HomeMy WebLinkAbout2022-08-09-TB-FINAL-minutes1
TOWN BOARD MEETING
Town of Ulysses
August 9, 2022
Video recordings of meetings are available on Youtube at
https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw.
The meeting was held via Zoom videoconference at
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7pm.
ATTENDANCE:
TOWN OFFICIALS
In person:
Supervisor- Katelin Olson
Board members- Michael Boggs, Roxanne Marino, Rich Goldman, Mary Bouchard
Town Clerk- Carissa Parlato
Deputy Clerk- Casey Beck
Via Zoom:
Attorney for the Town- Nathan VanWhy
Recreation Director- Will Glennon
OTHERS:
In person:
Drew Engelhart, Kim Engelhart
Via Zoom:
Linda Liddle
APPROVAL OF AGENDA:
Motion:
Ms. Bouchard moved that the agenda for August 9, 2022 be approved with the deletion of an
Executive Session for collective bargaining. This was seconded by Mr. Boggs and passed unanimously.
PRIVILEGE OF THE FLOOR: (3 minute limit)
Drew Engelhart of 1400 Taughannock Blvd owns diner in Ithaca. He and his wife are seeking Restore
NY Funding to open a café at 1400 Taughannock. The application requires the town to submit on their
behalf and show support.
The board discussed and determined that while they supported the project, there was not enough
staff time to complete the application within the timeframe. In addition, the project needs to go
before the Planning Board and/or Board of Zoning Appeals and that was not possible in the
timeframe.
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PRESENTATION: Will Glennon, Ulysses-Trumansburg Recreation Director
Mr. Glennon shared a presentation on recreation programs, highlighting the following:
• Registrations (1022 for 2022) are significantly higher than in 2021
• Spring & summer updates
• Fall & winter program preview
• New programs, including an adult recreation program in collaboration with the school
• Goals for next year
LIAISON/CHAIR REPORTS:
Ms. Koreman shared the following updates from Tompkins County:
• COVID:
o low positive tests and low hospitalizations
o Colleges will do testing as students return
o Moderna booster clinic is tomorrow
• Increase in rabies
• 2nd case of monkeypox
• New 988 emotional distress line goes directly to suicide hotline
• Virtual mtgs extended until 8/13
• Tickets to NYS fair for 8/26 Pride day
• Community recovery grant for organizations and businesses- met with MRB consulting group
to create criteria. $6.5 million is allotted
Ms. Marino gave updates on CSAC:
• Got 2 applicants for water committee
• Suggests the board revise CSAC’s creation resolution
OLD BUSINESS:
INVESTMENT STRATEGY NOTIFICATION AND CONTRACT AUTHORIZATION (RESOLUTION)
RESOLUTION 2022-122: AUTHORIZATION TO CONTRACT WITH TOMPKINS COMMUNITY
BANK D/B/A TOMPKINS FINANCIAL ADVISORS FOR INVESTMENT SERVICES
WHEREAS, the Town of Ulysses Finance Committee has recommended seeking a more diverse
investment strategy; and
WHEREAS, resolution 2022-13 designates Tompkins Community Bank as the Town’s
designated depository; and
WHEREAS, Tompkins Financial Advisors are a department of Tompkins Community Banks; now
therefore
BE IT RESOLVED, that the Ulysses Town Board authorizes the Ulysses Town Supervisor to sign
a contract with Tompkins Community Bank d/b/a Tompkins Financial Advisors for investment
services.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
3
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
COMPREHENSIVE PLAN GRANT UPDATE
Ms. Marino referred to the timeline created for the project. The next task is to create the committee.
She asked the board to consider # of members on committee, citizen representation that mirrors the
community, initial public info meeting
FLAG POLICY UPDATE:
Pride flag will fly for 30 days (through Sept. 3).
NEW BUSINESS:
SURPLUS HIGHWAY EQUIPMENT
RESOLUTION # 123 OF 2022: SURPLUS HIGHWAY EQUIPMENT
BE IT RESOLVED that the Ulysses Town Board declares that the following equipment belonging
to the town is surplus and can be sent to auction, sold, used in trade for new equipment, or
disposed of by the Highway Superintendent:
Volvo [T-53] 2003
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
WATER DISTRIBUTION AND SYSTEMS SUPERVISOR APPOINTMENT
RESOLUTION # 124 OF 2022: WATER DISTRIBUTION AND SYSTEMS SUPERVISOR
APPOINTMENT
WHEREAS, the Town of Ulysses would benefit from consolidating the management of our
public water distributions and systems within the Highway Department, due to the existing
centralization of equipment and responsibilities within that department; and
WHEREAS, Scott Stewart possesses the necessary certifications and skills necessary to
supervise and oversee the safety of our water systems, and is currently in charge of managing
staff who are currently called upon to help with water-related issues; and
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WHEREAS, our previous water operator resigned effective July 29, 2022 and Mr. Stewart has
been overseeing water operations since then; and
WHEREAS, the Town Board has the ability to designate responsibilities to the Highway
Superintendent and compensate the new duties accordingly;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board appoints Highway Superintendent
Scott Stewart as the Town of Ulysses Water Distribution and Systems Supervisor effective
August 1, 2022 through December 31, 2022; and
BE IT FURTHER RESOLVED, that the Town Board approved compensation for these new duties
at a rate not to exceed 5 hours per week at the hourly rate of his current position as Highway
Superintendent, established at the annual organization meeting in January 2022, and not
exceeding more than $3,500 for the remainder of 2022, subject to Permissive Referendum.
Moved: Ms. Olson Seconded: Ms. Bouchard
DISCUSSION:
The board had a lengthy discussion on the appropriateness of the job description, time
allotted for the position, and compensation.
Ms. Olson said that this is a trial for 2022 and the board can re-assess if needed.
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
RESTORENY LETTER OF INTENT REQUEST
Ms. Olson gave an overview on the program. Mr. Goldman reiterated the concerns discussed earlier.
The board questioned whether conditional language could be included but decided to take no action
the following:
RESOLUTION #____ OF 2022: LETTER OF INTENT FOR RESTORE NY FUNDING FOR 1400-1404
TAUGHANNOCK BOULEVARD
WHEREAS, the property owners of 1400-1404 Taughannock Boulevard have requested that
the Town of Ulysses submit a letter of intent to apply for funding for their property, which
contains a building that functioned as a small market several decades ago and has been
vacant for many years; and
WHEREAS, the Town Board has been provided with a copy of the letter of intent; and
WHEREAS, the letter of intent does not commit the Town to submit an application for funding;
and
WHEREAS, any future submission for a funding application would be contingent on the
property owner being in compliance with the zoning of the Conservation Zone, which will
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likely require a variance by the Board of Zoning Appeals and approval of a Special Permit by
the Planning Board;
NOW, THEREFORE, BE IT
RESOLVED, the Town of Ulysses authorizes the Town Supervisor to submit the letter of intent
on behalf of the property owners at 1400-1404 Taughannock Boulevard for Restore NY
funding; and
BE IT FURTHER RESOLVED that any future applications for funding will be condition on Town
Board approval, per the Town’s Gatekeepers Resolution.
Moved: Mr. Boggs Seconded: ___________
NO ACTION TAKEN.
CONT’D: WATER DISTRIBUTION AND SYSTEMS SUPERVISOR APPOINTMENT
RESOLUTION #125 OF 2022: SCHEDULING A PUBLIC HEARING ON A LOCAL LAW TO
INCREASE HIGHWAY SUPERINTENDENT COMPENSATION
Ms. Olson moved to schedule a public hearing at 7pm on Tuesday, Aug. 23, 2022 on a local
law to increase the compensation of the Highway Superintendent to perform water district
duties the remainder of 2022.
Moved: Ms. Olson Seconded: Ms. Marino
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
WATER SOURCE PROTECTION PLAN COMMITTEE APPOINTMENTS
RESOLUTION #126 OF 2022: WATER SOURCE PROTECTION PLAN COMMITTEE
WHEREAS, the Town’s agreement with the Rural Water Association requires the formation of
a Water Source Protection Plan Committee, which will serve an advisor role to the Town
Board;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board appoints Linda Liddle, Tim Martinson, Amy Panek, Stephen
Morreale, Rebecca Schneider, Liz Thomas and Roxanne Marino to serve on the Water Source
Protection Plan Committee through completion of the project; and
BE IT FURTHER RESOLVED that the Town designates the Water Source Protection Plan
Committee as purely advisory and, therefore, not subject to the requirements of the Open
Meetings Law.
Moved: Mr. Goldman Seconded: Ms. Bouchard
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Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
TOWN OFFICIAL/STAFF REPORTS & ANNOUNCEMENTS (written reports provided in advance- see
Appendix)
In addition to her submitted report, Supervisor Olson noted that the drafts for Camp Barton
operating agreement are in the works and will be before the board soon. Also, the revised policy for
remote meeting attendance is ready.
Ms. Marino shared that the special events permit draft revision has been updated, and she has
learned more about the rebate program for electric vehicles.
Mr. Boggs shared information on funding for broadband.
UPCOMING EVENTS
August 23 – Executive Session (6pm) and Regular Meeting (7pm)
September 5 – Town Hall Closed in honor of Labor Day
September 13 – Regular Meeting
APPROVAL OF MINUTES
RESOLUTION #127 of 2022: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes from July 12, 19, and
26, 2022.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
RESOLUTION # 128 of 2022: APPROVAL OF 7/12/22 MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes from the public
information meeting on July 12, 2022.
Moved: Mr. Goldman Seconded: Ms. Marino
Olson aye
7
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
PAYMENT OF CLAIMS:
RESOLUTION #129 of 2022: PAYMENT OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: the
HB fund (Cemetery Bridge Replacement Project), voucher 40, in the amount of $690.06 and
for all other funds, vouchers numbered 344 through 380, in the amount of $36,865.25.
Moved: Mr. Goldman Seconded: Ms. Marino
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 8/9/22
PRIVILEGE OF THE FLOOR (3 min limit per person):
Ms. Liddle noted that she supports the Engelharts endeavors and agrees that Planning Board review
is necessary.
ADJOURN
Mr. Goldman made a motion to adjourn at 9:45pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
8/22/22
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APPENDIX:
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period July 1 –July 31, 2022
Plan Reviews
8 discussions about upcoming projects
8 permit review, 2 conversation with contractor regarding issues
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
2 Meeting with contractor about new house build
3 site visits regarding Zoning issue
3 visits regarding erosion issues
8 visits to answer possible renovations and zoning allowability
CEO Activity
• 4 Foundation/Footer inspections/ 0 reinspection’s needed issues fixed
• 5 Framing inspections/ 1 reinspection’s Issue resolved
• 1 Plumbing inspections/ 1 reinspection’s
• 3 Final inspection/1 Reinspection
• Code research for 18 different issues approximately 10 hours
• 2 Field work Meeting with homeowners and engineer regarding Zoning issue
• 8 property investigations for Letters of violation, 1 letters issued code and zoning violations
(ongoing). 2 Meetings with Attorney regarding violation
• Meeting at property in regards to zoning questions
• Answered 10 zoning questions that I was able to answer and passed along 2 to the Zoning
Department for further help
• Meeting at residence on Taughannock Blvd. Regarding zoning questions (2hr)
• Averaged 12 hours per week for the month of July dealing with zoning questions
• Review of Health department communications regarding Grassroot Festival, Reviewed ERP for
Grassroots. Monitored Grassroots festival for violations. Conversation with Attorney
• Resident out reach regarding Shady Grove camp ground Special Event Permit Waiting on
Campground permit for Shady Grove. Campground permit approved by Health department
pg 2 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period July 1 – July 31, 2022
SBL Violation Code Action Status
4x Site visit
No issues
Ongoing
Burned out house Safety
Violation/ [NY] 108.1.1 Unsafe structure
Clean up
happening
around house
Awaiting response
33.-5-3.1
Boat storage not in
compliance Submitted application for Site
plan review Monitoring
Site plan approved
for more storage
12.-4-9
Rubbish, Vehicles,
Fire road violation
Protective covering
violations
Property maintenance code
301.2, 302.3, 302.8, 304.2
Fire Code
503.4
Clean up and
remove vehicles
from side of
roadway and
property
2 Letters sent
Waiting on reply
Letter to attorney
for
review(Appearance
ticket)
20.-3-9.22 Cars, Rubbish Multiple Property Maintenance
code, Fire Code violations
Letter to Attorney
for review
26.-2-14.1 Work started without
permit, Multiple Cars Property Maintenance Code
Letter sent
Town of Ulysses Clerk’s Office
MONTHLY REPORT for JULY 2022
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 5
Disabled parking permits 6
Dog licenses and renewals 60
Marriage licenses 2
Plumbing permits 0
Address assignments 0
Notarizations 5
FOIL requests-received 1
FOIL requests-completed 1
CLERK’s OFFICE TASKS:
• Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board
meetings and took minutes, kept website current, provided notary services, issued marriage &
dog licenses and disabled parking permits, collected building & zoning fees, assigned new
addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly
e-newsletter messages to residents, contract management, coordinated building
use/equipment sign out, administered oaths of office, fulfilled FOIL requests, ordered supplies,
posted board meeting (Planning, Town & BZA) videos to Youtube
• Continued to field Planning & Zoning inquiries
• Screen and interview Deputy Clerk applicants, then hired & started training new Deputy Clerk- Casey
Beck
• Begin process of renegotiating a new copier (or lease)
IT COMMITTEE:
• Worked with Pushlar Consulting to secure new domain name: townofulyssesny.gov
WATER DISTRICT TASKS:
• Collected and posted payments
• Met with Ti-Sales on meter reading hardware & software upgrades
• Assist with water district operator transition to Highway Superintendent
• Meet with Supervisor’s office as needed for related items
OTHER COMMITTEES/ASSOCIATIONS:
• Health consortium- next meeting Aug. 4
FINANCIAL REPORT:
$5763.40 TOTAL Clerk fees & licenses collected
$5520.00 stays in the town
$243.40 goes to the state
$4677.40 Building & Zoning fees collected (included
in total amount above)
Town of Ulysses
August 2022 Bookkeeper Board Report
August 9, 2022 Town Board Meeting
Prepared by Blixy Taetzsch, 8/3/2022
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Balance Sheet
As detailed in the Supervisor’s Report, total cash balances as of 7/31/2022 were $3,467,651.39 an increase of
$55,000.68 from last month. A few notable items this month:
Sales tax payments – No additional sales tax payments were received this month.
ARPA Funds – We received the second half of our ARPA funds in the amount of $160,973.87.
The June EMS payment was received in the amount of $6,179.23.
This month saw normal cash outlays for operating expenses. Summer programs staffed with youth
employees were in full swing for the month of July, adding about $18,000 to our bi-weekly payroll.
Other than cash and interfund transactions (due to/due from other funds), there are no significant assets or
liabilities in the Town’s operational financial statements, with the exception of funds due from the State and
County for capital projects.
Income Statement
Revenues through July 2022 are as expected, with the exception of the higher than anticipated sales tax and
mortgage tax payments. Expenditures through July 2022 are also as expected, with some spending being front
loaded (such as payments for Fire and Ambulance services, and some insurance costs), and some expenditures
being delayed for vacant positions.
Bookkeeper Activities
Below is a brief overview of my activities for the month:
Audit: I am hoping to receive draft financial statements by mid-August, with planned presentation to the
Board at the September meeting. The Single Audit must be filed with the Federal and State government
by September 30th.
Personnel: I continue to provide support to staff with needs/questions around hiring, pay and benefits. I
have assisted with the hiring of our youth employees, as well as our new Deputy Clerk and Planner. I
also continue to work on revisions to the personnel manual.
Finance Committee: I continue to work with the Finance Committee, providing data and support as
needed, depending on the task at hand. Most recently, we discussed a new investment strategy with a
laddered bond portfolio administered by Tompkins Financial and a possible switch to the Platinum health
plan offered by the Health Consortium.
Budget: I am supporting Michelle through the budget development process. During July I prepared a
historical document for data analysis of revenues and expenditures – both budgeted and actual. I also
prepared and sent out budget request documents to Department Heads.
Building & Code Enforcement Office
607-387-9778 ext. 231
Buildings & Code Enforcement Report for J uly 2022
SUBMITTED AT AUGUST 2022 TOWN BOARD MEETING
Building Permits issued 8
Plan Reviews 8
Certificate of Occupancy issued 2 Cof O
Permits Renewed 0
Complaints Received 1
Complaints Resolved Letter sent 1
Inspections (Footers, Foundations, Plumbing,
Insulation, roofing, Pools, Etc.)
18 Plus
4 Reinspection’s
New Site Inspections 8
Building Review Consultations (pre-plan meetings,
Future Building/Remodeling)
3
Fire Safety Inspections Fairgrounds Grass
Roots
Code Training Seminars 0 Hours Energy
Code
County Assessment, Town, DOS Reports 5
Open property in violation cases Ongoing outreach
Property violations resolved 2
Value of Permits issued: $1,056,300.00
Building Permit fees collected for month: $5,048.00
Respectfully Submitted,
TOWN OF ULYSSES
10 Elm Street, Trumansburg, NY 14886
ulysses.ny.us
Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us
Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us
Mark Washburn
Mark Washburn – Building & Fire Code Enforcement Officer
June 8, 2022
Town of Ulysses Recreation Department Brief
Created by: Will Glennon, Recreation Director
Summer Programs
●Summer camp will end on August 12th
○The camp will travel to Seabreeze on August 10th from 9:30 - 4:45 pm
○Due to absences because of illness and early departures, the camp has needed
to recruit and hire 4 additional staff to maintain the supervision levels with the
increased enrollment.
○The camp has collected $52,529.00 in registration fees as of August 3rd.
○The United Way has scheduled a program visit to the summer recreation camp
for Monday, August 8th at 2:00 pm. This is an annual visit that has not occurred
since prior to COVID-19. The UWTC awarded the camp a $6,000.00 grant to be
awarded in two installments of $3,000.00 over two years.
●A pilot basketball clinic instructed by Austin Grunder for five weeks started on July 25th.
The program will run only on Monday’s at the Trumansburg high school gym. This
program is designed for developing skills for players with a higher level of basketball
experience. The program runs two sessions on Mondays, 5:00-6:00 pm and 6:00-7:00
pm.
Fall programming
●Registration for fall programs will begin August 8th.
○Coed Soccer for grades K-3
○Tennis for ages 6-13
○XC for ages 9-13
●Adult recreation opportunities
○Meeting with TCSD Superintendent Kimberly Bell concerning the Town of
Ulysses recreation department taking over the implementation and oversight of
adult recreation programming formerly conducted by TCEP. The initial programs
will include open basketball, indoor soccer, and possibly volleyball. Another
program that may be offered will be open pickleball.
Administrative
●The funding application for the Youth Commission was submitted on July 22nd. The
recreation department is asking for the same funding as was received for 2022. The
amount is $20,472.00.
●Currently recruiting volunteers for soccer coaching.
●Currently recruiting instructors for the tennis clinic, cross country running program, and a
youth soccer clinic.
Page 1 of 2
Report to Town Board
Work between: 7/6 – 8/2/2022
Meeting date: 8/9/2022
Submitted by Michelle E. Wright
Work Activities
Miscellaneous
• Standing weekly meetings: Clerk’s office, Supervisor, Highway Superintendent
• Resolution drafting
• Deputy Clerk interviews
• Prospective Town Planner meeting
Bookkeeper Supervision
• Weekly meeting on Wednesday
Insurance Related
• No significant work during this period
• Upcoming: quote process for 2023 coverage
Financially Related
• Investment strategy related communications and follow up
• Voucher entering and review, adjustments, related communications
• Audit related work
• Single federal audit log in related work
• Grant application related work:
o Completed and submitted application through the CFA for the DEC Climate Smart Communities grant for
a Comprehensive Plan update
o The Nature Conservancy Grant Writing Capacity Program
Second interview
Not selected for program based on nature of work
• Continued capital plan development in anticipation of the 2023 budgeting season
• Contract planning meeting
Finance Committee
• 7/25 meeting related activities
Budget Related
• Pre-budget meetings with all department heads
• Oversight of budget worksheets distributed to all department heads
• Budget retreat prep for 8/2 retreat
• Continued preparation for the 2023 budget development season
• TAV and Tax Cap related work
• Capital plan development
• Rec director budget check-in
Asset Management
• Town Hall facilities walk through to inform capital plan
• DEC Grant Application: Nonagricultural Nonpoint Source Planning
o MRB consulting on application
o Communications related to this application
o Culvert status documentation in coordination with Highway Superintendent
Page 2 of 2
Procurement Related
• Bid results entered in NYS Contract Reporter
Compliance Related
• Communications with NYSOSC re: account use
• Insurance related work regarding activity coverage
Water District 3
• Further development of maintenance plan and standard operating procedures document
IT Update Related/IT Committee
• Communications regarding software acquisition an update timeline
• Website obsolescence problem solving: Domain transfer related work
• Continued RFP development
Safety Committee
• No specific work associated with the Safety Committee during this working period
Transportation Related Updates
7/19/22 ITCTC Meeting
• TIP program = same amount of money, but everything is costing more and there are some more complicated
projects, so, there is a lesser number of projects
• Some members of ITCTC are participating in a multi-municipality safety plan grant application. A planning study
is required prior to obtaining capital funding.
• City of Ithaca got grant to Black Diamond trail connect to Buttermilk Falls to Black Diamond and Cayuga
Waterfront Trail network
Upcoming
• Budget season in full swing: quotes, modeling, estimates, coordination and communication
• Further development of capital plans
• IT system modernization project work
• Work related to insurance coverage and contract related action items
• Close out and finalization of Cemetery Road Bridge and EFC/WIIA
• Contract related work
• Procurement related work
• Title VI related work
Active Grant Updates
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice
Engineers)
o Internal activities:
Communications with NYSDOT re: final reimbursement—still waiting on the administrative
process on their end
Invoice sent to the County for local share reimbursement, expected in Fall of this year
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o Internal activities
Communications regarding final reimbursement—still waiting on administrative process on the EFC
and NYS DOH side of things
Supervisor Report July 9 – August 4, 2022
Staffing
• John Zepko continues as part-time temporary Planner, and now attends Planning Board meetings.
Codes is successfully serving as a conduit for the public on zoning needs on a temporary basis
• Successfully hired a new planner; tentative start date is August 29, 2022, but may actually start
after Labor Day.
• Maintained communication with Teamsters union representative.
• Attended numerous meetings regarding Human Resource matters.
• Continued review of staffing needs related to water services.
• Worked to establish a Water Supervisor position and participated in the transition of water
responsibilities in the Town.
• Held meetings with all of Town staff members.
• Reviewed and accepted time cards.
• Reviewed and accepted monthly reports.
Town Board preparation and follow up
• Prepared, reviewed, and organized materials for the 7/12, 7/19, and 7/26 meetings.
• Collected and provided answers to Town Board members on a variety of topics, and held in-
person, phone and/or email conversations with Town Board members.
• Worked with legal counsel on special events issues.
• Worked with legal counsel on zoning issues.
• Worked with legal counsel on Camp Barton (organization structure, funding sources, etc.)
• Worked with legal counsel on human resource issues.
• Worked with legal counsel on ethics, meeting procedures, and videoconferencing local law.
• Worked with legal counsel on exotic animals law.
Budget
• Worked with Michelle and Blixy to on budget workshop held on 8/2/2022.
• Reviewed the financial documents related to closing out July.
• Reviewed and approved vouchers for 7/12/2022 meeting.
Recreation/Camp Barton
• Met/spoke/emailed numerous times with representatives of Town of Covert, Village of
Trumansburg, and NYS Parks to discuss approaches of the municipalities managing the park on
behalf of NYS.
• Working with legal counsel on drafting operating agreement based on an LDC/501 c(3) model.
• Reviewed draft materials of papers of incorporation and bylaws. Provided feedback on drafts,
which are now under review.
Comptroller/Audit/IT
• Ongoing participation on standing IT/Cyber responses internally.
• Attended IT meetings.
• Attended meeting with web designer to discuss website/hosting needs and related options, and
coordinated on domain/email transition. . .
Highway/Water
• Worked with Highway Superintendent to discuss budgetary needs.
• Reviewed water reports submitted by Bolton Point and Water Operator.
• Had several follow-up meetings with staff/HR to discuss water district needs.
• Worked with Highway Superintendent on developing a Water Supervisor position.
• Discussed water needs with property owner along Route 96 concerning a possible extension.
COVID
• Open Meetings extension allowing for fully remote meetings is scheduled to end on August 13th.
Unclear if it will be extended.
• Continue to attend monthly County COVID meetings.
Land Use
• Continued to support through the allocation of legal resources, as needed, Planning Board
meetings until a permanent planner can attend and staff the board.
MISC
• Reviewed the Tompkins County Environmental Health findings related to health violations.
• Held multiple HR-related meetings to address current and future staffing issues.
• Participated in evolving situation related to unauthorized special events occurring in the Town.
• Coordinated with property owners and planner concerning a potential letter of intent for Restore
NY funding.
Liaison
• Attended to Town Supervisors of Tompkins County monthly meeting.
• Attended Tompkins County monthly call.
• Hosted monthly community partners call with other local leaders.
• Attended meeting between Town, Village, and Town of Covert and NYS on status of acquisition
and further updates
• Attended IT/Cyber committee meetings.
• Coordinated with Youth Commission on developing upcoming 2022 budget.
Respectfully submitted,
Supervisor Katelin Olson
August 4, 2022