HomeMy WebLinkAboutMN-CSC-2012-01-01CIVIL SERVICE COMMISSION
Regular Meeting
January 4, 2012
Commissioners Present: Commissioner Richardson
Commissioner Abrams
Commissioner Thompson
Staff Present: Valerie Saul (Deputy Director of Human Resources)
Commissioner Richardson called the meeting to order at 9:58 am.
APPROVAL OF MINUTES
Commissioner Abrams made a motion to approve the minutes of the December 7, 2011
meeting. Seconded by Commissioner Richardson. Motion carried 3-0.
ELECTION OF CHAIRPERSON
Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson
of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried
3-0.
DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE
SECRETARY
Commissioner Richardson made the following motion:
WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held
on January 4, 2012, has reviewed the functions and responsibilities of the Commission
and the Executive Secretary and has determined that certain functions may be carried out
more efficiently and effectively by the Executive Secretary.
NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service
Commission be delegated and is authorized to carry out the following functions on behalf
of the Ithaca Civil Service Commission:
Certify payrolls;
Approve and/or disapprove permanent, provisional and other temporary
appointments to competitive class positions;
Approve and/or disapprove appointments to non-competitive, labor and exempt
class positions;
Approve and/or disapprove personnel transactions including, but not limited to,
appointments, promotions, demotions, resignations, retirements, lay-offs, removals,
transfers, reinstatements, leaves of absence, and suspensions;
Manage and administer the examination process including, but not limited to,
ordering examinations, preparing and issuing exam announcements, ordering exam
materials, receiving and securing exam materials, approving and disapproving
requests for alternate test dates or testing accommodations, administering
examinations to candidates, calculating and awarding seniority points, and
receiving and processing exam results;
Civil Service Commission
January 4, 2012
Page 2
Manage eligible lists including, but not limited to, certifying eligibles for appointment,
canvassing eligible lists, and restricting or reinstating candidates from or to eligible
lists;
Approve and/or disapprove applications for examination, employment or promotion;
Determine eligibility for transfer or reinstatement, within the parameters set forth in
NYS Civil Service Law and the City of Ithaca Civil Service Rules;
Approve and/or disapprove claims for veterans and disabled veterans credits;
Review and recommend classification of positions;
Maintain and manage roster records, personnel files, and other employment
records;
Prepare, maintain and manage the official records of the Ithaca Civil Service
Commission, including meeting agendas, meeting minutes, job descriptions, duties
statements, examination records, eligible lists, and annual reports;
Prepare and maintain the City of Ithaca Civil Service Rules.
AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the
appointment of Deputy Director of Human Resources Valerie Saul as its Executive
Secretary.
Seconded by Commissioner Thompson. Motion carried 3-0.
NEW BUSINESS
New Position Duties Statement: Department of Public Works – Light Equipment
Operator
The Commission reviewed and discussed a New Position Duties Statement from the
Streets and Facilities Division of the Department of Public Works. Commissioner
Thompson made a motion to classify the position as Light Equipment Operator.
Seconded by Commissioner Richardson. Motion carried 3-0.
EXECUTIVE SESSION
Commissioner Richardson made a motion to go into executive session to discuss civil
service examination matters. Seconded by Commissioner Thompson. Motion carried 3-0.
During executive session, the Commission took the following actions:
CONTINUING BUSINESS
Approval of Rosters of Candidates for Examination
Commissioner Richardson made a motion to approve the Rosters of Candidates for
Examination listed below. Seconded by Commissioner Thompson. Motion carried 3-0.
Recreation Program Leader #61-592
Specialist in Recreation for Individuals with Disabilities #68-244
Civil Service Commission
January 4, 2012
Page 3
Report on Eligible Lists Established in December 2011
Deputy Director Saul reported that no examination results were received in December
2011, so no eligible lists were established.
Addition of Names to Continuous Recruitment Eligible Lists
Commissioner Richardson made a motion to add candidates to the continuous recruitment
eligible lists. Seconded by Commissioner Abrams. Motion carried 3-0.
Approval of Personnel Transactions
Commissioner Thompson made a motion to approve the Personnel Transactions.
Seconded by Commissioner Abrams. Motion carried 3-0.
The next Civil Service Commission meeting will be held Wednesday, February 22, 2012 at
9:30 am.
With no further business, the meeting was adjourned at 10:55 am.