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HomeMy WebLinkAboutMN-CA-2009-10-01CITY ADMINISTRATION COMMITTEE Regular Meeting October 28, 2009 Members Present: Alderperson Coles, Alderperson Rosario, Alderperson Cogan, Alderperson Schuler, Mayor Peterson Members Excused: Alderperson Zumoff Staff Present: t)an Hoffman (City Attorney), Steve Thayer (Controller), Scott Andrew (Deputy Controller), Denise Malone (HR Executive Assistant) Others Present: Members of the Public, Members of the Media Chairperson Coles called the meeting to order at 5:30 p.m. 1. Chairperson Greeting & Opening Statement Chairperson Coles welcomed everyone to the meeting and explained the evacuation procedures. 2. Announcements. None. 3. Agenda Review and Amendments. None. 4. Approval of Minutes Chairperson Coles stated that the minutes from the September 2009 meeting will be approved next month. 5. Statements from the Public. None. 6. Employee Comments. None. 7. Common Council Response. None. City Administration Committee Meeting October 28, 2009 Page 2 8. Workforce Diversity (WFD) Advisory Committee Update. None. 9. Safety Committee Update. None. 10. Communication Committee Update. None. 11. Fiscal Viability Team 12. Regular Reports from Departments Reporting to CA 13. Department of Public Works 1. Appraisal of Fair Market Rental Value of City -Owned Property Licensed to Others - Allocation of Monies from Unrestricted Contingency for Professional Services Moved by Alderperson Rosario. Seconded by Alderperson Schuler. WHEREAS, in May 2009, Common Council amended Chapter 170 of the City Code (now entitled "Use of City Real Property "), which provides that, commencing in 2010, City -owned real property licensed for use by others should be offered at not less than fair market rental value, which value is to be determined (and periodically updated) through a professional appraisal process; and WHEREAS, in so doing, Common Council did not allocate the funds necessary to pay for such appraisal services; and WHEREAS, in order to implement the new provisions of Chapter 170, the Board of Public Works authorized the solicitation of proposals for professional appraisal services, and received four qualified responses; and WHEREAS, after reviewing the responses, the Board, on October 14, 2009, approved the award of a contract for this purpose to Pomeroy Appraisal Associates, Inc., of Syracuse, New York (to be executed by the Mayor), and requested that Common Council allocate funding sufficient to pay for the initial stage of the appraisal process (not necessarily including future updates of appraised fair market rental values); and City Administration Committee Meeting October 28, 2009 Page 3 WHEREAS, the proposal from Pomeroy Appraisal Associates estimates that initial appraisal of the fair market rental values of the categories of properties listed in the Request for Proposals would cost $21,500, with additional appraisals of unique properties (not in an established category) costing between $500 and $1,500 apiece, and a cost of $90 to $175 per hour (including mileage) for Pomeroy representatives to meet with City officials and others to explain their initial determinations; and WHEREAS, Chapter 170 intends that the cost of the appraisal process will be recovered over time through revised fees for licenses that are to be established by the Board of Public Works; now therefore be it RESOLVED, That the Common Council hereby directs that the sum of $25,000 be allocated from Account A1990, Unrestricted Contingency, for the purpose of paying for the estimated total cost of the initial round of appraisals to be performed by Pomeroy Appraisal Associates, pursuant to the Board of Public Works resolution of October 14, 2009, and any contract arising therefrom. A vote on the resolution resulted as follows: Passed unanimously. 14. Human Resources (HR) Department. None. 15. Finance /Controller 1. Request Authorization to Cover Red Accounts Moved by Alderperson Schuler. Seconded by Alderperson Cogan. RESOLVED, That the City Controller be empowered to make transfers within the 2009 Budget appropriations, as needed, for the remainder of the 2009 Fiscal year. A vote on the resolution resulted as follows: Passed unanimously. 2. Controller's Report. None. City Administration Committee Meeting October 28, 2009 Page 4 16. Reports 1. Mayor's Report. The Mayor reported on the following: Employee Forum: An Employee Forum will be held on Thursday, October 29, 2009 at 2:00 p.m. in the 2nd Floor Conference Room - City Hall. NYS Conference of Mayors: The Mayor will be attending the NYS Conference of Mayors on November 8 and 9, 2009. A major topic of discussion will be State Aid. 2. Sub- Committee Updates. None. 3. Council Members' Announcements Chairperson Coles thanked the Mayor, the Controller, department heads and Common Council for their work on the 2010 budget. 4. Next Month's Meeting: November 19, 2009 17. Adjournment With no further business and on a motion by Alderperson Rosario, the meeting was adjourned at 5:52 p.m.