HomeMy WebLinkAboutMN-CA-2014-02-01CITY ADMINISTRATION COMMITTEE
CITY OF ITHACA, NEW YORK
Regular Meeting 6:00 p.m. February 26, 2014
PRESENT:
Alderperson Mohlenhoff — Chair
Alderpersons (3): Clairborne, Fleming, McGonigal
EXCUSED:
Alderpersons (1): Smith
OTHERS PRESENT:
City Clerk — Holcomb
City Attorney — Lavine
Chief of Staff — Sutherland
Superintendent of Public Works — Thorne
City Chamberlain — Parsons
Director of Parking - Nagy
Human Resources Director — Michell -Nunn
Controller - Thayer
Deputy Controller — Andrew
IURA Executive Director - Bohn
1. Call to Order
1.1 Agenda Review: None.
1.2 Review /Approval of Minutes: Alderperson McGonigal made a motion to approve the minutes from the
January 22, 2014 meeting of the City Administration Committee. Seconded by Alderperson Fleming.
Motion carried unanimously.
1.3 Statements from the Public. None.
1.4 Statements from Employ. None.
1.5 Council Response. None.
2. Standing Sub - Committee and Staff Reports. None.
3. City Administration, Human Resources, and Policy
3.1 Authorization to Accept and Adoption the Multi- Jurisdictional All- Hazard Mitigation Plan Update
Moved by Alderperson McGonigal. Seconded by Alderperson Clairborne.
WHEREAS, the Tompkins County Planning Department, with the assistance from Barton & Loguidice,
P.C., has gathered information and prepared the Multi- Jurisdictional All- Hazard Mitigation Plan Update
for Tompkins County, New York, and
City Administration Committee Meeting
February 26, 2014
Page 2
WHEREAS, the Multi- Jurisdictional All- Hazard Mitigation Plan Update for Tompkins County, New
York has been prepared in accordance with the Disaster Mitigation Act of 2000 and Title 44 Code of
Federal Regulations (CFR), Part 201, and
WHEREAS, Title 44 CFR, Chapter 1, Part 201.6(c)(5) requires each local government participating in
the preparation of a Multi - Jurisdictional Mitigation Plan or Plan Update to accept and adopt such plan,
and
WHEREAS, the City of Ithaca, has reviewed the 2013 Hazard Mitigation Plan Update, has found the
document to be acceptable, and as a local unit of government, has afforded its citizens an opportunity to
comment and provide input regarding the Plan Update and the actions included in the Plan, and
WHEREAS, the City of Ithaca, will consider the Tompkins County HMP Update during the
implementation and updating of local planning mechanisms, and will incorporate the hazard assessment
data, hazard vulnerabilities, and mitigation actions in these mechanisms, where applicable; now,
therefore, be it
RESOLVED, That the City of Ithaca, as a participating jurisdiction, adopts the Multi- Jurisdictional All -
Hazard Mitigation Plan Update for Tompkins County, New York, dated December 2013.
A vote on the resolution resulted as follows:
Passed unanimously.
3.2 Approval of Extension of Exemption from Real Property Taxes and Provision for In -Lieu Pa. my ents,
with Regard to City of Ithaca Tax Parcel Numbers 104. -1 -2 Pursuant to Section 52 of the Public
Housing Law of the State of New York
Moved by Alderperson Clairborne. Seconded by Alderperson Fleming.
WHEREAS, the Ithaca Housing Authority (hereinafter referred to as the "IHA ") is a municipal housing
authority created and established by virtue of §429 of the Public Housing Law and is the current owner
of the lands and premises in the City of Ithaca, County of Tompkins, State of New York know as 800
South Plain Street (Titus Towers) (T.P # 104.4 -2) (hereinafter referred to as the "Property ") which
property is used for the provision of affordable rental housing to qualified persons or families of low
income; and
WHEREAS, pursuant to §52(3) of the Public Housing Law of the State of New York, the IHA, as a
municipal housing authority has been entitled to and has enjoyed an exemption from real property taxes
subject to certain required payments in lieu of such taxes; and
WHEREAS, pursuant to §52(5) of the Public Housing Law of the State of New York the tax exemptions
from real property taxes shall not operate for a period of more than fifty years, commencing in each
instance from the date on which the benefits of such exemption first became available and effective; and
WHEREAS, pursuant to §52(6) of the Public Housing Law of the State of New York the IHA, as a
municipal housing authority that received the tax exemption specified above may upon the expiration of
the tax exemption period be granted an additional tax exemption period of up to fifty years;
City Administration Committee Meeting
February 26, 2014
Page 3
WHEREAS, the first tax exemption period on 800 South Plain Street (Titus Towers) (T.P # 104. -1 -2) is
believed to have been granted for a forty year period on or about March 1, 1974.
WHEREAS, as a result of the expiration of the exemption for 800 South Plain Street (Titus Towers)
(T.P # 104. -1 -2) and pursuant to §52(5) of the Public Housing Law of the State of New York the IHA
now seeks an extension of the effective date for an extension of the tax exemption period for an
additional forty (40) year period to commence March 1, 2014 for the following property: 800 South
Plain Street (Titus Towers) (T.P # 104. -1 -2); and
WHEREAS, that pursuant to §52 of the Public Housing Law of the State of New York and since the
inception of the initial tax abatement period, the IHA has annually remitted to the City of Ithaca
Payments in Lieu of Taxes (hereinafter referred to as "Pilot ") pursuant to a Pilot Agreement between the
IHA and the City of Ithaca; and
WHEREAS, the City of Ithaca has determined that the continued provision of affordable rental housing
to qualified persons or families of low income by the IHA is beneficial to and in the long term best
interests of the public, now, therefore, be it
RESOLVED, that the Common Council of the City of Ithaca pursuant to §52(5) of the Public Housing
Law of the State of New York hereby grants to the following property, 800 South Plain Street (Titus
Towers) (T.P # 104. -1 -2) a tax exemption from real property taxes levied by the City of Ithaca and other
local taxing authorities for an additional forty (40) years period upon the condition that commencing on
said new effective date the IHA make annual payments in lieu of taxes to the City of Ithaca and shall
continue to make such annual payments for the duration of the exemption period; and it is further
RESOLVED, that the effective date for the foregoing tax exemption period shall be retroactive to March
1, 2014 and the expiration date shall be March 1, 2054; and it is further
RESOLVED, that the Mayor upon the advice of the City Attorney and the City Controller and on behalf
of the City of Ithaca is hereby authorized and requested to execute and deliver to any pertinent party an
agreement between the City of Ithaca and the IHA setting forth as necessary the details of the payments
in lieu of taxes, and to take any and all action necessary and/or required to effectuate or verify such
payments or tax exemption.
A vote on the resolution resulted as follows:
Passed unanimously.
3.3 Attorney - 2014 Sidewalk Improvement District Amendments Concerning Certain Vacant Lots
Moved by Alderperson Fleming. Seconded by Alderperson McGonigal.
Local Law No. -2014
A local law entitled "2014 Sidewalk Improvement District Amendments Concerning Certain Vacant
Lots"
City Administration Committee Meeting
February 26, 2014
Page 4
WHEREAS the City amended Section C -73 of the City Charter in 2013 by creating five Sidewalk
Improvement Districts (each a "SID ") for the construction and repair of sidewalk, and assessing each
property located in each SID for the benefits received by the property from said local improvements, and
WHEREAS the Common Council concludes that it is appropriate to adjust the assessments for certain
small, vacant lots under the SID assessment formula to more accurately reflect the benefits from the
sidewalk construction and repair received by those properties, and
WHEREAS certain other amendments to Section C -73 are desirable in order to improve the SID system,
and
WHEREAS pursuant to Municipal Home Rule Law Section 10(1)(ii)(c)(3) the City of Ithaca is
authorized to adopt a local law relating to the authorization, making, confirmation, and correction of
benefit assessments for local improvements,
BE IT ENACTED by the Common Council of the City of Ithaca as follows:
Section 1. Legislative Findings, Intent, and Purpose.
Pursuant to Municipal Home Rule Law Section 10(1)(ii)(c)(3) the City of Ithaca is authorized to adopt a
local law relating to the authorization, making, confirmation, and correction of benefit assessments for
local improvements. The Common Council concludes that certain adjustments to the SID assessment
formula are appropriate.
The Common Council makes the following findings of fact:
A. Vacant lots located in a SID receive a benefit from the SID system, which may include
relief from the responsibility for constructing or repairing the sidewalk located adjacent
to the lot and an increase in market value from the presence of a high - quality sidewalk
network around the property.
B. Although small, vacant lots are already assessed a reduced amount due to the lack of any
buildings located on the lot, it is equitable to further reduce the fee assessed to certain
smaller, vacant lots to better reflect the benefit received from the SID system by those
lots.
C. The owner of a lot which is approved for a past work credit that is larger than the lot's
SID assessment in a given year should be able to apply the remaining credit to other
parcels in the same SID that are owned by the same owner.
Section 2. Charter Amendments.
Section C -73(C) of the Ithaca City Charter is hereby amended as follows:
C. Assessment Formula.
(1) Definitions.
City Administration Committee Meeting
February 26, 2014
Page 5
ANNUAL MAINTENANCE FEE
The Annual Maintenance Fee for Non - Developable Lots and Sliver Lots is zero dollars
($0.00); for Low - Foot - Traffic Lots, it is seventy dollars ($70.00); and for all other Lots, it
is one hundred and forty dollars ($140.00).
BUILDING SQUARE FOOTAGE
The total square footage of all buildings on a Lot as recorded by the Tompkins County
Department of Assessment.
COST OF PAST WORK
The total sum, including labor and materials, actually paid for Past Work; provided,
however, that none of the following shall be included: (i) costs exceeding fifteen dollars
($15.00) per square foot of Past Work completed; or, (ii) any overhead fee, interests or
penalties imposed for failure to perform Sidewalk Construction or Repair pursuant to the
Charter or City Code, including but not limited to Section C- 73.1(E) of the Charter.
FRONT FEET
LOT
The length of perimeter, measured in feet, by which a Lot abuts the line of the public
street or streets; provided that, if a Lot's perimeter along the line of the public street or
streets is bisected such that a portion of the perimeter is within a SID and a portion of the
perimeter is not located within any SID, only portion of the perimeter within a SID
shall be included; and provided further that a Sliver Lot's Front Feet shall be deemed to
be the lesser of (i) the Lot's actual Front Feet or (ii) one hundred and ten (I 10) feet.
Lot or parcel of land, as set forth by the current City of Ithaca Tax Maps on file with the
Tompkins County Department of Assessment.
LOT SQUARE FOOTAGE
The total area of a Lot measured in square feet, as recorded by the Tompkins County
Department of Assessment, or as otherwise calculated by that Department.
LOW - FOOT - TRAFFIC LOTS
Those Lots, qualif�g neither as Sliver Lots nor as Non - Developable Lots, with a
Property Class Code of 210, 215, 220, 240, 250, [0r-]270, 311, or 312, or substantially
identical successor designations.
NON - DEVELOPABLE LOTS
City Administration Committee Meeting
February 26, 2014
Page 6
Those Vacant Lots not qualifying as Sliver Lots with a Lot Square Footage less than the
minimum lot size requirements for development under the City of Ithaca Zoning
Ordinance for the zoning district in which the Lot is located, as certified by the Director
of Planning and Development or his or her designee pursuant to Subsection (C)(3)
hereof; provided, however, that if a zoning district has more than one minimum lot size,
the relevant minimum lot size for this purpose shall be the smallest minimum lot size for
that zoning district that is not subject to adjustments for residency or number of units.
PAST WORK
Sidewalk Construction or Repair performed on a Lot located in and subject to
assessments as part of a Sidewalk Improvement District, and permitted by and performed
in accordance with the general drawings and specifications established by the Office of
City Engineer, provided that such work is (i) performed at the cost of the property owner
of the Lot upon which the work is performed or (ii) funded by documented contributions
made to a business improvement district established by Chapter 149 of the City Code by
the property owner of a Lot located in said business improvement district for the sole
purpose of performing Sidewalk Construction and Repair; and provided further that work
completed as required by a site plan review pursuant to Chapter 276 of the City Code is
excluded.
PROPERTY CLASS CODE
The property type classification code, as defined by the New York State Office of Real
Property Services in the Assessors' Manual, or such other substantially similar
documentation later produced by that office, assigned to a Lot by the Tompkins County
Department of Assessment, as may be updated by that Department from time to time.
SIDEWALK CONSTRUCTION OR REPAIR
Construction or repair of any public sidewalk or footpath intended for the use of
pedestrians in a City park or approximately following along the line of the up blic street or
streets upon which the Lot fronts, including but not limited to sidewalk curb cuts and
curb accessibility ramps, and, other actions determined by the Board of Public Works to
be necessary to the construction or repair of said sidewalk or footpath, including but not
limited to, any paving, earth work, drainage, and appurtenances; provided, however, that
the construction or repair of driveway cuts, aprons, or a pedestrian mall (as that term is
defined in Section C -89(B) of the Charter) is excluded.
SLIVER LOTS
Those Vacant Lots with a Lot Square Footage equal to two thousand (2,000) square feet
or less.
City Administration Committee Meeting
February 26, 2014
Page 7
VACANT LOTS
Those Lots with a Property Class Code between 300 and 399, or substantially identical
successor designations.
(2) Each Lot in a SID shall be annually assessed for work to be performed in the district as follows:
Annual Maintenance Fee plus Square Footage Fee plus Frontage Fee less Past Work Reduction.
(a) Square Footage Fee. The Square Footage Fee for all Low - Foot - Traffic Lots shall be
$0.00. For all other Lots, the Lot's Square Footage Fee shall be equal to the Lot's
Building Square Footage times $0.015.
(b) Frontage Fee. The Frontage Fee for all Low - Foot - Traffic Lots shall be $0.00. For all
other Lots, the Frontage Fee shall be $30.00 for each fifty -five (55) feet of Front Feet or
portion thereof.
(c) Past Work Reduction. A Lot's assessment under this Section shall be reduced as set forth
herein.
[ 1 ] A Lot is eligible for a reduction for the Cost of Past Work for twenty (20) years
from the date the Past Work was substantially completed ( "Reduction Period "). In
each year of the Reduction Period for which an assessment, if any, is made
pursuant to this Section, the Lot's Past Work Reduction shall be an amount equal
to one - twentieth (1/20) of the Cost of Past Work. Should the allowable reduction
for the Cost of Past Work be greater than a Lot's assessment under this Section in
any given year, the Lot owner shall not be entitled to the difference, and the
difference shall not apply to the assessment for any other year provided,
however, that if the owner of record of the Lot is the owner of record of other
Lots located within the same SID, the owner of record may choose to aDDly this
difference to the assessments made pursuant to this Section on the owner of
record's other Lots located in the same SID for the same year in which the
difference occurs by giving notice of such choice, including the tax parcel number
and sufficient proof of current ownership for each lot affected, to the City
Chamberlain no later than the deadline for providing evidence for a Past Work
Reduction pursuant to subsection [21 below; and provided further that anc
notice is valid to reduce assessments for only the immediately ensuing ig scales.
[2] The Lot owner must provide sufficient evidence to the Superintendent of Public
Works or his or her designee of the nature and location of the Past Work
performed, the Cost of the Past Work, and the date the Past Work was
substantially completed. Such evidence must be provided no later than May I of
the year preceding the fiscal year for which the owner seeks a Past Work
City Administration Committee Meeting
February 26, 2014
Page 8
reduction; provided, however, that in the first fiscal year following the year of
enactment of this Local Law, such proof must be provided no later than the
deadline, if any, established by the Board of Public Works, and if no such
deadline is established, such proof must be provided no later than February 1 of
that fiscal year. If the request is approved by the Superintendent of Public Works
or his or her designee, the Past Work reduction shall automatically recur in each
remaining year of the Reduction Period. The Lot owner may appeal the
determination of the Superintendent of Public Works or his or her designee to the
Board of Public Works at an open meeting thereafter.
3) Certification of Non - Developable Lots. The owner of a Lot may file an application with the
Director of Planning and Development or his or her designee to have the lot certified as a Non -
Developable Lot. Such applications must be filed no later than the deadline for providing
evidence for a Past Work Reduction pursuant to subsection (c)[21 above. Such certification shall
be granted only to those Lots not qualifying ing as Sliver Lots with a Lot Square Footage less than
the minimum lot size required for development by the City of Ithaca Zoning Ordinance for the
zoning district in which the Lot is located at the time of application. Once granted, the
certification shall continue to be in effect for the Lot, regardless of subsequent changes in
ownership, until the end of the fiscal year during which: (i) the Lot Square Footage increases for
M reason to an amount in excess of the minimum lot size required for development; or (ii) the
minimum Lot size for development, as may be revised or amended from time to time, in the
zoning district in which the Lot is located, is reduced to an amount equal to or lesser than the Lot
Square Footage. The owner of a Lot that has received a certification pursuant to this provision
shall notify the Director Planning and Development or his or her designee of any change in n the
Lot Square Footage.
Section 3. Severability Clause.
Severability is intended throughout and within the provisions of this Local Law. If any section,
subsection, sentence, clause, phrase, or portion of this Local Law is held to be invalid or unconstitutional
by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining
portions of this Local Law or of those portions of Section C -73 not amended by this Local Law.
Section 4. Effective and Operative Date.
This Local Law shall be effective, following the passage of forty-five (45) days after the adoption of this
Local Law and after filing in the office of the Secretary of State, retroactive to January 1, 2014. This
Local Law is subject to referendum on petition pursuant to Municipal Home Rule Law Section 24.
Alderperson McGonigal made a motion to amend the Local Law by removing Section 1.0 and Section
2.C.2.c.1. Seconded by Alderperson Fleming. Motion carried 4 -1.
A vote on the main motion as amended resulted as follows:
Passed unanimously.
City Administration Committee Meeting
February 26, 2014
Page 9
3.4 IURA - Cayuga Green Project - Endorsement of Requested 28 -Day Extension to Sales Contract for
Parcel "D" of Cayuga Green II, LLC
Moved by Alderperson McGonigal. Seconded by Alderperson Fleming.
WHEREAS, Cayuga Green II, LLC (Purchaser) seeks a 28 -day extension to March 14, 2014 to satisfy
the final seller contingency contained in the 2013 Purchase and Sale Contract (Contract) for parcel "D ",
a' /2 acre parcel located behind the Cayuga Garage with a street address of 217 S. Cayuga Street, and
WHEREAS, the proposed Contract agrees to a sales price of $270,000 and obligates the purchaser to
undertake a project "anticipated to consist of construction of no fewer than 30 rental and/or for -sale
housing units located adjacent to the Cayuga Garage or such other uses approved by Seller and the
Common Council of the City of Ithaca," and
WHEREAS, Cayuga Green II, LLC proposes to construct a 49,000 square foot, seven -story housing
project containing 45 housing units to be known as Cayuga Place Two, and
WHEREAS, Cayuga Green II, LLC is controlled by Bloomfield/Schon + Partners, LLC who is
designated by the Ithaca Urban Renewal Agency (IURA) as a qualified and eligible sponsor pursuant to
§507 of General Municipal Law to acquire property to undertake the Cayuga Green project, and
WHEREAS, to enforce the future land use obligation, the proposed Contract requires the purchaser to
satisfy the following seller contingencies prior to expiration of the contract as a condition of conveyance
of the property:
1. Submit proof of final site development plan approval for a project containing at least 30 housing
units;
2. Submit proof of issuance of a building permit for the project;
3. Submit proof that all project financing has been secured to complete the project, and
WHEREAS, the Purchaser has satisfied the site plan and building permit contingencies, but has not
submitted proof of project financing, and
WHEREAS, Purchaser has submitted an executed, nonbinding, detailed term sheet for bank financing,
dated December 5, 2013, identifying a series of additional submissions necessary for lender review prior
to issuance of a loan commitment, including a new phase II Environmental Site Assessment (ESA), and
WHEREAS, the phase II ESA was completed on February 14, 2014, and
WHEREAS, Purchaser projects project financing will be secured no later than March 5, 2014, and
WHEREAS, Purchaser has made payment of a $20,000 non - refundable deposit toward the purchase
price which shall be retained by the seller in the event seller contingencies are not satisfied, and
WHEREAS, the purchaser seeks no property tax abatements for this market -rate project and the
proposed Contract effectively prohibits any tax abatements on the project, and
City Administration Committee Meeting
February 26, 2014
Page 10
WHEREAS, the primary objective of the Ithaca Urban Renewal Plan (IURA) for this urban renewal
project is to improve the social, physical, and economic characteristics of the project neighborhood; and
WHEREAS, the IURA seeks to facilitate the construction of additional housing units in downtown
Ithaca that will expand the range of housing opportunities, increase the property tax base, and visually
conceal the concrete block wall portions of the east wall of the adjacent Cayuga garage, and
WHEREAS, under §507 of Article 15 of General Municipal Law, the IURA is authorized to sell real
property to a qualified and eligible sponsor subject to Common Council approval following a public
hearing, and
WHEREAS, the prior purchase and sale contract for parcel `D' and site plan review for a proposed 7-
story housing project at parcel `D' were the subject of environmental reviews under the City
Environmental Quality Review Ordinance (CEQRO) pursuant to which the lead agency issued a
negative declaration that the implementation of the action as proposed will not result in any significant
adverse environmental impacts, and
WHEREAS, the action of approving an extension to the proposed 2013 Contract for sale of parcel `D' is
no less protective of the environment than the previously- approved Contract and site plan, therefore
requiring no additional environmental review, and
WHEREAS, on February 27, 2014 the IURA approved the following terms to extend the 2013 Contract
for sale of parcel "D ":
1. 28 -day extension to March 14, 2014 to satisfy seller contingencies;
2. $10,000 additional non - refundable cash deposit;
3. IURA Chairperson discretion for one additional 14 -day extension; now, therefore, be it
RESOLVED, That the Common Council for the City of Ithaca hereby approves the Ithaca Urban
Renewal Agency proposed extension to the 2013 Purchase and Sale Contract with Cayuga Green II,
LLC for Parcel `D' (tax map parcel #81. -2 -4) containing the following terms:
a. authorization of a 28 -day extension to March 14, 2014 to satisfy seller contingencies;
b. requirement for an additional $10,000 non - refundable cash deposit; and
c. authorization to the IURA Chairperson to approve, at his sole discretion, one additional 14 -day
extension to March 28, 2014 to satisfy seller contingencies.
A vote on the resolution resulted as follows:
Passed unanimously.
3.5 Transfer of Function and Budget for Parking Enforcement
Moved by Alderperson Fleming. Seconded by Alderperson Clairborne.
WHEREAS, the City of Ithaca hired a Director of Parking in 2013 and created the Parking Division to
provide better management and oversight of the City's parking program, and
WHEREAS, the consolidation of parking enforcement activities into the Parking Division will further
advance these goals, and
City Administration Committee Meeting
February 26, 2014
Page 11
WHEREAS, the civilian parking enforcement staff are currently employed by the Ithaca Police
Department, and
WHEREAS, it is the intention and desire of Common Council to transfer the civilian parking
enforcement function, budget and staff to the Parking Division of the Department of Public Works; now,
therefore be it
RESOLVED, That effective March 1, 2014, all parking enforcement functions currently performed by
civilian employees at the Ithaca Police Department and all civilian employees engaged in performing
those functions and activities shall be transferred from the Ithaca Police Department to the Department
of Public Works pursuant to Section 70.2 of New York State Civil Service Law, and be it further
RESOLVED, That the following budget transfer be made as part of said function transfer for parking
with any further accounting transfers needed to be made, as necessary, by the City Controller:
Account Transfer From:
Account Transfer To:
A3120 -5110
$270,984
A5656 -5110
A3120 -5125
200
A5656 -5125
A3120 -5415
2,000
A5656 -5415
A3120 -5420
6,200
A5656 -5420
A3120 -5425
100
A5656 -5425
A3120 -5477
9.000
A5656 -5477
A vote on the resolution resulted as follows:
Passed unanimously.
4. Finance, Budget and Appropriations
4.1 IPD - Request to Amend 2013 IPD Budget
Moved by Alderperson Clairborne. Seconded by Alderperson Fleming.
WHEREAS, the Ithaca Police Department has received funds through the recycling of brass shell
casings recovered from the IPD shooting range, and
WHEREAS, the Ithaca Police Department is desirous of utilizing some of these funds ($6,000) to
purchase a small structure for the shooting range; now, therefore, be it
RESOLVED, That Common Council hereby amends the 2013 Ithaca Police Department Budget as
follows:
Increase revenue account:
A 3120 - 2770 -5017 Miscellaneous Revenue
$6,000
City Administration Committee Meeting
February 26, 2014
Page 12
11
Increase expenses:
A 3120 -5480 -5017 Building Maintenance Supplies
A vote on the resolution resulted as follows:
Performance Measures
$6,000
Passed unanimously.
Chief of Staff Kevin Sutherland is working on developing a plan and gathering the tools for performance
measurements. Mr. Sutherland gave a slide presentation showing the benefits of creating and
implementing this process.
GPA Transition (Update): City Clerk Julie Holcomb reported on the following:
Taxicabs: A group has been formed to discuss rates and regulations concerning taxicabs within the City.
This group will
• Meet with law enforcement agencies to talk about licensing and enforcement from their
perspective;
• Look at other cities to see what they are doing with taxicab rates and regulations; and
• Meet with taxicab companies about the above issue.
Common Council Orientation: Orientation sessions for Common Council will start on April 3, 2014,
from 4:00 p.m. to 6:00 p.m. and will be held the first Thursday of each month thereafter. City Clerk
Holcomb has reached out to Common Council to ascertain what kinds of information they want covered
in these sessions. The Clerk's Office will work with departments to present the requested topics at these
sessions. HR is scheduled for the April 3rd orientation session.
7. 2015 Budget Process — Discussion
The Committee started the discussion on the budget process for 2015 and reviewed the preliminary
budget timeline as listed below. The purpose of these discussions would be to get Common Council's
input at the beginning of the budget process.
Preliminary Budget Timeline & Actions:
When
What/Where
Who
February 2014
Budget Process Brainstorm at CA
CA committee, Mayor,
meeting 2/26
Chief of Staff, & Controller
March 2014
CA Meeting — Topic Discussion
CA committee
Topic:
April 2014
CA Meeting — Topic Discussion
CA committee
Topic:
City Administration Committee Meeting
February 26, 2014
Page 13
Budget Process Discussion
1. Council Priorities & Strategic Themes
2. Glossary of Terms
3. Budget Review Narrative & Presentations
4. Focus on IFD, IPD, DPW — how?
5. CA Topic Focused Discussions
6. Other issues
8 Meeting Wrap -up
8.1 Announcements
Process for Council priorities?
CA committee
May 2014
CA Meeting — Topic Discussion
CA committee
Topic:
June 2014
- Mayor's Memo asking for Budgets
Mayor, Controller
from Departments sent out.
- Message from Council about Budget
All of Council
Priorities sent with Mayor's memo
July 2014
August 2014
8/1/14 Department Budgets due
All Department Heads
September 2014
Budget Development
Mayor & Controller
- Meetings with departments
October 2014
10/1/14 Mayor's Budget released
Mayor
Mid - October Department Narratives
All Department Heads
due (this is new short form added last
year)
CA Chair leads Budget
Month of October — Budget Meetings
Process
November 2014
Mid November Budget approval
CA Chair leads Budget
Process
December 2014
Budget Process Discussion
1. Council Priorities & Strategic Themes
2. Glossary of Terms
3. Budget Review Narrative & Presentations
4. Focus on IFD, IPD, DPW — how?
5. CA Topic Focused Discussions
6. Other issues
8 Meeting Wrap -up
8.1 Announcements
City Administration Committee Meeting
February 26, 2014
Page 14
GIAC's Black History Month Talent Show: GIAC will be having its Black History Month Talent Show
on Friday — February 28, 2014 — 6:00 p.m. at the Ithaca High School Kulp Auditorium. All are invited.
8.2 Review, Agenda Items for Next Meeting. None.
8.3 Adjourn
With no further business and on a motion by Alderperson Clairbome, the meeting was adjourned at 8:35 p.m.