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HomeMy WebLinkAboutMN-CSC-2009-01-01CIVIL SERVICE COMMISSION Regular Meeting January 21, 2009 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 9:56 am. ELECTION OF CHAIRPERSON Commissioner Thompson made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Abrams. Motion carried 3-0. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes of the December 3, 2008 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. NEW BUSINESS New Position Duties Statement and Adoption of Job Description – DPW – Water and Sewer Division: Water System Maintenance Mechanic The Commission reviewed and discussed a New Position Duties Statement from the Water and Sewer Division of the Department of Public Works and the proposed job description for Water System Maintenance Mechanic. Commissioner Thompson made a motion to classify the position as Water System Maintenance Mechanic and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 3-0. Authorization to Direct Public Hearing Commissioner Thompson made a motion to direct a public hearing for Wednesday, February 25, 2009 at 9:30 am for the purpose of amending Appendix B – Non-Competitive Class of the City of Ithaca Civil Service Rules by adding the title of Water System Maintenance Mechanics to the non-competitive class. Seconded by Commissioner Abrams. Motion carried 3-0. Revision of Minimum Qualifications – Tenant Relations Assistant The Commission reviewed and discussed a request from the Ithaca Housing Authority to expand the minimum qualifications for Tenant Relations Assistant to include Education as a qualifying degree field and teaching experience as qualifying work experience. Commissioner Richardson made a motion to revise the minimum qualifications to read as follows: Civil Service Commission January 21, 2009 Page 2 “MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college with an Associate's Degree in Human Services, Psychology, Sociology, Education or a closely related field with similar course curriculum; or B. Graduation from high school or possession of a high school equivalency diploma and two years of full-time paid experience, or its part-time volunteer equivalent, working in a human service agency, community agency, financial institution, or financial agency in a capacity involving interviewing, examining, evaluating or investigating claims or applications for financial assistance, benefits, loans or similar programs operating under established criteria for eligibility; or C. Graduation from high school or possession of a high school equivalency diploma and two years of full-time paid experience, or its part-time or volunteer equivalent, working in a human services agency or educational environment in a capacity which involves interviewing, counseling, mentoring, teaching, tutoring or similar direct service work; or D. Graduation from high school or possession of a high school equivalency diploma and two years of full-time paid experience, or its part-time or volunteer equivalent, working in rental property management or housing placement in a capacity which involves the approval, evaluation or coordination of rental agreements, leases, assessments of habitability or similar work; or E. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.” Seconded by Commissioner Thompson. Motion carried 3-0. Revision of Minimum Qualifications – Administrative Coordinator Deputy Human Resources Director Valerie Saul asked the Commission to revise the minimum qualifications for Administrative Coordinator to clarify that non-supervisory clerical experience is creditable as qualifying experience. Administrative Coordinator is not a supervisory position, so prior supervisory experience is not required. Commissioner Richardson made a motion to revise the minimum qualifications to read as follows: “MINIMUM QUALIFICATIONS: a. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in a financial, administrative or office support field and two (2) years of full-time paid clerical, administrative or office management experience, or its part-time paid equivalent, which shall have included the preparation or maintenance of financial records or accounts; or b. Graduation from a regionally accredited or New York State registered two-year college with an Associate's Degree in a financial, administrative or office support Civil Service Commission January 21, 2009 Page 3 field and four (4) years of full-time paid clerical, administrative or office management experience, or its part-time paid equivalent, at least two (2) years of which shall have included the preparation or maintenance of financial records or accounts; or c. Graduation from high school or possession of a high school equivalency diploma and six (6) years of full-time paid clerical, administrative or office management experience, or its part-time paid equivalent, at least two (2) years of which shall have included the preparation or maintenance of financial records or accounts; or d. An equivalent combination of training and experience as defined by the limits of (a) (b) and (c).” Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: DPW - Streets and Facilities – Custodian The Commission reviewed and discussed a New Position Duties Statement from the Streets and Facilities Division of the Department of Public Works. The position is being transferred from the Ithaca Police Department. Commissioner Thompson made a motion to classify the position as Custodian. Seconded by Commissioner Abrams. Motion carried 3-0. New Position Duties Statement: DPW - Streets and Facilities – Custodial Worker (2) The Commission reviewed and discussed a New Position Duties Statement for two new positions in the Streets and Facilities Division of the Department of Public Works. The positions are being transferred from the Ithaca Police Department. Commissioner Thompson made a motion to classify the positions as Custodial Workers. Seconded by Commissioner Abrams. Motion carried 3-0. New Position Duties Statement: DPW - Streets and Facilities – Working Supervisor The Commission reviewed and discussed a New Position Duties Statement from the Streets and Facilities Division of the Department of Public Works. Commissioner Abrams made a motion to classify the position as Working Supervisor. Seconded by Commissioner Thompson. Motion carried 3-0. Request to Expand Residency Requirement – Chief Wastewater Treatment Plant Operator The Commission reviewed and discussed a request from Assistant Superintendent of Public Works Erik Whitney to expand the residency requirement for the upcoming Chief Wastewater Treatment Plant Operator vacancy to include all of New York State. The pool of candidates with the appropriate operating license and experience who reside within Tompkins County is very limited. After discussion, Commissioner Abrams made a motion to expand the residency requirement for the Chief W astewater Treatment Plant Operator position to include all of New York State, through the completion of the next exam process. Seconded by Commissioner Thompson. Motion carried 3-0. Civil Service Commission January 21, 2009 Page 4 EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Richardson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 3-0. Administrative Assistant #69-487 Administrative Assistant #74-000 Administrative Coordinator #61-076 Junior Transportation Engineer #74-922 Office Manager #73-996 Office Manager #68-173 Tenant Relations Coordinator #68-817 Establishment of Eligible Lists Commissioner Thompson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 3-0. Computer-Aided Design and Drafting Technician #66-358 (2 years) Financial Management Assistant #69-247 (1 year) Principal Account Clerk #73-999 (1 year) Tenant Relations Assistant #68-174 (2 years) Addition of Names to Continuous Recruitment Eligible Lists Commissioner Thompson made a motion to add names to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 3-0. Approval of Personnel Transactions Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded by Commissioner Thompson. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, February 25, 2009 at 9:30 am. With no further business, the meeting was adjourned at 10:40 am.