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HomeMy WebLinkAboutMN-CSC-2012-12-01CIVIL SERVICE COMMISSION Regular Meeting December 12, 2012 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) Julie Conley Holcomb (City Clerk) APPOINTMENT OF ACTING CHAIR Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0. Commissioner Abrams called the meeting to order at 11:33 am. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes of the November 14, 2012 meeting. Seconded by Commissioner Thompson. Motion carried 2-0. NEW BUSINESS New Position Duties Statement: City Clerk’s Office – Executive Assistant City Clerk Julie Holcomb presented an overview of the organizational changes that will take place in 2013 to increase the City’s public information function. Two positions will transfer into the City Clerk’s Office from the Information Technology Department to support this effort. The Commission reviewed and discussed a New Position Duties Statement from the City Clerk’s Office for one of the positions that is being transferred. Commissioner Thompson made a motion to classify the position as Executive Assistant. Seconded by Commissioner Abrams. Motion carried 2-0. Revision of Job Description and Change in Title: Manager of Electronic Communications Deputy Human Resources Director Valerie Saul highlighted revisions to the Manager of Electronic Communications job description that correspond with the transfer of the position to the City Clerk’s Office. Help desk responsibilities are being removed from the position, while responsibilities for overseeing the email system, developing and overseeing an intranet, and overseeing electronic document management systems are being added. The recommended title change deletes the phrase “and Customer Services” from the current title of Manager of Electronic Communications and Customer Services, as that phrase represents the help desk responsibilities that will no longer be performed. The Commission reviewed and discussed the proposed changes to the job description. Commissioner Thompson made a motion to update the job description as requested and to change the title of the position to Manager of Electronic Communications. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission December 12, 2012 Page 2 New Position Duties Statement: City Clerk’s Office – Manager of Electronic Communications The Commission reviewed and discussed a New Position Duties Statement from the City Clerk’s Office. Commissioner Abrams made a motion to classify the position as Manager of Electronic Communications. Seconded by Commissioner Thompson. Motion carried 2- 0. New Position Duties Statement and Adoption of Job Description: Planning Department – Director of Zoning Administration Deputy Human Resources Director Valerie Saul presented an overview of the transfer of function that will occur on January 1, 2013 when the Building Department is incorporated into the Planning Department. The Commission reviewed and discussed the New Position Duties Statement and the proposed job description for Director of Zoning Administration that will be part of the implementation of this departmental merger. Commissioner Thompson made a motion to classify the position as Director of Zoning Administration and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Reclassification Request: Ithaca City School District – Account Clerk-Typist to Senior Account Clerk-Typist The Commission reviewed a job duties questionnaire completed by an employee currently classified as an Account Clerk-Typist at the Ithaca City School District. The Commission determined that the employee was functioning at the level of Senior Account Clerk-Typist. Given that the District supports the reclassification of the position, Commissioner Thompson made a motion to reclassify the Account Clerk-Typist position to Senior Account Clerk-Typist. Seconded by Commissioner Abrams. Motion carried 2-0. Request to Waive Residency Requirement – Water Treatment Plant Operator The Commission reviewed and discussed a request from Chief Water Treatment Plant Operator Chuck Baker to expand the residency requirement for the upcoming Water Treatment Plant Operator vacancy to include all of New York State. The pool of candidates with the appropriate operator’s license who reside within Tompkins County is very limited. After discussion, Commissioner Abrams made a motion to expand the residency requirement for the Water Treatment Plant Operator position to include all of New York State, through the completion of the next exam process. Seconded by Commissioner Thompson. Motion carried 2-0. Request to Waive Residency Requirement – Laboratory Technician The Commission reviewed and discussed a request to expand the residency requirement for Laboratory Technician Exam #66-458 to include contiguous counties. Previous recruitment efforts have yielded limited numbers of qualified candidates due to the academic requirements for the position. Commissioner Thompson made a motion to expand the residency requirement for Laboratory Technician Exam #66-458 to include contiguous counties. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission December 12, 2012 Page 3 EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Authorization to Establish Eligible Lists During December 2012 Commissioner Abrams made a motion to authorize Executive Secretary Valerie Saul to establish eligible lists during the month of December 2012 immediately upon the receipt of examination marks. This will facilitate the immediate appointment of provisional candidates. Ms. Saul will report the establishment of any such eligible lists to the Commission at their January 2013 meeting. Seconded by Commissioner Thompson. Motion carried 2-0. Addition of Names to Continuous Recruitment Eligible Lists Commissioner Thompson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0. Approval of Personnel Transactions Commissioner Thompson made a motion to approve the Personnel Transactions. Seconded by Commissioner Abrams. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, January 9, 2013 at 9:30 am. With no further business, the meeting was adjourned at 11:54 am.