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HomeMy WebLinkAboutMN-CA-2014-02-01CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. February 26, 2014 PRESENT: Alderperson Mohlenhoff — Chair Alderpersons (3): Clairborne, Fleming, McGonigal EXCUSED: Alderpersons (1): Smith OTHERS PRESENT: City Clerk — Holcomb City Attorney — Lavine Chief of Staff — Sutherland Superintendent of Public Works — Thorne City Chamberlain — Parsons Director of Parking - Nagy Human Resources Director — Michell -Nunn Controller - Thayer Deputy Controller — Andrew IURA Executive Director - Bohn 1. Call to Order 1.1 Agenda Review: None. 1.2 Review /Approval of Minutes: Alderperson McGonigal made a motion to approve the minutes from the January 22, 2014 meeting of the City Administration Committee. Seconded by Alderperson Fleming. Motion carried unanimously. 1.3 Statements from the Public. None. 1.4 Statements from Employ. None. 1.5 Council Response. None. 2. Standing Sub - Committee and Staff Reports. None. 3. City Administration, Human Resources, and Policy 3.1 Authorization to Accept and Adoption the Multi- Jurisdictional All- Hazard Mitigation Plan Update Moved by Alderperson McGonigal. Seconded by Alderperson Clairborne. WHEREAS, the Tompkins County Planning Department, with the assistance from Barton & Loguidice, P.C., has gathered information and prepared the Multi- Jurisdictional All- Hazard Mitigation Plan Update for Tompkins County, New York, and City Administration Committee Meeting February 26, 2014 Page 2 WHEREAS, the Multi- Jurisdictional All- Hazard Mitigation Plan Update for Tompkins County, New York has been prepared in accordance with the Disaster Mitigation Act of 2000 and Title 44 Code of Federal Regulations (CFR), Part 201, and WHEREAS, Title 44 CFR, Chapter 1, Part 201.6(c)(5) requires each local government participating in the preparation of a Multi - Jurisdictional Mitigation Plan or Plan Update to accept and adopt such plan, and WHEREAS, the City of Ithaca, has reviewed the 2013 Hazard Mitigation Plan Update, has found the document to be acceptable, and as a local unit of government, has afforded its citizens an opportunity to comment and provide input regarding the Plan Update and the actions included in the Plan, and WHEREAS, the City of Ithaca, will consider the Tompkins County HMP Update during the implementation and updating of local planning mechanisms, and will incorporate the hazard assessment data, hazard vulnerabilities, and mitigation actions in these mechanisms, where applicable; now, therefore, be it RESOLVED, That the City of Ithaca, as a participating jurisdiction, adopts the Multi- Jurisdictional All - Hazard Mitigation Plan Update for Tompkins County, New York, dated December 2013. A vote on the resolution resulted as follows: Passed unanimously. 3.2 Approval of Extension of Exemption from Real Property Taxes and Provision for In -Lieu Pa. my ents, with Regard to City of Ithaca Tax Parcel Numbers 104. -1 -2 Pursuant to Section 52 of the Public Housing Law of the State of New York Moved by Alderperson Clairborne. Seconded by Alderperson Fleming. WHEREAS, the Ithaca Housing Authority (hereinafter referred to as the "IHA ") is a municipal housing authority created and established by virtue of §429 of the Public Housing Law and is the current owner of the lands and premises in the City of Ithaca, County of Tompkins, State of New York know as 800 South Plain Street (Titus Towers) (T.P # 104.4 -2) (hereinafter referred to as the "Property ") which property is used for the provision of affordable rental housing to qualified persons or families of low income; and WHEREAS, pursuant to §52(3) of the Public Housing Law of the State of New York, the IHA, as a municipal housing authority has been entitled to and has enjoyed an exemption from real property taxes subject to certain required payments in lieu of such taxes; and WHEREAS, pursuant to §52(5) of the Public Housing Law of the State of New York the tax exemptions from real property taxes shall not operate for a period of more than fifty years, commencing in each instance from the date on which the benefits of such exemption first became available and effective; and WHEREAS, pursuant to §52(6) of the Public Housing Law of the State of New York the IHA, as a municipal housing authority that received the tax exemption specified above may upon the expiration of the tax exemption period be granted an additional tax exemption period of up to fifty years; City Administration Committee Meeting February 26, 2014 Page 3 WHEREAS, the first tax exemption period on 800 South Plain Street (Titus Towers) (T.P # 104. -1 -2) is believed to have been granted for a forty year period on or about March 1, 1974. WHEREAS, as a result of the expiration of the exemption for 800 South Plain Street (Titus Towers) (T.P # 104. -1 -2) and pursuant to §52(5) of the Public Housing Law of the State of New York the IHA now seeks an extension of the effective date for an extension of the tax exemption period for an additional forty (40) year period to commence March 1, 2014 for the following property: 800 South Plain Street (Titus Towers) (T.P # 104. -1 -2); and WHEREAS, that pursuant to §52 of the Public Housing Law of the State of New York and since the inception of the initial tax abatement period, the IHA has annually remitted to the City of Ithaca Payments in Lieu of Taxes (hereinafter referred to as "Pilot ") pursuant to a Pilot Agreement between the IHA and the City of Ithaca; and WHEREAS, the City of Ithaca has determined that the continued provision of affordable rental housing to qualified persons or families of low income by the IHA is beneficial to and in the long term best interests of the public, now, therefore, be it RESOLVED, that the Common Council of the City of Ithaca pursuant to §52(5) of the Public Housing Law of the State of New York hereby grants to the following property, 800 South Plain Street (Titus Towers) (T.P # 104. -1 -2) a tax exemption from real property taxes levied by the City of Ithaca and other local taxing authorities for an additional forty (40) years period upon the condition that commencing on said new effective date the IHA make annual payments in lieu of taxes to the City of Ithaca and shall continue to make such annual payments for the duration of the exemption period; and it is further RESOLVED, that the effective date for the foregoing tax exemption period shall be retroactive to March 1, 2014 and the expiration date shall be March 1, 2054; and it is further RESOLVED, that the Mayor upon the advice of the City Attorney and the City Controller and on behalf of the City of Ithaca is hereby authorized and requested to execute and deliver to any pertinent party an agreement between the City of Ithaca and the IHA setting forth as necessary the details of the payments in lieu of taxes, and to take any and all action necessary and/or required to effectuate or verify such payments or tax exemption. A vote on the resolution resulted as follows: Passed unanimously. 3.3 Attorney - 2014 Sidewalk Improvement District Amendments Concerning Certain Vacant Lots Moved by Alderperson Fleming. Seconded by Alderperson McGonigal. Local Law No. -2014 A local law entitled "2014 Sidewalk Improvement District Amendments Concerning Certain Vacant Lots" City Administration Committee Meeting February 26, 2014 Page 4 WHEREAS the City amended Section C -73 of the City Charter in 2013 by creating five Sidewalk Improvement Districts (each a "SID ") for the construction and repair of sidewalk, and assessing each property located in each SID for the benefits received by the property from said local improvements, and WHEREAS the Common Council concludes that it is appropriate to adjust the assessments for certain small, vacant lots under the SID assessment formula to more accurately reflect the benefits from the sidewalk construction and repair received by those properties, and WHEREAS certain other amendments to Section C -73 are desirable in order to improve the SID system, and WHEREAS pursuant to Municipal Home Rule Law Section 10(1)(ii)(c)(3) the City of Ithaca is authorized to adopt a local law relating to the authorization, making, confirmation, and correction of benefit assessments for local improvements, BE IT ENACTED by the Common Council of the City of Ithaca as follows: Section 1. Legislative Findings, Intent, and Purpose. Pursuant to Municipal Home Rule Law Section 10(1)(ii)(c)(3) the City of Ithaca is authorized to adopt a local law relating to the authorization, making, confirmation, and correction of benefit assessments for local improvements. The Common Council concludes that certain adjustments to the SID assessment formula are appropriate. The Common Council makes the following findings of fact: A. Vacant lots located in a SID receive a benefit from the SID system, which may include relief from the responsibility for constructing or repairing the sidewalk located adjacent to the lot and an increase in market value from the presence of a high - quality sidewalk network around the property. B. Although small, vacant lots are already assessed a reduced amount due to the lack of any buildings located on the lot, it is equitable to further reduce the fee assessed to certain smaller, vacant lots to better reflect the benefit received from the SID system by those lots. C. The owner of a lot which is approved for a past work credit that is larger than the lot's SID assessment in a given year should be able to apply the remaining credit to other parcels in the same SID that are owned by the same owner. Section 2. Charter Amendments. Section C -73(C) of the Ithaca City Charter is hereby amended as follows: C. Assessment Formula. (1) Definitions. City Administration Committee Meeting February 26, 2014 Page 5 ANNUAL MAINTENANCE FEE The Annual Maintenance Fee for Non - Developable Lots and Sliver Lots is zero dollars ($0.00); for Low - Foot - Traffic Lots, it is seventy dollars ($70.00); and for all other Lots, it is one hundred and forty dollars ($140.00). BUILDING SQUARE FOOTAGE The total square footage of all buildings on a Lot as recorded by the Tompkins County Department of Assessment. COST OF PAST WORK The total sum, including labor and materials, actually paid for Past Work; provided, however, that none of the following shall be included: (i) costs exceeding fifteen dollars ($15.00) per square foot of Past Work completed; or, (ii) any overhead fee, interests or penalties imposed for failure to perform Sidewalk Construction or Repair pursuant to the Charter or City Code, including but not limited to Section C- 73.1(E) of the Charter. FRONT FEET LOT The length of perimeter, measured in feet, by which a Lot abuts the line of the public street or streets; provided that, if a Lot's perimeter along the line of the public street or streets is bisected such that a portion of the perimeter is within a SID and a portion of the perimeter is not located within any SID, only portion of the perimeter within a SID shall be included; and provided further that a Sliver Lot's Front Feet shall be deemed to be the lesser of (i) the Lot's actual Front Feet or (ii) one hundred and ten (I 10) feet. Lot or parcel of land, as set forth by the current City of Ithaca Tax Maps on file with the Tompkins County Department of Assessment. LOT SQUARE FOOTAGE The total area of a Lot measured in square feet, as recorded by the Tompkins County Department of Assessment, or as otherwise calculated by that Department. LOW - FOOT - TRAFFIC LOTS Those Lots, qualif�g neither as Sliver Lots nor as Non - Developable Lots, with a Property Class Code of 210, 215, 220, 240, 250, [0r-]270, 311, or 312, or substantially identical successor designations. NON - DEVELOPABLE LOTS City Administration Committee Meeting February 26, 2014 Page 6 Those Vacant Lots not qualifying as Sliver Lots with a Lot Square Footage less than the minimum lot size requirements for development under the City of Ithaca Zoning Ordinance for the zoning district in which the Lot is located, as certified by the Director of Planning and Development or his or her designee pursuant to Subsection (C)(3) hereof; provided, however, that if a zoning district has more than one minimum lot size, the relevant minimum lot size for this purpose shall be the smallest minimum lot size for that zoning district that is not subject to adjustments for residency or number of units. PAST WORK Sidewalk Construction or Repair performed on a Lot located in and subject to assessments as part of a Sidewalk Improvement District, and permitted by and performed in accordance with the general drawings and specifications established by the Office of City Engineer, provided that such work is (i) performed at the cost of the property owner of the Lot upon which the work is performed or (ii) funded by documented contributions made to a business improvement district established by Chapter 149 of the City Code by the property owner of a Lot located in said business improvement district for the sole purpose of performing Sidewalk Construction and Repair; and provided further that work completed as required by a site plan review pursuant to Chapter 276 of the City Code is excluded. PROPERTY CLASS CODE The property type classification code, as defined by the New York State Office of Real Property Services in the Assessors' Manual, or such other substantially similar documentation later produced by that office, assigned to a Lot by the Tompkins County Department of Assessment, as may be updated by that Department from time to time. SIDEWALK CONSTRUCTION OR REPAIR Construction or repair of any public sidewalk or footpath intended for the use of pedestrians in a City park or approximately following along the line of the up blic street or streets upon which the Lot fronts, including but not limited to sidewalk curb cuts and curb accessibility ramps, and, other actions determined by the Board of Public Works to be necessary to the construction or repair of said sidewalk or footpath, including but not limited to, any paving, earth work, drainage, and appurtenances; provided, however, that the construction or repair of driveway cuts, aprons, or a pedestrian mall (as that term is defined in Section C -89(B) of the Charter) is excluded. SLIVER LOTS Those Vacant Lots with a Lot Square Footage equal to two thousand (2,000) square feet or less. City Administration Committee Meeting February 26, 2014 Page 7 VACANT LOTS Those Lots with a Property Class Code between 300 and 399, or substantially identical successor designations. (2) Each Lot in a SID shall be annually assessed for work to be performed in the district as follows: Annual Maintenance Fee plus Square Footage Fee plus Frontage Fee less Past Work Reduction. (a) Square Footage Fee. The Square Footage Fee for all Low - Foot - Traffic Lots shall be $0.00. For all other Lots, the Lot's Square Footage Fee shall be equal to the Lot's Building Square Footage times $0.015. (b) Frontage Fee. The Frontage Fee for all Low - Foot - Traffic Lots shall be $0.00. For all other Lots, the Frontage Fee shall be $30.00 for each fifty -five (55) feet of Front Feet or portion thereof. (c) Past Work Reduction. A Lot's assessment under this Section shall be reduced as set forth herein. [ 1 ] A Lot is eligible for a reduction for the Cost of Past Work for twenty (20) years from the date the Past Work was substantially completed ( "Reduction Period "). In each year of the Reduction Period for which an assessment, if any, is made pursuant to this Section, the Lot's Past Work Reduction shall be an amount equal to one - twentieth (1/20) of the Cost of Past Work. Should the allowable reduction for the Cost of Past Work be greater than a Lot's assessment under this Section in any given year, the Lot owner shall not be entitled to the difference, and the difference shall not apply to the assessment for any other year provided, however, that if the owner of record of the Lot is the owner of record of other Lots located within the same SID, the owner of record may choose to aDDly this difference to the assessments made pursuant to this Section on the owner of record's other Lots located in the same SID for the same year in which the difference occurs by giving notice of such choice, including the tax parcel number and sufficient proof of current ownership for each lot affected, to the City Chamberlain no later than the deadline for providing evidence for a Past Work Reduction pursuant to subsection [21 below; and provided further that anc notice is valid to reduce assessments for only the immediately ensuing ig scales. [2] The Lot owner must provide sufficient evidence to the Superintendent of Public Works or his or her designee of the nature and location of the Past Work performed, the Cost of the Past Work, and the date the Past Work was substantially completed. Such evidence must be provided no later than May I of the year preceding the fiscal year for which the owner seeks a Past Work City Administration Committee Meeting February 26, 2014 Page 8 reduction; provided, however, that in the first fiscal year following the year of enactment of this Local Law, such proof must be provided no later than the deadline, if any, established by the Board of Public Works, and if no such deadline is established, such proof must be provided no later than February 1 of that fiscal year. If the request is approved by the Superintendent of Public Works or his or her designee, the Past Work reduction shall automatically recur in each remaining year of the Reduction Period. The Lot owner may appeal the determination of the Superintendent of Public Works or his or her designee to the Board of Public Works at an open meeting thereafter. 3) Certification of Non - Developable Lots. The owner of a Lot may file an application with the Director of Planning and Development or his or her designee to have the lot certified as a Non - Developable Lot. Such applications must be filed no later than the deadline for providing evidence for a Past Work Reduction pursuant to subsection (c)[21 above. Such certification shall be granted only to those Lots not qualifying ing as Sliver Lots with a Lot Square Footage less than the minimum lot size required for development by the City of Ithaca Zoning Ordinance for the zoning district in which the Lot is located at the time of application. Once granted, the certification shall continue to be in effect for the Lot, regardless of subsequent changes in ownership, until the end of the fiscal year during which: (i) the Lot Square Footage increases for M reason to an amount in excess of the minimum lot size required for development; or (ii) the minimum Lot size for development, as may be revised or amended from time to time, in the zoning district in which the Lot is located, is reduced to an amount equal to or lesser than the Lot Square Footage. The owner of a Lot that has received a certification pursuant to this provision shall notify the Director Planning and Development or his or her designee of any change in n the Lot Square Footage. Section 3. Severability Clause. Severability is intended throughout and within the provisions of this Local Law. If any section, subsection, sentence, clause, phrase, or portion of this Local Law is held to be invalid or unconstitutional by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining portions of this Local Law or of those portions of Section C -73 not amended by this Local Law. Section 4. Effective and Operative Date. This Local Law shall be effective, following the passage of forty-five (45) days after the adoption of this Local Law and after filing in the office of the Secretary of State, retroactive to January 1, 2014. This Local Law is subject to referendum on petition pursuant to Municipal Home Rule Law Section 24. Alderperson McGonigal made a motion to amend the Local Law by removing Section 1.0 and Section 2.C.2.c.1. Seconded by Alderperson Fleming. Motion carried 4 -1. A vote on the main motion as amended resulted as follows: Passed unanimously. City Administration Committee Meeting February 26, 2014 Page 9 3.4 IURA - Cayuga Green Project - Endorsement of Requested 28 -Day Extension to Sales Contract for Parcel "D" of Cayuga Green II, LLC Moved by Alderperson McGonigal. Seconded by Alderperson Fleming. WHEREAS, Cayuga Green II, LLC (Purchaser) seeks a 28 -day extension to March 14, 2014 to satisfy the final seller contingency contained in the 2013 Purchase and Sale Contract (Contract) for parcel "D ", a' /2 acre parcel located behind the Cayuga Garage with a street address of 217 S. Cayuga Street, and WHEREAS, the proposed Contract agrees to a sales price of $270,000 and obligates the purchaser to undertake a project "anticipated to consist of construction of no fewer than 30 rental and/or for -sale housing units located adjacent to the Cayuga Garage or such other uses approved by Seller and the Common Council of the City of Ithaca," and WHEREAS, Cayuga Green II, LLC proposes to construct a 49,000 square foot, seven -story housing project containing 45 housing units to be known as Cayuga Place Two, and WHEREAS, Cayuga Green II, LLC is controlled by Bloomfield/Schon + Partners, LLC who is designated by the Ithaca Urban Renewal Agency (IURA) as a qualified and eligible sponsor pursuant to §507 of General Municipal Law to acquire property to undertake the Cayuga Green project, and WHEREAS, to enforce the future land use obligation, the proposed Contract requires the purchaser to satisfy the following seller contingencies prior to expiration of the contract as a condition of conveyance of the property: 1. Submit proof of final site development plan approval for a project containing at least 30 housing units; 2. Submit proof of issuance of a building permit for the project; 3. Submit proof that all project financing has been secured to complete the project, and WHEREAS, the Purchaser has satisfied the site plan and building permit contingencies, but has not submitted proof of project financing, and WHEREAS, Purchaser has submitted an executed, nonbinding, detailed term sheet for bank financing, dated December 5, 2013, identifying a series of additional submissions necessary for lender review prior to issuance of a loan commitment, including a new phase II Environmental Site Assessment (ESA), and WHEREAS, the phase II ESA was completed on February 14, 2014, and WHEREAS, Purchaser projects project financing will be secured no later than March 5, 2014, and WHEREAS, Purchaser has made payment of a $20,000 non - refundable deposit toward the purchase price which shall be retained by the seller in the event seller contingencies are not satisfied, and WHEREAS, the purchaser seeks no property tax abatements for this market -rate project and the proposed Contract effectively prohibits any tax abatements on the project, and City Administration Committee Meeting February 26, 2014 Page 10 WHEREAS, the primary objective of the Ithaca Urban Renewal Plan (IURA) for this urban renewal project is to improve the social, physical, and economic characteristics of the project neighborhood; and WHEREAS, the IURA seeks to facilitate the construction of additional housing units in downtown Ithaca that will expand the range of housing opportunities, increase the property tax base, and visually conceal the concrete block wall portions of the east wall of the adjacent Cayuga garage, and WHEREAS, under §507 of Article 15 of General Municipal Law, the IURA is authorized to sell real property to a qualified and eligible sponsor subject to Common Council approval following a public hearing, and WHEREAS, the prior purchase and sale contract for parcel `D' and site plan review for a proposed 7- story housing project at parcel `D' were the subject of environmental reviews under the City Environmental Quality Review Ordinance (CEQRO) pursuant to which the lead agency issued a negative declaration that the implementation of the action as proposed will not result in any significant adverse environmental impacts, and WHEREAS, the action of approving an extension to the proposed 2013 Contract for sale of parcel `D' is no less protective of the environment than the previously- approved Contract and site plan, therefore requiring no additional environmental review, and WHEREAS, on February 27, 2014 the IURA approved the following terms to extend the 2013 Contract for sale of parcel "D ": 1. 28 -day extension to March 14, 2014 to satisfy seller contingencies; 2. $10,000 additional non - refundable cash deposit; 3. IURA Chairperson discretion for one additional 14 -day extension; now, therefore, be it RESOLVED, That the Common Council for the City of Ithaca hereby approves the Ithaca Urban Renewal Agency proposed extension to the 2013 Purchase and Sale Contract with Cayuga Green II, LLC for Parcel `D' (tax map parcel #81. -2 -4) containing the following terms: a. authorization of a 28 -day extension to March 14, 2014 to satisfy seller contingencies; b. requirement for an additional $10,000 non - refundable cash deposit; and c. authorization to the IURA Chairperson to approve, at his sole discretion, one additional 14 -day extension to March 28, 2014 to satisfy seller contingencies. A vote on the resolution resulted as follows: Passed unanimously. 3.5 Transfer of Function and Budget for Parking Enforcement Moved by Alderperson Fleming. Seconded by Alderperson Clairborne. WHEREAS, the City of Ithaca hired a Director of Parking in 2013 and created the Parking Division to provide better management and oversight of the City's parking program, and WHEREAS, the consolidation of parking enforcement activities into the Parking Division will further advance these goals, and City Administration Committee Meeting February 26, 2014 Page 11 WHEREAS, the civilian parking enforcement staff are currently employed by the Ithaca Police Department, and WHEREAS, it is the intention and desire of Common Council to transfer the civilian parking enforcement function, budget and staff to the Parking Division of the Department of Public Works; now, therefore be it RESOLVED, That effective March 1, 2014, all parking enforcement functions currently performed by civilian employees at the Ithaca Police Department and all civilian employees engaged in performing those functions and activities shall be transferred from the Ithaca Police Department to the Department of Public Works pursuant to Section 70.2 of New York State Civil Service Law, and be it further RESOLVED, That the following budget transfer be made as part of said function transfer for parking with any further accounting transfers needed to be made, as necessary, by the City Controller: Account Transfer From: Account Transfer To: A3120 -5110 $270,984 A5656 -5110 A3120 -5125 200 A5656 -5125 A3120 -5415 2,000 A5656 -5415 A3120 -5420 6,200 A5656 -5420 A3120 -5425 100 A5656 -5425 A3120 -5477 9.000 A5656 -5477 A vote on the resolution resulted as follows: Passed unanimously. 4. Finance, Budget and Appropriations 4.1 IPD - Request to Amend 2013 IPD Budget Moved by Alderperson Clairborne. Seconded by Alderperson Fleming. WHEREAS, the Ithaca Police Department has received funds through the recycling of brass shell casings recovered from the IPD shooting range, and WHEREAS, the Ithaca Police Department is desirous of utilizing some of these funds ($6,000) to purchase a small structure for the shooting range; now, therefore, be it RESOLVED, That Common Council hereby amends the 2013 Ithaca Police Department Budget as follows: Increase revenue account: A 3120 - 2770 -5017 Miscellaneous Revenue $6,000 City Administration Committee Meeting February 26, 2014 Page 12 11 Increase expenses: A 3120 -5480 -5017 Building Maintenance Supplies A vote on the resolution resulted as follows: Performance Measures $6,000 Passed unanimously. Chief of Staff Kevin Sutherland is working on developing a plan and gathering the tools for performance measurements. Mr. Sutherland gave a slide presentation showing the benefits of creating and implementing this process. GPA Transition (Update): City Clerk Julie Holcomb reported on the following: Taxicabs: A group has been formed to discuss rates and regulations concerning taxicabs within the City. This group will • Meet with law enforcement agencies to talk about licensing and enforcement from their perspective; • Look at other cities to see what they are doing with taxicab rates and regulations; and • Meet with taxicab companies about the above issue. Common Council Orientation: Orientation sessions for Common Council will start on April 3, 2014, from 4:00 p.m. to 6:00 p.m. and will be held the first Thursday of each month thereafter. City Clerk Holcomb has reached out to Common Council to ascertain what kinds of information they want covered in these sessions. The Clerk's Office will work with departments to present the requested topics at these sessions. HR is scheduled for the April 3rd orientation session. 7. 2015 Budget Process — Discussion The Committee started the discussion on the budget process for 2015 and reviewed the preliminary budget timeline as listed below. The purpose of these discussions would be to get Common Council's input at the beginning of the budget process. Preliminary Budget Timeline & Actions: When What/Where Who February 2014 Budget Process Brainstorm at CA CA committee, Mayor, meeting 2/26 Chief of Staff, & Controller March 2014 CA Meeting — Topic Discussion CA committee Topic: April 2014 CA Meeting — Topic Discussion CA committee Topic: City Administration Committee Meeting February 26, 2014 Page 13 Budget Process Discussion 1. Council Priorities & Strategic Themes 2. Glossary of Terms 3. Budget Review Narrative & Presentations 4. Focus on IFD, IPD, DPW — how? 5. CA Topic Focused Discussions 6. Other issues 8 Meeting Wrap -up 8.1 Announcements Process for Council priorities? CA committee May 2014 CA Meeting — Topic Discussion CA committee Topic: June 2014 - Mayor's Memo asking for Budgets Mayor, Controller from Departments sent out. - Message from Council about Budget All of Council Priorities sent with Mayor's memo July 2014 August 2014 8/1/14 Department Budgets due All Department Heads September 2014 Budget Development Mayor & Controller - Meetings with departments October 2014 10/1/14 Mayor's Budget released Mayor Mid - October Department Narratives All Department Heads due (this is new short form added last year) CA Chair leads Budget Month of October — Budget Meetings Process November 2014 Mid November Budget approval CA Chair leads Budget Process December 2014 Budget Process Discussion 1. Council Priorities & Strategic Themes 2. Glossary of Terms 3. Budget Review Narrative & Presentations 4. Focus on IFD, IPD, DPW — how? 5. CA Topic Focused Discussions 6. Other issues 8 Meeting Wrap -up 8.1 Announcements City Administration Committee Meeting February 26, 2014 Page 14 GIAC's Black History Month Talent Show: GIAC will be having its Black History Month Talent Show on Friday — February 28, 2014 — 6:00 p.m. at the Ithaca High School Kulp Auditorium. All are invited. 8.2 Review, Agenda Items for Next Meeting. None. 8.3 Adjourn With no further business and on a motion by Alderperson Clairbome, the meeting was adjourned at 8:35 p.m.