HomeMy WebLinkAbout2022-11-08-TB-FINAL-minutes1
TOWN BOARD MEETING
Town of Ulysses
Nov. 8, 2022
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
Video recordings of meetings are available on Youtube at
https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7pm.
ATTENDANCE:
TOWN OFFICIALS
In person:
Supervisor- Katelin Olson
Board members- Michael Boggs, Roxanne Marino, Mary Bouchard, Rich Goldman
Town Clerk- Carissa Parlato
Budget Officer- Michelle E. Wright
Via Zoom:
Planner- Niels Tygesen
Attorney for the Town- Nathan VanWhy
OTHERS:
In person:
(none)
Via Zoom:
Elizabeth Weatherby, Linda Liddle, Jason Demarest, Anne Koreman (Tompkins County
Legislator)
APPROVAL OF AGENDA:
Motion:
Ms. Marino moved to approve the agenda with the addition of the appointment of Elizabeth Garner to
full Planning Board member. Ms. Marino requested further discussion of the comp plan. This was
seconded by Ms. Bouchard and passed unanimously.
PUBLIC HEARING: 2023 PRELIMINARY BUDGET FOR THE TOWN OF ULYSSES
(See separate minutes).
PRIVILEGE OF THE FLOOR: (3 minute limit)
(none)
LIAISON/CHAIR REPORTS:
2
Ms. Koreman shared the following:
• The county has finished the budget with a 0% increase but the bill will increase about $82 for
the median house due to home value increases.
• Airport- Delta flights will now go to JFK rather than Detroit.
• Passed law to merge public and mental health departments to reduce stigma and provide
better care.
• Legislator Granison passed away due to cancer on Sunday.
• Recovery Grants- 200 applications rec’d. The committee has 3 meetings scheduled to review.
OLD BUSINESS:
ADOPTION OF 2023 BUDGET
RESOLUTION 2022-163: CHANGES TO THE 2023 TENTATIVE BUDGET, ADOPTION OF 2023
PRELIMINARY BUDGET AND SETTING OF PUBLIC HEARING
WHEREAS the Town Budget Officer presented the 2023 Tentative Budget to the Town Clerk
and the Town Board at the September 27, 2022 Regular Town Board meeting, and
WHEREAS prior to the presentation of the Tentative Budget, there were four public sessions
to conduct line-by-line budget review on 9/13, 9/15, 9/20, and 9/22/22, and
WHEREAS the Town Board discussed and considered the 2023 Tentative Budget at meetings
on 9/27, 10/11 and 10/25/2022, and
WHEREAS, the Town Board accepted the Preliminary Town Budget for 2023 on October 25,
2022 and, in accordance with New York State Town Law Section 108, set the Public Hearing
date for November 8, 2022 at 7:00PM in person and via ZOOM, and
WHEREAS, notice of the Public Hearing was in the newspaper on November 1, 2022 and also
posted on the Town’s website on and included in the Town newsletter on October 28 and
November 4, 2022, and
WHEREAS, the 2023 Preliminary Budget was posted on the Town’s website on November 1,
2022, and
WHEREAS, a Public Hearing was held on November 8, 2022 where all members of the public
were able to comment on the Preliminary Budget in person, via ZOOM, telephone, or in
writing, and
WHEREAS, the tax levy limit set by the New York State Office of the State Comptroller for the
Town of Ulysses for the year 2023 is 3.29%,
NOW, THEREFORE, BE IT
RESOLVED that the Town Board accepts the 2023 Preliminary Budget presented to become
the Final Budget for 2023 for the Town of Ulysses with a resulting 3.03% increase in the
overall tax levy, which is within the tax cap, with a 5.85% tax rate decrease and an overall final
tax rate to 2.4670/$1,000 taxable assessed value (TAV) for Town residents outside the Village
of Trumansburg, a 4.85% tax rate decrease, an overall final tax rate to 1.2082/$1,000 taxable
assessed value (TAV), for Village of Trumansburg residents, and be it further
RESOLVED that the Town Clerk shall submit a certified copy of the adopted 2023 Town Budget
to Tompkins County.
3
Moved: Ms. Marino Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
Ms. Wright was excused at this time (7:20pm).
NEW BUSINESS:
AUTHORIZATION TO INCLUDE A SUMMARY OF THE 2023 TOWN BUDGET IN THE 2023 TAX BILLS
RESOLUTION #164 OF 2022: AUTHORIZATION TO INCLUDE A SUMMARY OF THE 2023 TOWN
BUDGET IN THE 2023 TAX BILLS
WHEREAS, the Real Property Tax Law section 922 (1) (d) permits municipalities to include a
summary of the 2023 adopted budget with the tax bills if the Town Board approves such
action by resolution, and
WHEREAS, all taxpayers deserve a clear and transparent explanation of how their taxes are
used and the structure and changes in the Town of Ulysses 2023 budget;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes the Supervisor and Clerk to prepare a brief
summary of the 2023 Town Budget for inclusion with the 2023 tax bill.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
AUTHORIZATION TO PURCHASE RADIO HEAD METER READER
RESOLUTION # 165 of 2022: AUTHORIZATION TO PURCHASE RADIO HEAD METER READER
WHEREAS, the Ulysses Town Board authorized the purchase of a radio head meter reader in
the 2023 Town Budget on November 8, 2022, and
WHEREAS, supply chain issues have resulted in a six-month delay between ordering the
reader and anticipated delivery, and payment will not be made until 2023;
4
NOW, THEREFORE, BE IT RESOLVED that the Ulysses Town Board approves the Water
Supervisor to purchase a radio head meter reader from Ti-Sales for $10,833.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
REFERRAL OF REZONING REQUEST TO PLANNING BOARD FOR TAX PARCELS 14.-1-11, 14.-3-18.1,
AND 14.-3-18.2
Ms. Olson and Mr. Tygesen gave some background on the issue. The board will need to decide
tonight whether the issue merits further consideration by referring it to the planning board for more
analysis and review.
Mr. VanWhy noted that re-zoning is a local law change at the discretion of the town board. The town
code identifies criteria that the Planning Board and Town Board should consider.
The board discussed.
Ms. Marino questioned including a FEAF (full environmental assessment form) in the resolution at
this stage. Mr. Van Why noted that the FEAF will provide additional information on the
environmental impact.
RESOLUTION #166 OF 2022: REFERRAL OF REZONING REQUEST FOR TAX PARCELS 14.-1-11,
14.-3-18.1, AND 14.-3-18.2 TO PLANNING BOARD
WHEREAS a rezoning application was submitted by Jason Demarest on behalf of TFI Landco,
LLC to rezone 2030 Gorge Rd., 2031 Gorge Rd., and 2051 Gorge Rd. (tax map numbers 14.-1-
11, 14.-3-18.1, and 14.-3-18.2) from Business Zone (B1) to Development District (DD) (the
“Proposed Action”); and
WHEREAS, pursuant to § 212-20 of the Town Code, the Town Board has reviewed the
application and all related materials;
NOW, THEREFORE BE IT
RESOLVED that the Town Board hereby determines that the Proposed Action merits further
consideration; and be it further
RESOLVED that the applicant is directed to proceed with a sketch plan conference as required
by the Town Code; and be it further
5
RESOLVED that this matter is hereby referred to the Planning Board of the Town of Ulysses for
further review and recommendation; and be it further
RESOLVED that the Town Board (a) Preliminarily classifies this matter as a Type 1 action; (b)
declares itself lead agency; (c) directs preparation of Part 1 of the FEAF; and (d) directs all
interested and/or involved agencies be notified of its intent to act as lead agency, and that
they be provided with Part 1 of the FEAF upon its completion; and be it further
RESOLVED that based upon its preliminary review of the Proposed Action, the Town Board
determines that due to its proximity to important historical and natural features located
within the Town, that the Proposed Action includes the potential for at least one significant
adverse environmental impact, and therefore directs that the applicant prepare an
Environmental Impact Statement; and be it further
RESOLVED that this resolution is effective immediately.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
APPRECIATION OF ETHAN CRAMPTON, RURAL YOUTH SERVICES COORDINATOR
RESOLUTION #167 OF 2022: APPRECIATION OF ETHAN CRAMTON
WHEREAS, Ethan Cramton has been an invaluable member of the Town of Ulysses team for
seven years as our Rural Youth Services Coordinator, and
WHEREAS, the Ulysses Town Board is grateful for his service, dedication, and passion for
connecting with middle and high school youth in the Trumansburg School District, and
WHEREAS, the closure of the Trumansburg Central School District facilities in March 2020 due
to the COVID-19 pandemic resulted in students and families confronting the challenges of
isolation and social restrictions, and
WHEREAS, Ethan showed tremendous ingenuity and creativity in developing online and safe
in-person opportunities to continue to serve and engage students throughout school closures
and support our youth during a period of intense social and emotional needs;
NOW, THEREFORE, BE IT RESOLVED that the Ulysses Town Board extends our deep
appreciation and gratitude to Ethan Cramton and wishes him the very best on his future
pursuits.
Moved: Ms. Olson Seconded: Ms. Bouchard
Olson aye
6
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
VACANCY ON PLANNING BOARD
RESOLUTION #168 OF 2022: APPOINTMENT OF LIZ GARNER TO PLANNING BOARD
RESOLVED, that the Ulysses Town Board appoints Elizabeth Garner to replace the seat vacated
by Rodney Bent on the Planning Board.
Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
COMPREHENSIVE PLAN
Ms. Marino suggested appointing members to the Comp Plan steering committee at the Dec. 13
meeting following the Nov. 14 application deadline.
OFFICIAL/STAFF REPORTS & ANNOUNCEMENTS (written reports provided)
The board discussed:
• Recruitment of a facilities manager
• Sales tax reports are delayed
Ms. Bouchard shared the following:
• Rec’d app for Bee Committee
• Still trying to organize an Ag Committee mtg
Ms. Marino:
• CSAC
o youth reps- she and Ms. Darfler talked to 3 highschool students who may join the
committee or set up a school club
o Potential new member
o Working to update CSAC mission resolution
• Working on Climate Smart Community points for actions that will enable the town to be
eligible for funds
7
• Source water protection plan committee held first mtg with facilitator from NYRW. Will
continue 1x month or more meetings.
Ms. Olson:
• Grant for generator for town barn and planning for town hall
APPOINTMENT OF CHAIR TO WATER COMMITTEE
RESOLUTION #169 OF 2022: APPOINTMENT OF LINDA LIDDLE AS CHAIR OF WATER
COMMITTEE
RESOLVED, that the Ulysses Town Board appoints Linda Liddle as chair of the Source Water
Protection Plan committee.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
UPCOMING EVENTS
November 11 – Town buildings closed for Veterans Day
November 22 – Regular Town Board meeting cancelled
November 24 and 25 – Town buildings closed for Thanksgiving
December 13 – Regular Town Board meeting
APPROVAL OF MINUTES:
RESOLUTION #170 OF 2022: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes from October 25, 2022
special meeting and regular meeting as presented or amended.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
PAYMENT OF AUDITED CLAIMS:
8
RESOLUTION # 171 OF 2022: PAYMENT OF AUDITED CLAIM
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for:
vouchers numbered 476 through 526 in the amount of $253,962.57.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 11/8/22
PRIVILEGE OF THE FLOOR (3 min limit per person)
(none)
ADJOURN
Mr. Goldman made a motion to adjourn at 8:38pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
12/7/22
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period October 1 -October 31, 2022
Plan Reviews
10 discussions about upcoming projects
permit review, 4 conversations with contractor regarding issues with structure/compliance
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
2 Meeting with contractor about new house build/8 Site meetings with contractors
3 site visits regarding Setback issue
3 visits regarding erosion issues
6 visits to answer possible renovations and zoning allowability
CEO Activity
• 5 Foundation/Footer inspections/ 1 reinspection’s needed issues fixed
• 3 Framing inspections/ 1 reinspection’s Issue resolved
• 6 Plumbing inspections/ 2 reinspection’s
• 9 Final inspection/1 Reinspection
• Code research for 15 different issues approximately 10 hours
• 2 Field work Meeting with homeowners and engineer regarding Zoning set back requirements
• 4 property investigations for Letters of violation, 1 letter issued code and zoning violations
(ongoing). 2 Meetings with Attorney regarding violation
• Court Appearance Regarding Zoning Enforcement
• Meeting at property in regards to zoning questions/setback and
• Meeting at residence on Taughannock Blvd. Regarding zoning questions (2hr)
• Attended meeting with Zoning and Property owner regarding new home build
• Attended meeting with Zoning and Property owner regarding possible future development of
property and DD
• Meeting with Property owner regarding DD violations and made plans to bring property into
compliance
• Zoning and Property maintenance code violation sent to correct property owner. Numerous
possible solution to bring property into compliance
pg 2 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period October 1 – October 31, 2022
SBL Violation Code Action Status
Erosion control
4x Site visit
No issues
Ongoing
Burned out house Safety
Violation/ [NY] 108.1.1 Unsafe structure
Clean up
happening
around house
Awaiting
response
12.-4-9
Rubbish, Vehicles,
Fire road violation
Protective covering
violations
Property maintenance code
301.2, 302.3, 302.8, 304.2
Fire Code
503.4
Clean up and
remove vehicles
from side of
roadway and
property
Letter sent to
Property owner
Clean up
happening slowly
20.-3-9.22 Cars, Rubbish
Multiple Property Maintenance
code, Fire Code violations
Clean up and
comply with DD
regulations
New information
Working with
property owner
Town of Ulysses Clerk’s Office
MONTHLY REPORT for OCTOBER 2022
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 135
Disabled parking permits 8
Dog licenses and renewals 51
Marriage licenses 4
Plumbing permits 0
Address assignments 1
Notarizations 5
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
• Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board
meetings and took minutes, kept website current, provided notary services, issued licenses
(marriage, dog, sporting) and disabled parking permits, collected building & zoning fees,
assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings,
sent weekly e-newsletter messages to residents, contract management, coordinated building
use/equipment sign out, administered oaths of office, fulfilled FOIL requests, ordered supplies,
posted board meeting (Planning, Town & BZA) videos to Youtube
• Continue training new Deputy Clerk- Casey Beck
• Begin process of renegotiating a new copier (or lease)
• Continue sales of hunting licenses
• Assist with new Planner on-boarding
• Vacation 10/4-10/21/22. Deputy Clerk was in charge of office with assistance from 2nd Deputy Clerk.
FINANCIAL REPORT:
$7043.70 TOTAL Clerk fees & licenses collected
$6357.51 stays in the town
$686.19 goes to the state
Town of Ulysses
November 2022 Bookkeeper Board Report
November 8, 2022 Town Board Meeting
Prepared by Blixy Taetzsch, 11/3/2022
1
Balance Sheet
As detailed in the Supervisor’s Report, total cash balances as of 10/31/2022 were $1,982,684.88 a decrease of
$171,1821.53 from last month. The decrease in cash is primarily due to highway spending for road improvements. A few
notable items this month:
Investments in Securities – you will now note on the balance sheet “Investments in Securities”, which represents
our new Treasury Bond investment portfolio. Amounts are currently shown at cost basis.
We have received payment from Tompkins County for the local share of the Cemetery Bridge project.
This month we paid for road improvements that are funded by CHIPS and other highway state aid. However,
funding won’t be received until later in the year.
You may note that there are amounts due to the B fund from the DB and SW1 funds to cover expenditures in excess of
cash available, with funding to cover such expenditures anticipated in the future. In the DB fund, this is due to the timing
of CHIPS funding. In the SW1 fund, this is due to the large bill paid to the Village of Trumansburg, but not yet paid by
the water user. Amounts due to the A fund from the HB fund have been reduced by the $73,628 received from the
County.
Other than cash and inter-fund transactions (due to/due from other funds), there are no significant assets or liabilities in
the Town’s operational financial statements, with the exception of funds due from the State and County for capital
projects. In the September financial statements, you will note that the WD3 capital project has now been closed out (HA
Fund) and the SW3 fund has been repaid the inter-fund loan. The Cemetery Bridge capital project will be closed out
when final payment from the DOT is received.
Income Statement
Last month, I included a detailed analysis of revenue and expenditure activities through the 3rd quarter of the year. Not
much has changed since then. No further sales tax payments have been received, nor have we yet received our second
mortgage tax payment. Expenditures continue to be as expected, with larger payments this month for highway
improvements as mentioned earlier.
Bookkeeper Activities
Below is a brief overview of my activities for the month:
Finance Committee: I continue to support the work of the finance committee, and attend monthly meetings.
Included with my Board report this month are the notes from the most recent finance committee meeting.
Personnel: I continue to support hiring needs and processes as well as the administration of employee benefits. I
have communicated to all employees and retirees regarding 2023 benefits and I am preparing for a hopefully
smooth transition in January.
Budget Preparation: I continued to work with Michelle to support the 2023 budget process and attended two
Board meetings where the budget was discussed.
Highway Report November 2022
Oil and Stoned
Rabbit Run, Glenwood and Colegrove Roads
Cold Patched
Town Hall Parking Lot and various spots
Mowed
Roadsides, Cemeteries and Town Properties
Enclosure for Pumps
Started working on the enclosure for fuel tanks
Training
2 Employees received their Grade D Certification which enables them to work on the water
district water lines
MISC
Helped Town of Covert with oil and stone projects
T10, T1, T21 inspected NYS
Overseen the replacement of anode Replacement at the water tank
Submitted Chips, Pave NY and EWR for reimbursement of payment for paving and oil and
stone projects
Building & Code Enforcement Office
607-387-9778 ext. 231
Buildings & Code Enforcement Report for October 2022
SUBMITTED AT NOVEMBER 2022 TOWN BOARD MEETING
Building Permits issued 14
Plan Reviews 10
Certificate of Occupancy issued 3 Cof O
6 C of C
Permits Renewed 1
Complaints Received 2
Complaints Resolved 1 Resident
outreach
Letter sent 1
Inspections (Footers, Foundations, Plumbing,
Insulation, roofing, Pools, Etc.)
28
5 Reinspection’s
New Site Inspections 14
Building Review Consultations (pre-plan meetings,
Future Building/Remodeling)
4
Fire Safety Inspections Ongoing
Code Training Seminars Recert. complete
County Assessment, Town, DOS Reports 5
Open property in violation cases Ongoing outreach
Property violations resolved 1
Value of Permits issued: $694,366.00
Building Permit fees collected for month: $2604.00
Respectfully Submitted,
Mark Washburn
Mark Washburn – Building & Fire Code Enforcement Officer
TOWN OF ULYSSES
10 Elm Street, Trumansburg, NY 14886
ulysses.ny.us
Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us
Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us
Planning & Zoning October 2022 Report to Town Board
Town Board Meeting Date, 11.08.2022
Submitted by Niels Tygesen, 11.02.2022
Planning Board
The Planning Board did not conduct any business this month.
Board of Zoning Appeals
The Board of Zoning Appeals did not conduct any business this month.
Planning Projects
Comprehensive Plan 2024 Update
• Continued outreach for members for the Comp Plan Steering Committee
• Draft revisions of the Public Participation Plan
• Compiled timeline of 2024 update process and past Comp Plans
Zoning Projects
• 2nd floor building addition to an existing dwelling unit for parcel 28.-1-14
• Lot Line Adjustment between parcels 26.-1-6.2 and 26.-1-7
• Preapplication meeting for a new dwelling unit for parcel 24.-4-9.116
• New detached garage and carport for parcel 24.-4-9.115
• Finaled collaborative work with the County on a new, online interactive zoning map for the
Town
Zoning Enforcement
No new zoning code enforcement cases to report.
Miscellaneous
• Meeting with owner and architect for Inn at Taughannock Falls regarding process and
proposal for a new development district
• Meeting with Mary Bouchard (TB) for Agriculture Committee member outreach
• Meeting with Roxanne Morino (TB) for Comp Plan Steering Committee member outreach
Planning & Zoning October 2022 Report to Town Board Page 2 of 2
• Meeting with Tompkins County DPS and other local jurisdictions pertaining Building
Resilient Infrastructure and Communities (BRIC) and Flood Mitigation Assistance (FMA)
Funding for 2023, tied to the Town’s initiative action items in the Hazard Mitigation Plan
• Meeting and site visits with MRB Group, Kocher Surveying, and Trumansburg staff regarding
potential stormwater project for Larchmont Dr. and adjacent Town properties.
• Training course by Tompkins County DPS and NYSERDA pertaining Model Solar Law
• Planning & Zoning permit application updates
• Customer support pertaining zoning information and permitting process
Recreation Department Report
November 2, 2022
Created by: Will Glennon, Recreation Director
Fall programming (Youth)
○XC for ages 9-13
■The cross country program concluded on Saturday morning with a host
XC meet at the Trumansburg HS. Runners attended from Groton and our
own program. The race included both a 2k and 3k race.
Fall Programming (Adult)
●Adult recreation opportunities
○The adult recreation programming for soccer, volleyball, and basketball has
started. Currently there are a total of 112 registered participants.
○Program takes place on Sun, Tue, Wed, & Thurs.
○Pickleball has been scheduled to begin November 6th and will continue on
Sunday afternoons from 2:30-4:30 pm. An initial instructional clinic will take place
on November 6th for players new to the game.
Winter Programming (Youth)
●Winter programming scheduling has begun. Reservations for space with the school
have already been submitted for the basketball season. The team based program
scheduling has started for the January/February basketball season.
●Basketball teams are planning to participate in the Candor end of season tournament in
Candor.
●Winter youth programming registration is open for team and clinic basketball for grades
1-6. Currently we have a total of 62 registered participants for both programs.
Administrative
●The Tompkins County grant has been submitted led by Katelin.
●Planning for proposed addition of one week of summer camp and an increase in the
summer camper cap from 72-84.
●The recreation department took part in a jobs fair on October 20th at TC3 to recruit for
summer camp staff and new programming. This event did not have the success that I
was looking for in recruitment.
●The recreation department will take part in the SUNY Cortland camp jobs fair in
February.
●Attending the keynote speaker for the SUNY Cortland Recreation Conference on Nov.
4th.
●Meeting with TCSD about taking on additional TCEP programming. The former TCEP
administrator/coordinator is leaving the position and the recreation department will be
taking over fully for all programs.
Page 1 of 5
Report to Town Board
Work between: 10/5 – 11/2/2022
Meeting date: 11/8/2022
Submitted by Michelle E. Wright
Work Activities
Miscellaneous
• Standing weekly meetings: Clerk’s office, Supervisor, Highway Superintendent
• Resolution drafting, agenda packet related work; assist Clerk’s office with agenda related activities
• Organizational meeting preparation
• Intro meeting with new Planner
• Village storm water project related activities
Bookkeeper Supervision
• Weekly meeting on Wednesday
• Review of monthly financial statements
Insurance Related
• Application process for 2023 coverage
o Applications are required for each carrier (very time consuming)
o Asset verification
o Program and general organization procedure verification
Financially Related
• Voucher entering and review, adjustments, related communications: an increased amount for month of October
o Voucher process internal meeting
• GASB 75 report related communications
• Contract related work
• Work activities associated with the submission of the Tompkins County Community Recovery Program
• Work activities associated with FEMA BRIC grant
o SAMs registration number trouble shooting (very time consuming)
o Meeting with County Planning Office
Finance Committee
• 10/19 committee meeting agenda related work
• Policy updates: various meetings and related communications; 11/2 policy meeting
Budget Related
• Budget agenda items at Town Board meetings
• Preliminary budget creation
• Narrative draft support, chart creation
Asset Management
• Data management related work
Procurement Related
• Procurement related work in various areas: conference furniture, WD3 service contract
Compliance Related / Water District 3 Related / Safety Committee
• No significant work activity for this period—place holder for future reports
Page 2 of 5
IT Update Related/IT Committee
• Domain transfer related work
• RFP related communications
Transportation Related Updates
• Pilot Ditch Program related work (Local Roads, CU, Soil and Water, IO, Watershed Network)
Upcoming
• Insurance applications
• FEMA BRIC grant application
• Procurement related work: conference room furniture
• Further development of capital plans
• IT RFP related work
• Contract related work
• Title VI related work
Active Grant Updates
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice
Engineers)
o Internal activities:
Communications with NYSDOT re: final reimbursement—still waiting on the administrative
process on their end
Local share owed by County received
Meetings & Professional Development
• 10/26/2022 State and Federal Funding, Financing, and Resources for Municipal Infrastructure Roundtable
Discussions (1-3pm)
o Hosted by SU EFC
o Link: https://efc.syr.edu/2022-funding-roundtable/
o Agenda: Latest funding programs
o 6 NYS and Fed
NYS DOH & NYS EFC
• Annie Belvian (DOH), Liz Ricci (EFC) Elizabeth.ricci@efc.ny.gov
o SRF
Annual funds from EPA and 20% match from NYS
o IUP
Two list categories: one for drinking and one for
clean water
Two project lists: multi-year (future needs);
annual list (ready for funding)
• Engineering Planning Grants (EPG) via CFA
o Up to $100k
• Green Innovation Grant Program (GIGP) [50-70% grant]
o Water efficiency (ex. new water meters and metering
system), energy efficiency (ex. heat and power), green
stormwater infrastructure
Page 3 of 5
• Clean Water Infrastructure Act of 2017 (CWIA)
o Clean or drinking water
o Results of project is construction
o Anticipating a round next year
• WIIA
o Emerging contaminants eligible for up to 60%
• IMG Grant
o Geared towards multiple municipalities
o For both clean water and drinking water
o 40% up to $30 million
• Bipartisan Infrastructure Law (BIL)
o New!
o Need to be listed on IP
o Must qualify for hardship: MHI; more info on EFC
website, can use income survey as well as other tools
o $43.4 Billion in funding over 5 years for SRFs
o Get listed on 2024 IUP by June 2023
o Emerging contaminants are high priority for state and
feds
o EFC will be in touch if municipality is eligible
USDA Rural Development
• Cortland Office
• Water and Environmental Programs (WEP) Direct Loan
o Drinking water, sewer,
o 10,000 population or less
o Will not exceed 40 years (usual term = 38 years)
o BAN is typical during construction
o Interest rates between 2.125-3.5%...change quarterly
o Guaranteed Loans helps reduce risk to commercial lender and allows for lower
rate to applicant
• Water & Waste Disposal Grants
o Minimum cost per EDU = 1.5% of MHI before grant funding would be provided
• Emergency Community Water Assistant Grants
o Drinking water
o Repairs = up to $150k
o New water source up to $1mil
o Needs to be an event: drought or other natural, chemical spill, federal
emergency declaration not required
• Planning Grants
o PPG: pre development planning grant
Max up to $30k, 75% covered
o Community Facilities Program
Under 20k population
Real estate, construction
Not for recreational facilities
Modest in cost, size and design
Page 4 of 5
• Rural Housing
o Includes community facilities
Office of Community Renewal
• Charlie Philion
• NYS Homes & Community Renewal has several offices within it
o DHCR: Division of Housing & Community Renewal
o HTFC: Housing Trust Fund Corporation
o HFA: Housing Finance Agency
o SONYMA: State of New York Mortgage Agency
o AHC: Affordable Housing
• Federal side
o CBGB
o HOME
• State
o Other programs
• Funding from HUD
• Public Infrastructure Funding Source
o NYS CDBG
Water
• Up to $1mil
• Typical activities:
o Public water systems (source development, storage,
and distribution)
o Stormwater systems (flood control and storm water
drainage)
• 51% low to moderate income; Income surveys needed; can’t
just use census track data (ex…can’t use Jacksonville for WD3)
Econ Development
Community planning: up to $50k, with at least 5% cash match
NYS DEC
• Leila Mitchell
• Two Fund Programs
o Water Quality Improvement Projects (WQIP)
o Non-Ag Nonpoint Source Planning Grant and MS4 Mapping Grant (MPG)
• WQIP
o Reimbursement grant for water quality, habitat or protect drinking water source
o Available amount each year based on NYS budget and what’s available in the
state’s environmental protection fund
o Match is based on award amount, not total project cost
o Project types
Installation of disinfection to facilities that don’t currently have it
Sewer related
Watershed plan implementation
o Source water projection
Land acquisition
Page 5 of 5
Salt storage category (focused on exposed salt), some replacement
projects have been funded
Aquatic connectivity restoration
• Non-Ag Nonpoint Source
o DEC defined eligible projects defined each year
o Planning funding leads into WQIP construction funds
NYS Department of State
• Kyle Wilber
• Local Government Funding Programs
o Infrastructure components
o Funding caps are set by legislation
• Local Government Efficiency and Shared Services
o $4mil in funding for 2022
Planning and implementation
Planning capped at $100k 50%
Implementation capped at $200k with 90% state funding
o Special districts eligible to apply
• CREG (non-CFA program)
o Funding for consolidation
• Appalachian Regional Commission