003 GC 200- 14B(3)
CRIMINAL PENALTIES: Any user who
knowingly makes any false statements,
representations, or certifications in
any application, record, report, plan or
other document filed or required to be
maintained pursuant to this article, or
permit, or who falsifies, tampers with,
or knowingly renders inaccurate any
monitoring device or method required
under this article shall be guilty of a
Class A Misdemeanor and, upon
not more than $1,000 per
violation per day or
imprisonment for not more
than one year, or both.
LL1 of 2003
32
conviction, shall be punished by a fine
of
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-34: COMMITTEES APPOINTED BY THE TOWN BOARD
The following working groups or committees are appointed by the Town Board for specific
purposes and may or may not have terms of office:
COMMITTEE MEMBERS TERM END NOTES
CONSERVATION &
SUSTAINABILITY
ADVISORY (CSAC)
Roxanne Marino 2024 Chair – appointment expires
12/31/24
Bara Hotchkiss 2024
Terry Carroll 2025
Andrew Hillmann 2025
Cait Darfler
Christine Collins
Marissa Nolan 2024
YOUTH
COMMISSION
(annual
appointments)
Paul Pennock (chair) 2024 School liaison
Molly Kraus 2024 Town rep
Elizabeth Weatherby 2024 Town rep
Katelin Olson 2024 Town board liaison
Rick Alvord 2024 County liaison
Ben Carver 2024 Village board liaison
Michael Darfler 2024 Village rep
Keith Hannon 2024 Village rep
HABITAT NATURE
PRESERVE
Carissa Parlato (chair) 2024 Town liaison
Marvin Pritts 2024
33
COMMITTEE (annual
appointment)
Aaron Rovitz 2024
Kira Lallas 2024 Neighbor
Marc Devokaitis 2024 neighbor
Mary Bouchard 2024 Town board liaison
TREE ADVISORY
COMMITTEE
Andy Hillmann 2025
Don Ellis 2025
Greg Peck 2026
Pamela Markham 2026
Marvin Pritts 2024
John Wertis 2024
BEE COMMITTEE
(annual
appointments)
George Myers 2024
Brooke Palmer 2024
Gail Shapiro 2024
Paul Rack 2024
Achula Wali 2024
Gunther Keil 2024
Alison James 2024
Bridget Brewer 2024
Mary Bouchard (chair) 2024
WATER SOURCE
PROTECTION PLAN
COMMITTEE
Linda Liddle (chair) Through
project
completion
Tim Martinson Through
project
completion
Amy Panek Through
project
completion
Stephen Morreale Through
project
completion
Rebecca Schneider Through
project
completion
34
Liz Thomas Through
project
completion
Roxanne Marino Through
project
completion
Michael Boggs (liaison) 12/31/202
4
COMPREHENSIVE
PLAN UPDATE
COMMITTEE
Ann DiPetta (chair) Through
project
completion
Community member
Rebecca Schneider Through
project
completion
Planning Board committee
member
Roxanne Marino Through
project
completion
CSAC committee member
Katelin Olson 12/31/202
4
Town Board committee
member
Elizabeth Weatherby 12/31/202
4
Town Board Liaison and
Committee Member
Alternate
Moe Klein Planning Board/BZA
committee member
Allison Weaver Business owner member
Tai Basilius Ag committee member
Karl Klankowski (appointed
on 1/9/24)
Lakeshore member
Diane Cohen Community member
Rose Hansen Village CPZR liaison
SAFETY &
EMERGENCY
COMMITTEE
(annual
appointment)
Carissa Parlato (co-chair) 2024
Michelle E. Wright (co-chair) 2024
Michael Boggs 2024 Town Board liaison
Dave Snyder 2024 Union rep
Elizabeth Weatherby 2024 Town Board liaison
Scott Stewart 2024 DPW
Blixy Taetszch
Moved: Mr. Boggs Seconded: Mr. Goldman
35
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-35: POLICY FOR APPLYING AND RECEIVING GRANTS AND ENGAGING IN
CONTRACTS (Originally Adopted 6/26/2006 As The “Gatekeeper” Resolution), (Amended 1/14/2020)
WHEREAS the Town Board is the Executive body charged with speaking and acting on behalf
of the Town (Town Law Section 64), unless such powers are specifically delegated by
resolution to the Supervisor, as per Town Law Section 29(16), or to another individu al,
BE IT RESOLVED that any application (full or partial, new or revised) for grant funding or
financing above $2,000, or request for evaluation of funding potential, or any request for
review or approval of any project proposed by the Town of Ulysses to any government agency
or other entity external Ulysses Town government be approved by Town Board resolution
before it is submitted to the appropriate agency, and;
FURTHER RESOLVED that all funding applications of any amount shall be evaluated for future
impact on Town staff time and resources by the Town Supervisor and any applicable staff
before being submitted, and;
FURTHER RESOLVED that unless otherwise authorized, the Town Supervisor must also be
given authority by the Town Board to accept grant funds on any successful grant applications,
and;
FURTHER RESOLVED that unless authorized in the Town of Ulysses Procurement Policy (or
otherwise), the Town Supervisor and Highway Superintendent must also be authorized by the
Town Board to make contractual commitments on behalf of the town, and;
FURTHER RESOLVED, all Town Board members including the Supervisor shall identify whether
they are speaking by authority of the Board or as an individual when talking with granting
agencies, and
FURTHER RESOLVED, that this resolution hereby supersedes all previous Town Board
resolutions which may be interpreted as giving the Supervisor, any other member of the Town
Board, Highway Superintendent, or any professional contracted with by the Town of Ulysses
the authority to make applications (full or partial) for grants, loans, or any other type of
project financing, make contractual commitments (verbal or written) on behalf of the Town,
or otherwise act in any legal or official capacity on behalf of the Town of Ulysses.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
36
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 36-40:
RESOLUTION 2024-36: TOWN BOARD ACCESS TO ATTORNEY SERVICES
WHEREAS the Town of Ulysses has retained legal services that include attendance at monthly
meetings of the Town Board as needed, as well as regular calls with the Town Supervisor to
prioritize and discuss legal work, therefore be it
RESOLVED that any work requested by Town Board members that will require more than 2
hours of attorney time to resolve shall be routed through the Town Supervisor or be
authorized by the entire Town Board.
RESOLUTION 2024-37: TOWN BOARD ACCESS TO ENGINEERING SERVICES
WHEREAS the Town of Ulysses has contracted for engineering services, therefore be it
RESOLVED that any work requested by Town Board members that will require more than 2
hours of engineering time to resolve shall be routed through the Town Supervisor or be
authorized by the entire Town Board.
RESOLUTION 2024-38: CONTRACTS AND ANNUAL PAYMENTS –COMM ORGS VS. SERVICE
CONTRACTS
RESOLVED that the Town Board authorizes the Supervisor to annually sign contracts and
letters of agreement with the following entities:
a. DIRECT SERVICE CONTRACTS
Entity
Contract Amt
approved for 2024
budget
Contract not to
Exceed Amt for
2024
Notes Regarding
Payment
Armory Associates $2,400 $2,400 GASB 75 Reporting
Advance 2000 IT Support Services $685.60/month See budget Bronze level
Attorney for the Town– Nathan D.
VanWhy, Coughlin and Gerhart,
LLP
$280/hr Attorney
$255/hr Special
Counsel
$230/hr Associate,
$185/hr Paralegal
See budget As invoiced
BAS software annual agreement
for clerk program $738.13 $738.13 Annually
BAS software annual agreement
for on-line dog module $413.44 413.44 Annually
Board of Zoning Appeals $325 – chair
$215- members
n/a Annually in Dec.
37
Cayuga Lake Watershed
Intermunicipal Organization $2,729 $2,729 Annual fee
Charge Point Fees (EV charging
station) $3,321 $3,321 3 yr warranty paid
in 2021
Cleaning- Weekends
$600/month +
annual floor wax @
about $900
monthly
Eldorado Water Billing Software $2,100 $2,100 Invoiced quarterly
Engineering – MRB See Current rate
schedule
Not to exceed
rate schedule
As invoiced
General Code $1,200 Annual fee Annual fee
GTCHIC (Health Consortium)
No fee- just contract
amendments to
include new
members, etc.
n/a n/a
Historian $1,826 n/a Annually in Dec.
Insero $17,000 $17,000 Annual Audit
IT Services See contract n/a Per contract
Planning Board $325 – chair
$215- members n/a Annually in Dec.
RecDesk Software Subscription $4,100 $4,100 Annually
Stormwater Coalition $1,600 n/a As invoiced
Neptune Water Meter Reading
Software $1,298 $1,298 Annual Fee
Tompkins County Animal Control $18,134 $18,134 Monthly
Tompkins County Recreation
Partnership $11,377 $11,377 Annual fee
Tompkins County Soil & Water $60/hr n/a Final rate coming
1/8; As invoiced
Village of Trumansburg Sidewalk
Maintenance
Based on Village
hourly rates n/a As invoiced
Williamson Law – Accounting
Software $1,366 $1,435 Annually
Williamson Law Book- Tax Glance
software program $163 n/a As invoiced
38
Youth – Library Summer reading
program $4,000 $4,000 By 5/31
Ixom Water Tank Aerator Service
contract
b. COMMUNITY ORGANIZATION FUNDING
Entity Contract Amt approved for 2024 budget
American Legion $475
Community Science Institute (CSI) $6,698
Foodnet Meals on Wheels $2,250
Gadabout $2,500
Lifelong $3,000
Tburg Chamber (Winterfest) $1,000
Trumansburg Afterschool Program $1,500
Trumansburg Conservatory of Fine Arts $5,000
Trumansburg Farmer's Market $3,000
Trumansburg Senior Citizens $900
Ulysses Historical society $700
Library $12,500
Jacksonville Park $5,000
Food Studies Institute $1,000
Trumansburg Food Pantry $1,000
Trumansburg Community Nursery School $1,750
Trumansburg Fish and Game $900
RESOLUTION 2024-39: DISTRIBUTION OF ORGANIZATIONAL MINUTES
RESOLVED that once all resolutions of the Organizational Meeting are completed, the Town
Board will make a motion to accept the minutes as a whole. These minutes shall be the final
minutes of the meeting and a final version of the complete Organizational M eeting minutes
will be distributed by the Town Clerk to ALL employees and elected officials within 14 days of
completion and will be posted to the website.
OTHER ANNUAL APPOINTMENTS, NOT SUBJECT TO TOWN BOARD APPROVAL:
Job title: Name of appointee: Appointed by:
39
Bookkeeper to the Supervisor Blixy Taetzsch Town Supervisor
1st Deputy Supervisor Richard Goldman Town Supervisor
Budget Officer & 2nd Deputy
Supervisor
Michelle E. Wright Town Supervisor
Town Historian TBD Town Supervisor
Court Clerk Angela Champion Town Justices
Deputy Town Clerk Cassandra Beck Town Clerk
Second Deputy Town Clerk Rosemarie Hanson Town Clerk
Deputy Highway Superintendent Dave Snyder Highway Superintendent
RESOLUTION 2024-40: AUTHORIZATION FOR A DELEGATE TO VOTE AT AOT MEETING
RESOLVED that Michael Boggs is authorized to vote on behalf of the town at the Associations
of Towns’ annual meeting.
Moved: Mr. Boggs Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
RESOLUTION 2024-41: APPROVAL OF PAY RATE FOR NEW HIGHWAY EMPLOYEE
RESOLVED Approve William Conroy at a pay rate retroactive to Jan. 2 2024.
FURTHER RESOLVED that probation is 1 year from date of hire.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/4/24
EXECUTIVE SESSION:
40
Moved to go into Executive Session at 10:44am for the purpose of discussing the employment of a
particular person.
Mr. Goldman moved to come out of Executive Session at 10:48am. This was seconded by Mr. Boggs
and passed unanimously.
PRIVILEGE OF THE FLOOR (3 min limit per person)
(none)
ADJOURN:
Mr. Goldman made a motion to adjourn at 10:49am. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
1/19/24
41
APPENDIX:
Comment from Ms. Marino:
Dear Town Board members,
I hope that you all had a relaxing and enjoyable holiday time with your families and friends.
Thank you again for all your hard work last year.
I respectfully submit the following for your consideration, regarding one of the draft
resolutions for the organizational meeting tomorrow morning (Res 2024-30, Mandatory
Annual Training). I am unable to attend and share these thoughts during privilege of the floor.
Given all the comments the Board received on the topic of mandated training last year, I offer
the following suggestions with the intent of furthering clarity on what is required, and for
whom.
a) First “Resolved” : As the sentence reads now, it implies that elected and appointed public
officers and members of the CPSC are employees (use of the word “including”), which they /
we are not. A slight modification, to read “Resolved that all employees, elected and appointed
officials, and members of the CPSC are required… “ would seem to convey the same intent
and be more correct. This phrasing repeats in a a few other Further Resolved and would need
correction in all of those, for consistency.
b) In the 6th and 7th paragraphs (5th & 6th Further Resolveds): the remote training
substitutions aren’t clear, except for the Sexual Harassment training.
Could this paragraph be modified such that it explicitly allows watching a video recording of
the in-person trainings on Civil Rights and Ethics? Please do not require the Mineral training
modules, as I and others raised, they are completely inappropriate for volunteers with no
hiring or supervising responsibilities.
c) In the table specifying requirements to be fulfilled by “Who must participate”: for several
of the items, it lists “all staff, appointed, elected, boards and committees”. This would seem to
say that every member of every appointed committee would need to fulfill the required items.
The items are listed as Policies, so perhaps the requirement is met by reviewing the adopted
town policies and signing as such?
Please clarify if all members of all appointed boards and committees need to do the indicated
trainings, and specify how (for example reviewing Town policies).
d) Please consider scheduling one in-person training session not during the typical work day
hours.
Thank you,
Roxanne