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HomeMy WebLinkAbout2022-12-13-TB-FINAL-minutes1 TOWN BOARD MEETING Town of Ulysses Dec. 13, 2022 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7pm. ATTENDANCE: TOWN OFFICIALS In person: Supervisor- Katelin Olson Board members- Michael Boggs, Roxanne Marino, Mary Bouchard, Rich Goldman Town Clerk- Carissa Parlato Budget Officer- Michelle E. Wright Via Zoom: Attorney for the Town- Nathan VanWhy OTHERS: In person: (none) Via Zoom: Linda Liddle, Liz Weatherby APPROVAL OF AGENDA: Motion: Mr. Goldman moved to approve the agenda with the addition of a discussion on uniform bldg. code. This was seconded by Mr. Boggs and passed unanimously. PUBLIC HEARING: 2023 FIRE AGREEMENT WITH THE VILLAGE OF TRUMANSBURG (See separate minutes) PRIVILEGE OF THE FLOOR: (3 minute limit) (none) LIAISON/CHAIR REPORTS: Ms. Marino gave an update on CSAC, noting involvement of youth members and the addition of a new member. 2 OLD BUSINESS: CONSERVATION AND SUSTAINABILITY COMMITTEE DESCRIPTION UPDATE RESOLUTION 2022-173: CONSERVATION AND SUSTAINABILITY COMMITTEE DESCRIPTION UPDATE RESOLVED that the Ulysses Town Board re-establishes the Conservation & Sustainability Committee as follows, noting that Scope of Work and Example Topic Areas may vary from time to time: Ulysses Conservation and Sustainability Advisory Council Purpose: The Ulysses Town Board hereby establishes the Ulysses Conservation and Sustainability Advisory Council (CSAC) as a standing advisory committee to the Board, to research and recommend policies, procedures, and practices to enable the Town to manage and protect its natural resources, and promote environmental sustainability. The Advisory Council will operate under the guidelines of NYS GML Article 12-F section 239-x, regulations for Conservation Advisory Councils and focus on areas consistent with the Town’s Comprehensive Plan and other relevant Town, County, and State planning documents, key elements of New York State’s Cleaner Greener Communities initiatives and strategic plans, and relevant to current and proposed Town laws. Composition and Appointment of Members: The Council was initially established by Town Board resolution (XXX) on April 26, 2016 through December 31, 2017, and has been continued on an annual basis. This resolution supersedes the previous resolution and establishes the CSAC as a standing advisory committee to the Town Board. The Chair, and 2-8 additional members are appointed by resolution of the Town Board, with staggered terms. Up to two additional members who are between the ages of 16 and 21 may be appointed to the council. Scope of work: The Council will propose and is free to modify its annual work plan, and submit it to the Town Board. The Chair will work with the Town Board to prioritize Council projects. The Council is free to work on issues as a whole or in task groups, but any actions being recommended to the Town Board or to other standing or special committees of the Board, or appointed boards in the Town of Ulysses should have the endorsement by resolution of a majority of the appointed members of the Conservation and Sustainability Advisory Council. Example Topic Areas (as of 2022): • Participate with, and recommend to the Comprehensive Plan Steering Committee any changes that would encourage conservation and/or sustainability, focusing as a priority on incorporating sustainability elements into an updated Plan. • Research ways to reduce greenhouse gas emissions, increase energy efficiency, and increase climate change resilience using NYS Climate Smart Communities and Clean Energy Communities guidelines and resources; work with Town Board and staff on recertification as a Climate Smart Community and continued designation as a Clean Energy Community; work on implementation of impact action items within those programs and related grant opportunities. • Review water resource issues as they will be influenced by climate change; 3 support the Source Water Protection Plan Committee and New York Rural Water Association work towards a water resource protection plan for the Town. • Research and advise on the feasibility of creating local energy supply options such as a municipal solar farm, an inter-municipal local utility, or community choice aggregation. • Assist the Town Planner and Board in creating inventories and maps of open lands within the Town (an open space plan), and recommend to the Town Board ecologically suitable uses for all such areas. • Assist with public education on conservation and sustainability initiatives and financing opportunities to assist local residents and businesses. • Assist with habitat protection programming and designations, such as a Bee Friendly Community or Tree City USA, the Salo Habitat Preserve, and the Tree Advisory Committee. • Research and recommend waste reduction and sustainable resource use actions. Resources from the Town: The Town’s Planner has a full work plan and cannot staff the Council, but can provide technical assistance as time permits. The Council shall keep its own meeting notes and may schedule the conference room and use the copier at the Town Hall. Town staff can assist with preparation of the Council annual report for submission to the NYS commissioner of environmental conservation. Reporting: The Council shall make monthly reports through the Town Board liaison or privilege of the floor and may request time on the Town Board agenda for presentations when making recommendations. Moved: Ms. Olson Seconded: Ms. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 NEW BUSINESS: AUTHORIZATION TO SECURE GENERAL LIABILITY INSURANCE FOR 2023 RESOLUTION #174 of 2022: AUTHORIZATION TO SECURE GENERAL LIABILITY INSURANCE FOR 2023 RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to sign documents to secure general liability insurance; and be it further RESOLVED, that the Ulysses Town Board authorizes the pre-payment of general liability insurance coverage through Tokio Marine HCC. Moved: Ms. Olson Seconded: Ms. Bouchard 4 Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 ESTABLISHING THE “SW3-232 / SW3-884 CAPITAL RESERVE FUND” OF THE TOWN OF ULYSSES AS A TYPE CAPITAL RESERVE FUND FOR WATER DISTRICT 3 UNDER SECTION 6-C OF THE GENERAL MUNICIPAL LAW RESOLUTION #175 OF 2022: ESTABLISHING THE “SW3-232 / SW3-884 CAPITAL RESERVE FUND” OF THE TOWN OF ULYSSES AS A TYPE CAPITAL RESERVE FUND FOR WATER DISTRICT 3 UNDER SECTION 6-C OF THE GENERAL MUNICIPAL LAW RESOLVED, that pursuant to Section 6-c of the General Municipal Law, as amended, there is hereby established a capital reserve fund to be known as the “Reserve Fund” (hereinafter “Reserve Fund”). The purpose of this Reserve Fund is to accumulate moneys to finance the cost of capital expenses. The type of capital expenses to be financed from the Reserve Fund is the construction, reconstruction, or acquisition of equipment. The chief fiscal officer is hereby directed to deposit and secure the moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The chief fiscal officer may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the Town of Ulysses. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund. The chief fiscal officer shall account for the Reserve Fund in a manner which maintains the separate identity of the Reserve Fund and shows the date and amount of each sum paid into the fund, interest earned by the fund, capital gains or losses resulting from the sale of investments of the fund, the amount and date of each withdrawal from the fund and the total assets of the fund, showing cash balance and a schedule of investments, and shall, at the end of each fiscal year, render to the Board a detailed report of the operation and condition of the Reserve Fund. Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for the purpose for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of this governing board and such additional actions or proceedings as may be required by Section 6-c [6-g] of the General Municipal Law or any other law, including a permissive referendum if required by subdivision 4 of Section 6-c [subdivision 7 of Section 6-g]. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye 5 Marino aye Vote: 5-0 Date Adopted: 12/13/22 CONSENT AGENDA FOR RESOLUTIONS # 176-178: GATEKEEPER RESOLUTION FOR BRIDGE NY APPLICATION FOR CURRY ROAD STRUCTURE AND MAPLEWOOD ROAD HAIRPIN CULVERT RESOLUTION #176 of 2022: GATEKEEPER RESOLUTION FOR BRIDGE NY APPLICATION FOR CURRY ROAD STRUCTURE AND MAPLEWOOD ROAD HAIRPIN CULVERT WHEREAS, funds have been made available to municipalities for bridge projects through the BRIDGE-NY funding stream; and WHEREAS, the Highway Superintendent and Budget Officer have determined that the Curry Road structure and Maplewood Road hairpin turn culvert are priority projects to apply for funding; and WHEREAS, New York State funds 100% of the cost for eligible project costs, not to exceed $1.0 million, through the BRIDGE NY culvert program; and WHEREAS, for each project, costs exceeding $1.0 million will be appropriated out of the DA232 / DA883 Bridge Repair Reserve Fund; and NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Town Board authorizes the two BRIDGE NY applications. ACKNOWLEDGING THE PROFESSIONAL ENGINEER CONSULTANT SELECTED TO ASSIST WITH THE 2023 BRIDGE NY APPLICATIONS RESOLUTION 2022-177: ACKNOWLEDGING THE PROFESSIONAL ENGINEER CONSULTANT SELECTED TO ASSIST WITH THE 2023 BRIDGE NY APPLICATIONS WHEREAS, all engineering firms on the NYSDOT Local Design Services Agreement (LDSA) list for Region 3 were contacted to solicit expressions of interest; and WHEREAS, all firms that submitted interest were evaluated using the standard matrix provided in Chapter 6 of the Procedures for Locally Administered Federal Aid Projects (LAFAP); NOW, THEREFORE, BE IT RESOLVED, that based on the scoring procedure and evaluation process, the Ulysses Town Board confirms that the engineering firm Barton & Loguidice, D.P.C. is selected to assist the Town in applying for the 2023 BRIDGE-NY funding. SUPPORT FOR ULYSSES BRIDGE NY APPLICATIONS RESOLUTION 2022-178: SUPPORT FOR ULYSSES BRIDGE NY APPLICATIONS WHEREAS, funding programs like BRIDGE-NY recognize that infrastructure replacement costs exceed the ability of the local municipalities to maintain bridges and culverts in a timely fashion, and 6 WHEREAS, for years the Town has been seeking funding for the Curry Road structure and Maplewood hairpin culvert as they are highly prioritized for replacement and rehabilitation, and WHEREAS, the Town of Ulysses has demonstrated the ability to administer BRIDGE NY and other similarly funded projects; NOW, THEREFORE BE IT RESOLVED that the Ulysses Town Board enthusiastically supports the BRIDGE-NY applications for the Curry Road and Maplewood Road culverts, and FURTHER RESOLVED that the Ulysses Town Board wishes to express appreciation to New York State Department of Transportation for administering this funding opportunity. Moved: Ms. Marino Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 APPROVAL OF THE 2023 FIRE PROTECTION DISTRICT AGREEMENT FOR 2023 RESOLUTION #179 OF 2022: APPROVAL OF THE 2023 FIRE PROTECTION DISTRICT AGREEMENT FOR 2023 WHEREAS, a fire protection district known as the “Fire Protection District of the Towns of Ulysses, Hector and Covert” (hereafter referred to as “the Fire Protection District”) has been duly established in the said towns; and WHEREAS, the Fire Protection District encompasses the following territory in the Town of Ulysses: All of the Town of Ulysses, excepting the area within the limits of the incorporated Village of Trumansburg; and WHEREAS, the Village of Trumansburg (hereafter referred to as “the Village”) maintains a volunteer fire department, with adequate and suitable apparatus, equipment and training for the furnishing of fire protection services within the Fire Protection District; and WHEREAS, Town Law §184 permits a town to contract with a village which maintains adequate and suitable apparatus and appliances for the furnishing of fire protection services in such fire protection district; and WHEREAS, the Town wishes to contract with the Village to provide fire protection services in the Fire Protection District; and WHEREAS, a public hearing as required by §184 of the Town Law was duly advertised on December 6, 2022; and 7 WHEREAS, the Public Hearing was held on December 13, 2022 at 7 p.m. and all members of the public wishing to share their opinions in person or in writing had the opportunity to do so; NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Ulysses hereby approves and authorizes execution of the attached Agreement between the Village and the Town, whereby the Village will provide the Town with fire protection capable of responding to fire related and health related emergencies on an ongoing basis within the Fire Protection District, for the period from January 1, 2023 until December 31, 2023; and be it further RESOLVED that, pursuant to the Agreement, the Town shall pay the Village the sum of $226,537 for such services and the bill will be paid no later than February 15, 2023; and be it further RESOLVED that, the Supervisor of the Town of Ulysses is hereby authorized to execute the Agreement on behalf of the Town of Ulysses. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 APPROVAL OF THE 2023 AMBULANCE DISTRICT AGREEMENT FOR 2023 RESOLUTION #180 OF 2022: APPROVAL OF THE 2023 AMBULANCE DISTRICT AGREEMENT FOR 2023 WHEREAS, an ambulance district has been duly established in the Ulysses town; and WHEREAS, the ambulance district the following territory in the Town of Ulysses: All of the Town of Ulysses, excepting the area within the limits of the incorporated Village of Trumansburg; and WHEREAS, the Village of Trumansburg (hereafter referred to as “the Village”) maintains an ambulance department, with adequate and suitable apparatus, equipment and training for the furnishing emergency medical services within ambulance district; and WHEREAS, Town Law §184 permits a town to contract with a village which maintains adequate and suitable apparatus and appliances for the emergency medical services in such ambulance district; and WHEREAS, the Town wishes to contract with the Village to provide ambulance services in the ambulance district; and NOW, THEREFORE, BE IT 8 RESOLVED that the Town Board of the Town of Ulysses hereby approves and authorizes execution of the attached Agreement between the Village and the Town, whereby the Village will provide the Town with ambulance service capable of responding to medical emergencies on an ongoing basis within the ambulance district, for the period from January 1, 2023 until December 31, 2023; and be it further RESOLVED that, pursuant to the Agreement, the Town shall pay the Village the sum of $449,771 for such services and the bill will be paid no later than February 15, 2023; and be it further RESOLVED that, the Supervisor of the Town of Ulysses is hereby authorized to execute the Agreement on behalf of the Town of Ulysses. Moved: Ms. Bouchard Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 DISCUSSION OF APPROVAL OF THE EXCELLUS HEALTH CARE CONTRACT FOR MEDICARE AND DENTAL INSURANCE RESOLUTION #--- OF 2022: APPROVAL OF THE EXCELLUS HEALTH CARE CONTRACT FOR MEDICARE AND DENTAL INSURANCE RESOLVED, that the Ulysses Town Board approves the Excellus Heath Care contract for 2023; and be it further RESOLVED that, the Supervisor of the Town of Ulysses is hereby authorized to execute the Agreement on behalf of the Town of Ulysses. Held for further investigation by Mr. Goldman. SETTING A PUBLIC HEARING ON THE BEST VALUE LOCAL LAW Ms. Olson and Mr. VanWhy explained this, noting that a cheaper bid isn’t always cheaper in the long run, so municipalities can choose to select a higher bid based on best value. For example, the warranty may be better or a bidder may be located closer making it more efficient to access… RESOLUTION # 181 OF 2022: SETTING A PUBLIC HEARING ON THE BEST VALUE LOCAL LAW RESOLVED, that the Town Board of the Town of Ulysses will hold a public hearing in person at 10 Elm Street, Trumansburg, NY and via ZOOM on Tuesday, January 10, 2022 at 7:00 p.m. for the purpose of receiving comments on the proposed Best Value Local Law; and further RESOLVED, that in addition to participation in the public hearing, all members of the public wishing to submit written comments on the proposed agreement may do so in writing 9 addressed to the Town Clerk at 10 Elm Street, Trumansburg, NY 14886 or by email to clerk@townofulyssesny.gov, and be it further RESOLVED, that the Town Clerk is directed to publish notice of said hearing the in Ithaca Journal as required by law and the Town Board authorizes payment of expenses associated with said publication. Moved: Ms. Olson Seconded: Ms. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 DISCUSSION OF APPROVAL OF THE EXCELLUS HEALTH CARE CONTRACT FOR MEDICARE AND DENTAL INSURANCE RESOLUTION #182 OF 2022: APPROVAL OF THE EXCELLUS HEALTH CARE CONTRACT FOR MEDICARE AND DENTAL INSURANCE RESOLVED, that the Ulysses Town Board approves the Excellus Heath Care contract for 2023; and be it further RESOLVED that, the Supervisor of the Town of Ulysses is hereby authorized to execute the Agreement on behalf of the Town of Ulysses. Moved: Ms. Bouchard Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 SCHEDULING THE 2023 ORGANIZATIONAL MEETING RESOLUTION #183 OF 2022: SCHEDULING THE 2023 ORGANIZATIONAL MEETING RESOLVED, Ulysses Town Board will hold its annual organizational meeting on Thursday, January 5, 2023 at 8:15 a.m. Moved: Ms. Marino Seconded: Ms. Bouchard Olson aye Boggs aye 10 Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 SAFETY CONCERNS REGARDING ROUTE 227/CURRY ROAD INTERSECTION WITH NYDOT RESOLUTION #184 OF 2022: SAFETY CONCERNS REGARDING ROUTE 227/CURRY ROAD INTERSECTION WITH NYDOT WHEREAS, the residents from the Town of Ulysses have approved the Ulysses Town Supervisor and the Ulysses Highway Superintendent with concerns about the safety at the intersection at Route 227 and Curry Road; and WHEREAS, the intersection has a history of traffic accidents; WHEREAS, the intersection is controlled by the New York State Department of Transportation (NYDOT) and the Town of Ulysses is not authorized to make any changes to the intersection signage without approval by NYDOT; and WHEREAS, the Ulysses Town Board requested a speed study for Curry Road from the NYDOT on June 23, 2021, with results that remain pending; and NOW, THEREFORE, BE IT RESOLVED that the Ulysses Town Board requests that the NYDOT conduct a safety assessment of the Curry Road/Route 227 intersection, including a review of its accident history; and BE IT FURTHER RESOLVED that the Town Clerk is directed to submit a certified copy of this resolution to the NYDOT. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 CONSERVATION & SUSTAINABILITY ADVISORY COMMITTEE (CSAC) APPOINTMENT RESOLUTION #185 OF 2022: APPOINTMENT OF MARISSA NOLAN TO CONSERVATION & SUSTAINABILITY ADVISORY COMMITTEE RESOLVED that the Town Board appoint Marissa Nolan to the CSAC for a 2-year-term, ending on Dec. 31, 2024. Moved: Ms. Marino Seconded: Mr. Goldman 11 Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 COMPREHENSIVE PLAN STEERING COMMITTEE APPOINTMENTS RESOLUTION #186 OF 2022: COMPREHENSIVE PLAN STEERING COMMITTEE APPOINTMENTS WHEREAS, Whereas the Town Board seeks to form a Comprehensive Plan Steering Committee that will be composed of broadly representative members of the community, and include representatives of the Town boards and standing committees, as specified in the Comprehensive Plan Update Project outline adopted on 9-27-22; and WHEREAS the Town Board indicated at the November 8, 2022 meeting that it would begin making appointments at this (Dec 13, 2022) meeting; BE IT RESOLVED that the Board appoints the following with an appointment term to run through completion of the project: • Ann DiPetta (community member) • Rebecca Schneider (PB) • Roxanne Marino (CSAC) • Town Board member (at 1/23 Organizational meeting) AND FURTHER RESOLVED that the Town will continue multiple avenues of outreach and will consider additional appointments to the Committee at the January 2023 Town Board meetings, upon recommendations from the Steering Committee, working with the Town Planner and Town Board liaison. Moved: Ms. Marino Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 BEE COMMITTEE APPOINTMENTS RESOLUTION #187 OF 2022: APPOINTMENTS TO THE BEE COMMITTEE 12 RESOLVED that the Town Board appoint the following people to the Bee Committee for a one year term through Dec. 31, 2023: Dorothy Brown, Gail Shapiro, Vivien Rose, Gunther Keil, and Alison James Moved: Ms. Bouchard Seconded: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 CANCELLING DECEMBER 27, 2022 REGULAR MEETING RESOLUTION # 188 OF 2022: CANCELLING DECEMBER 27, 2022 REGULAR MEETING RESOLVED, Ulysses Town Board cancels its regularly scheduled December 27, 2022 meeting. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 UNIFORM BUILDING CODE UPDATE: Ms. Olson and Mr. VanWhy shared that NYS has a new uniform building code. Municipalities are required to repeal old codes and adopt the new one but could also opt to amend certain aspects. The item will appear on a future agenda. OFFICIAL/STAFF REPORTS & ANNOUNCEMENTS (written reports provided) Ms. Marino gave an update on the Source Water Protection Plan Committee: • WRC facilitator Steve Winkley offered a model project plan for creation of a water protection plan, including protection & implementation strategies and maintenance plans • She shared the committee’s draft mission statement and goals Ms. Bouchard shared that: • other communities are also interested in forming Bee Committees • her goal is to hold an information meeting for the Ag Committee in January Ms. Olson shared the following: 13 • Highway Superintendent has filled the open position • 6 applicants for the Proj. Asst position • Property on Rabbit Run is in the process of getting cleaned up • NYS has finished the appraisal process for Camp Barton and will reportedly submit a purchase offer soon • The Town and Village will participate in interviews for the new Cornell Coop. Ext. Youth Program Manager UPCOMING EVENTS December 26 – Town buildings closed for Christmas (observed) January 2 – Town buildings closed for New Year’s Day (observed) January 5 – Organizational meeting (tentative) at 8:15am January 10 – Regular Town Board meeting APPROVAL OF MINUTES: As minutes were not shared with the board, approval was postponed to the Jan. meeting. PAYMENT OF AUDITED CLAIMS: RESOLUTION #189 OF 2022: PAYMENT OF AUDITED CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for vouchers numbered 527 through 588 in the amount of $163,959.79. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 PRIVILEGE OF THE FLOOR (3 min limit per person) (none) Mr. Goldman recalled that the resolution below needed to be passed before the end of the month: APPROVAL OF THE 2023 AMENDED MUNICIPAL COOPERATIVE AGREEMENT FOR THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM RESOLUTION #2022-190: APPROVAL OF THE 2023 AMENDED MUNICIPAL COOPERATIVE AGREEMENT FOR THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM 14 WHEREAS, the Town of Ulysses is a Participant in the Greater Tompkins County Municipal Health Insurance Consortium (the "Consortium"), a municipal cooperative organized under Article 47 of the New York Insurance Law, and WHEREAS, the municipal participants in the Consortium have approved and executed a certain Municipal Cooperation Agreement (the "Agreement"; effective date of October 1, 2010) and the 2023 Amendment that provides for the operation and governance of the Consortium, and WHEREAS, the Consortium's Board of Directors has recommended approval of the 2023 amended agreement, and WHEREAS, the Municipal Cooperative Agreement requires that amendments to the agreement be presented to each participant for review and adopted by each municipal board, RESOLVED, that the Town of Ulysses approves and authorizes the Chief Executive Officer to sign the 2023 Amendment to the Municipal Cooperative Agreement of the Greater Tompkins County Municipal Health Insurance Consortium, RESOLVED, further, that the Clerk of the Town of Ulysses is hereby authorized to execute this Resolution to indicate its approval, transmit a copy thereof to the Board of Directors of the Greater Tompkins County Municipal Health Insurance Consortium, and take any other such actions as may be required by law. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 12/13/22 EXECUTIVE SESSION: Mr. Boggs moved to go into Executive Session at 9:02pm for the purpose of discussing proposed, pending or current litigation; and the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. This was seconded by Mr. Goldman and passed unanimously. Moved to come out of Executive Session at 9:29pm. ADJOURN Mr. Goldman made a motion to adjourn at 9:30pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 12/19/22 Recreation Department Report December 7th, 2022 Created by: Will Glennon, Recreation Director Winter Youth Programming ●Youth basketball clinic began Saturday, December 3rd. ○44 grade 1-3 participants and 8 grade 4-6 participants. ○Program is run by Erick Whelpley (boys JV basketball coach, with assistance from Paul Pennock, and Tburg basketball players). ●Youth team basketball programs began last week. Teams in 5 divisions; boys 3/4, 5th, 6th, and girls 4th-6th. Total of 55 participants. The team based program will have a short season beginning in January, with a tournament at the end of the season. ●Tournament will be hosted by Candor. ●Surrounding communities are discussing forming a basketball league for future years. Winter Adult Recreation Programming ●Registration has opened for January - June adult sport recreation programming. The program offerings will be the same as in the fall, with volleyball, basketball, indoor soccer, and pickleball. ○Programs will begin the first week of January. Future programming ●Exploration of offering a youth wrestling program in Trumansburg/Ulysses again. Surrounding communities have offered programs with dual meets for youth programs and the community has a history of a program. Possibly a program that could be added for December 2023 to begin in January 2024 ●Exploration of offering a youth volleyball program. A few surrounding communities have also started youth volleyball. Possibly a program that could begin in December 2023 to begin in January 2024. ●Meeting with the Cornell Women’s Club soccer team to offer spring soccer clinics to players in grades k-6. ●Meeting with SUNY Cortland Women’s Club softball team to offer softball clinics to interested girls in grades 3-6. ●Meeting with the Trumansburg school system to take over additional youth and adult programming. ●Meeting with Paddle n More about offering the finger lakes adventure camp on this side of Cayuga Lake in 2024 depending upon the status of Camp Barton. The program will be similar to the program offered out of Myers Park. This is an initial meeting to talk about scope of the program and specific needs/responsibilities/requirements of the program and the recreation department. ○The basics of the program - This is a water sport based summer program that offers campers opportunities to paddleboard, kayak, canoe, sail, etc. the camp is essentially based "on the water" and not "in the water". The outline of the opportunity will be for the camp to run from the end of June through to the end of August. pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period November 1 -November 30, 2022 Plan Reviews  8 discussions about upcoming projects  permit review, multiple joint Zoning, Building and resident meetings  5 pre permit site visit Site Visits  Ongoing monitoring of Erosion Plan, visited 4 times no issues  4 Site meetings with contractors  3 visits regarding erosion issues CEO Activity • 4 Foundation/Footer inspections/ 0 reinspection’s • 5 Framing inspections/ 2 reinspection’s Issue resolved • 6 Plumbing inspections/ 1 reinspection • 4 Final inspection/1 Reinspection • Code research for 10 different issues approximately 8 hours • 4 property investigations for Letters of violation, 1 letter issued code and zoning violations (ongoing). 2 Meetings with Attorney regarding violation • Court Appearance Regarding Zoning Enforcement • Attended meeting with Zoning and Property owner regarding new home build • Attended meeting with Zoning and Property owner regarding possible future development of property and DD • Meeting with Property owner regarding DD violations and made plans to bring property into compliance(ongoing) • Zoning and Property maintenance code violation letter sent to property owner. Numerous possible solutions to bring property into compliance. Property is currently being cleaned up with a vast improvement pg 2 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period October 1 – October 31, 2022 SBL Violation Code Action Status Erosion control 4x Site visit No issues Ongoing Burned out house Safety Violation/ [NY] 108.1.1 Unsafe structure Clean up happening around house Ongoing 12.-4-9 Rubbish, Vehicles, Fire road violation Protective covering violations Property maintenance code 301.2, 302.3, 302.8, 304.2 Fire Code 503.4 Clean up and remove vehicles from side of roadway and property Vast improvement and cleanup continue 20.-3-9.22 Cars, Rubbish Multiple Property Maintenance code, Fire Code violations Clean up and comply with DD regulations New information Working with property owner Town of Ulysses Clerk’s Office MONTHLY REPORT for NOVEMBER 2022 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 30 Disabled parking permits 9 Dog licenses and renewals 56 Marriage licenses 0 Plumbing permits 0 Address assignments 1 Notarizations 5 FOIL requests-received 0 FOIL requests-completed 0 CLERK’s OFFICE TASKS: • Routine tasks: o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued licenses (marriage, dog, sporting) and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, administered oaths of office, fulfilled FOIL requests, ordered supplies, posted board meeting (Planning, Town & BZA) videos to Youtube, monthly Community Leaders meeting • Continue sales of hunting licenses • Assist with new Planner on-boarding • Begin prep for tax season • Begin prep for Organizational meeting • Meet with Tompkins County Municipal Clerks • Coordinate with Water supervisor on quarterly meter reads FINANCIAL REPORT: $3204.00 TOTAL Clerk fees & licenses collected $2264.16 stays in the town $939.84 goes to the state Highway Report December 2022 Trucks have been converted to snow removal. T21, T22 and T10 All had oil and filters changed for the winter Hauled material for Trumansburg Village ( Crusher Run ) Installed driveway pipe on Rabbit Run Road Mowed backside of ditches on Houghton and Agard roads Swept off 1’s on Colegrove Road from oil and stone project Worked on enclosure for the fuel pumps Salted and plowed on 3 different occasions ( Very light snow and Ice ) Fixed Curve sign on Mayo Road Read Meters for Water District Hauled in Stock for next years projects ( Item 4, Crusher run ) Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for November 2022 SUBMITTED AT DECEMBER 2022 TOWN BOARD MEETING Building Permits issued 8 Plan Reviews 4 Certificate of Occupancy issued 2 Cof O 4 C of C Permits Renewed 1 Complaints Received 3 Complaints Resolved 1 Resident outreach Letter sent 1 Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 23 4 Reinspection’s New Site Inspections 5 Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 4 Fire Safety Inspections Ongoing Code Training Seminars Recert. complete County Assessment, Town, DOS Reports 5 Open property in violation cases Ongoing outreach Property violations resolved 1 Value of Permits issued: $331,569.00 Building Permit fees collected for month: $1,404.00 Respectfully Submitted, Mark Washburn Mark Washburn – Building & Fire Code Enforcement Officer TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 ulysses.ny.us Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us Page 1 of 2    Report to Town Board  Work between: 11/3 – 12/7/2022   Out of office 11/21 – 12/2  Meeting date: 12/13/2022  Submitted by Michelle E. Wright    Work Activities     Miscellaneous    Standing weekly meetings: Clerk’s office, Supervisor, Highway Superintendent    Resolution drafting, agenda packet related work   Organizational meeting preparation    HR related matters    Bookkeeper Supervision   Weekly meeting on Wednesday   Review of monthly financial statements    Insurance Related   Application process for 2023 coverage  o Applications are required for each carrier (very time consuming)  o Asset verification  o Program and general organization procedure verification    Financially Related    Contract related work    Finance Committee   11/16 committee meeting agenda related work   Policy updates: various meetings and related communications    Budget Related   Tax Cap online form submitted    Asset Management   Submission of FEMA BRIC grant for generators for Town Barn and design for Town Hall   BRIDGE‐NY engineer procurement related work    IT Update Related/IT Committee   Domain transfer related work and troubleshooting    RFP related communications: Q&A development; related meetings with TC IT Director    Transportation Related Updates   Pilot Ditch Program related work (Local Roads, CU, Soil and Water, IO, Watershed Network)   12/6 Black Diamond Trail meeting w/NYS Parks, County, ITCTC    Compliance Related / Water District 3 Related / Safety Committee / Procurement Related   No significant work activity for this period—place holder for future reports    Upcoming   BRIDGE‐NY related work   IT RFP related work    Title VI related work    Page 2 of 2    Active Grant Updates    Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice  Engineers)   o Internal activities:   Communications with NYSDOT re: final reimbursement—still waiting on the administrative  process on their end   Local share owed by County received     Meetings & Professional Development     11/15 ITCTC Meeting  o Review of the Carbon Reduction Program   The Bipartisan Infrastructure Law (BIL) includes funding for the Carbon Reduction Program (CRP)  focused on reducing emissions from the transportation sector. Under this program funds are  allocated to MPOs to distribute within their jurisdictions. The purpose of the CRP is to reduce  transportation emissions through the development of State carbon reduction strategies and by  funding projects designed to reduce transportation emissions. The ITCTC has the responsibility  to distribute $92,771 in funds, with funding available immediately (FFY 22) and through FFY  2026 (Fund totals from FFY 23 through 26 may vary). Funds from 2022 and 2023 may be  combined to approximately $185,000. In collaboration with NYSDOT, ITCTC staff proposes to  follow a process similar to that used in TIP development to program CRP funds. In summary:  1. have a call for projects using an Initial Project Proposal (IPP) form  2. evaluation of proposals with review by applicants and Planning Committee members  3. selection of project(s) for funding approval by Planning and Policy committees  4. Staff has prepared a draft CRP Initial Project Proposal form and a CRP guideline  summary document. These two documents were sent accompanying the agenda. Please  provide questions and comments to staff or at the meeting Nov.15. During the meeting  we will also consider a timeline for implementation of this effort.   Action Requested: Planning Committee review and agreement on CRP fund programming  strategy.   Discussion at the meeting included considerations and feedback from NYSDOT about combining  multiple years funding so larger projects can be considered.    Conversation on level 3 EV charging stations as a potential project   Study needs to be done on electrical draw demands of increasing number of EV charging  stations as they draw a lot of power  o Bike Share program launch ~100 bikes   Run by local group   Growing carefully to maintain viability   o Multi‐use trails in County funding: contacted Fernando to request an update to the Long‐Range Plan to  have stronger verbiage regarding the needs associated with the completion of the Black Diamond Trail  from Taughannock to the Village.  Planning & Zoning November 2022 Report to Town Board Town Board Meeting Date, 12.13.2022 Submitted by Niels Tygesen, 12.07.2022 Planning Board The Planning Board did not conduct any business this month. Board of Zoning Appeals The Board of Zoning Appeals did not conduct any business this month. Planning Projects Proposed New Development District  Town Board meeting on 11.08 adopted resolution 2022 -166 for a rezone request for parcels 14.-1-11, 14.-3-18.1, and 14.-3-18.2 Comprehensive Plan 2024 Update  Continued outreach for members for the Comp Plan Steering Committee Zoning Projects  New accessory buildings for parcel 24.-4-9.115, will require BZA approval  New accessory structure for parcel 28.1-5, will require BZA approval  Preapplication meeting for a new dwelling unit and historic barn relocation for parcel 27.-3- 2.62  Preapplication meeting for potential land division for parcel 26.-2-15.24 Zoning Enforcement Investigations on two new potential violations Research and outreach on one existing code case Miscellaneous  Meeting with Trumansburg Community Recreation regarding process and proposal for a new development district/rezone  Meeting with Roxanne Morino (TB) for Comp Plan Steering Committee member outreach Planning & Zoning November 2022 Report to Town Board Page 2 of 2  Meeting with Tompkins County DPS, DEC, and other local jurisdictions pertaining Stormwater Coalition Meeting o MS4 General Permit Audits, Compliance Trends o Salt Storage Regulations o Water Quality Improvement Project  Training course by Tompkins County DPS and NYSERDA pertaining Battery Energy Storage System Model Law  FEMA BRIC grant application review  Planning & Zoning permit application updates  Customer support pertaining zoning information and permitting process Town of Ulysses November 2022 Bookkeeper Board Report December 13, 2022 Town Board Meeting Prepared by Blixy Taetzsch, 12/7/2022 1 Balance Sheet As detailed in the Supervisor’s Report, total cash balances as of 11/30/2022 were $1,885,521.23 a decrease of $97,163.65 from last month. Although we did have an influx in cash as noted below, we also made a couple of large annual payments: the new truck in the Highway Department and the NYS Retirement System. Notable details of cash flow this month:  Sale Tax – We have received the August and September sales tax payments from Tompkins County.  Mortgage Tax – We have received the final mortgage tax payment from Tompkins County for 2022.  EMS Payments – We have received the October payment for EMS services from the Village.  We made two large annual payments in November – installment purchase payment for the new truck anticipated to be received in early 2023 ($84.921.78) and the retirement system payment ($72,344). As we approach year-end, you will begin to see amounts showing as prepaid expenses in account #480 on the balance sheet in several funds. This is due to payments made now, but relating to next year or future years. For example, we have made the installment purchase payment for the new Highway Department truck, however since we don’t yet have the truck, it is recorded as a prepaid expense. You will see more of this as we pay invoices in December that are due by the first of the year for 2023. Income Statement For the most part, revenues and expenditures are as anticipated. As noted above, we have one quarter of the year remaining in sales tax payments to be received and two months EMS payments yet to be received. We are also still waiting to receive the CHIPS funds for highway improvements, which we expect in December. Justice Court revenues are recorded through September. There are no significant expenses that are expected to hit the 2022 budget for the remainder of the year other than normal operational activity – larger anticipated cash outlays in December will be for annual payments related to the 2023 budget. Bookkeeper Activities Below is a brief overview of my activities for the month:  Finance Committee: This month the Finance Committee completed its review of policy updates for this year, which were then forwarded for legal review. Policies reviewed were: Purchasing, Investments, Capital Assets, and Personnel (only certain sections).  Personnel: I have completed communication with employees and retirees to prepare for benefit administration in 2023. Our transition to the Platinum plan seems to be going smoothly with the help of consortium staff. I have been supporting the search and hiring for new staff – notably a highway department MEO and a Project Assistant.  Year-End: In addition to normal operational activities, I have been working to prepare for year-end. This includes communication with vendors and prepping for the issuance of 1099’s.