HomeMy WebLinkAboutWebLink Overview and Searching.pdfWelcome
to
WebLink.
WebLink
will
allow
access
to
various
City
documents
regardless
of
day
or
time.
The
City
has
been
moving
toward
making
our
permanent
records
nearly
paperless.
To
aid
in
this
process,
departments
have
been
creating
electronic
documents
using
a
Document
Management
Program
called
Laserfiche.
Electronic
documents
will
allow
most
City
and
departmental
information
to
become
accessible
24
hrs
a
day,
every
day
of
the
year
via
WebLink.
The
folders
are
divided
into
functional
areas
with
sub-‐folders
in
each.
These
functional
areas
include
Boards
and
Committees,
Budget
Information,
Forms
and
Permits,
Reports
Plans
and
Studies,
and
more.
Working
with
WebLink
–
Opening
Page
Working
with
WebLink
–
Viewing
a
Document
Most
commonly,
documents
will
be
viewed
simply
by
using
the
WebLink
software.
No
other
software
is
required.
However,
occasionally
a
document
will
be
in
its
original
format.
When
that
happens,
the
application
needed
to
open
the
document
must
already
be
on
your
computer.
Primarily,
these
applications
would
include
a
PDF
reader
(e.g.
Adobe
Acrobat),
Microsoft
Word
and
Microsoft
Excel.
Locating
documents
can
be
done
two
(2)
ways:
browsing
each
folder,
as
shown
above,
or
creating
a
search.
Working
with
WebLink
–
Searching
for
Documents
Quick
Search
A
simple
search
of
the
phrase
typed
in
the
Search
Box;
Quick
Search
searches
text,
entry
names,
fields
and
annotations
without
having
to
open
the
Search
Screen.
-‐ To
Search
the
Entire
Repository,
enter
the
search
criteria
in
the
Search
box
with
‘Entire
Repository’
selected
from
the
dropdown,
then
select
Search.
-‐ To
Search
the
within
a
folder,
enter
the
search
criteria
in
the
Search
box
with
‘Current
Folder’
selected
from
the
dropdown,
select
the
folder
to
be
searched
until
it
appears
in
the
‘breadcrumb’
navigation,
then
select
Search.
Advanced
Searches
1. Select
the
Search
button
to
open
the
Search
Screen
2. Enter
search
criteria
3. Search
results
will
be
displayed
to
the
right
of
the
search
criteria.
Click
on
a
document
name
to
view
it.
For
the
different
types
of
Advanced
Searches
you
will
be
required
to
supply
additional
Search
information.
For
example,
a
Document/Folder
Name
Search
requires
the
user
to
specify
the
Document/Folder
Name
to
be
searched
in
addition
to
the
text/phrase
to
be
searched.
Other
types
of
advanced
searches
can
include:
-‐ Field
-‐ Within
the
Folder
-‐ Creation
Date
-‐ Modification
Date
-‐ Tags
For
example,
to
search
for
Common
Council
minutes
from
2013,
customize
the
search
by
adding
“Field”.
-‐ Select
the
template
“Minutes”
-‐ Select
the
Committee
Name
“Common
Council”
-‐ Enter
the
meeting
dates
“01/01/2013”
to
“12/31/2013”
-‐ Select
the
Document
Type
“Minutes”
To
assist
in
searching,
here
are
some
wildcards:
-‐ Asterisk
(*):
represents
any
number
of
missing
characters,
o Example:
a
search
for
report*
would
find:
report,
reports,
reporting,
reported,
reporter,
etc
-‐ Question
Mark
(?):
represents
exactly
one
character,
o Example:
a
search
for
Anders?n
would
find:
Anderson
or
Andersen
-‐ Brackets
([
]):
represents
a
single
missing
character
but
allows
you
to
specify
a
range
of
options,
o Example:
a
search
for
d[io]ve
would
find:
only
dive
or
dove
-‐ Dash
(-‐):is
used
with
brackets
to
specify
that
only
characters
with
in
that
particular
range
should
be
found,
o Example:
a
search
for
100347[0-9]
would
find:
1003475
or
103478
but
not
10347S
Wildcards
can
be
used
in
combinations:
-‐ Example:
a
search
for
wr[io]t*
would
find:
write,
written,
writing
or
wrote