HomeMy WebLinkAboutTB Packet 2022-02-28MEETING OF THE ITHACA TOWN BOARD
February 28, 2022
This meeting will be held via ZOOM and broadcast on the Town's YouTubeLive Channel under the
provisions of amendments to Chapter 417 of the laws of 2021 signed by Gov. Hochul.
Town of Ithaca Public Meetings - YouTube https://us06web.zoom.us/i/88680828447
AGENDA
1. Coddington Road Community Center — Annual Report
2. Supervisor's and Town Departments Year End Reports and 2022 Goals
3. Consider:
a. SEQR Determination — Ridgecrest Road Water Improvement Project
b. Setting a public hearing regarding a Proposed Water Improvement for the Town of
Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be
known as the Town of Ithaca 2022 Ridgecrest Road Water Improvements Project and
establishing the Town of Ithaca Ridgecrest Road Water Improvement Area.
c. Setting a public hearing regarding a Proposed Sewer Improvement for the Town of
Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be
known as the Town of Ithaca Forest Home #1 Pump Station Improvements Project and
establishing the Town of Ithaca Forest Home Pump Station Sewer Improvement Area.
4. Committee Reports
• Budget
• Codes & Ordinances
• Personnel and Organization/ERC
• Planning
• Public Works
• Others
• Economic Development
• Parks, Trails, Preserves & Recreation
5. Status Report — Open Gov and Website
6. Association of Towns Conference Highlights
7. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
c. Approve Reconciliation of Ulysses Water Billing
d. Appointment of Zoning Board Member — Friedman
Reports of Town Officials/Correspondence
MEETING OF THE ITHACA TOWN BOARD
Monday, February 28, 2022
TB Resolution 2022 - : SEOR — 2022 Ridgecrest Road Water Improvements
Project
Whereas, this Action is the installation of approximately 1,950 LF linear feet (LF) of 12-
inch, and 540 LF of 8-inch ductile iron water main, along with a booster pump station, a
precast structure, 3 water pumps, and associated appurtenances related to the Ridgecrest
Road Water Tank Improvements Project and establishment of the Town of Ithaca Ridgecrest
Road Water Improvement Area; and
Whereas, this is an Unlisted Action for which the Town of Ithaca Town Board is the lead
agency in an uncoordinated environmental review with respect to the project; and
Whereas, the Town of Ithaca Town Board, at a public meeting held on February 28, 2022,
has reviewed, and accepted as adequate a Short Environmental Assessment Form (SEAF)
Part 1, prepared by the Town Engineer, and Parts 2 and 3, prepared by the Town Planning
Department, along with other application materials; now, therefore be it:
Resolved, that the Town of Ithaca Town Board hereby makes a negative determination of
environmental significance, in accordance with the New York State Environmental Quality
Review Act for the above -referenced Action as proposed, based on the information in the
SEAF Part 1, and for the reasons set forth in Parts 2 and 3.
Moved: Seconded:
Vote:
ENGINEERING REPORT
FOR
2022 RIDGECREST ROAD WATER
IMPROVEMENTS PROJECT
21812022
LOCATED IN THE TOWN OF ITHACA
TOMPKINS COUNTY, NY
OF
1j, !i ZI
0¢/
IuI'll 9l7A111:0 .Ira
DANIEL THAETE, P.E.
TOWN OF ITHACA
ENGINEERING DEPARTMENT
114 Seven Mile Drive
Ithaca, NY 14850
ENGINEERING REPORT
TOWN OF ITHACA
2022 RIDGECREST ROAD WATER
IMPROVEMENTS PROJECT
Table of Contents:
A. Purpose ..................... ........... ...................
— ....... .................................... 3
B. Background .........................................
................... ............................. 3
C. Conclusions ............................... .......
............................................. 3
D. Project Costs .............................................................................................
3
E. Certification ................. ............................................................................
4
Appendices:
Appendix A- Figures
• Figure 1: Approximate Location of Water Main Installation and Booster Pump Station
• Figure 2: Location Map of Deficient Water Customers with Low Pressure
• Figure 3: South Hill Available Fire Flow Existing Maximum Day Demand Existing Conditions
• Figure 4: South Hill Available Fire Flow Existing Maximum Day Demand Proposed Conditions
Appendix 13- 2022 Ridgecrest Road Water Improvements Project Cost Estimate
N
Engineering Report
A. Purpose
The purpose of the Report is to outline the Engineering calculations and conclusions for the potable water
distribution system upgrades along Ridgecrest Road. The secondary Ridgecrest Road water distribution main
installation will begin at the Ridgecrest Water Tank site and continue North approximately 1950 LF to 130
Ridgecrest Road. A pressure booster station will be installed at the tank site. The station will include a precast
concrete building, 3 water pumps, and associated appurtenances. Approximately 540 LF of water main will also
be installed to connect the booster station to the existing main on Ridgecrest Road.
Appendix A, Figure 1 depicts the approximate locations of the Ridgecrest water system upgrades. The water
mains are distribution mains within the Ridgecrest Tank Zone. This portion of the Town of Ithaca Water
System is supplied from the Southern Cayuga Lake Intennunicipal Water Commission (SCLIWC), hereafter
called "Bolton Point."
B. Background
The "South Hill and West Hill Water Systems Improvements" study (hereafter called "the GHD report")
prepared by GHD Consulting Service Inc., dated October 2018, outlines deficiencies within the various South
Hill and West Hill water systems. The GHD report identifies numerous customers located within the
Ridgecrest Tank Zone that do not meet the industry standard of a minimum water pressure of 35 psi. The
deficient customer locations can be seen in Appendix A, Figure 2.
To maintain minimum system pressure the Ridgecrest Tank is only able to fluctuate 4.5 feet. This limits the
available storage capacity of the tank. This also limits the available fire flow. Appendix A, Figure 3 identifies
numerous hydrants located within the Ridgecrest Road Tank Zone that do not meet town fire flow standards of
1500 gpm.
C. Conclusions
The proposed Ridgecrest Road water main installation will consist of approximately 1950 LF of 12-inch and
540 LF of 8-inch ductile iron water main, a booster pump station, a precast structure, and associated
appurtenances. The booster station will increase pressure in the existing 8 inch main. This will provide
adequate pressure to all customers identified in Appendix A, Figure 2. The station will also allow additional
storage capacity within the tank to be utilized. The additional storage capacity and 12-inch main will increase
fire flow within the Ridgecrest Tank Zone also. The increase in available fire flow can be visualized by
comparing the Existing Fire Flow Conditions shown in Appendix A Figure 3 and the Proposed Fire Flow
Conditions shown in Appendix A Figure 4. These improvements will provide benefits to the entire Ridgecrest
Tank Zone.
The proposed improvements will be installed in accordance with AWWA, NYS Health Department, and
Recommend Standards for Water Works (10 State Standards) latest revisions. This includes, but is not limited
to, fire hydrant spacing, isolation valve spacing, and contamination source separation distances. Fire hydrants
will be installed with a maximum spacing of 600'. Distances between hydrants will differ slightly due to
surface elevations, property lines, and vegetation. At each fire hydrant, at least one isolation valve will be
installed in the water main at each location.
D. Pro'e� ct Costs
The Engineering Cost Estimate for construction of the 8.12-inch water main(s), booster pump station, and
associated appurtenances is: $1,096,365. (Refer to, 2022 Ridgecrest Road Water Improvements Project
Engineering Cost Estimate: Appendix B)
3
Certification
I certify that the map(s), plan, and report were prepared by an engineer duly licensed by the State of New York
and conform with NY Town Law Section 209-c's requirement related to the proposed water improvement(s).
Appendix A
Figure 1: Approximate Location of Water Main Installation and Pressure Booster Station
PROPOSED PRESSURE
BOOSTER STATION
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LEGEND
TOWN OF ITHACA TAX
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# HYDRANTS
...� EXISTING WATER MAIN
PROPOSED WATER
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TOWN OF ITHACA
COUNTY
-.--- MUNICIPAL BOUNDARY
State Maxar, Microsoft
MAP CREATED: 2/8/2022 8:26 AM DISCLAIMER: N
BY: TOWN OF ITHACA ENGINEERING DEPT ALL LOCATIONS AND
SOURCE BOLTON POINT BOUNDARIES ARE APPROXIMATE. I�
TOI ENGINEERING -�fy�
NYS GIS CLEARING HOUSE 0 100 200 400 600
Feet 11
6
Figure 2: Location Map of Deficient Customers with Low Water Pressure
MAP CREATED: 218/2022 7:07 AM DISCLAIMER:
BY: TOWN OF ITHACA ENGINEERING DEPT ALL LOCATIONS AND
SOURCE. BOLTON POINT BOUNDARIES ARE APPROXIMATE.
TOI ENGINEERING y
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Short Environmental Assessment Form
Part I -Project Information
Instructions for Completing
Part 1 — Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the
application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on
information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as
thoroughly as possible based on current information.
Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the
lead agency; attach additional pages as necessary to supplement any item.
Part 1— Project and Sponsor Information
Name of Action or Project:
2022 Ridgecrest Road Water Improvements Project
Project Location (describe, and attach a location map):
Ridgecrest Rd - See Figure 1
Brief Description of Proposed Action:
The proposed Ridgecrest Road water main installation will consist of approximately 1950 linear feet (LF) of 12-inch, and 540 linear feet of 8-inch ductile
iron water main, along with a booster pump station, a precast structure, 3 water pumps, and associated appurtenances. The 1950 LF main will begin at
the Ridgecrest Water Tank and continue north to 130 Ridgecrest Road. The 540 LF main will connect the booster station to the existing main on
Ridgecrest Road.
Name of Applicant or Sponsor:
Telephone: p 607-273-1656
E-Mail: dthaete@town.ithaca.ny.us
Daniel Thaete, PE, Director of Engineering Town of Ithaca
Address:
114 Seven Mile Dr.
City/PO:
State:
Zip Code:
Ithaca
NY
14850
1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance,
NO
YES
administrative rule, or regulation?
If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that
a
❑
may be affected in the municipality and proceed to Part 2. If no, continue to question 2.
2. Does the proposed action require a permit, approval or funding from any other government Agency?
NO
YES
If Yes, list agency(s) name and permit or approval: TC DOH 348; TOI Building Permit (Booster Station bldg), TOI Site
Plan Review
❑
a
3. a. Total acreage of the site of the proposed action? 2.84 acres
b. Total acreage to be physically disturbed? 0.30 acres
c. Total acreage (project site and any contiguous properties) owned
or controlled by the applicant or project sponsor? 2.84 acres
4. Check all land uses that occur on, are adjoining or near the proposed action:
5. ❑ Urban 0 Rural (non -agriculture) ❑ Industrial ❑ Commercial 0 Residential (suburban)
❑✓ Forest ❑ Agriculture ❑ Aquatic ❑ Other(Specify):
❑ Parkland
Page 1 of 3
5. Is the proposed action,
a. A permitted use under the zoning regulations?
b. Consistent with the adopted comprehensive plan?
NO
YES
N/A
❑
❑
❑
❑
❑
❑
6. Is the proposed action consistent with the predominant character of the existing built or natural landscape?
NO
YES
❑
❑✓
7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area?
If Yes, identify:
NO
YES
❑�
❑
8. a. Will the proposed action result in a substantial increase in traffic above present levels?
b. Are public transportation services available at or near the site of the proposed action?
c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed
action?
NO
YES
❑
❑
❑
❑
❑
9. Does the proposed action meet or exceed the state energy code requirements?
If the proposed action will exceed requirements, describe design features and technologies:
N/A
NO
YES
F1
❑
10. Will the proposed action connect to an existing public/private water supply?
If No, describe method for providing potable water:
NO
YES
El
7
11. Will the proposed action connect to existing wastewater utilities?
If No, describe method for providing wastewater treatment:
N/A
NO
YES
❑
12. a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district
which is listed on the National or State Register of Historic Places, or that has been determined by the
Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the
State Register of Historic Places?
b. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for
archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory?
NO
YES
❑
❑
a
13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain
wetlands or other waterbodies regulated by a federal, state or local agency?
Please see Part 3
b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody?
If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres:
NO
YES
❑
❑
❑
❑
Page 2 of 3
14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply:
❑ Shoreline ❑ Forest ❑ Agricultural/grasslands ❑ Early mid -successional
❑ Wetland ❑ Urban 0 Suburban
15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or
Federal government as threatened or endangered?
Southern Grizzled Skipper Please see Part 3
NO
YES
❑
Z
16. Is the project site located in the 100-year flood plan?
NO
YES
✓❑
❑
17. Will the proposed action create storm water discharge, either from point or non -point sources?
If Yes,
a. Will storm water discharges flow to adjacent properties?
b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)?
If Yes, briefly describe:
NO
YES
Z
❑
❑
❑
18. Does the proposed action include construction or other activities that would result in the impoundment of water
or other liquids (e.g., retention pond, waste lagoon, dam)?
If Yes, explain the purpose and size of the impoundment:
NO
YES
❑
❑
19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste
management facility?
If Yes, describe:
NO
YES
20.Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or
completed) for hazardous waste?
If Yes, describe:
NO
YES
a❑
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF
MY KNOWLEDGE
Applicant/sponsor/name: Daniel C Thaete, PE Date: 2/17/2022
Signature: Title: Director of Engineering
PRINT FORM Page 3 of 3
EAF Mapper Summary Report
Monday, December 7, 2020 8:38 AM
Disclaimer: The EAF Mapper is a screening tool intended to assist
f project sponsors and reviewing agencies in preparing an environmental
assessment form (EAF). Not all questions asked in the EAF are
answered by the EAF Mapper. Additional information on any EAF
question can be obtained by consulting the EAF Workbooks. Although
" the EAF Mapper provides the most up-to-date digital data available to
DEC, you may also need to contact local or other data sources in order
to obtain data not provided by the Mapper. Digital data is not a
substitute for agency determinations.
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Koran, Esri 1T)ziilanch. NGCC.4r i 01)aiSti�e�r-.4ap Col-tlibrltors. and the GIS 1_15,Y C0MM Lill Pi.LinOp nst'K &1ap •:.)ntlil) iRVc� ,��ie GI User C0171m unity
Part 1 / Question 7 [Critical Environmental
Area]
Part 1 / Question 12a [National or State
Register of Historic Places or State Eligible
Sites]
Part 1 / Question 12b [Archeological Sites]
Part 1 / Question 13a [Wetlands or Other
Regulated Waterbodies]
Part 1 / Question 15 [Threatened or
Endangered Animal]
Part 1 / Question 15 [Threatened or
Endangered Animal - Name]
Part 1 / Question 16 [100 Year Flood Plain]
Part 1 / Question 20 [Remediation Site]
IM
IR.7
IR.7
Yes - Digital mapping information on local and federal wetlands and
waterbodies is known to be incomplete. Refer to EAF Workbook.
Yes
Southern Grizzled Skipper
Digital mapping data are not available or are incomplete. Refer to EAF
Workbook.
No
Short Environmental Assessment Form - EAF Mapper Summary Report I
http://www.dec.ny.gov/natureexplorer/
New York Nature Explorer
Ridgecrest water main
Criteria: Selected Map Area
Animal: Butterflies and Moths
Southern Grizzled Skipper Butterflies and Skippers Historically 1970 Endangered SH G5T1T2
Confirmed
Pyrgus centaureae wyandot
Animal: Dragonflies and Damselflies
Midland Clubtail Dragonflies Historically 1894 S3 G5
Confirmed
Gomphurus fraternus
Mocha Emerald Dragonflies Historically 1926 S2S3 G5
Confirmed
Somatochlora linearis
New York State Department of Environmental Conservation
12/8/20 2:31 PM
Agency Use Only [If applicable]
Project: 2022 Ridgecrest New Water Main
Date: February 28, 2022
Short Environmental Assessment Form
Part 2 - Impact Assessment
Part 2 is to be completed by the Lead Agency.
Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by
the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by
the concept "Have my responses been reasonable considering the scale and context of the proposed action?"
No, or
Moderate
small
to large
impact
impact
may
may
occur
occur
1. Will the proposed action create a material conflict with an adopted land use plan or zoning
❑✓
❑
regulations?
2. Will the proposed action result in a change in the use or intensity of use of land? See Part 3
❑✓
❑
3. Will the proposed action impair the character or quality of the existing community?
Z
❑
4. Will the proposed action have an impact on the environmental characteristics that caused the
❑
establishment of a Critical Environmental Area (CEA)?
5. Will the proposed action result in an adverse change in the existing level of traffic or
a
❑
affect existing infrastructure for mass transit, biking or walkway?
6. Will the proposed action cause an increase in the use of energy and it fails to incorporate
a
❑
reasonably available energy conservation or renewable energy opportunities?
7. Will the proposed action impact existing:
a
❑
a. public / private water supplies?
❑✓
❑
b. public / private wastewater treatment utilities?
8. Will the proposed action impair the character or quality of important historic, archaeological,
El
or aesthetic resources?
9. Will the proposed action result in an adverse change to natural resources (e.g., wetlands,
❑
waterbodies, groundwater, air quality, flora and fauna)?
10. Will the proposed action result in an increase in the potential for erosion, flooding or drainage
a
❑
problems?
11. Will the proposed action create a hazard to environmental resources or human health?
a
❑
PRINT FORM Pagel of2
Agency Use Only [If applicable]
ProjectJ 2022 Ridgecrest New Water Main
Date: February 28, 2021
Short Environmental Assessment Form
Part 3 Determination of Significance
For every question in Part 2 that was answered "moderate to large impact may occur", or if there is a need to explain why a
particular element of the proposed action may or will not result in a significant adverse environmental impact, please
complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that
have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency
determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting,
probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short-
term, long-term and cumulative impacts.
PLEASE SEE ATTACHED SHEET
❑Check this box if you have determined, based on the information and analysis above, and any supporting documentation,
that the proposed action may result in one or more potentially large or significant adverse impacts and an
environmental impact statement is required.
Check this box if you have determined, based on the information and analysis above, and any supporting documentation,
that the proposed action will not result in any significant adverse environmental impacts.
Town of Ithaca Town Board
Name of Lead Agency
Rod Howe
Print or Type Name of Responsible Officer in Lead Agency
Signature of Responsible Officer in Lead Agency
Date
Town Supervisor
Title of Responsible Officer
6"Mm Fa&J*a, plate
Signature of Preparer (if different from Responsible Officer)
PRINT FORM Page of
2022 Ridgecrest Road Water Improvement Project
Town of Ithaca Town Board, February 28, 2022
Short Environmental Assessment Form Attachment
Part 3- Determination of Significance
For every question in Part 2 that was answered "moderate to large impact may occur", or if there is a need to explain why a particular
element of the proposed action may or will not result in a significant adverse environmental impact, please complete Part 3. Part 3
should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project
sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be
significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic
scope and magnitude. Also consider the potential for short- term, long-term and cumulative impacts.
The proposal involves the installation of new water mains and a pressure booster station within the
Ridgecrest Road water tank zone, consisting of approximately 1,950+/- linear feet of 12-inch ductile
iron main that will run from Ridgecrest Road at the Town of Ithaca/Town of Danby line north to 130
Ridgecrest Road. An additional 540+/- linear feet of new 8-inch main will run from Ridgecrest Road
west to a new booster station that will be constructed on the existing Ridgecrest water tank site.
The purpose of this project is to correct water pressure deficiencies for approximately 30 properties
along Ridgecrest Road and fire flow deficiencies that exist within the King/Danby Road sector of the
South Hill Water System (see Figure 2 attached). The deficiencies in the tank system were not
recognized until 2018, with the completion of the "South Hill and West Hill Water Systems
Improvements" study conducted by GHD Consulting Service Inc. The installation of new watermain
and the booster station on Ridgecrest Road will increase water pressure, which will provide adequate
pressure to the 30 properties.
The booster station and watermains will allow additional tank fluctuation, which will provide
additional storage capacity to be utilized. The addition of a 12-inch ductile iron watermain will result
in increased fire flow within the overall Ridgecrest water tank zone. The Ridgecrest tank zone serves
more than 600 properties, beginning at Stone Quarry Road and encompassing a small portion of King
Road West, most of King Road East, running along Danby Road (NYS Route 96B) from south of the
South Hill Business Campus to (and including) the Westview Subdivision, to the intersection of Troy
Road and King Road East, to the remaining southern part of Troy Road, and including all of Ridgecrest
Road. There are several residential subdivisions and developments within the Ridgecrest Road tank
zone, including Deer Run, Chase Farm, Chase Lane, Cleveland Estates, Holly Creek Townhomes, and
the Longview retirement and assisted living community. The fire flow upgrades in this zone would
have a positive impact by providing more flow in the case of fire emergencies.
The additional water capacity that could be created by the project would be used by development
projects that the Town has already approved. The water infrastructure improvements will not result
in growth inducing impacts beyond the approved development projects (which underwent their own
SEAR processes where required), or changes in the use of or the intensity of the use of land.
Regarding Part 1, question 13a —There are no wetlands or protected water bodies located near the
project. The closest DEC -classified stream is located more than 1,100 feet east of Ridgecrest Road
2022 Ridgecrest Road Water Improvement Project
Town of Ithaca Town Board, February 28, 2022
(the closest point from the proposed main installation along Ridgecrest Road) and more than 1600
feet northeast of the booster station location. This stream will be unaffected by the proposed action.
Regarding Part 1, question 15 — Per the NYS DEC's Nature Explorer database, the Southern Grizzled
Skipper (butterfly/moth) has historically been confirmed in the general south hill area. However, the
last confirmed sighting of this species was in 1970. The skipper prefers shale barrens surrounded by
pine forest for its habitat, which is not found within the road right of way along Ridgecrest Road or
along the property line to the existing tank site, where the water main installations will occur.
The physical project involves digging and earth moving activities within the road right of way and
along a property boundary to the existing Ridgecrest tank site. There are no historic or archaeological
sites, wetlands, water bodies, environmentally sensitive animal or plant habitats, steep slopes, or
mature woods located within the project area or nearby that would be affected by the proposed
construction.
Given the analysis above, the proposed action will not result in significant adverse environmental
impacts.
Figure 1: Approximate Location of Water Main Installation and Pressure Booster Station
MAP CREATED: 2/8/2022 8:26 AM DISCLAIMER: N N °FIT
BY: TOWN OF ITHACA ENGINEERING DEPT ALL LOCATIONS AND o 9�
SOURCE: BOLTON POINT BOUNDARIES ARE APPROXIMATE.
TOI ENGINEERING 821
NYS GIS CLEARING HOUSE Q 100 200 400 600
Feet
9
Figure 2: Location Map of Deficient Customers with Low Water Pressure
MAP CREATED: 2/8/2022 7:07 AM DISCLAIMER: N N of IT
BY: TOWN OF ITHACA ENGINEERING DEPT ALL LOCATIONS AND o 9
SOURCE: BOLTON POINT BOUNDARIES ARE APPROXIMATE.
TOI ENGINEERING 921
NYS GIS CLEARING HOUSE Q 100 200 400 600 yew o�
Feet
7
/'
FIGURE 3
South Hill Available Fire Flow Existing Maximum Day Demand
King Road East Extension and Troy Road Extension
Store Quarry PRV/CV
+
StoneQuarry PRV/CV2 ++
Stone Quarry 3A PRV +
Store Quarry 36 PRV °
Ithaca College Tank
Mac tillage P$
7 ' a Northview Tank +.� Cotltlington Rd Pump Station
a
Stone Quarry 2A PRV Dan y Rd Tank - +
Stone Quarry 26 PRV ';
+
$tone Quarry IA PRV ++ r 1 ,I ♦ Troy Road Tank
0
Stone Quarry I B PRV t I, Troy Rd Tank - + -/\ Zone
+
J W King 1 PRV
W IGng 2 PRV ,a Troy Re Pump Station ♦
♦ +
KING RD E PRV � +
Ridgecrest Tank
Zone --
RidgecrestTank �
Color Coding Legend
Hydrant: Fire Flow (Available) (gpm)
<= 0
<= 500
<= 1,000
<= 1,500
<= 1,750
<= 2,500
<= 3,000
<= 3,500
Other
WaterCAD
South Hill System Model Bentley Systems, Inc. Haestad Methods Solution Center it 0.03.01.08]
11/20/2020 27 Siemon Company Drive Suite 200 W Watertown, CT 06795 USA +1-203-755-1666 Page 1 of 1
8
South Hill System Model
11/20/2020
FIGURE 4
South Hill Available Fire Flow Existing Maximum Day Demand
8" King Road East, 8" Troy Road, 12" Ridgecrest
\ Stone Quarry PRV/CV
StoneQuarry PRVICV 2
4 - Stone Quarry 3A PRV \
Slone Quarry 3B PRV
•. Troy Rd Tank
_8
_T W King 1 PRV
W King 2 PRV Tj+�T♦ # Troy Rtl Pump Staac.
1
- ��-y�_. ♦y�T T tE PRV 1, J
T T T l
Ridgecres(Tank .�
Bentley Systems, Inc. He stad Methods Solution Center
27 Siemon Company Drive Suite 200 W Watertown, CT 06795 USA +1-203-755-1666
9
Wate-CAD
[10,03,01,081
Page 1 of 1
ENGINEERING REPORT
for
FOREST HOME #1 PUMP STATION IMPROVEMENTS
TOWN OF ITHA CA, TOMPKINS COUNTY, NEW YORK
September 2021
Revised February 2022
HUNT 3367-001
HUNTENGINEERS I ARCHITECTS I SURVEYORS
Prepared by:
Hunt Engineers, Architects, Land Surveyors & Landscape Architect DPC
Airport Corporate Park
100 Hunt Center
Horseheads, NY 14845-1019
Phone (607) 358-1000, Fax (607) 358-1800
TABLE OF CONTENTS
I. PROJECT BACKGROUND......................................................................................................................I
II. EXISTING FACILITIES............................................................................................................................I
A. Collection System............................................................................................................................I
B. Pump Stations..................................................................................................................................I
C. Population Trends and Growth....................................................................................................2
III. NEED FOR PROJECT...............................................................................................................................3
A. Health, Sanitation, and Safety........................................................................................................3
B. Aging Infrastructure.......................................................................................................................3
C. Pump Station Condition and Compliance with Standards.......................................................3
1. Wet Well.....................................................................................................................................3
2. Force Main.................................................................................................................................5
3. Pumps.........................................................................................................................................6
4. Electrical Components..............................................................................................................7
5. Flow Measurement....................................................................................................................7
6. Emergency Storage....................................................................................................................7
IV. PROPOSED IMPROVEMENTS..............................................................................................................8
A. Alternate Analysis - Do Nothing..................................................................................................8
B. Recommended Actions..................................................................................................................8
1. Pump Station Improvements...................................................................................................8
2. Force Main Rehabilitation........................................................................................................8
3. Infiltration and Inflow..............................................................................................................8
C. Cost Estimate...................................................................................................................................9
V. PROJECT SCHEDULE........................................................................................................................... 11
VI. CONCLUSION........................................................................................................................................11
TABLES
Table1: Forest Home Growth...........................................................................................................................3
Table 2. Expected Forcemain Velocity and Head Loss for 350 GPM Pumps..............................................6
Table3: Cost Estimate.........................................................................................................................................9
Table 4: Cost Estimate Alternate.................................................................................................................... 10
Table5: Project Schedule................................................................................................................................. 11
FIGURES
Figure 1: Valve chamber deterioration.............................................................................................................4
APPENDICES
Appendix A: Service Area Map
Appendix B: Townwide Sanitary Sewer System Study (Larson Design Group, 2019)
Appendix C: Pump Cycle Time Calculations
Appendix D: Flygt Pump Curve
ii
Town of Ithaca
Engineering Report
3367-001
I. PROJECT BACKGROUND
September 2021/Revised February 2022
Hunt Engineer Architects, Land Surveyors, & Landscape Architects, DPC (HUNT) undertook a
study of the Town of Ithaca's Forest Home Pump Station to assess areas of noncompliance within
the system. This report will analyze the existing pump station, identify deficiencies, recommend
corrective action, and provide a preliminary cost estimate for undertaking improvements.
The study was conducted in the Town of Ithaca, situated on the southernmost edge of Cayuga Lake
in Tompkins County, New York. The Town of Ithaca currently owns and maintains approximately
68 miles of 6-inch to 15-inch gravity sewer mains, 9,500 linear feet of 4-inch to 8-inch sewer force -
main, 1,700 sewer manholes, and 11 sewer pump stations. Together, these systems convey
approximately 2.3 million gallons per day of sewage to the City/Town jointly owned interceptors;
thereby, transported and treated at either the Ithaca Area Wastewater Treatment Facility
(IAWWTF) or the Village of Cayuga Heights Wastewater Treatment Plant (VCHWTP).
The Forest Home Pump Station, located within the Town near the Cornell University Campus,
consists of a concrete wet well with two submersible style pumps, valve pit, and above grade controls
and telemetry. The pump station discharges through a 6-inch ductile iron main that is
approximately 1,100 feet long and gains 97 feet in elevation. Due to age of the pump station and
force main, the Town is taking proactive measures to maintain the existing pump station in
conjunction with planned changes within the roadway to alter traffic patterns. Completing
necessary changes to the pump station and force main will allow the system to achieve regulatory
compliance, secure the health and safety of end users, and minimize operation and maintenance
costs and requirements. Resolving pump station inefficiencies is a cost-effective way to ensure the
existing infrastructure can withstand future growth and while maintaining operation within permit
limits.
II. EXISTING FACILITIES
A. Collection System
The Town of Ithaca owns and operates the Forest Home sanitary sewer collection system.
Installed in the 1970s, it contains 71 manholes, 5 pump stations, and approximately 11,400
linear feet of 8-inch to 10-inch gravity main. The collection system is made up of three
subsections: Warren Road, The Byway, and Forest Home. Together, these sections serve
approximately 120 users. Upgrades and replacements have been made to portions of the system
over the years to keep it in service. However, several components are quickly approaching the
end of their useful service life.
B. Pump Stations
The Forest Home Pump Station is the last pump station of the collection system before
wastewater is discharged to the greater Cornell/Town of Ithaca collection system. Two sewer
pump stations, Caldwell Hill and McIntyre, discharge to the Forest Home pump station along
with portions of Cornell University facilities. This makes the Forest Home Pump Station a
critical facility with respect to functionality of the greater collection system. Refer to Appendix
A for mapping of the service area.
Town of Ithaca
Engineering Report
3367-001
Caldwell Hill Pump Station
September 2021/Revised February 2022
Caldwell Hill Pump Station serves approximately 15 users on the southern side of Fall Creek,
including the Cornell Water Filtration Plant. This sewer pump station was constructed in 1977
and consists of two 2.4 hp pumps and nearly 400 linear feet of 4-inch force main. It operates an
average of 1.6 hours per day and pumps approximately 19,000 gallons of flow each day.
McIntyre Pump Station
McIntyre Pump Station is located in the southwest corner of Forest Home, near the Cornell
Botanic Gardens. It services approximately 20 users located off the southwestern side of Forest
Home. This station was installed in 1977 and has two 10 hp pumps connected to nearly 750
linear feet of 4-inch force main. The station runs an average of 0.1 hours per day and conveys
over 2,000 gallons of flow each day.
Forest Home Pump Station
The Forest Home Pump Station is the largest station located in the community of Forest Home
and is the pump station under consideration in this study. It services the entire Forest Home
area, including discharge from Caldwell Hill and McIntyre pump stations as well as portions of
Cornell University. Located at the intersection of Forest Home Drive and Pleasant Grove Road,
this pump station was installed in 1977. This duplex pump station is 6 feet in diameter and is
13.5 feet deep. There is currently one 23 hp pump (Pump #1) and one 20 hp pump (Pump #2)
which collectively pump approximately 35,000 gallons of flow each day. The station discharges
through a 6-inch ductile iron force -main that is approximately 1,100 feet long and gains 97 feet
in elevation. The system contains a variable frequency device (VFD) that is used for soft starts
and shutdowns to protect the pumps against cavitation and water hammer.
C. Population Trends and Growth
A Townwide Sanitary Sewer System Study was conducted in 2019 by Larson Design Group
(LDG), which determined current and anticipated future flows (Appendix B). Anticipated
growth in sewage production for the Forest Home pump station alone (excluding contributions
from upstream pump stations) can be found in Table 1. These numbers are based on future
build out projections, including existing infill (currently served parcels with little or no metered
water usage which are likely to be built up or subdivided) and future development. The LDG
projection is used as the basis for pump station capacity, as this study period is likely around
the proposed 15-year lifespan of the rehabilitated system.
2
Town of Ithaca Engineering Report
3367-001 September 2021/Revised February 2022
Table 1: Forest Home Growth
PRODUCTION
YEAR (GPD)
2018 10,481
Future Growth Per LDG 11,720
III. NEED FOR PROJECT
A. Health, Sanitation, and Safety
Improvements to the Forest Home Pump Station are needed to provide adequate conveyance
of sanitary waste to the wastewater treatment plants. Pump failure may result in sewer
overflows or flooding which would be detrimental to the health and safety of the community
and surrounding environment. Furthermore, system upsets could create further problems for
serviceability. Maintaining pump stations in good working order and in compliance with
relevant standards will help secure health, sanitation, and safety for the community.
B. Aging Infrastructure
The original collection system was installed in the 1970s, with improvements to the system
made over the years. The system under consideration is comprised primarily of 6-inch ductile
iron force main, which has experienced breaks and shows evidence of inflow and infiltration
(I/I).
The Forest Home Pumps were installed in 1977. However, with approximately 8,800 hours of
logged on each pump, they have exceeded their expected service life. If repairs are prolonged,
the Town risks sudden shutoff of the system with no backup infrastructure in place.
C. Pump Station Condition and Compliance with Standards
Ten State Standards and TR-16 have been utilized to review pump station compliance with
recommended standards, as well as National Electric Code. The following section reviews each
aspect of the pump station and outlines areas in need of improvement.
1. Wet Well
The wet well was observed to be in good condition; there were no visible signs of cracking
in the concrete nor evidence of inflow and infiltration into the structure. Weaknesses were
limited to the hatch and valve pit, both of which will need replacing. The valve chamber is
showing significant signs of deterioration. The Town should plan to replace it to ensure
peak performance of the pump station.
Town of Ithaca
3367-001
Engineering Report
September 2021/Revised February 2022
41,
Figure 1: Valve chamber deterioration
According to paragraph 42.62 of the Ten State Standards, a wet well should be sized such
that it takes no longer than 30 minutes to fill based on average design flow. Knowing the
current average flow rate from Forest Home gravity contributions is 7 GPM, the Caldwell
pump runs at 105 GPM at 1.6 hours per day, and the McIntyre pump runs at 160 GPM for
0.1 hours per day, the average daily flow rate is:
7 GPM * 24 hr + 105 GPM * 1.6 hr + 160 GPM * 0.1 hr
24 hr = 14.7 GPM
Therefore, the maximum wet well volume to achieve the 30-minute fill time limit is 14.7
GPM x 30 min = 440 gallons. The current wet well inner diameter is 6 ft, and has a usable
volume of 1,460 gallons, exceeding maximum 30-minute fill time volume. The current low
water level is set at an elevation of 813.5 ft, with the force main exiting at 820.4 feet. By
setting the low water level to 2.1 feet below the force main, the usable volume becomes 440
gallons.
One of the most critical components of wet well sizing relates to pump cycle time. A
maximum of ten cycles per hour is recommended for most pumps to maximize longevity
and minimize pump maintenance and repair. The worst -case scenario for pump cycle time
4
Town of Ithaca
Engineering Report
3367-001
September 2021/Revised February 2022
occurs at the peak future influent flow. The future flow from all sources can be estimated
to be (11,720/10,481 - 1) = 12% higher than the existing flow, based on the growth
expectation set forth in the LDG report. The peak flow can be estimated using a peaking
factor of 6. Hence, the expected peak future flow is 14.7 GPM * 1.12 * 6 = 98.8 GPM. The
current time to fill the existing wet well at this flow rate is 440 gal/98.8 GPM = 4.4 minutes
(or 15 minutes at the existing usable volume). The Town desires to have a pump that can
meet the future peak instantaneous flow from the Caldwell and McIntyre pump stations
(105 GPM and 160 GPM respectively, assuming only one pump is running for each),
combined with the peak Forest Home gravity flow (8 GPM*6 = 48 GPM). This totals 313
GPM, giving a wet well empty time of 440 gal/(313 gpm - 98.8 GPM) = 2.1 minutes.
Therefore, the number of cycles for a single pump at Forest Home operating at 313 GPM
is 60 min/(4.4 min + 2.1 min) = 9.2 per hour. Any pump size 313 GPM or greater will meet
the cycling requirement. Expected cycling times for various operational scenarios are
provided in Appendix C.
Knowing that the Caldwell Hill pumps have an average run time of 1.6 hours/day, and the
McIntyre pumps have an average run time of 0.1 hours/day, it is assumed that these pumps
will not need to be upsized in the near future. This is likely true even when accounting for
future growth. It is also not expected that they will run at the same time very often.
The pumps at Forest Home currently operate approximately 600 gpm below and 40 ft of
TDH above their BEP, which reduces efficiency and increases operation and maintenance
costs. A drawdown test was performed on August 31, 2021, showed the 23 hp Flygt pump
operating at 346 GPM and the 20 hp Flygt pump operating at 263 GPM. The maximum
pump rates are significantly higher than the average influent flow and is recommended to
design the replacement pumps to each operate at the average influent flow and allow both
pumps to kick on during high flows. It is proposed that the existing pumps be replaced
with Two (2) - 25 hp Flygt pumps with MultiSmart pump controllers, capable of conveying
waste at a rate of approximately 350 GPM each. These pumps would be sufficient to handle
all expected flows into the wet well and increase operating efficiency. The Flygt pump curve
is provided in Appendix D.
2. Force Main
The discharge force main is a 6" ductile iron pipe (inside diameter of 6.28" for as assumed
Class 52 pipe). Based on the maximum flow rate provided by the drawdown test for the
existing 23 hp pump at Forest Home, fluid within the force main is currently flowing at a
maximum velocity of:
(346 GPM = 5.76 GPS) _ f t
— 3.58 —
6.28 in 2 S
7.48 gal * �( Tin/ft)
cu. f t. 4
Town of Ithaca
Engineering Report
3367-001
September 2021/Revised February 2022
When running the existing 20 hp pump, the velocity is:
(263 GPM = 4.38 GPS) _ ft
6.28 in 2 - 2.72 S
7.48 gal * n(12in/ft)
cu. f t. 4
Section 49.1 of the Ten State Standards recommends a minimum velocity of 2 feet per
second (ft/s) to prevent solids deposition and a maximum velocity of 8 ft/s to avoid high
head loss. Settling was not observed to be an issue during operation, and these flows are
well within the recommended range. Should the pumps be resized to 350 GPM, expected
velocity and head loss in both a 4" and 6" DIP is summarized in Table 2, and detailed
calculations are shown in Appendix C.
Table 2. Expected Forcemain Velocity and Head Loss for 350 GPM Pumps
4"
6"
6"
Number of Forest
Forcemain Flow
4" Forcemain
Forcemain
Forcemain
Forcemain
Home Pumps Running
Rate (GPM)
Velocity (ft/s)
Headloss
Velocity
Headloss
(ft)
(ft/s)
(ft)
1
350
8.0
73.4
3.6
10.6
2
700
16.1
265.0
38.3
140.6
Note that the velocity requirement is met for both a 4" and 6" force main with only 1 pump
is running.
3. Pumps
The pump station contains two Flygt submersible style pumps, a 23 hp (Pump #1) and a
20 hp (Pump #2). During the August 2021 site visit, significant leaking was observed at the
seal of at least one of the pumps on the discharge side when the wet well was drawn down.
This caused spraying of pumped water back into the wet well, leading to redundant
pumping. These components must ultimately be replaced to avoid further wear and tear
on the elbow and pump.
The approximate service life for municipal pumps is approximately 5,000 pumping hours
with proper maintenance. The Forest Home wet well VFD allows the well to perform soft
starts and shutdowns protecting the pump against cavitation and water hammer. The
pumps are also alternatively operated to prolong life and balance wear. Both actions act as
preventative maintenance, extending pumps service life. However, with approximately
0
Town of Ithaca
Engineering Report
3367-001
September 2021/Revised February 2022
8,500 pumping hours on each pump it is recommended that they be replaced. Furthermore,
TR-16 Section 3.2.3 recommends that pump stations maintain consistency in pump sizing;
where two pumps are provided the units should be the same size. This standard is not met
for the current pump station.
Performance of this pump station is less than optimal. As shown in the Flygt Pump Curve
given in Appendix D, the Best Efficiency Point (BEP) for a 23 hp pump is approximately
56%. Ideally a pump would not operate at greater than +/- 10% points from the BEP to
ensure longevity and minimal maintenance and repair. Based on the observed 346 GPM
maximum flow rate, the pump operates at best around 36% efficiency. The efficiency point
is 38% for the smaller pump, also far from the BEP of 61%.
New Flygt pumps with MiltiSmart controllers should be selected to bring the pump
operating conditions closer to the BEP of the selected pumps. Based on the total dynamic
head for each flow scenario and force main size analyzed in Appendix C, a 4" force main
requires a pump capable of operating at approximately 200 feet of total dynamic head
(TDH), and a 6" force main requires a pump capable of operating at approximately 150
feet TDH.
4. Electrical Components
Electrical equipment is in good condition. The pump station utilizes a NEMA-4 control
panel. However, for operation during power failure, the system is lacking an independent
electric generator capable of operating the pumps in case of an emergency. The Town
currently relies on a single portable generator in times of emergency, which will make it
difficult to balancing flows between pump stations. It is recommended that the existing
controls be replaced and relocated along with the generator installation to allow for
improved venting and to accommodate the parking area. The system will also require the
addition of an automatic transfer switch that is service rated to comply with National
Electric Code requirements, as well as a temperature regulating device and ventilation to
control temperatures within the cabinet and prevent overheating of the equipment. Adding
these components will relieve stress on the system.
5. Flow Measurement
Ten State Standards require that pumping stations with a 350 gpm or greater design peak
hourly flow contain suitable devices for measuring and recording wastewater flows. The
Forest Home Pump Station does contain flow monitoring equipment; however, it is aged
and out of date. The Town should replace the flow meter in the pump station to obtain
more accurate metering data.
6. Emergency Storage
The Ten State Standards require that the pump station have emergency pumping capability
unless on -system overflow prevention is provided by adequate storage capacity. A
7
Town of Ithaca Engineering Report
3367-001 September 2021/Revised February 2022
generator should therefore be installed and must have sufficient capacity to start up and
maintain the total rated running capacity of the station.
IV. PROPOSED IMPROVEMENTS
A. Alternate Analysis — Do Nothing
The "do nothing" alternative is presented as a baseline against which other alternatives are
compared. The current pumps are not operating near their BEP, which would lead to increased
wear and tear. They experience excessive starts and stops, further decreasing their useful life.
The existing force main is near the end of its useful life, has experienced breaks, and shows
evidence of I/I. Therefore, doing nothing leaves the system vulnerable to sudden failure and
puts the health and safety of the Forest Home community and upstream users at risk.
B. Recommended Actions
1. Pump Station Improvements
This alternative explores replacing aged and inadequate infrastructure within the pump station.
Understanding strategic improvements to the pump station and relevant infrastructure will
save the Town operation and maintenance costs in the long run. Additionally, critical
modifications can reduce the impact of the system on the environment by decreasing risk for
sewer overflow and flooding, as well as energy consumption associated with pumping rates.
The proposed improvements include:
• Resetting the wet well low level to reduce effective volume to meet the 30-minute
maximum fill time requirement,
• Pump replacement,
• Bringing electrical components into compliance and putting in place a backup
generator for emergency use,
• Replacing and relocating the existing pump controls,
• Replacing the deteriorated access hatch,
• Replacing the valve vault,
• Replacing the flow meter, and
• Installing a new manhole before the existing wet -well to eliminate disruptions to the
intersection when bypass pumping into the manhole currently located within the
nearest intersection.
2. Force Main Rehabilitation
The system was originally constructed in the 1970s and is nearing the end of its service life.
There have been two instances of force main breaks in recent history. It is recommended the
force main be replaced with 4-inch DIP.
3. Infiltration and Inflow
I/I studies were outside the scope of this project; regardless, due to the age and condition of the
observed segments of the collection system, it is recommended that the Town pursue an I/I
study in the future to reduce unnecessary flows to the pump stations and wastewater treatment
facilities.
0
Town of Ithaca
Engineering Report
3367-001
C, Cost Estimate
September 2021/Revised February 2022
Pump station improvements and force main replacement were considered as means to
improve existing infrastructure, reduce extraneous flows, and extend the life of the system.
The expected cost for pipe bursting of the existing 4" force main, in 2022 dollars is
approximately $910,167 as shown in Table 3, which is the recommended improvements. An
alternate cost estimate has been provided in Table 4, using open -cut method to install the
force main instead of pipe bursting.
Table 3: Cost Estimate
Item
No.
Unit
COSTS
Subtotals
$/Unit Total
GENERAL CONDITIONS
$66,888
Bonding (2.5%)
1
LS
$15,926
$15,926
Supervision (2%)
1
LS
$12,740
$12,740
Mobilization (3%)
1
LS
$19,111
$19,111
Maintenance and Protection of Traffic (3%)
1
LS
$19,111
$19,111
PIPELINE REPLACEMENT IMPROVEMENTS
$209,000
New 4" Diameter Pipe Bursting
1068
LF
$125
$133,500
Sending and Receiving Pits
90
SY
$100
$9,000
Temporary 4" HDPE Bypass Piping/Road Crossing
1100
LF
$55
$60,500
Connection to Existing
2
EA
$3,000
$6,000
ELECTRICAL & EQUIPMENT
$152,865
New Control Panel/Electrical Panel
1
LS
$88,865
$88,865
New Meter and Electrical Service
1
EA
$18,000
$18,000
Automatic Transfer Switch
1
LS
$9,500
$9,500
Backup Emergency Generator
1
LS
$36,500
$36,500
PUMP STATION REHABILITATION er IMPROVEMENTS
$275,178
Effluent Pumps/Rails/Sensors
2
EA
$52,338
$104,676
Asphalt Patching / General Restoration
1
LS
$30,000
$30,000
Base Elbows & Piping Accessories
1
LS
$48,702
$48,702
Replace Wet Well Hatch/Cover
1
EA
$12,000
$12,000
Replace Valve Pit
1
LS
$45,500
$45,500
Manhole on Gravity Sewer - P.S. Bypass Plumbing
1
LS
$22,000
$22,000
Bollards
4
EA
$1,200
$4,800
Wet Well Vent Improvement
1
LS
$2,000
$2,000
Concrete Slab for Generator
1
LS
$5,500
$5,500
Subtotal Construction Costs (2022 Dollars)
$703,931
Engineering, Legal, Administrative (9.2%)
$65,450
Project Contingency (20%, 2022)
$140,786
TOTAL ESTIMATED PROJECT COST
$910,167
0
Town of Ithaca Engineering Report
3367-001 September 2021/Revised February 2022
Table 4: Cost Estimate Alternate
Item
No.
Unit
COSTS
Subtotals
$/Unit
Total
GENERAL CONDITIONS
$88,146
Bonding (2.5%)
1
LS
$17,629
$17,629
Supervision (2%)
1
LS
$14,103
$14,103
Mobilization (3%)
1
LS
$21,155
$21,155
Maintenance and Protection of Traffic (5%)
1
LS
$35,259
$35,259
PIPELINE REPLACEMENT IMPROVEMENTS
$277,140
4" Diameter HDPE Open -Cut
1068
LF
$155
$165,540
Asphalt Restoration (5' wide x 1,068 ft)
600
SY
$75
$45,000
Rock Removal Contingency
800
CY
$80
$64,000
Clay Check Dams
4
EA
$650
$2,600
ELECTRICAL & EQUIPMENT
$152,865
New Control Panel/Electrical Panel
1
LS
$88,865
$88,865
New Meter and Electrical Service
1
EA
$18,000
$18,000
Automatic Transfer Switch
1
LS
$9,500
$9,500
Backup Emergency Generator
1
LS
$36,500
$36,500
PUMP STATION REHABILITATION er IMPROVEMENTS
$275,178
Effluent Pumps/Rails/Sensors
2
EA
$52,338
$104,676
Asphalt Patching / General Restoration
1
LS
$30,000
$30,000
Base Elbows & Piping Accessories
1
LS
$48,702
$48,702
Replace Wet Well Hatch/Cover
1
EA
$12,000
$12,000
Replace Valve Pit
1
LS
$45,500
$45,500
Manhole on Gravity Sewer - P.S. Bypass Plumbing
1
LS
$22,000
$22,000
Bollards
4
EA
$1,200
$4,800
Wet Well Vent Improvement
1
LS
$2,000
$2,000
Concrete Slab for Generator
1
LS
$5,500
$5,500
Subtotal Construction Costs (2022 Dollars)
$793,329
Engineering, Legal, Administrative (8.2%)
$65,450
Project Contingency (20%, 2022)
$158,665
TOTAL ESTIMATED PROJECT COST
$1,017,444
10
Town of Ithaca
Engineering Report
3367-001
V. PROJECT SCHEDULE
September 2021/Revised February 2022
An anticipated project schedule is summarized in Table 5. The schedule is subject to change based
on funding availability and receipt of relevant agency approvals.
Table 5: Project Schedule
Engineering Report
January 2022
Final Design/Permitting
March 2022
Regulatory Submission
March 2022
Start Construction
July 2022
Project Closeout
September 2022
VI. CONCLUSION
The Forest Home Pump Station is owned and operated by the Town of Ithaca and conveys
wastewater to be treated in the IAWWTF. The system was constructed in the 1970s and since then
has experienced degradation resulting in increasingly unreliable infrastructure.
Hunt inspected the Forest Home Pump Station and associated collection system for structural
deficiencies and evidence of I/I in August of 2021. Recommendations for improvements were
developed based on results of inspections.
The results of the field inspections and flow monitoring data revealed several deficiencies within
the Forest Home System. The data suggest that the current pumps are operating at a point
significantly different from their BEP, and the force main is aged and starting to experience failures.
Therefore, it is recommended that various components of the system be rehabilitated and replaced
to improve system efficiency. The improvements will include reduction in effective volume of the
existing wet well, replacement of the force main and all associated fittings, and replacement of both
pumps to reduce the number of pump cycles. It is also recommended that a permanent backup
generator be procured, an automatic transfer switch be installed, and the pump controls be replaced
and relocated order to comply with current electrical standards. The pump station should also be
improved by replacing the access hatch, valve vault, and flow meter, as well as installing a new
manhole before the wet -well to facilitate bypass pumping. The estimated cost for the recommended
capital improvement project is approximately $910,167.
11
Town of Ithaca
HUNT 3367-001
APPENDIX A
Service Area Map
Forest Home Pump Station Improvements
Engineering Report
AL
TOWN F ITHA CAV
FOREST HOME P #1 A�ER I E EAR��
8 L.u6t<itASs' EA�
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h JE5'14l�-R � Ct
DISCHARGE MANHOLE
f x p
or
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rF_ o
� FS CIkE ST,�A
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, h Caldwell Hill Pump Station
C%
jW
#b
s FOREST HOME
• PS#1 r
`Ike u
oC*. 4
McIntyre Pump Station
� r
�HF,gr4aTk5�f
.5 0 9i RG'
MAP CREATED: :5124t2021 12-09 PM
BY. TOWN OF ITHACA ENGINEERING DEPT
SOURCE: BOLTON POINT
TOI ENGINEERING
NYS GIS CLEARING HOUSE
D15GL RIMER:
ALL LCICATI0P'S AND
ROUb.DARiES ARE APPR0S!WATE
0 500 1.000 2.DO
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:7
Aut$
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+ 19
LEGEND
y.. MUNPCIPAL BOUNDARY
0 TAX PARCELS
;Ahf1TARY SEWER
� PR[ 55kJRIZEP MAIN
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• PRIVATE
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PUMP STATION
PRIVATE MAIN
FOREST HOME PSmk SERVICE ARE'.}.
N
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Illy Feet El
Town of Ithaca Forest Home Pump Station Improvements
HUNT 3367-001 Engineering Report
APPENDIX B
Townwide Sanitary Sewer System Study
(Larson Design Group, 2019)
L
Town of Ithaca
Townwide Sanitary Sewer System Study
Sanitary Pump Station Information
Estimated Flow
Force Main
Pump Info.
Pump Station
# Air
Avg. Run
Drawdown
Avg. Flow
Length
Diameter
Static
# Clean-
Voltage/
Date
Location
Pump #
TDH (ft)**
Release
pump Model
HP
Imp
Wet Well
Time/Day (Hrs.)
Rate (GPM)
(GPD)
(ft)
(in)
Heat (ft)
outs
Phase
Installed
Valves
Burns Way*
1
0.1
126.9
1,131
3127.180-5025
10
462
230/1
2
0.2
74.0
959
3127.181-0111
10
488
230/1
Total
2,089
321
4
57.7
61.2
0
0
1977
6' DIA
Caldwell Hill*
1
1.6
104.7
10,323
3085.182-0042
2.4
436
230/1
2
1.6
88.8
8,669
3085.182-2180
2.4
436
230/1
Total
18,992
370
4
12.3
15.2
0
0
1977
6' DIA
East Shore Drive
1
1.6
84.6
8,346
3102.180-2973
5
435
230/3
2
1.0
70.5
4,413
3102.180-????
5
436
230/3
Total
12,759
3,003
4
8.9
24.5
2
2
1987
6' DIA
Forrest Home #1*
1
1.1
278.0
17,800
3152.181-8298
20
452
230/3
2
1.1
254.9
16,622
3152.181-2767
20
432
230/3
Total
34,422
1,068
6
97.3
104.6
0
0
1977
6' DIA
McIntyre
1
0.1
158.6
931
3127.182-0047
10
484
230/3
2
0.1
158.6
1,171
3127.182-0047
10
484
230/3
Total
2,101
747
4
33.6
46.1
0
0
1977
6' DIA
Penny Lane
1
0.2
91.8
997
3102.090-0995
5
464
230/1
2
0.1
91.8
773
3102.090-8004
5
433
230/1
Total
1,770
562
4
37.5
40.9
0
0
1983
5' DIA
Southwoods
1
0.8
106.9
4,945
3152.181-4025
23
267
480/3
2
1.0
106.9
6,505
3152.181-4025
23
267
480/3
Total
11,450
2,321
4
174.9
193.5
0
0
2004
9' x 9' square
Waldorf
1
0.6
543.0
20,210
3171.185-0355
30
454
230/3
2
0.9
621.8
33,003
3171.185-0355
30
454
230/3
Total
53,214
4,362
8
42.9
68.0
2
4
1991
8' DIA
Wonderland
1
0.3
676.8
13,239
3152.091-9003
20
432
230/3
2
0.3
707.1
13,600
3152.091-9003
20
432
230/3
Total
26,839
1,180
6
32.8
74.5
1
1
1991
8' DIA
*Drawdown rates based off of the second field verifcation
**Total Dynamic Head based on Hazen Williams calculation at measured drawdown rate (single pump operating)
EXECUTIVE SUMMARY
reduce energy costs. Drawdown and inflow rates were measured a second time at this station to confirm
the measurements noted above.
The Homestead collection system is located north of the State Street system near Belle Sherman Elementary
School. It is a small system that serves 13 residential sewer units and consists of 6 manholes and
approximately 970 linear feet of 8" gravity main.
Table 3.6. East Hill Service Area Svstem Statistics
State
Mitchell
Forest
Home
units
Number of Manholes
259
85
71
Gravity Main
55,400
13,300
11,400
ft
Existing Customer Stats
# Customers (Accts)
565
72
111
# Res Customers
552
49
103
# Non -Res Customers
13
23
8
4Q_2018 Avg Daily Water Use
98,036
88,068
16,109
gpd
Oct 2018 Flow Monitoring
Average Flow
171,072
107,183
10,481
gpd
119
74
7
gpm
Peak Flow
935
373
-
gpm
Average Dry Flow
130,246
107,183
-
gpd
90
74
-
gpm
Peak Dry Flow
181
142
-
gpm
Dry Weather Accounted for Flow
75%
82%
-
Wet Weather Peaking Factor
10.34
5.01
-
Dry Weather Peaking Factor
2.00
1.91
-
Future Build Out
Existing Infill Flow
8,091
207,070
519
gpd
Future Development Flow
140,584
189,000
720
gpd
Model Total Flow
Infiltration
22.4
13.3
-
gpm
Peak Inflow
1508
462
-
gpm
Existing Domestic Peak Flow
159
129
-
gpm
Future Peak Domestic Flow
399
708
-
gpm
Existing Modeled Peak Flow
1689
604
-
gpm
Future Modeled Peak Flow
1,930
1,183
-
gpm
Original portions of the Mitchell collection system were reportedly constructed in 1970. This system
consists of 85 manholes and approximately 13,300 linear feet of 6" to 8" gravity main. It serves over 400
TOWN OF ITHACA --34--
SANITARY SEWER SYSTEM STUDY
DRAFT - February 2019
EXECUTIVE SUMMARY
sewer units, most of which are non-residential customers including the East Hill Plaza, Cornell facilities,
and multiple apartment complexes including the Maplewood housing development. The Mitchell collection
system accounts for about 6% of the Town's average daily flow conveyed to the IAWWTF.
The Forest Home collection system was reportedly installed in 1961 and contains 71 manholes, 5 pump
stations, and approximately 11,400 linear feet of 8" to 10" gravity main. It serves over 100 sewer units,
most of which are residential. Two small Town -owned pump stations located within the system serve one
to three homes each. These small pump stations were not analyzed as part of this study due to the
insignificant impact they have on the system. Less than 1 % of the Town's average daily flow conveyed to
the IAWWTF is produced by Forest Home.
The Caldwell Hill pump station serves approximately 15 users on the southern side of Fall Creek, including
the Cornell water treatment plant. It was constructed in 1977 and consists of two 2.4 horsepower pumps
and nearly 400 linear feet of 4" force main. It operates an average of 3.2 hours per day and pumps
approximately 19,000 gallons of flow each day. Based on drawdown readings and system curve
calculations conducted, the pump selection at Caldwell Hill appears to be appropriate for the given
conditions, but the pumps seem to be operating far below the published pump curve. Drawdown and inflow
rates were verified, and the same results were produced. The pumps may be operating below the accepted
values due to pump wear and/or other factors such as trapped air or build up in the force main. It is
recommended that the Town verify flow rates and measure operating pressure of the force main at this
pump station to better diagnose the potential issue at this station.
The McIntyre pump station is located in the southwest corner of Forest Home, near the Cornell Botanic
Gardens. It services approximately 20 users located on the southwestern side of Forest Home. This station
was installed in 1977 and has two 10 horsepower pumps connected to nearly 750 linear feet of 4" force
main. The station runs an average of 0.2 hours per day and conveys over 2,000 gallons of flow each day.
Based on drawdown readings and system curve calculations conducted, the pumps seem to be operating far
below the published pump curve. It is recommended that the Town verify flow rates and measure operating
pressure of the force main at this pump station to better diagnose the potential issue at this station. A
published efficiency curve was not available for this pump. The valve vault associated with this pump
station does not drain. It is recommended that this issue is resolved to reduce corrosion and avoid
maintenance issues.
The Forest Home #1 pump station is the largest station located in Forest Home and services the entire
Forest Home area, including receiving discharge from the Caldwell Hill and McIntyre pump stations. This
station was installed in 1977 and consists of two 20 horsepower pumps that convey approximately 35,000
gallons of flow each day. Similar to the Burns Way pump station, the pump selection for Forest Home #1
appears to be less than optimal, as the pumps operate approximately 600 gpm less and 40 ft of TDH above
their BEP. Drawdown and inflow rates were measured a second time and similar results were obtained.
Operating pumps at a point significantly different from the BEP can increase operating and maintenance
costs while decreasing pump life. When drawdown and inflow rates were measured the second time, it was
observed that the seal located at the elbow on the discharge side of the pumps were both significantly
TOWN OF ITHACA - - 35 - -
SANITARY SEWER SYSTEM STUDY
DRAFT - February 2019
EXECUTIVE SUMMARY
leaking. This caused a significant amount of turbulence as the pumps were running. It is recommended
that these seals are replaced to ensure no further damage is done to the pumps and/or the force main.
TOWN OF ITHACA
SANITARY SEWER SYSTEM STUDY
DRAFT - February 2019
EXECUTIVE SUMMARY
2.4.1 FUTURE BUILD OUTANALYSIS METHODOLOGY
In order to classify parcels according to the possibility of being provided future sanitary sewer server and
potential development type, each Town parcel was assigned one of the buildout classifications listed below
and a future use estimate (i.e., an estimate of daily average rate of sanitary sewer generation) was generated
as described.
No Future Sewer: This classification was assigned to parcels that are not likely to be served by Town
sanitary sewer in the future due to one of the following:
• Parcels that are zone AG or C and/or fall completely within Rural/Agricultural or Natural Open
character districts
• Parcels or parcel groups that are significantly isolated from existing sanitary sewer (e.g., the
group of MDR -zoned properties along Poole Rd at the western town boundary).
• Parcels that are existing customers, but water use data is included in a separate parcel (e.g., HOAs
and townhomes).
• Parcels that discharge to Cornell's private collection system.
• Miscellaneous others (see notes field)
Existinz Sewer Customers: Existing sewer customers were assigned one of the five following
classifications:
• Existing: Existing sewer customers that do not fall within any of the categories below. The future
use estimate for these properties is equal to the 4t' quarter 2018 metered water use.
• Existing Increase: This classification was assigned to parcels that are currently served by Town
sanitary sewer but have an average metered water usage less than 20 gpd. These parcels may be
vacant or underutilized and it is likely that sanitary sewer generation may increase in the future.
The future use estimate for these properties was set as 180 gpd per residential unit, with the number
of residential units determined by property class.
• Existing Redeveloped: This classification was assigned to parcels that are currently served by
Town sanitary sewer and appear to have the ability to be subdivided (i.e., infill across parcels
TOWN OF ITHACA -- 17--
SANITARY SEWER SYSTEM STUDY
DRAFT - February 2019
EXECUTIVE SUMMARY
already served by Town sanitary sewer). Extent of potential maximum redevelopment, in terms of
maximum residential units, was estimated based on parcel size, frontage, parcel shape, location of
existing structures and water bodies, and zoning.
• Existing Cluster: This classification was assigned to parcels that contain a structure that is
currently served by Town sanitary sewer and appear to have the ability to be subdivided, where the
area that may be subdivided is in a clustered development area, as described below.
• Custom Growth Projection: This classification was assigned to large existing customers such as
campuses and business parks that have a significant potential for future growth across the parcel
currently served by Town sanitary sewer. See Table 2 in Appendix H for future growth projections
and justifications.
Potential Future Sewer Customers: Potential Future sewer customers were assigned one of the four
following classifications:
• Future Infill Developed: This classification was assigned to currently developed parcels that are
not currently served by Town sanitary sewer, do not fall within a cluster development, and do not
appear to have the ability to be subdivided (based on zoning, acreage, frontage, and location of
existing building on property). Each parcel was assigned a number of residential units based on
property classification and future use was estimated based 180 gpd/residential unit.
• Future Infill Redeveloped: This classification was assigned to currently developed parcels that
are not currently served by Town sanitary sewer, do not fall within a cluster development, and
appear to have the ability to be subdivided. Each parcel was assigned a maximum number of
residential units based on zoning, acreage, frontage, and location of existing building on property,
and future use was estimated based 180 gpd/residential unit.
• Future Infill Undeveloped: This classification was assigned to currently undeveloped parcels
that, based on their location and zoning, may be developed and served by Town sanitary sewer in
the future. Each parcel was assigned a maximum number of residential units based on zoning,
acreage, frontage, and location of existing building on property, and future use was estimated based
180 gpd/residential unit. See notes in future customer shapefile for assumptions made for various
parcels.
• Clustered Development: Large, continuous areas that span multiple parcels but fall within a
common character district and zone have been grouped together for the sake of estimating
maximum build out potential. Maximum development potential and future use estimations were
conducted specifically for each cluster, per the descriptions below. Additional information for each
cluster is summarized in Table 3 included in Appendix H.
TOWN OF ITHACA -- 18--
SANITARY SEWER SYSTEM STUDY
DRAFT - February 2019
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Date
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Exhibit 3G owls„e(
% Capacity - Future Users TWS
Forrest Home & Northeast ProfedNo.
9418-002
Lars❑nQeslgnGfoupa I Town of Ithaca, Tompkins County, NY scale
See Scale Bar
Path +'1941 M9418.002 T Ithaca Sanitary Sewer System Stvdy1GQ;PfnFd;for 1. ayoats3 aprx
Wet Well Information
Wet well inner diameter:
Cross-section area:
Wet well bottom elevation(design):
Top of aluminum hatch (survey):
Drawdown calcuation
10/29/2018 9:15am
Town of Ithaca
Forest Home #1 Pump Station - Revised
6 ft
28.27 ft^2
812.5 ft
826 ft
Pump #1
Pump #2
Drawdown:
1 ft
Drawdown:
1 ft
Time elapsed:
50 seconds
Time elapsed:
55 seconds
0.833333 min
0.92 min
Drawdown volume:
28.3 ft^3
Drawdown volume:
28.3 ft^3
211.5 gal
211.5 gal
Drawdown rate:
253.8 gpm
Drawdown rate:
230.7 gpm
Fill Rate
Fill Rate
Start level:
2.8 ft
Start level:
2.8 ft
End level:
3 ft
End level:
3 ft
Time elapsed:
1.8 min
1.8 min
Fill volume:
5.7 ft^3
Fill volume:
5.7 ft^3
42.3 gal
42.3 gal
Fill rate:
24.2 gpm
Fill rate:
24.2 gpm
Actual Drawdown:
278.0 gpm
Actual Drawdown:
254.9 gpm
Force Main Profile
Station
(ft)
Elevation
(ft)
Notes
0
813.5
Wet Well Low Water Level
0
820.4
Start of FM
1,068
910.84
Discharge to Gravity
940
920
900
880
0 860
v 840
w
820
800
0
Forest Home #1 FM
200 400 600
Station(ft)
�6" Forest Home #1
FM
800 1,000 1,200
Forest Home #1 Pump Station - Revised
System and Pump Curves
Static Head:
97.3
ft
Hazen Williams Equation:
For pipe flowing full
FM Total Length:
1,068
ft
h= 10.44(L)(Q^1.852)/(C^1.852)(d^4.8655)
Assumed additional minor losses
0.05
where h
= head loss (ft)
additional effective length
L=
length of pipe (ft)
Pipe: 6" DIP (Assumed Class 52)
Q
= flow (gpm)
Inner DIA:
6.28
in
C
= C factor for pipe
C Factor:
120
d
= diameter of pipe (inches)
System Operating Curve
Discharge
Flow Rate Static
Loss
TDH
Pressure
(gpm) (ft)
(ft)
(ft)
(psi)
75 97.3
0.6
98.0
42.4
150 97.3
2.3
99.7
43.1
200 97.3
4.0
101.3
43.8
254.9 97.3
6.2
103.5
44.8
Pump #2
278 97.3
7.3
104.6
45.3
Pump #1
300.0 97.3
8.4
105.7
45.8
350.0 97.3
11.1
108.5
47.0
450 97.3
17.7
115.1
49.8
Pump Curve Flygt 3152 133
Pump Curve Flygt 3152 307
Flow TDH
Flow
TDH
(gpm) (ft)
(gpm)
(ft)
101.3 116.76
55.5
97.42
651.4 76.01
823.2
58.86
890 60
BEP
1050
49
BEP
979.9 52.07
1326.7
35.5
140 -
120
100
80
x
60
40
20
0
0
Forest Home #1 PS - Revised
-0-Calcuated System Curve
200 400 600 800 1000 1200
Flow (gpm)
Force main velocity (ft/s): 2.88 Based on: 278 gpm
1400
Town of Ithaca Forest Home Pump Station Improvements
HUNT 3367-001 Engineering Report
APPENDIX C
Pump Cycle Time Calculations
Forest Home Pump Station Calculations
Effective Wet Well Storage Volume
440
gallons
4" DuctileIron Pipe Inner Diameter
4.22
inches(in)
6" DuctileIron Pipe Inner Diameter
6.28
in
Forcemain Length
1068
feet (ft)
H azen W i I I i ams C-factor
120
--
Stati c Head
97.3
ft
Assumed M i nor Loss
5
ft
Design Pump Dischargefor One Pump
350
gad/min (GPM)
Existing Average Forest Home Savage Production'
7
GPM
Future Average Forest Home SavageProduction'
8
GPM
Peak Factor
6
--
Caldwell Pump Station Discharge
105
GPM
McIntyre Pump Station Discharge
160
GPM
Caldwell Pump Station Average Runtime
1.6
hours/day
M cl ntyre Pump Station Average Runtime
0.1
hours/day
M ax
4"
4" Foroemain
6" Foroemai n
6" Forcemain
z
Head Loss Scenarios
I nstantaneous
Number of Forest
Foroemain Flow
4" Foroemain
Foroemain
T D H (ft) at
Velocity
6" Foroemain
TDH (ft) at
Inflow (Future,
HomePum Pumps
p g
(GPM)
Rate GPM
Velocity ft/s
y ( )(ft/s)
HeadIoss
Design
HeadIoss ft
( )
Design
GPM)
(ft)
Discharge
Discharge
Cal dwd 1 1 Pump+ Future Peak Forest Home
153
1
350
8.0
73.4
175.7
3.6
10.6
112.9
M cl ntyre 1 pump + Future Peak Forest Home
208
1 Cal dwd I + 1 M cl ntyre
265
1 Cal dwd I + 1 M cl ntyre + Future Peak
313
Forest Home
2 Cal dwd I + 2 M cl ntyre + Future Peak
578
2
700
16.1
265.0
367.3
38.3
140.E
242.9
Forest Home
Production Volume per SDurce(gal/hr)
Existing Average
FutureAverage
Existing Peak
Future Peak
Forest Home
420
480
2520
2880
Cal dwd 1
420
470
2520
2822
Mclntyre (0.1 hou rs of operat i on, exi st i n g)
40
45
240
269
Production Volume per SDurce(GPM)
Exi st i n g Average
FutureAverage
Existing Peak
Future Peak
Forest Home
7
8
42
48
Cal dwd 1
7
8
42
47
M cl ntyre
0.7
0.7
4
4
Hourly volumes were determined asfollows:
1. Future values for Caldwell and McIntyre are based on 12%growth, the same growth predicted for Forest Home over the useful system Iife(11,720/10,481).
2. Peak flow rates are determined using a peaking factor of 6.
Existing Peak Demands
I nfIow (GPM)
Timeto Empty (min)
Timeto Fill
(min)
Cydes/ hr
Cal dwd I + Forest Home
84.0
1.7
5.2
8.7
McIntyre+ Forest Home
46.0
1.4
9.6
5.4
Cal dwd I + M cl ntyre
46.0
1.4
9.6
5.4
Caldwell + M cl ntyre + Forest Home
88.0
1.7
5.0
9.0
Future Peak Demands
I nfIow (GPM)
Timeto Empty (min)
Timeto Fill
(min)
Cydes/ hr
Cal dwd I + Forest Home
95.0
1.7
4.6
9.4
McIntyre+ Forest Home
52.5
1.5
8.4
6.1
Cal dwd I + M cl ntyre
51.5
1.5
8.5
6.0
Cal dwd I + M cl ntyre + Forest H ome
99.5
1.8
4.4
9.7
Existing Average Demands
InfIow(GPM)
Timeto EmptyTimeto
(min)
Fill (min)
Cydes/ hr
Cal dwd I + Forest Home
14.0
1.3
31.4
1.8
McIntyre+ Forest Home
7.7
1.3
57.4
1.0
Cal dwd I + M cl ntyre
7.7
1.3
57.4
1.0
Cal dwd I + M cl ntyre + Forest H ome
14.7
1.3
30.0
1.9
Future Average Demands
InfIow(GPM)
Timeto EmptyTimeto
(min)
Fill (min)
Cydes/ hr
Cal dwd I + Forest Home
15.8
1.3
27.8
2.1
McIntyre+ Forest Home
8.7
1.3
50.3
1.2
Cal dwd I + M cl ntyre
8.6
1.3
51.2
1.1
Cal dwd I + M cl ntyre + Forest H ome
16.6
1.3
26.5
2.2
1. Based on 2018data from Larson Design Group Report
2. All Forest Home flows based on future peak values
Town of Ithaca
HUNT 3367-001
APPENDIX D
Flygt Pump Curve
Forest Home Pump Station Improvements
Engineering Report
PRODUCT TYPE
F3F,4f54 PERFORMANCE CURVE CP3152.181 HT
DATE
PROJECT
CURVE NO
ISSUE
2002-04-02
63-452-00-8050
2
1/1-LOAD
3/4-LOAD
1/2-LOAD
RATED
IMPELLER DIAMETER
POWER .....
23
hp
280 mm
POWER FACTOR
0.85
0.82
0.73
STARTING
EFFICIENCY
86.0 %
87.0 %
86.5 %
CURRENT ...
142
A
MOTOR #
STATOR
REV
MOTOR DATA
---
---
---
RATED
CURRENT ...
RATED
29
1745
A
25-15-4AA
12YSER
10
COMMENTS
INLET/OUTLET
FREQ.
PHASES
VOLTAGE
POLES
— /150 mm
OT.MOM.OF
rpm
60 Hz
3
460 V
4
INERTIA ...
0.23
kgm2
IMP. THROUGHLET
GEARTYPE
RATIO
NO. OF
76 mm
BLADES
1
---
---
DUTY POINTS: FLOW[usgpm] HEAD[ft] POWER [hp] EFF. [%] NPSH[ft]
BEP 1019 72.6 26.0 (72.2) 18.3
IN
120 -
100 -
0 80 -
Q
W
2
Ais,
40
20
0
0
jC
LL
LL
W LL
J LL
J W
W
a
O a
O x
NPSHRE
Operating condition per
LDG Report - 230 GPM
[ft]
30
0
25
P
20
—
_
— 1-5
10
Pump Efficiency
(42%)
5
IC
200 400
Performance with clear water and ambient temp 40 °C
z
O t=
aLL
g
� J
W W
F
W 0
m a
F—a
EFF.
[%]
70
60
50
40
30
20
10
0
600 800 1000 [USgpm]
FLOW
CURVE
MEETING OF THE ITHACA TOWN BOARD
215 N. Tioga St., Ithaca, NY Tompkins County
February 28, 2022 at 4:30 p.m.
TB Resolution 2022 - XXX: Order Setting a Public Hearing Regarding a Proposed Water
Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-
C of the Town Law, to be known as the Town of Ithaca 2022 Ridgecrest Road Water
Improvements Proiect and establishing the Town of Ithaca Ridgecrest Road Water
Improvement Area.
Present:
Moved: Seconded:
WHEREAS, a map, plan and report, including an estimate of cost, have been duly prepared
in such manner and in such detail as has heretofore been determined by the Town Board of the
Town of Ithaca, Tompkins County, New York, relating to water improvements, to serve a
benefitted area in said Town to be known as Ridgecrest Road Water Improvement Area (the
"Area"), whose boundaries shall consist of the entire area of said Town outside of the Village of
Cayuga Heights as more fully shown upon a map on file in the office of the Town Clerk, which
map is available for inspection by any person or persons interested in same during regular office
hours at said office; and
WHEREAS, said map, plan and report, including estimate of cost, were prepared by a
competent engineer, duly licensed by the State of New York and have been filed in the office of
the Town Clerk of said Town, where the same are available during regular office hours for
examination by any person or persons interested in the subject matter thereof, and
WHEREAS, the capital improvements proposed in connection with the establishment of
Ridgecrest Road Water Improvement Area of the Town of Ithaca consist of the construction of 8
and 12-inch water main, booster pump station and original equipment, machinery, apparatus,
appurtenances, as well as other incidental improvements and expenses in connection therewith, at
a maximum estimated cost of $1,096,365; and
WHEREAS, said maximum estimated cost shall be authorized to be financed by the
issuance by the Town of Ithaca of its serial bonds with a maximum maturity not in excess of the
forty -year period prescribed by the Local Finance Law; provided, however, grants-in-aid may be
received and utilized therefor; and
WHEREAS, said maximum estimated cost is not greater than one -tenth of one per centum
of the full valuation of taxable real property in the area of the Town of Ithaca outside of any villages
and therefor an application for the office of the State Comptroller for approval of establishment of
said Ridgecrest Road Water Improvement Area will not be required; and
WHEREAS, it is proposed that the cost of the aforesaid improvements shall be borne by
the real property in said Ridgecrest Road Water Improvement Area by assessing, levying upon and
collecting from the several lots and parcels of land within such Ridgecrest Road Water
Improvement Area, outside of any villages, which the Town Board shall determine and specify to
be especially benefitted by the improvements, an amount sufficient to pay the principal and interest
on serial bonds and bond anticipation notes issued in anticipation of the issuance of serial bonds,
as the same become due and payable; and
WHEREAS, the aforesaid improvements are expected to be determined by the Town on or
prior to the date of the public hearing hereinafter provided to be an Unlisted Action pursuant to
the regulations of the New York State Department of Environmental Conservation promulgated
pursuant to the State Environmental Quality Review Act, the implementation of which as
proposed, will not result in any significant adverse environmental effect; and
WHEREAS, it is now desired to call a public hearing for the purpose of considering said
map, plan and report, including estimate of cost, and to hear all persons interested in the subject
thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town
Law; NOW, THEREFORE, BE IT
ORDERED, by the Town Board of the Town of Ithaca, Tompkins County, New York, as
follows:
Section 1. A public meeting of the Town Board of the Town of Ithaca, Tompkins
County, New York, shall be held at the Town Hall on 215 North Tioga Street, in Ithaca, New York,
in said Town, on March 14, 2022, at 5:30 o'clock P.M., Prevailing Time, with a public hearing to
be held at the same time and place, to consider the aforesaid map, plan and report, including
estimate of cost, and to hear all persons interested in the subject thereof concerning the same and
to take such action thereon as is required by law.
Section 2. The Town Clerk is hereby authorized and directed to cause a copy of this
Order to be published once in the official newspaper, and also to post a copy thereof on the Town
signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days
before the day designated for the hearing as aforesaid, all in accordance with the provisions of
Section 209-q of the Town Law.
Section 3. This Order shall take effect immediately.
The question of the adoption of the foregoing Order was duly put to a vote on roll call, which
resulted as follows:
The resolution was thereupon declared duly adopted.
MEETING OF THE ITHACA TOWN BOARD
215 N. Tioga St., Ithaca, NY Tompkins County
February 28, 2022 at 4:30 p.m.
TB Resolution 2022 - XXX: Order Setting a Public Hearing Regarding a Proposed Sewer
Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-
C of the Town Law, to be known as the Town of Ithaca Forest Home #1 Pump Station Sewer
Improvements Proiect and establishing the Town of Ithaca Forest Home Pump Station Sewer
Improvement Area.
Present:
Moved: Seconded:
WHEREAS, a map, plan and report, including an estimate of cost, have been duly prepared
in such manner and in such detail as has heretofore been determined by the Town Board of the
Town of Ithaca, Tompkins County, New York, relating to sewer improvements, to serve a
benefitted area in said Town to be known as Forest Home Pump Station Sewer Improvement Area
(the "Area"), whose boundaries shall consist of the entire area of said Town outside of the Village
of Cayuga Heights as more fully shown upon a map on file in the office of the Town Clerk, which
map is available for inspection by any person or persons interested in same during regular office
hours at said office; and
WHEREAS, said map, plan and report, including estimate of cost, were prepared by a
competent engineer, duly licensed by the State of New York and have been filed in the office of
the Town Clerk of said Town, where the same are available during regular office hours for
examination by any person or persons interested in the subject matter thereof; and
WHEREAS, the capital improvements proposed in connection with the establishment of
Forest Home Pump Station Sewer Improvement Area of the Town of Ithaca consist of the
reconstruction of and improvements to the Forest Home Pump Station and reconstruction of related
force main, including original equipment, machinery, apparatus, appurtenances, as well as other
incidental improvements and expenses in connection therewith, at a maximum estimated cost of
$1,017,444; and
WHEREAS, said maximum estimated cost shall be authorized to be financed by the
issuance by the Town of Ithaca of its serial bonds with a maximum maturity not in excess of the
forty -year period prescribed by the Local Finance Law; provided however, grants-in-aid may be
received and utilized therefor; and
WHEREAS, said maximum estimated cost is not greater than one -tenth of one per centum
of the full valuation of taxable real property in the area of the Town of Ithaca outside of any villages
and therefor an application for the office of the State Comptroller for approval of establishment of
said Forest Home Pump Station Sewer Improvement Area will not be required; and
WHEREAS, it is proposed that the cost of the aforesaid improvements shall be borne by
the real property in said Forest Home Pump Station Sewer Improvement Area by assessing,
levying upon and collecting from the several lots and parcels of land within such Forest Home
Pump Station Sewer Improvement Area, outside of any villages, which the Town Board shall
determine and specify to be especially benefitted by the improvements, an amount sufficient to
pay the principal and interest on serial bonds and bond anticipation notes issued in anticipation of
the issuance of serial bonds, as the same become due and payable; and
WHEREAS, the aforesaid improvements are expected to be determined by the Town on or
prior to the date of the public hearing hereinafter provided to be a Type II Action pursuant to the
regulations of the New York State Department of Environmental Conservation promulgated
pursuant to the State Environmental Quality Review Act, the implementation of which as
proposed, as such, will not result in any significant adverse environmental effect; and
WHEREAS, it is now desired to call a public hearing for the purpose of considering said
map, plan and report, including estimate of cost, and to hear all persons interested in the subject
thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town
Law; NOW, THEREFORE, BE IT
ORDERED, by the Town Board of the Town of Ithaca, Tompkins County, New York, as
follows:
Section 1. A public meeting of the Town Board of the Town of Ithaca, Tompkins
County, New York, shall be held at the Town Hall on 215 North Tioga Street, in Ithaca, New York,
in said Town, on March 14, 2022, at 5:30 o'clock P.M., Prevailing Time, with a public hearing to
be held at the same time and place, to consider the aforesaid map, plan and report, including
estimate of cost, and to hear all persons interested in the subject thereof concerning the same and
to take such action thereon as is required by law.
Section 2. The Town Clerk is hereby authorized and directed to cause a copy of this
Order to be published once in the official newspaper, and also to post a copy thereof on the Town
signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days
before the day designated for the hearing as aforesaid, all in accordance with the provisions of
Section 209-q of the Town Law.
Section 3. This Order shall take effect immediately.
The question of the adoption of the foregoing Order was duly put to a vote on roll call, which
resulted as follows:
The resolution was thereupon declared duly adopted.
MEETING OF THE ITHACA TOWN BOARD
February 14, 2022
TB Resolution 2022 — : Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following
Consent Agenda items:
a. Approval of Town Board Minutes
b. Town of Ithaca Abstract
c. Approval of Annual Water Reconciliation- Ulysses
d. Appointment of Zoning Board of Appeals Member - Friedman
Moved: Seconded:
Vote: ayes —
TB Resolution 2022 - a: Approval of Town Board Minutes
Resolved, that the Town Board hereby approves the draft minutes of November 8, December 29,
2021 and January and February 14, 2022, with non -substantial corrections suggested by the Board
made.
TB Resolution 2022 - : Town of Ithaca Abstract No. 4 for FY-2022
Resolved that the Town Board hereby authorizes the payment of the audited vouchers in total for
the amounts indicated.
VOUCHER NOS. 205 - 262
General Fund Town Wide
46,284.40
General Fund Part -Town
14,013.69
Highway Fund Town Wide DA
63,725.51
Highway Fund Part Town DB
2,754.49
Water Fund
27,152.28
Sewer Fund
15,974.18
Risk Retention Fund
1841
Forest Home Lighting District
247.55
Glenside Lighting District
80.38
Renwick Heights Lighting District
98.65
Eastwood Commons Lighting District
203.32
Clover Lane Lighting District
23.81
Winner's Circle Lighting District
76.11
Burlei h Drive Lighting District
81.17
West Haven Road Lighting District
250.94
Coddington Road Lighting District
149.93
TOTAL
172,957.41
Town of Ithaca
Supervisor's 2021 Report and 2022 Priorities
2021 Accomplishments
COVID related
Responsive to COVID-19; monitored and updated practices and protocols
FEMA application submitted for COVID-19 expenses (approved and received)
Networkingy/communication related
Regular phone calls with county and peers
Monthly Town Supervisor calls
Weekly Management Team meetings
TCCOG participation
Presentations to Ithaca City Council and Tompkins County Legislature (in partnership with D.S.)
Cornell University Borehole Observatory advisory committee
Gearing up for Bicentennial including Spirit of Tompkins photographs
Developing Town presence on social media (Twitter, FaceBook)
Regular changes to material in lobby display cases
New presentation made with Cornell students — what should students know about the Town
Administrative
United State Postal Service — new lease signed
UAW Contract, Bolton Point, 2021-23 (approved)
MOU (County, Town of Ithaca and Town of Dryden) for Game Farm Road crossing design
Drafting mission and vision statements
Revised Town's Emergency Plan
Town joined Community Housing Fund Program
Involved with
Open Gov, new website, 2022 budget, South Hill NNC Charrette
Progress Made (and will continue into 2022)
Inlet Valley Economic Development Plan
Parks, Preserves, Trails and Recreation Plan
Historic preservation ordinance drafted that will cover both the City and the Town
New website
Deputy Supervisor (2021)
Updating Telecommunications law and 5G considerations (will continue in 2022)
Short Term rentals policy adopted
Intermunicipal discussions pertaining to water and sewer
Forest Home Walkway and other trail work, e.g. South Hill Trail extension discussions
Ithaca Energy Code Supplement
2022 Priorities
• Onboarding new board members
• Retreat for MTM and TB
• Leadership roles for TCCOG and ITCTC
• Green New Deal related: Electrification initiative; Community Choice Aggregation;
develop plan for implementing energy audit recommendations
• New Neighborhood Code and South Hill
• Work on relationships with Cornell University staff
• Strategic & Informed infrastructure decisions
• Participation in Ithaca Festival
• Major event at Tutelo Park
• Explore extension of walking and biking corridors
• Steps toward dissolving lighting districts
• Secure network system
• Explore historic preservation funding opportunities for "greening" Town Hall
Deputy Supervisor (2022)
Two updates to Ithaca City Common Council
Two updates to Tompkins County Legislature
Biking and Pedestrian corridors via Planning Committee
Green New Deal, Community Choice Aggregation and Electrification initiative
Town of Ithaca
Department of Code Enforcement (and Zoning)
2021 Year End Report
The Department:
In 2021 we had no changes in personnel positions in the Code Department. The total staffing level, for 2021,
is four inspectors in the field, a director, and two administrative assistants.
Our department provides the Town Board with activity reports at the regular Town Board Meeting, on a
monthly basis.
Accomplishments in 20M-
Some of the items, not identified in the matrix's below, that have been accomplished during the 2021 year are
as follows:
• We worked with the Planning Department to draft and propose a Food Truck Local Law.
• We worked with the Planning Department and proposed amendments to the Agricultural Zone
district regulations.
• We have been working on the OpenGov platform for permitting and assisting all departments with
understanding and building out their licenses, and forms/applications.
• We worked with IT on transitioning information from MuniCity to OpenGov
• We are working on the Code Enforcement Departments new website page on the Town's new
website (in beta form).
• Assisted the Short -Term Rental Committee and proposed language for certain sections of the Short -
Term Rental laws that were adopted by the Town Board in 2021.
• Implemented the new Ithaca Energy Code Supplement on building projects, which when into effect
in September 2021.
Goals:
• We anticipate that we will transition to the new OpenGov permitting and licensing system in March
of 2022, which will be utilized by all departments. This will allow for digital submission of
applications and permits for all users and allow for a more transparent process from the applicant
side.
• Work towards implementing, training, and utilizing the OpenGov permitting software system, for all
departments, by March of 2022.
• Work with the LT Department to finish the Towns new website, that is in beta form currently. We
also will be trained on the new website system, so we can update our departments pages.
• Propose amendments to chapter 125 of Town Code, based on requirements from New York State
Building Standards and Codes Division, released in January of 2022.
• Continue to work with the Planning Department and Town Committees on local law amendment
proposals or new proposed local laws.
• Continue to work with the Ithaca Fire Department and the NYS Office of Fire Prevention and
Control to issue operating permits and fire inspections for large properties, such as Cornell and
Ithaca College, based on their inspection reports.
• Continue to strengthen our intermunicipal relationships.
Current major projects carrdng over to next year:
Cornell — several small projects
CMC- several small projects
Amabel
Anticipated new major projects for next year:
• Cornell — New Experimental Hall/ Wilson Labs (new building), Hoy Baseball Field, Mud -
Disciplinary Building
• Coddington Road Community Center
• Implementation of the Short Term Rental legislation
Conclusion.•
While 2021 was still not a "normal year" for everyone, including our department, the upcoming year will be
another year of transition and a continuation of our typical activities. We look forward to finishing the
transition from the MuniCity permitting system to the OpenGov licensing and permitting system. In addition,
we look forward to finalizing our Code enforcement Department page on the Town new website to increase
experiences for our consultants, contractors, and the general public. We will continue to seek ways to help,
where possible, applicants, constituents, and the general public. We will also strive to provide our constituents
and applicants with a quality service, while also keeping the public health and safety a priority.
A summary of reports and activities can be found below. Attached to this report are additional graphs and
matrixes from our department. A copy of the report, supplied to the State, can be provided upon request.
Respectfully Submitted,
Marty Moseley
Director of Code Enforcement
(and Zoning Department)
Condensed view of the 2021 activity for the Code Enforcement (and Zoning) Department
All Permit Applications:
543
All Permits Issued:
518
Open Active Permits not including operating permits):
473
Total Inspections Conducted:
4117
Stop Work Orders Issued:
6
Permits Renewed
30
Total Certificates issued:
422
Operating Permit Applications:
36
Operating Permits Issued:
41
Rental Registry Applications Received:
30
Rental Registry Operating Permits Issued
24
2
Complaints Received:
119
Complaints Closed:
55
Zoning Variance Applications Received:
31
Zoning Variances Approved:
19
Zoning Variances Withdrawn:
1
Zoning Variances Denied:
2
Zoning Variances Adjourned:
5
Zoning Variances Pending:
4
Total Fees Collected:
$ 202,048
Total Cost of Construction:
$ 33,253,357
• Permit Applications, Permits Issued, and Certificates Issued include External Plumbing Permits that
are issue by the Engineering Department.
• Total Fees Collected does not include External Plumbing Permit fees.
Permits Issued:
Accessory Structure:
29
Change in Use
2
Commercial New
1
Commercial Addition:
2
Commercial Renovation/Alteration:
31
Deck:
16
Demolition:
9
Electrical Only:
62
Fence or Retaining Wall:
1
Foundation Only:
2
Generators:
3
Heating and Cooling Units:
67
Operating Permits:
42
Operating Permit Rental Registry:
24
Pool or Spa:
4
Roofing:
90
Signs:
2
Single Family Renovation/Alteration:
59
Single Family Residence Addition:
4
Single Family Residence New:
11
Solar:
7
Temporary Membrane Structure:
35
Two Family Residence New:
1
Two Family Residence Alteration/Renovation
14
Permit Applications Received:
Accessory Structure:
27
Bonfire
1
Change in Use
2
Commercial Renovation/Alteration:
36
Deck:
18
Demolition:
11
Dock:
1
Electrical Only:
67
Fence or Retaining Wall:
3
Foundation Only
2
Generators
3
Heating and Cooling Units:
72
Multiple Residence Renovation/Alteration
1
Operating Permits:
36
Operating Permit Rental Registry:
30
Pool or Spa:
3
Pyrotechnics
2
Roofing:
91
Signs:
3
Single Family Renovation/Alteration:
61
Single Family Residence Addition:
5
Single Family Residence New:
10
Solar:
8
Temporary Membrane Structure:
34
Two Family Residence Alteration/Renovation
24
Certificates Issued:
Certificate of Compliance
299
Certificate of Occupancy
101
Electrical only Certificate of Compliance
12
Temporary Certificate of Compliance
10
Complaints Received
Building without a permit
19
Fire safety violations
27
Garbage
6
Grass
2
Lack of Heat
1
Local Law
20
Noise
3
NYS Building Code
3
NYS Residential Code
3
Other
5
Property maintenance
16
Report of fire
6
Unsafe occupancy
1
Unsafe living conditions
1
Zoning violation
8
8000
7000
6000
U
C 5000
O
U
U) 4000
O
N 3000
Q
2000
1000
0
Number of Permits vs Inspections Conducted
2015 2016 2017 2018 2019 2020 2021
$120,000,000.00
C: $100,000,000.00
O
U
$80,000,000.00
U
C
O
U $60,000,000.00
O
U
O
() >40,000,000.00
$20,000,000.00
Inspections Conducted --0-- Permits issued
Cost of Construction vs Fees Collected
2015 2016 2017 2018 2019 2020 2021
Cost of Construction t Fees Collected
1000
900
800
700
600 CAD
3
500 U
Cn
400 Cn
CD
300 Q
200
100
0
$450,000.00
$400,000.00
$350,000.00 -n
CD
$300,000.00 CD
$250,000.00 00
$200,000.00 0
CD
$150,000.00 Q
$100,000.00
$50,000.00
Cost of Construction vs Permits Issued
$120,000,000.00
900
800
$100,000,000.00
�
700
O
U
�
L
$80,000,000.00
600
3
U
500
(n_
O
$60,000,000.00
0
400
CD
O
Q
U
$40,000,000.00
300
200
$20,000,000.00
100
$1
0
2015 2016 2017 2018 2019 2020
2021
Cost of Construction +Permits issued
TOWN OF ITHACA
Director's 2021 Accomplishments and 2022 Priorities
ENGINEERING DEPARTMENT
2021 Engineering Accomplishments
The Engineering Department continues to provide engineering support amongst all departments throughout
the town and constituents within the community. The fiscal year 2021has been challenging due to
complications of COVID however we were successful in implementing over 3 million dollars' worth of
infrastructure/project related expenditures.
Engineering Department Highlights:
• Administered 31 Simple SWPPP permits, 3 Basic SWPPP permits, and managed 15 full SPDES Permits
with a combined total of 332 inspections throughout the year.
• Completed engineering support and design review for 15 development submittals.
• Reviewed and administered 43 External Plumbing Permits for various residential and commercial
customers.
• Employed 2 to additional interns aiding on Highway, Engineering, Water and Sewer and Parks
projects.
• Worked to develop and integrate GIS systems into daily operations throughout town wide operations.
• Analyzed numerous development scenario to identify development needs/constraints and how they
interact with the town water/ sewer systems.
• Represented the town at the Tompkins County Storm Water Coalition, Multi -Jurisdictional FEMA
Flood Plain Review and Analysis, Bolton Point Engineering and Operation Meetings, Meeting of 6'
relative to intermunicipal cooperation, review, and coordination for sewage flows to the VCHWTP and
IAWTP, IAWTP SJC monthly meetings.
• Attended construction/coordination meetings for ongoing town/city sidewalk projects: RT 9613;
Gateway Trail.
• Began survey/design for 2022-2023 projects including Ridgecrest Booster Station and watermain,
Troy/Coddington Generators and rood replacements, FH Pump Station, PWF Trench Drain/roof
repair, Fuel Station RFP, and Sanitary Sewer Rehabilitation.
• Onsite inspection on various construction sites town wide to review installation and testing of town
infrastructure and stormwater management facilities. (Cornell North Campus Residential Expansion,
Amabel, Larisa Lane/Westview Subdivision, CMC Parking Expansion, IC3 Redevelopment).
• MS4 (Municipal Separate Storm Sewer System): town wide inventory of Illicit Discharge/End Section
review and classification. Town wide Stormwater Management Structure inventory and data collection.
Stormwater pipe inventory.
• Installed and monitored temporary traffic counters in various locations throughout the town.
• Installed and monitored temporary and permanent sanitary flow meters. Attended numerous
meetings with City of Ithaca, Cayuga Heights to discuss ongoing sewer meter issues/coordination.
• Responded to NY Dig Safely utility "mark out" requests.
• Assisted with LED light conversion town wide.
• Provided/completed training sessions for staff on topics including construction site safety, office
safety, storm water, water/ sewer infrastructure, and state permitting updates.
Highway:
• Reviewed, designed, and aided numerous drainage maintenance projects throughout the town
including storm sewer overflows/failures, driveway culvert replacements, and miscellaneous road
maintenance/ up -grades.
Provided Engineering support and guidance for pavement reconstruction/repairs to road network
utilizing Town CIP, operations, CHIPS and NYS Emergency Roads monies.
Provided GIS support for numerous maintenance, inventory, and mapping needs.
Parks/Trails/Preserves/Cemeteries:
• Provided Engineering support and guidance for the construction of the trail section at new
Saunders Park. To be continued in 2022.
• Continued to work on the update of the town's Park and Open Space Plan. This allows us to better
plan for future development of existing Town of Ithaca property as well as current maintenance
methods of established parks and trails.
• Completed the design, review, and approval of the Forest Home Walkway reconstruction.
• Provided Engineering support and guidance during the Gateway Trail construction Project.
• Provided GIS support for numerous maintenance, inventory, and mapping needs.
Water:
• PRV Vault and water main installation at Trumansburg Rd, Campbell Ave, and Hopkins Pl.
• Worked with Bolton Point to install conduit to upgrade electric service to Danby Rd Water Tank
telemetry building.
• Attended meetings with the VCH, City, and Cornell to review/update existing/outdated water
contracts.
• Reviewed, analyzed and updated the town water 3-day storage requirements.
Sewer:
• Continue towns endeavor to decrease overall I&I within the sanitary sewer system.
• Attended meetings with the VCH, City, and Cornell to review/update existing/outdated sanitary
sewer contracts.
• Coordinate remote meter/telemetry upgrades for the IAWTP & VCHWTP.
• Worked with water and sewer maintenance supervisor to review and update sewer pump station
infrastructure and monitoring capabilities.
• Coordinate ongoing joint sewer upgrades with the City of Ithaca.
2022 Engineering Priorities
During the 2022 fiscal year approximately 4.5 million dollars' worth of project related construction
expenditures will be designed, completed, and constructed. Besides continuing to provide a robust
infrastructure systems upgrade/improvement program the following items will be priorities within the
Engineering Department for 2022.
• Homogenize the Engineering Department operations with other departments to create a balanced
proactive approach to servicing the internal and external needs of the community and improve
efficiency.
• Healthy/balanced integration of green infrastructure practices into daily operations of town.
• Improve relationships with outside agencies and Town Officials
• Upgrade infrastructure to facilitate the Towri s Comprehensive Plan development goals.
• Work with Planning Department to review funding sources, grants, etc.
• Work with the Deputy Highway Superintendent and Towri s Finance Director to fine tune project
funding and Town Board procedures, Green Infrastructure Projects, etc.
• Review/Update new MS4 Stormwater Permitting requirements.
• Review Water and Sewer Benefit Units fee structure and implementation.
• Review/Update Water and Sewer Codes.
• Review/Update Stormwater Codes.
�oFIT��a TOWN OF ITHACA
1821- 215 N. Tioga Street, Ithaca, N.Y. 14850
\W '�04� www.town.ithaca.ny.us
FINANCE AND BUDGET - (607) 273-1721 FAX - (607) 273-1704
Date: February 23, 2022
Memo to: Rod Howe, Supervisor, and Members of the Town Board
From: Donna Shaw, Finance Officer
Subject: Preliminary Financial Report for the Fiscal Year Ended December 31, 2021
The financial results for Fiscal Year 2021 were generally positive, with fund balances increasing in all funds
except the General Part -Town Fund, Highway Part -Town Fund, Risk Retention Fund and Capital Project
Funds group. General Part -Town and Highway Part -Town was a planned reduction of fund balance in the
2021 budget, detailed below. Sales tax collections for 2021 were $3,982,804.66, 22.5% over the
$3,250,000 budgeted. Sales tax collections exceeded 2019 collections by $385,642.24 or 10.7%.
Finance Goals for 2022:
• Develop a structurally balanced budget for 2023.
• Research new Accounting, Budget and Payroll software.
• Submit the Annual Update Document by April 1s'
• Complete audit by June 301"
• Work with Budget Committee to achieve goals/priorities.
Results of Fiscal Year 2021 Operations by Fund:
GOVERNMENTALFUNDS:
GENERAL TOWNWIDE FUND - Fund balance increased by $3,209,775, with revenues of $8,212,159
exceeding expenditures of $5,370,686 combined with a prior period adjustment of $368,302. The
2021 budget was structured to increase the fund balance by $1,415,062. The additional increase in
fund balance of $1,431,288 is the result of revenues being over budget (sales tax) and expenditures
being under budget as well as the prior period audit adjustment. We encumbered $433,545 for
equipment and contracts that were ordered but not fulfilled in 2021.
Ending fund balance totaled $7,065,603, which includes reserves of $724,763 in the Parks,
Recreation and Open Space Plan account, $154,398 for the General Benefit Reserve, $41,652 in the
Preserve Maintenance account, $10,095 in the Land Stewardship account, and $4,501 for the Inlet
Valley Cemetery. The unreserved fund balance of $4,792,913 represents 85% of 2022 budgeted
appropriations of $5,622,070.
• GENERAL PART -TOWN FUND - With expenditures of $1,602,260 exceeding revenues of $1,113,307,
and a prior period audit adjustment of $189,943, fund balance decreased by $298,980. The 2021
Budget included the use of $927,270 in fund balance. Expenditures were under budget by $401,512.
We encumbered $20,914 for the remaining work on OpenGov.
Year-end fund balance of $1,824,347 includes $77,199 for the General Benefit Reserve. The
unreserved fund balance of $1,627,864 represents 85.1% of 2022 budgeted appropriations.
• HIGHWAY TOWNWIDE FUND - This fund was established with the 2018 Ithaca Town Budget to account
for those highway activities to be funded on a town -wide basis. With revenues of $832,345 exceeding
expenditures of $591,417, fund balance increased by $240,928. We budgeted to use $204,178 of
fund balance in the 2021 budget. Expenses were under budget by $439,810. We encumbered
$253,156 for equipment that has been ordered but not received in 2021.
The unreserved fund balance totaled $627,939. The unreserved fund balance represents 85.7% of
2022 budgeted appropriations of $732,591.
• HIGHWAY PART -TOWN FUND - With expenditures of $2,900,370 exceeding revenues of $1,120,222,
combined with the prior period audit adjustment of $140,517, year-end fund balance decreased by
$1,639,631. The 2021 budget projected the use of $1,978.190 in fund balance. We also appropriated
an additional $469,000 in fund balance in 2021 to retire the 2013 bond issue.
Revenues were higher than budgeted, mainly due to an increase in CHIPS funding and sales tax.
Expenditures were under budget by $560,769. We encumbered $32,569.49 for equipment that was
ordered in 2021 but not received.
Ending fund balance of $3,625,070 includes $399,477 for the Highway Equipment account, $80,708
for the General Benefit Reserve, and $153,000 reserved for Maple Ave improvements. Unreserved
fund balance totals $2,905,477 or 100.9% of 2022 budgeted appropriations of $2,880,379.
• RISK RETENTION FUND - With revenues of $30,151 exceeding expenditures of $30,063, fund balance
decreased from $149,718 to $149,630. In 2016 the Town Board set the target for year-end fund
balance at $150,000 for this fund.
• CAPITAL PROJECT FUNDS - As of January 1, 2021, the Town of Ithaca had three (3) active capital
project funds with a combined fund balance of $430,769. During 2021 two (2) of these capital project
funds were closed, leaving the Gateway Trail as the only active capital project (besides water and
sewer that are accounted for in their funds). In 2021, the remaining balance of the Route 96B
Sidewalk and Public Works Expansion projects was moved to the General Fund. At year-end, the
fund balance of the Gateway Trail was $63,049.
Capital Project Fund
Beginning
Fund Balance
2021
Revenues
2021
Expenditures
Ending
Fund Balance
Route 96B Sidewalk
$ 369,353
$ 81
$ 369,434
$ -
Gateway Trail
42,658
703,212
682,821
63,049
Public Works Expansion
18,758
24
18,782
-
Total - Capital Project Funds
$ 430,769
$ 7039317
$ 1,071,037
$ 639049
• FIRE PROTECTION FUND — At this time we have not received the final invoice from the City for Fire
Protection Services. Currently, revenues of $3,909,244 exceed expenditures of $3,270,435
increasing fund balance by $638,809 to total $1,937,142 at year-end. The year-end fund balance
represents 54.3% of 2022 budgeted appropriations of $3,568,306.
LIGHT DISTRICT FUNDS - Combined fund balance for all light district funds decreased from $34,503 in
2020 to $17,775 in 2021. 2021 was the second year of a 5-year repayment schedule for the purchase
of streetlights and the conversion to LED. The purchase of the streetlights was finalized in late
2021/early 2022 with the purchase reflected as a 2021 expense. The conversion to LED is expected
2
to be completed in the first half of 2022. The results of 2021 operations for individual districts are
presented on the table shown below.
Light District Fund
Beginning
Fund Balance
2021
Revenues
2021
Expenditures
Ending
Fund Balance
Forest Home Light District
$ 11,258
$ 6,369
$ 11,364
$ 6,263
Glenside Light District
2,255
2,045
3,333
967
Renwick Heights Light District
2,918
2,847
4,478
1,286
Eastwood Cmmns Light Dist
3,554
3,567
5,087
2,035
Clover Lane Light District
575
561
879
257
Winner's Circle Light District
1,188
1,253
1,758
683
Burleigh Drive Light District
2,337
1,905
3,053
1,189
Westhaven Road Light District
6,089
5,563
8,738
2,914
Coddington Road Light District
4,329
3,259
5,410
2,178
Total - Light District Funds
$ 34,503
$ 27,369
$ 44,100
$ 17,772
• DEBT SERVICE FUND - With debt service and other expenditures of $1,190,296 exceeding interfund
transfers and other revenues of $1,131,082, fund balance decreased by $59,214 to total $398,115 at
year-end. $308,480 is unexpended bond proceeds from the Sand Bank Road Improvement project
and is reserved for future debt payments.
PROPRIETARY FUNDS:
• WATER FUND - With projected revenues of $5,193,435 exceeding projected expenditures totaling
$3,916,367 fund equity is expected to increase by $1,277,068. We have encumbered $1,107,000
for 2021 construction contracts that will be carried forward to 2022. The estimated adjusted net fund
equity is estimated at $3,314,379, includes $21,054 for the General Benefit Reserve.
• SEWER FUND - With projected expenditures of $4,241,607 exceeding projected revenues of
$3,722,198 total fund equity is expected to decrease by $519,409. We expended $1,144,642 for the
Town's share of emergency sewer facility repairs in 2021. The estimated adjusted ending net fund
equity of $2,946,361 includes $17,545 for the General Benefit Reserve and $1,559,693 for the SJC
Projects account.
Reserve Accounts:
PARK, RECREATION AND OPEN SPACE PLAN RESERVE ACCOUNT - The Fund Balance of the General Townwlde
Fund includes funds designated for the purpose of future park development and the purchasing of
development rights, as outlined in the Town's Park, Recreation and Open Space Plan, as adopted on
December 12, 1997. As of 1/01/21, the balance of this account was $969,047. During FY-2021 this account
was increased by a $100,000 re -designation of fund balance, plus $2,961 in interest income. During FY-
2021 there was a $269,245 contribution to the Gateway Trail project and the purchase of an agricultural
easement on approximately 52 acres on Bostwick Road for $78,000. The balance of this account as of
12/31/21 was $724,763. At year-end, the State owed the Town $137,250 reimbursement for the Town's
2018 and 2019 purchases of the Babcock property under a NYS-DEC grant. This reimbursement is now
expected in 2022.
This account is funded by the Town Board making an annual re -designation of a portion of the Fund Balance
of the General Townwide Fund from unreserved to reserved. Additional income is received from interest
earnings. An additional $100,000 in unreserved fund balance was designated as reserved for this purpose
by the Town Board in January 2022.
9
No maximum amount has been established for this reserve. It was recommended that the question of a
maximum designated amount be revisited when the balance reaches $1,000,000.
GENERAL BENEFIT RESERVE ACCOUNT - The fund balances in the General Townwide Fund, General Part -
Town Fund, Highway Part -Town Fund, Water Fund, and Sewer Fund includes reserves established for
managing unanticipated increases in employee fringe benefit costs (e.g. NYS Employee Retirement
System, Health Insurance). The aggregate balance of this reserve as of 12/31/21 was $350,001 plus
$902.52 in interest on a CD maturing in July 2022. The balance by fund is as follows:
General Benefit Reserve
Savings
Account
Certificates
of Deposit
Accrued
Interest
Balance as
of 12/31/2021
General Townwide Fund
$ 1
$ 154,000
$ 397
$ 154,398
General Part -Town Fund
-
77,000
199
77,199
Highway Part -Town Fund
-
80,500
208
80,708
Water Fund
-
21,000
54
21,054
Sewer Fund
-
17,500
45
17,545
Total as of 12/31/2020
$ 1
$ 350,000
$ 903
$ 350,904
In 2015 the Town Board established the maximum of this reserve be set at $350,000. Balance in excess
of the limit at year-end to be returned to the unreserved fund equity of the host funds.
INLET VALLEY CEMETERY ACCOUNT - In 2017 the Inlet Valley Cemetery Fund was closed and the remaining
assets transferred to the General Townwide Fund, to be used in maintaining the Inlet Valley Cemetery. For
the year ended 12/31/21, the balance of this account totaled $4,501. Future income for this reserve will be
limited to interest earnings. No maximum amount was established for this account.
PRESERVE MAINTENANCE ACCOUNT - The Fund Balance of the General Townwide Fund also includes funds
designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a local family
in 2013. In conjunction with the donation of the land, the amount of $40,000 was also donated to provide
for future maintenance of the preserve. As of 1/01/21, the balance of this account was $41,429. During
FY-2021 this account was increased by $223 in interest income. There were no expenditures from this
account during FY-2021. As of 12/31/21 the balance of this account totaled $41,652. Future income will
be limited to interest earnings.
As this account is expected to decrease over time, no maximum amount was established.
LAND STEWARDSHIP ACCOUNT - In 2014 the Town purchased the development rights to the Indian Creek
Farm with financial assistance through a State of New York grant. This grant included $10,000 to be held
by the Town, designated for the future stewardship of the Indian Creek Farm lands. As of 1/01/21, the
balance of this account was $10,041. Revenue for FY-2021 totaled $54 in interest income. For the year
ended 12/31/21, the balance of this account totaled $10,095. Future income for this reserve will be limited
to interest earnings.
As this account is also expected to decrease over time, no maximum amount was established.
HIGHWAY EQUIPMENT RESERVE ACCOUNT - The Fund Balance of the Highway Part -Town Fund includes
funds designated for the purchase/replacement of highway equipment and machinery. The balance in this
account as of 1/01/21 was $397,420. Revenue for FY-2021 totaled $2,057 in interest income. Balance of
this account as of 12/31/21 was $399,477.
This account is funded by sale of surplus machinery and equipment, with additional income from interest
earnings. In 2015 the Town Board established the maximum of this account be set at $250,000. In 2018
12
the Town Board increased the maximum to $400,000. Balance in excess of the limit at year-end to be
returned to the unreserved fund equity of the Highway Part -Town Fund.
SJC ACCOUNT IN SEWER FUND - The Fund Balance of the Sewer Fund includes funds designated for SJC
purposes. In 2015 these purposes were defined by the Town Board as 1) to pay for expenditures related
to the improvement of jointly -owned sewer interceptor lines, and 2) to pay the Town's share of the City of
Ithaca's bonded debt issued to pay for Ithaca Area Wastewater Treatment Facility (IAWWTF)
improvements. The balance in this account as of 1/1/21 totaled $1,553,491. Revenue for FY-2021 totaled
$6,202 in interest income, resulting in a 12/31/21 balance totaling $1,559,693.
�) Jointly -owned Sewer Interceptor Lines: Interceptor sewers convey sewage from the Town through
the City of Ithaca for treatment at the IAWWTF. These interceptor sewers are jointly owned with
the City, and the Town is responsible for a portion of the maintenance and replacement costs of
these lines. The Town of Ithaca and the City of Ithaca must initially approve all capital projects and
related expenditures before any construction can take place. With the replacement of the State
Street Interceptor completed in 2018, the last of five projects originally agreed to between the Town
and City, $63,228 of the SJC account balance remained for this purpose.
The 2022 Budget includes $86,205 for the Stewart Park Pump Station Rehabilitation which will
utilize the balance of this fund.
2) IAWWTF Bonded Debt: In 2015, the Town Board determined it would be prudent for the Town to
designate funds to pay part of this debt in the event of future economic hardships. As of 12/31/21,
the amount available in the SJC account for this purpose was $1,496,465, which represents over
three times the $469,869 debt payment in 2021. This payment is covered by the benefit
assessment fee assessed to property owners, so it is recommended to reduce this amount by $1
million to instead be used for future sewer capital improvements.
Sales Tax and Mortgage Tax:
• SALES Tax - Collections in 2021 totaled $3,982,805, an increase of $701,958 or 21.4% over the
2020 total of $3,280,847.
Tax Collections Actual
Actual
Actual
Actual
Actual
Actual
2016
2017
2018
2019
2020
2021
Sales Tax
$ 3,003,943
$ 3,184,969
$ 3,388,799
$ 3,597,162
$ 3,280,847
$ 3,982,805
Mortgage Tax
286,227
279,791
299,934
400,947
297,101
382,578
• MORTGAGE TAx - Mortgage taxes increased $85,477 or 28.8%, from collections totaling $297,101 in
2020 to $382,578 in 2021. Mortgage tax revenues are assigned to the General Townwide Fund.
5
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2021 Annual Report
The Public Works Department had a very busy year in which the following
maintenance and Capital Projects were accomplished:
Roads:
• Purchased 2610.80 tons of treated and raw salt, thus providing a full salt barn
for the beginning of the 2021/2022 winter season.
• Employed 3 seasonal workers for the summer and 1 for the winter aiding on
Highway, Engineering, Water and Sewer and Parks projects.
• Provided training sessions for staff on topics including construction site
safety, snow removal operations, storm water management, motor vehicle
laws, work zone safety, violence, active shooter, sexual harassment, blood
borne pathogens, defensive driving, CDL requirements, and various other
safety trainings.
• Purchased equipment and tools, as approved within the budget, including 2
light duty pickup trucks, a one -ton truck with plow, a trailer, a Grasshopper
Mower, and (2) Volvo ten -wheeled dump trucks.
• Completed drainage maintenance work at various locations throughout town
which included ditch cleaning, driveway culvert replacement/installation.
• Completed pavement reconstructions/repairs to Muriel Street, Rose Hill
Road, Tareyton Drive, Winston Court, Salem Drive, Sycamore Drive,
Birchwood Drive North, Sapsucker Woods Road, Sanctuary Drive, Sand Bank
Road. This work was completed with Town CIP, operations, CHIPS and NYS
Emergency Roads funds.
• Completed surface treatment projects with oil and stone on Seven Mile Drive,
Calkins Road, Fidler Road.
• Crews responded to "call -in" events for winter maintenance and plowing.
• Completed four rounds of roadside mowing throughout the town.
• Completed Sign and Pavement Marking Maintenance.
• Cooperated with other municipal agencies to provide manpower and
equipment support through our mutual aid agreements.
Parks/Trails/Preserves/Cemeteries:
• Provide weekly grounds maintenance at 65 town -owned sites (parks, trails,
preserves, tank sites, pump stations, Town Hall and the Public Works Facility).
• Completed year-round weekly site checks at park and trail facilities.
• Continued administration and maintenance of the use of Tutelo Park and
Valentino Field for Cal Ripken Little League and Schoch pavilion picnic use.
Completed a renovation of the infield dirt on Valentino Field.
• Continued to support volunteers doing grounds maintenance at the Inlet Valley
Cemetery, West Hill Community Garden, East Ithaca Recreation Way (Honness
Lane/Pew Trail) and Tutelo Park, Town Hall, and Game Farm Trail.
• Assisted Towns Conservation Board with the annual Richard Fischer Award
tree planting at Culver Road Preserve, planting twelve locally sourced, native
Hazelnut trees.
• Continued Pale Swallow -Wort eradication efforts at the East Ithaca Preserve.
• Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our
invasive species control contractor to rid several sites of woody invasive trees
and shrubs. Extensive elimination of these invasive species was done at the East
Ithaca Recreation Way (Honness Lane); the East Ithaca Preserve and adjacent
Pew Trail alignment; Tutelo Park; Culver Rd Preserve. We planted native trees
and shrubs, along with various herbaceous seed mixes at Culver Rd. Preserve.
Park staff also cleared invasive woody plants along several other trails and at
several parks during the year.
• Mulched beds and no -mow areas were refreshed with new woodchip mulch at
several park and trail sites.
• Several town parks were refurbished with Fibar playground mulch to improve
stabilization and playground safety.
• Continued work on the invasive removal along the South Hill Trail.
• Coordinated work by volunteer Master Gardener at Town Hall. He continued
working on rehabilitating the planting bed, adding new plant material and
mulch.
• Continued ongoing removal of hazardous trees along our trails and in the parks.
This included several of the trees identified by our contractor as part of the grant
to do a tree census of all town -owned rights -of -way.
• Annual inspection of Pine Tree Preserve was completed with the representative
of Finger Lakes Land Trust.
• Resumed maintenance of the Pine Tree paths trail linking our trails and sidewalk
along Maple Avenue.
• Improved walking trails at several park sites. Salem Park, Tutelo Park, and
Eastern Heights Park all received upgrades and maintenance relative to drainage
and obstructions along the paths.
• Continued the construction of the trail section at new Saunders Park. To be
continued and revamped during 2022.
• Ongoing removal and treatment of Ash trees in town rights -of -
way/ parks/ preserves.
• Continued to work on the update of the Towns Park and Open Space Plan. This
allows us to better plan for future development of existing Town of Ithaca
property as well as current maintenance methods of established parks and trails.
• Worked with Engineering staff to develop and continue with the reconstruction
of the Forest Home Walkway.
• Due to Covid-19, established several park and trail policies throughout the year
to keep residents safe while using our facilities.
• A new trail overlay was paved on Hannah and Pew Trail. This replaced the
existing oil and stone pathway.
• Extensive drainage work was introduced at the East Ithaca Nature Preserve. A
drainage swale was formed to improve drainage for those residents along Pine
Tree Rd. This swale will enhance the landscape of the area, as it was long
overdue.
• Work has begun on the Forest Home Walkway. Hazardous trees, railing, and
brush were removed as part of the new plan to create a new Walkway in 2022.
Worked directly with Cornell Botanical Gardens and Engineering to ascertain
this goal.
• Improved and upgraded all basketball hoop rims at our park sites (Eastern
Heights, Hungerford Heights, Iacovelli Park).
• Cut down all hazardous trees within our Salem Park property. Specifically, Ash
along property lines that could be a risk to residents and their dwellings.
• Several new signs were put up in our parks. Notably, at East Shore Park in
accordance with the Blueway Trail program.
• Brush hog work was performed at our newly acquired Culver Rd. Preserves.
Mowing over invasives and instituting new walking paths throughout the
landscape was performed.
• A revamp of Tutelo Park was finalized in the mulch area
Water:
• PRV Vault and water main installation at Trumansburg Rd, Campbell Ave, and
Hopkins Pl.
• Installed a temporary water connection on Trumansburg Rd.
• Replaced a valve at Pearsall Control Building for use as an emergency
connection.
• Responded to and repaired 7 water main breaks, replaced/repaired water
valves, water curb boxes and several hydrants throughout town.
• Continuous mowing and clearing of the water easements.
• Installed a culvert pipe and reshaped the ditch along the Northview Water tank
access road.
• Contracted with Bolton Point to rebuild a water pump at Coy Glen Pump station.
• Installed a driveway pipe on West Haven Rd for access to a water easement.
• Worked with Bolton point to install conduit to upgrade electric service to Danby
Rd Water Tank telemetry building.
• Installed a drain at one of the three pressure reducing valve (PRV) pits on Stone
Quarry Road.
• Replaced, repaired, and or realigned valve boxes ahead of the paving projects.
• Represented the Town of Ithaca at the Bolton Point Engineering and Operation
Meetings.
Sewer:
• Repaired several sewer laterals to residents within the sewer easements.
• Responded to power outages at a few sewer pump stations throughout town.
• Lowered a forced sewer main, located beneath a stream on East Shore Dr., to
prevent a possible emergency.
• Repaired miscellaneous sewer lines, including deficiencies highlighted from the
Engineering Department's Annual Sewer Rehabilitation Project.
• Installed a driveway pipe to access a sewer easement on Orchard Hill Rd.
• Performed routine sewer jetting throughout parts of the town.
• Responded to a few emergency sewer backups to resolve issues.
• Worked ahead of the paving projects to ensure that manholes were at the
appropriate level, condition, and free of leaks.
• Continuous mowing and clearing of the town's sewer easements.
• Installed a pH sensor at Waldorf Pump Station to better monitor pH conditions
in the sewer system.
Human Resources 2021 Year End Report, by Judy Drake
■ Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by civil service law.
o Reviewed changes for positions and reclassifications
o Position changes at the Town, SCLIWC and GTCMHIC due to deaths, retirements,
resignations/terminations. 1 retirement, 0 resignation, 1 termination, 3 internal
promotions and 9 new hires.
o Staff levels as of 12/31
■ Town: 56 FT/ 0 PT Vacant: 1 Laborer(2 Laborer positions filling 2 MEO's)
■ BP: 21 FT/ 0 PT Vacant: none
■ GTCMHIC: 4 FT/ 0 PT Vacant: none
■ Town and BP Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with each committee monthly- prepared minutes/agendas
o Discussed and recommended revisions to policies -COVID-19
o Coordinated review of Protocol and Procedures Manual & Mission/Vision statement
o ERC reviewed suggestion box comments and reviewed policies
o Scheduled and arranged training events-ALICE active shooter
o Conducted Engagement Survey
■ Town Hall management representative on Safety Committee- reviewed 2 injury claims
■ Benefits Administrator for:
o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation,
Deferred Compensation & NYS Retirement System
o Greater Tompkins County Municipal Health Insurance Consortium
■ Serve as the Director representing the Town and serves as Board Chair
■ Member of sub committees -Joint Committee on Plan Structure & Design, Audit &
Finance Committee, Operations, and the Executive Committee
�onsortium-
Human Resources support to Greater Tompkins County Municipal Health Insurance
attended monthly staff meetings.
■ Human Resources support to Bolton Point Commissioners and staff —attend weekly
management team meetings.
■ Commercial Insurance coordinator for Town and Bolton Point - Worked on insurance
claims against the town and Bolton Point.
■ Payroll management and law compliance — ran payroll collaboratively with Debby Kelley
o 125 w-2's issued, 1095 and 1094 C forms regarding health insurance coverage were
completed and sent with w-2's — Completed budget work for 2022 for Town, BP & GTC
■ Represent Town on TCCOG Training Academy, TC Diversity Consortium and PW
Apprenticeship program.
2022 Priorities:
Revise specific personnel policies with P&O committee
Support collective bargaining team for Teamsters 2023-2025? Contract
Establish five-year staff plan for GTCMHIC
Evaluate HR and Payroll Software options — cloud based
Succession planning for retirements in through 2026
IT 2021 End of Year report
Accomplishments
• Replaced 15 mobile devices with free iPhone offer from Verizon
➢ Removed 15 unused lines from Verizon account saving us $5400.00 a year.
• Moved Foxit PDF licenses to the cloud. This allows Town employees to activate the Foxit license on any
PC without the help of IT.
• New Xerox printer contract, which replaced the 3 main Xerox printers at Town Hall and 1 Xerox at
Public Works. Saving around $10,000.00 a year.
➢ Setup print server and group policy to install printers for users when they login. This ensures
that users always have a printer available regardless of what PC they are signed into.
• Removed most of the local admin accounts on PCs which was a huge security risk. Replaced those
rights with an admin account that is operated by IT.
• Started cleanup of our AD by removing old disabled user accounts and moving users into proper OU's
and user groups. This will allow us to better control security permissions and enable us to use group
policy to push remote fixes to user's PCs.
• Cleaned up the DNS server which was causing internet and network outages. Turned on DNS
scavenging as we were getting duplicate IP records and secured server so third parties can net edit our
DNS entries.
• Setup PC imaging so we can create copies of user's machines and setup new machines quickly.
➢ Change the PC naming convention so we can quickly recognize what department a PC belongs
to.
• Setup encryption for email so emails with sensitive data can be securely sent.
• Setup Scanners at all user's desks so we can move forward with Laserfiche archiving.
• Replaced the Court computers twice because, the first batch the state sent crashed and had to be
replaced.
• Created scripts to map network drives for user's every time they login so they always have access to
their done at no matter what PC they login on.
• Setup new wireless network and moved all APs to one controller. Fixed issue we had with guest users
getting private IP addresses.
• Purchased new server/storage so we can expand our storage and virtualize our servers. This allows us
to quicky setup new servers and have redundancy to avoid downtime.
• Started the Opengov project to replace old codes/planning software Municity.
➢ Exported Muncity database into Excel.
➢ Created master address table to import towns tax parcels and permits into Opengov.
➢ Filtered all data with codes and planning so it can be imported into Opengov.
• Started the new website project
➢ Looked over 30 applications and interviewed 3 vendors deciding on Plantaria.
➢ Worked with MGMT team to decide on layout/design of website.
➢ Worked with departments to get resources moved into Basecamp so Planetaria can start
building the beta site.
• Demoed and received quotes for multiple cloud phone systems in preparation for a 2022 roll out.
• Looked into and received quotes for multiple firewalls/2factor installs for a 2022 roll out. Purchased
firewall for 2022.
• Ran file system audit to see what can be cleaned up when we move the file server. Will also aid
Paulette with Laserfiche archival.
• Created cable mapping spreadsheet for Townhall and freed up unused ports on the switch.
• Worked with Firstlight to fix POE on switches and upgrade firmware.
• Setup boardroom for hybrid meetings allowing zoom and youtube live broadcasts. Purchased new
equipment and installation for boardroom upgrade.
• Setup program called PDQ which takes an inventory of all hardware on our network. PDQ also allows IT
to remotely push software installs and upgrades to user's PCs without interrupting the workday. PDQ
has many uses for IT and will allow for the automation of IT processes.
2021 Thoughts
2021 was a very busy year that brought o multiple projects and really started to form the roadmap for
IT over the next 3-5 years. IT was able to accomplish a lot in 2021 from starting large projects like
Opengov and the website, but also really getting an idea of where the network is at as a whole and
what critical issues need to be addressed. A lot of this was possible as IT had an Intern from May till the
end of December. Jake allowed me to focus on Opengov, the website as well as setup meetings with
vendors to start addressing the major issues with the towns network. I was also able to start
addressing cleanup issues that just get put aside because more important tasks come up, but this
cleanup is essential to maintaining a secure network. I look forward to the challenge of the next few
years and hope we can accomplish and meet the towns goals and needs.
2022 IT Roadmap
• Install firewall and start monitoring traffic.
➢ Fine tune firewall once we understand town network traffic.
• Setup 2factor authentication to meet insurance requirements. This is a big plus for security at the town
as this will stop over 90% of attacks alone.
• Go live with Opengov and trouble shoot issues and fine tune user experience.
• Launch new website and work with departments to fix any issues.
• Install new servers and setup virtual environment.
• Setup new cloud phone system saving money and allowing for more work flexibility.
• If we have time, address any other issues of importance and get ready for 2023.
OF It
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Town of Ithaca Planning Department
8w jO� 2021 Year End Report & 2022 Priorities
The following provides an overview of the Planning Department's accomplishments in 2021 and
proposed priorities for 2022.
Accomplishment Hicthlicthts for 2021
DEVELOPMENT REVIEWS
The Planning Department received a total of 14 new development review applications in 2021.
Actions associated with these applications and other Board responsibilities resulted in a total of 35
Planning Board actions. For a comparison, total actions by the board 10 years ago and in years prior
to the 2008 economic recession: 58 in 2011, 83 in 2006, and 61 in 2001.
Noteworthy development proposals in 2021 included: Dalai Lama Library and Learning Center,
Cornell University New Experimental Hall/Wilson Lab, Cornell University Multidisciplinary
Building, and Cornell University New Baseball Field.
ZONING & CODE RELATED
Adopted Legislation
• Chain Works District Planned Development Zone.
• Energy Code Supplement in partnership with the City of Ithaca.
• South Hill Business Campus PDZ modifications.
• Limited Mixed Use (Chamber of Commerce) PDZ modifications.
Proposed Legislation In -Progress
• Inlet Valley Overlay Zone:
Conducted stakeholder meetings and continued development of zoning ideas and language.
• South Hill TND Regulating Plan (King/Danby Road intersection area):
Held a 3-day charrette with hired team of TND experts resulting in a preliminary neighborhood
concept plan.
• Telecommunications Law revisions:
Updates to the Town's telecommunication law to address new technology and federal requirements.
• Town/City Landmarks Preservation Law:
Collaborated with City of Ithaca on developing legislation to establish a joint City/Town of Ithaca
Landmarks Preservation Commission.
• Agricultural Zone amendments:
Added new permitted uses for agritourism and seasonal farm lodging, and other provisions.
• Food Truck legislation:
Developed a new law to allow food trucks to operate in the town.
PARK/OPEN SPACE & AGRICULTURAL RELATED
• Gateway Trail construction completed with the trail and bridge open to the public.
• Prepared a grant application (NYS Parks) for design of a passive recreational plan and pedestrian trail
construction for the Babcock Ridge (74-acre portion of Culver Preserve). Unfortunately, it was not
awarded.
• Update to the Park, Recreation, and Open Space Plan ongoing.
• Deer management plan implementation continued and expanded.
Conservation Easements
• Agricultural conservation easements inspections: Indian Creek Farm and Laughing Goat Fiber Farm
were found to be in compliance.
Submitted 212212022
Town Planning Department Annual Report
• Wetland conservation easement inspections: Ithaca College's Raponi and Rich Road Wetland
Mitigation Sites were found to be in compliance.
• Finalized a new agricultural conservation easement on the 52-acre Mallon property on Bostwick Rd.
SUSTAINABILITY RELATED
• Implementation of the Energy Code Supplement including development of compliance documents,
code inspector training and crafting legislation revisions.
• Completed a greenhouse gas inventory for government operations.
• Coordinated energy studies for Town Hall and Public Works Facility and joined Ithaca 2030
District.
• Explored renewable energy possibilities for Town operations and initiate Community Choice
Aggregation program.
• Adoption of Town's first Green Fleet Policy.
• Coordination of Clean Heating Campaign in partnership with HeatSmart Tompkins, resulting in
community heat pump installations and $5,000 in grant funding.
• Representation in regional and national sustainability related events, including participation as a
panelist at the National League of Cities' City Summit.
ADDITIONAL RESPONSIBILITIES
Operational
OpenGov: staff received training and developed an application platform for the electronic submission
of development review applications (site plan/subdivision) and the internal tracking of project
progression.
Continued to improve management and organization of department records and data.
Ongoing
The Planning Department continues to provide staff support and coordination for the Planning Board,
Conservation Board, Planning Committee, Codes and Ordinances Committee and Agricultural
Committee, as well as providing support across departments and assistance to residents and
landowners in the community.
Planning Department Proposed Priorities for 2022
• Work towards adoption of the Inlet Valley Overlay Zone.
• Work towards adoption of a South Hill TND (traditional neighborhood development) regulating plan.
• Revise the Energy Code Supplement to improve clarity and address inconsistencies.
• Review and revise Town Code zoning and land use regulations per recommendations of the
Comprehensive Plan.
• Develop policy proposals for reducing greenhouse gas emissions in existing buildings and collaborate
with City of Ithaca on its electrification project.
• Conduct a community greenhouse gas inventory.
• Develop the Community Choice Aggregation program with the City of Ithaca for a 2023 kickoff.
• Pursue grant funding opportunities to further Comprehensive Plan goals especially as related to non -
motorized transportation, parks, trails, open space and sustainability related projects.
• Pursue interest from farm owners for participation in Town's Purchase of Development Rights
Program.
• Effectively maintain the department's multiple on -going projects and responsibilities and
competently serve the residents and property owners of the community.
TOWN CLERKS' OFFICE
Paulette Rosa and Becky Jordan
2021 Year End Report 2022 Goals
Marriage License Issued 118
Marriage Transcripts Issued 136
Domestic Partnerships Registered 5
Dog Licenses Issued or Renewed 718
Handicap Permits Issued 249
Public Notary Services Provided 85
Highlighted Work
• Open Gov
• Planetaria
• Permanent Record Verification, Disposal and Continued Scanning
• Newsletter — very well received and expanding
• Bicentennial Events
• CLWIO Grant Support
• Departmental Support
PETITIONS
Deer Run Subdivision Speed Reduction
July 2021
Pending
Elm St Ext Speed Reduction
July 2021
Pending
Hopkins Rd Speed Reduction
July 2021
Pending
East Shore Dr Parking dispute in ROW
5/2016
Unresolved
Route 96 Speed Reduction
10/2021
Pending
Sand Bank Rd no Parking
12/2021
Pending
Trumansburg Rd Speed Limit Reduction
11/2021
Pending
Whitetail Dr Speed Reduction
12/2020
Pending
Unsafe Ditches along Westview Ln
2017
Unresolved
GOALS
• Continue Records Management Clean Up, Verification and Scanning
• Rollout and Support of Open Gov and New Website
• Enhance Newsletter Outreach and Information Push of Important Town Issues
• Become Proficient in the Swift Notification Program
• Support and continue training for Becky on meeting and minutes preparation
• Work with IT to organize and revamp Outlook Contacts and Computer Drives
I'd like to take this opportunity once again to thank the Town Board, Management Team and my
coworkers, especially Becky Jordan, for their support the latter half of 2021.
TOWN OF ITHACA COURT
DAVID L KLEIN, TOWN JUSTICE
215 N. TIOGA STREET
1THACA, NY 14850
January 31, 2022
RE: 2021 YEARLY REPORT
TOWN OF ITHACA COURT
DAVID L. KLEIN, TOWN JUSTICE
Activity for Justice Klein's part of the Town of Ithaca Court for 2021 is as follows:
Number of cases closed: 861
Number of Cases opened: 956
Arraignments for other Courts 3
Charges Transferred to T.C. Court 5
41►I
Criminal, Motor Vehicle $43,132.00
NYS Surcharges $36,749.00
Civil Charges $ 6782.00
Bail Poundage $ 0.00
TOTAL REMITTED TO TOWN OF ITHACA: $86,663.00
Bail Received $8,000.00
Fines Paid Out of Bail $ 0.00
Bail Returned/Transferred $1,000.00
Bail Forfeited $ 0.00
ADDITIONAL ACl'IVl'=
Arrest warrants and Bench warrants issued; search warrants issued; Orders of
Protections issued; Conditional Discharges; Probation inquiries and
Documentation; Jail Terms; Bench Trials; Jury Trials; Motion Hearings; Felony
Preliminary Hearings held; Pre-trial Hearings; Small Claims; Summary
Proceedings and Warrants of Evictions; Arraigmnents for other Courts; Certificates
of Dispositions/ State agency inquiries; Case researching, Processing of Scofflaws;
Decisions written; Legal research; Transmissions of Court Dispositions to DCjS;
Annual Budget processes; Laserfiche/Record Retention. Attend Continuing
Education classes and training.
Respectfully submitted,
David L. Klein
Town Justice
RE:
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
215 N. TIOGA STREET
ITHACA, NY 14850
January 13, 2022
2021 ANNUAL REPORT
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
Activity for Justice Salk's part of the Town of Ithaca Court for 2021 is as follows:
Number of Cases Opened: 1027
Number of Cases Closed: 643
Arraignments for other Courts 10
Cases Transferred to T.C. County 12
FINES AND FEES
Criminal, Motor Vehicle $ 40,447.00
NYS Surcharges 41,621.00
Civil Charges 6962.50
Bail Poundage 0.00
TOTAL REMITTED TO TOWN OF ITHACA $ 89,030.50
Bail Received $ 250.00
Fines Paid Out Of Bail 0.00
Bail Returned
Forfeited Bail
ADDITIONAL ACTIVITIES
Arrest warrants and Bench warrants issued; search warrants issued; orders
of protections issued; conditional discharges; probation inquiries and
documentation; jail terms; bench trials; jury trials; motion hearings; felony
preliminary hearings held; small claims trials; summary proceedings and
warrants of evictions; arraignments for other courts; certificates of
dispositions; case researching; processing of scofflaws; decisions written;
legal research, pre trial hearings, annual budget processes, implementing
on-line access to various web sites, dictation and transcription of hearings
and preparing written decisions on all. Attend annual continuing legal
education classes and training.
Respectfully submitted,
James A. Salk, Town Justice
Town of Ithaca Conservation Board Activities &
Accomplishments for 2021
Awarded its 18' annual Richard B. Fischer Environmental Conservation
Award to Primitive Pursuits and held a COVID-19 safe tree planting
ceremony in Culver Road Preserve where 12 American Hazelnuts where
planted;
Environmental Review Committee continued to provide comments for site
plan and subdivision projects;
4� Provided support to the Town's Deer Management Program;
Continued to update and monitor the Conservation Board Facebook page
(http://www.facebook.com/IthacaConservationBoard), including weekly
challenges to reduce everyone's environmental impact through an Opt to
Act Plan;
Hosted a week-long invasive species education event online through the
Conservation Board Facebook page as part of the NYS's Invasive Species
Awareness Week;
� Have continued to monitor and clean the Bluebird boxes along Town trails;
Initiated the process with the Town Board for Conservation Board
members to receive a stipend in the future;
Created the "Town of Ithaca Conservation Board Member Description of
Roles and Responsibilities" document to provide to new members.
January 7, 2022