HomeMy WebLinkAboutTB Packet 2021-06-28 Study Session of the Ithaca Town Board
Monday, June 28, 2021,4:30 p.m.
AGENDA
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1. Introduction and Update -- Luis Aguirre Torres, City of Ithaca, Director of Sustainability
2. Public Hearings:
a. Noise Permit for RaNic July 2 d celebration
b. Noise Permit for Agava -postponed
3. Consider Authorization to Award the 2021 Campbell Avenue Hopkins Place Water
System Improvements Project
4. Consider Authorization to Award the Forest Home Pump Station 41 Project
5. Committee Reports
a) Budget
b) Codes & Ordinances
c) Personnel and Organization/ERC
d) Planning
e) Public Works
Others
• Short Term Rental
• Economic Development
• Sidewalks
• Parks, Trails, Preserves & Recreation
6. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
7. Review of Correspondence
MEETING OF THE ITHACA TOWN BOARD
Monday, June 28, 2021
TB Resolution 2021- : Authorization to Award Contract for the Sanitary Sewer Pump
Station,Wet Well, Forcemain Analysis and Detailed Construction Drawings Preparation
for the Forest Home Pump Station #1
Whereas on June 21, 2021, the Town of Ithaca Director of Engineering received proposals for
the Town of Ithaca Sanitary Sewer Pump Station, Wet Well, Forcemain Analysis and Detailed
Construction Drawings Preparation for the Forest Home Pump Station 41, and
Whereas the members of Town Staff have reviewed the proposals and qualifications of the firms,
and has recommended award of Part A, fixed fee: $5,645.00 (for the review and analysis of the
pump station and FM) and Part B, estimated fee not to exceed: $40,500 (for the preparation of
contract drawings and specifications) to the firm of Hunt Engineers/Architects/Surveyors, now
therefore be it
Resolved that the Town Board of the Town of Ithaca authorizes the award of the contract for the
consultant services for the Sewer Pump Station, Wet Well, Forcemain Analysis and Detailed
Construction Drawings Preparation for the Forest Home Pump Station 41 to Hunt
Engineers/Architects/Surveyors, Horseheads New York, subject to final approval of the contract
documents by the Director of Engineering and Attorney for the Town, and be it further
Resolved that the Town Supervisor is authorized to execute said contract upon such approval.
Moved: Seconded:
Vote:
MEETING OF THE ITHACA TOWN BOARD
Monday, June 28, 2021
TB Resolution 2021 - Authorization to Award Contract for Construction of the Town
of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Project
Whereas on June 22, 2021, the Town of Ithaca Director of Engineering received bids for the
Town of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Project(the
"Improvement"), for the installation of approximately 940 linear feet of 8-inch poly-wrapped
ductile iron water pipe,the installation of 4 fire hydrants, and the installation of 7 water services.
The project also includes the installation of a precast concrete structure containing a set of
pressure reducing valves along with the accompanying appurtenances, and
Whereas the Director of Engineering has reviewed the bids and qualifications of the bidders and
has determined that the lowest responsive bid of $544,000 for the total project was made by the
lowest responsible bidder, F.P. Kane Construction, Inc., 241 Front Street, Vestal NY 13850, and
Whereas at the December 30, 2020, Town Board meeting, the Town Board adopted a Public
Interest Order (Resolution No. 2020-170) authorizing with the maximum amount of$750,000 to
be expended by the Town of Ithaca for this Improvement, now therefore be it
Resolved that the Town Board of the Town of Ithaca authorizes the award of the contract for the
Town of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Project to F.P.
Kane Construction, Inc., subject to final approval of the contract documents by the Director of
Engineering and Attorney for the Town, and be it further
Resolved that the Town Supervisor is authorized to execute such contract upon such approval;
and be it further
Resolved that the Director of Engineering is authorized to approve change orders to such
contract upon receipt of appropriate justification provided that the maximum amount of such
change orders shall not in the aggregate exceed $54,400 without prior authorization of this
Board, and provided further that the total project cost, including the contract, engineering, legal
and other expenses does not exceed the maximum authorized cost of the project, and be it further
Resolved that the Town Finance Officer is directed and authorized to record all necessary and
appropriate budgetary and cash transactions, and transfer $544,000 bid amount plus a $54,400
contingency to establish the construction account, and $5,000 for ancillary project costs for a
total capital project fund budget of$603,400.00.
Moved: Seconded:
Vote:
MEETING OF THE ITHACA TOWN BOARD
Monday, June 28, 2021
TB Resolution 2021 - : Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following
Consent Agenda items:
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
Moved: Seconded:
Vote: ayes -
TB Resolution 2021 - a: Approval of Town Board Minutes
Resolved that the Town Board hereby approves the draft minutes of the meeting on May , 2021 as
submitted, with non-substantial changes suggested by the Board made.
TB Resolution 2021 - b: Town of Ithaca Abstract 12 for FY-2021
Whereas the following numbered vouchers have been audited for payment by the said Town Board;
now therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 711 - 761
General Fund Town Wide 20,565.50
General Fund Part-Town 2,323.27
Highway Fund Town Wide DA 12,078.39
Highway Fund Part Town DB 8,904.25
Water Fund 586,523.00
Sewer Fund 64,652.87
Gateway Trail —H8 2,725.42
Fire Protection Fund 280,000.00
Forest Home Lighting District 184.66
Glenside Lighting District 71.27
Renwick Heights Lighting District 83.39
Eastwood Commons Lighting District 181.97
Clover Lane Lighting District 21.01
Winner's Circle Lighting District 71.85
Burlei h Drive Lighting District 71.22
West Haven Road Lighting District 212.19
Coddington Road Lighting District 127.06
TOTAL 978,797.32