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HomeMy WebLinkAboutMN-CSC-2012-07-01CIVIL SERVICE COMMISSION Regular Meeting July 11, 2012 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Others Present: Mayor Svante Myrick Commissioner Richardson called the meeting to order at 9:50 am. APPROVAL OF MINUTES Commissioner Richardson made a motion to approve the minutes of the June 6, 2012 meeting. Seconded by Commissioner Abrams. Motion carried 3-0. NEW BUSINESS Amendment of Special Requirements: Supervisor of Electrical Services The Commission reviewed and discussed the requirement that the Supervisor of Electrical Services be a licensed electrician. Less than 5% of the work done by the City electrical crew involves new installations, which is the only work that requires a licensed electrician. The position has been vacant for four years, despite repeated recruitment efforts, due to a shortage of qualified candidates. The supervisory responsibilities of the position have been performed internally by an employee on temporary assignment. The work that has required a licensed electrician has been performed by a contractor who is on retainer. The Department of Public Works is requesting that the special requirements be amended by removing the license requirement so that the supervisory responsibilities of the position can be fulfilled on a permanent basis by promotion from within. Any work requiring a licensed electrician will continue to be performed by an outside contractor. Commissioner Abrams made a motion to amend the special requirements to read as follows: “SPECIAL REQUIREMENTS: A. Possession of a valid New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License at the time of appointment and maintenance of said license for the duration of employment. B. Candidates must obtain a Traffic Signal Level 1 Certification issued by the International Municipal Signal Association (IMSA) within two (2) years of appointment and must maintain said certification for the duration of employment.” Seconded by Commissioner Thompson. Motion carried 3-0. Civil Service Commission July 11, 2012 Page 2 Change in Title and Update of Job Description: Secretary to the Superintendent of Schools to Administrative Assistant to the Superintendent of Schools The Commission reviewed and discussed the Ithaca City School District’s request to update the Secretary to the Superintendent of Schools job description, including changing the title to the more contemporary title of Administrative Assistant to the Superintendent of Schools. The position will continue to serve at the pleasure of the Superintendent of Schools and will remain in the exempt class. Commissioner Thompson made a motion to update the job description as requested and to change the title of the position to Administrative Assistant to the Superintendent of Schools. Seconded by Commissioner Abrams. Motion carried 3-0. Authorization to Direct Public Hearing – Deletion of Secretary to the Superintendent of Schools from the exempt class and Addition of Administrative Assistant to the Superintendent of Schools to the exempt class Commissioner Thompson made a motion to direct a public hearing for Wednesday, September 12, 2012 at 10:00 am for the purpose of amending Appendix A – Exempt Positions of the City of Ithaca Civil Service Rules by deleting the position of Secretary to the Superintendent of Schools from the exempt class and adding the position of Administrative Assistant to the Superintendent of Schools to the exempt class. Seconded by Commissioner Richardson. Motion carried 3-0. New Position Duties Statement and Adoption of Job Description: Ithaca City School District – Audiovisual Media Engineer The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Audiovisual Media Engineer. Commissioner Richardson made a motion to classify the position as Audiovisual Media Engineer and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 3-0. Update of Job Description and Amendment to Minimum Qualifications: Wastewater Treatment Plant Operator Trainee The Commission reviewed the Wastewater Treatment Plant Operator Trainee job description and the proposed revisions to it. The revisions include strengthening the requirements for math and science knowledge and skills, and amending the minimum qualifications to read as follows: “MINIMUM QUALIFICATIONS: A. Graduation from a NYS registered or regionally accredited college with an Associate's Degree in Water/Wastewater Technology, Environmental Science, Engineering Technology, physical sciences, chemistry, biological sciences, life sciences or a closely related field with similar course curriculum; or Civil Service Commission July 11, 2012 Page 3 B. Graduation from high school or possession of a high school equivalency diploma and successful completion of at least eighteen (18) college credit hours of math and/or science coursework; or C. Graduation from high school or possession of a high school equivalency diploma, which shall have included the successful completion of at least three years of high school mathematics and at least three years of high school science; or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.” Commissioner Abrams made a motion to amend the job description and revise the minimum qualifications as requested. Seconded by Commissioner Thompson. Motion carried 3-0. Update of Job Description and Amendment to Minimum Qualifications: Water Treatment Plant Operator Trainee The Commission reviewed the Water Treatment Plant Operator Trainee job description and the proposed revisions to it. The revisions include strengthening the requirements for math and science knowledge and skills, and amending the minimum qualifications to read as follows: “MINIMUM QUALIFICATIONS: A. Graduation from a NYS registered or regionally accredited college with an Associate's Degree in Water/Wastewater Technology, Environmental Science, Engineering Technology, physical sciences, chemistry, biological sciences, life sciences or a closely related field with similar course curriculum; or B. Graduation from high school or possession of a high school equivalency diploma and successful completion of at least eighteen (18) college credit hours of math and/or science coursework; or C. Graduation from high school or possession of a high school equivalency diploma, which shall have included the successful completion of at least three years of high school mathematics and at least three years of high school science; or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.” Commissioner Richardson made a motion to amend the job description and revise the minimum qualifications as requested. Seconded by Commissioner Abrams. Motion carried 3-0. Civil Service Commission July 11, 2012 Page 4 EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Establishment of Eligible Lists Commissioner Richardson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Thompson. Motion carried 3-0. Motor Equipment Maintenance Supervisor #79-182 (1 year) Motor Equipment Mechanic Supervisor #79-184 (1 year) Motor Equipment Mechanic Supervisor #63-311 (2 years) Addition of Names to Continuous Recruitment Eligible Lists Commissioner Abrams made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Thompson. Motion carried 3-0. Approval of Personnel Transactions Commissioner Thompson made a motion to approve the Personnel Transactions. Seconded by Commissioner Richardson. Motion carried 3-0. NEW BUSINESS – continued New Position Duties Statement and Adoption of Job Description: Mayor’s Office – Chief of Staff The Commission reviewed and discussed a New Position Duties Statement from the Mayor and the proposed job description for Chief of Staff. The Mayor provided an overview of his vision for the position. The Commission and the Mayor discussed the position’s duties, relationship to department heads, qualifications, funding and timeline for creation and implementation. Commissioner Abrams made a motion to classify the position as Chief of Staff and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. Authorization to Direct Public Hearing – Addition of Chief of Staff to the exempt class Commissioner Thompson made a motion to direct a public hearing for Wednesday, September 12, 2012 at 10:00 am for the purpose of amending Appendix A – Exempt Positions of the City of Ithaca Civil Service Rules by adding the position of Chief of Staff to the exempt class. Seconded by Commissioner Abrams. Motion carried 3-0. Civil Service Commission July 11, 2012 Page 5 The next Civil Service Commission meeting will be held Wednesday, September 12, 2012 at 9:30 am. With no further business, the meeting was adjourned at 10:20 am.