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HomeMy WebLinkAboutMN-CA-2008-05-01CITY ADMINISTRATION COMMITTEE Regular Meeting May 28, 2008 Members Present: Alderperson Coles, Alderperson Clairborne (arrived at 7:40 p.m.), Alderperson Korherr, Alderperson Schuler Members Excused: Alderperson Zumoff Council Members Present: Alderperson Tomlan Staff Present: Brian Wilbur (Fire Chief), Tom Dorman (Deputy Fire Chief), Duane Twardokus (IT Director), JoAnn Cornish (Acting Planning Director), Karen Friedeborn (Youth Program Administrator), Leslie Moskowitz (Manager of OD), Lisa Nicholas (Planner), Steve Thayer (Controller), Scott Andrew (Deputy Controller), Schelley Michell -Nunn (HR Director), Denise Malone (HR Executive Assistant) Others Present: Nels Bohn (Executive Director of IURA), Members of the Public, Members of the Media Chairperson Coles called the meeting to order at 7:03 p.m. Chairperson Coles stated that due to the lack of a quorum, the meeting will recess until 7:30 p.m. Chairperson Coles reconvened the meeting at 7:11 p.m. 1. Chairperson Greeting & Opening Statement Chairperson Coles welcomed everyone to the meeting and explained the evacuation procedures. City Administration Committee Meeting May 28, 2008 Page 2 2. Announcements Chairperson Coles reported that Alderpersons Tomlan and Zumoff received complaints from store owners about some activities by mobile vendors in collegetown and on the Commons. With assistance from the City Attorney's Office, the City Clerk's Office and the Department of Public Works, Chairperson Coles is looking into the matter. 3. Agenda Review and Amendments Chairperson Coles stated that agenda item 13.1 should read "Request to Amend Budget ". Chairperson Coles distributed agenda item 14.2, a revision of the last page of the resolution and agenda item 15.1, a revised resolution. Chairperson Coles stated that the contents of the resolutions remain the same. The revised resolutions reflect changes only in expressions. 4. Approval of Minutes The minutes from the April 30, 2008 City Administration Committee will be approved at next month's meeting. 5. Statements from the Public. None. 6. Employee Comments. None. 7. Common Council Response. None. 8. Workforce Diversity (WFD) Committee Update HR Director Michell -Nunn reported that the Mayor attended the WFD Committee meeting held on May 26, 2008 to discuss the Outreach and Hiring Process. The Mayor made suggestions to the hiring process. The revised procedure will have clear expectations surrounding hiring and recruitment. 9. Safety Committee Update Chairperson Coles stated that the Safety Committee will give a full report next month. 10. Communication Committee Update. None. City Administration Committee Meeting May 28, 2008 Page 3 11. Regular Reports from Departments Reporting to CA - IT Department The Committee welcomed Information Technology (IT) Director Duane Twardokus to the meeting. Mr. Twardokus distributed the department's Project Status Report for 2008, which Mr. Twardokus stated was also handed out to department heads. Mr. Twardokus stated that the 2009 operating budget requests will be similar to the 2008 budget and that there will be no capital project proposals for 2009. The major issues will be how to deal with inflation. Mr. Twardokus reported on the projects that were highlighted in his handout. They are: • Developing an e -mail archiving solution: All departments will participate in this project. The IT Department has received the equipment /software and is testing the configuration. This project will archive e -mails to comply with the Freedom of Information Law (FOIL) and the State Records Retention Law. This system will capture and archive all e -mails sent to or by employees; can archive five years worth of e -mails and will make e -mail retrieval faster. Once system is up and running, employees will be trained. • Implement a Web content filtering solution: All departments will participate in this project. This project will allow employees to access only websites that are allowed and to not access inappropriate websites. • Install videoconferencing solution for Ithaca Fire Department (IFD): The departments participating in this project are IT and Fire. Cameras and software have been ordered. Videoconferencing will be installed in all fire stations. This would allow Fire Department employees to receive training at their respective stations. • Work with Time Warner Cable (TWC) to interconnect City's I -Net with their cable system: IT is the only department participating in this project. This project will allow programs created from any City building to be sent to TWC's system and anything produced by TWC to be received by City computers. The initial concept has been mentioned to TWC and the IT Department is awaiting feedback from their technical staff. • Web site revisions: All departments will participate in this project. The City's web site needs to be revamped or updated to make it more functional for the community and City employees. The Public Information Officer Team (PIOT) determined that the City should remain with the current web provider and have them redesign the web site. All stakeholders will participate in the shaping of the web site. City Administration Committee Meeting May 28, 2008 Page 4 • Implement E -Gov services: All departments will participate in this project. This project will set up subscription services. This would allow the City to create areas of information of importance to the community and allow the community to subscribe to these actual subscription services. If someone is interested in emergency services or weather alert /bulletin, they can subscribe to it. As soon as a bulletin or alert was put out by the City, they would receive it to an e -mail of their choice. This service would also include approved meeting minutes. Once the approved minutes are posted, the individual would get an e -mail letting them know. POIT has selected a provider to implement the E -Gov services. The implementation will be coordinated with the development of the new web site. Key stakeholders will be involved in the implementation. Mr. Twardokus stated that the IT Department has received new project requests. The availability of staff and /or funding determines whether the new requests are added on the project list for this year or put on a list for next year. The Committee thanked IT Director Duane Twardokus for his presentation. (Alderperson Clairborne arrived at 7:40 p.m.) 12. Fire Department 1. Amendment to CP #713 for Purchase of Fire Equipment Moved by Alderperson Korherr. Seconded by Alderperson Schuler. WHEREAS, the 2007 Capital Budget included $460,000.00 for the purchase of a pumper /engine (CP 713), and, WHEREAS, the 2008 Capital Budget included $500,000.00 for the purchase of an additional pumper /engine (CP 735); and, WHEREAS, bids have been received for the two apparatus; and, WHEREAS, the bids have been evaluated for compliance by the Ithaca Fire Department Apparatus Specification Committee; and, City Administration Committee Meeting May 28, 2008 Page 5 WHEREAS, the price bid for apparatus and equipment that complies with our specifications exceeds the funded amount(s) by $190,000; now, therefore be it RESOLVED, Common Council hereby amends Capital Project #735, IFD Pumper /Engine Replacement, by an amount not to exceed $190,000.00 for the purchase of two pumper /engines with all necessary equipment, and be it further RESOLVED, That City of Ithaca's approval of this increased expenditure is contingent on Town of Ithaca's approval of a percentage of this expenditure as per City -Town agreement, and be it further RESOLVED, That the needed funding for said amendment shall be derived from the issuance of bonds. After discussion, Alderperson Schuler made a motion to amend the resolution by changing $190,000 to $170,000. Seconded by Alderperson Korherr. Motion carried 4 -0. After discussion, Alderperson Korherr made a motion to amend the resolution by including the percentage of the expenditure in the second Resolved. Seconded by Alderperson Clairborne. Motion carried 4 -0. A vote on the main motion as amended resulted as follows: Passed unanimously. 2. Request for Additional Fire Fighter Moved by Alderperson Schuler. Seconded by Alderperson Korherr. WHEREAS, the 2008 City of Ithaca budget authorized a temporary Fire Fighter position for the year, to backf ill a position temporarily vacated due to the active duty deployment of a Fire Lieutenant to Afghanistan; and, WHEREAS, the temporary Fire Fighter position has not yet been filled, and may not be filled until approximately June 1, 2008; and, City Administration Committee Meeting May 28, 2008 Page 6 WHEREAS, at a cost of approximately $4,087 per month, the delay in hiring has resulted in unexpended available salary in the amount of approximately $20,435; and, WHEREAS, the 2008 City of Ithaca budget authorized two new Fire Fighter positions for the Fire Department, authorized to start no sooner than July 1, 2008; and, WHEREAS, a recruit training class will start on or about June 4, 2008; and, WHEREAS, the Fire Department is aware of the next scheduled recruit training class as starting either in August, or September; and, WHEREAS, vacant positions increase overtime costs in the Fire Department; now, therefore be it RESOLVED, That the Ithaca Fire Department is hereby authorized to create and fill two new Fire Fighter positions, as provided for in the 2008 budget, starting June 1, 2008, rather than July 1, 2008; and, be it further RESOLVED, That the funds required to accomplish this (2 X $4,087 = $8,174) shall come from existing appropriations. After discussion, Alderperson Korherr made a motion to amend the resolution as follows: Add as 2nd Whereas, "Whereas, the intent of the Fire Department was to create an overlapping Fire Fighter position rather than a temporary Fire Fighter position, and" Add as 3rd Whereas, "Whereas, the overlapping Fire Fighter position has not yet been filled, and may not be filled until approximately June 1, 2008, and" Add as 6t" Whereas, "Whereas, the 2008 City of Ithaca budget authorized two new Fire Fighter positions for the Fire Department, authorized to start no sooner than July 1, 2008, and" City Administration Committee Meeting May 28, 2008 Page 7 Add as 7th Whereas, "Whereas, the next scheduled recruit training class the fire department is aware of will not start until August, or September; and" Seconded by Alderperson Schuler. Motion carried 4 -0. A vote on the main motion as amended resulted as follows: Passed unanimously. 3. Request to Create Fire Alarm Superintendent Position Moved by Alderperson Korherr. Seconded by Alderperson Clairborne. WHEREAS, the Fire Alarm Superintendent will retire on or about September 30, 2008; and, WHEREAS, the Fire Alarm Superintendent is the only person serving in this capacity, and such person is responsible for electrical systems and equipment that is unique to the trade; and, WHEREAS, the 2008 budget for the Fire Department included an amount to allow the replacement for the Fire Alarm Superintendent to be hired prior to the Superintendent's retirement; and, WHEREAS, this early hire is for the purpose of allowing a transition period for training the Fire Alarm Superintendent's replacement; now, therefore be it RESOLVED, That the position of fire alarm superintendent is created according to Civil Service Law and Rules, effective July 1, 2008, and said fire alarm superintendent shall be compensated at the "Minimum" rate as established by the collective bargaining agreement between the City of Ithaca and the Ithaca Paid Fire Fighters' Association, IAFF Local 737, and, be it further RESOLVED, That the position of Fire Alarm Superintendent will be vacated upon the following: the retirement of the current Fire Alarm Superintendent, and the appointment of the incumbent into the permanent Fire Alarm Superintendent's position, and, be it further City Administration Committee Meeting May 28, 2008 Page 8 RESOLVED, That upon the retirement of the Fire Alarm Superintendent, the position of Fire Alarm Superintendent will be eliminated; and, be it further RESOLVED, That the funds necessary to accomplish this are already appropriated in the 2008 Fire Department budget, and shall not be exceeded. A vote on the main motion resulted as follows: Passed unanimously. 13. Youth Bureau 1. Request to Amend Budget - Summer TANF Position Moved by Alderperson Schuler. Seconded by Alderperson Clairborne. WHEREAS, the Ithaca Youth Bureau has been advised by the Tompkins County Workforce Investment Board that they will be receiving $106,662.49 in new funding to develop a Summer TANF Employment Program (Temporary Assistance for Needy Families), and WHEREAS, the goal of this program is to provide short -term subsidized internships for 60 TANF eligible teens needing assistance in securing employment; now, therefore, be it RESOLVED, That Common Council hereby amends the 2008 Youth Bureau budget to account for said funding as follows: Increase Revenue Account: A7310- 4820 -1202 A7310- 4820 -1400 A7310- 4820 -1206 A7310- 4820 -1221 A7310- 4820 -1200 Increase expenses: A7310- 5110 -1202 A7310- 5120 -1202 Yth Employment Svice $99,242.00 Administration $3,938.00 One -To -One $275.00 Outings $207.00 Yth Develop Admin. $3,000.00 $106,662.00 Staff Salary $3,500.00 Part time /Seasonal $71,960.00 City Administration Committee Meeting May 28, 2008 Page 9 A7310- 5125 -1202 A7310- 5225 -1202 A7310- 5435 -1202 A7310- 5445 -1202 A7310- 5460 -1202 A7310- 5440 -1202 A7310- 5460 -1206 A7310- 5460 -1221 A7310- 5405 -1400 A7310- 5445 -1400 A7310- 5460 -1400 A7310- 5120 -1400 A7310- 5460 -1200 A7310 -9030 A7310 -9040 Overtime Equipment (Computer) Contracts Travel & Mileage Program Supplies Staff Development Program Supplies Program Supplies Telephone Travel Program Supplies Part time /Seasonal Program Supplies FICA /Medicare Workers' Comp A vote on the main motion resulted as follows: $ 500.00 $1,250.00 $5,000.00 $485.00 $4,467.00 $ 500.00 $275.00 $207.00 $300.00 $1,500.00 $998.00 $1,000.00 $3,000.00 $5,811.00 $5,909.00 $106,662.00 Passed unanimously. 2. Request to Amend Personnel Roster and Authorized Budget - Addition of Youth Program Leader Moved by Alderperson Korherr. Seconded by Alderperson Schuler. WHEREAS, the Ithaca Youth Bureau has hired a Mentoring and Academic Support Specialist to provide academic support and supervision of volunteer tutors during the school year, WHEREAS, the said employee has responsibility for planning and implementing the College Discovery Program Summer Academy, WHEREAS, the said employee is currently working full -time in a seasonal position and the Human Resources Department has advised the creation of a roster position, City Administration Committee Meeting May 28, 2008 Page 10 WHEREAS, all costs associated with this change will be covered by the existing departmental budget; now, therefore, be it RESOLVED, That Common Council hereby amends the 2008 Youth Bureau roster to include an additional full -time Youth Program Leader position, and be it further RESOLVED, That Common Council amends the 2008 Youth Bureau budget by transferring Transfer $16,929 from Account A7310- 5120 -01240 to Account A7310- 5110 -1240. A vote on the main motion resulted as follows: Passed unanimously. 14. Planning Department 1. Request to Amend Personnel Roster Moved by Alderperson Schuler. Seconded by Alderperson Clairborne. WHEREAS, one of the current Planners in the Department of Planning and Development, has been performing job related duties that are above and beyond those required for the position of Planner as determined by the Civil Service Commission, and WHEREAS, an individual in the position of Planner has been performing out of title duties for which compensation has been approved in accordance with the CSEA contract, and WHEREAS, it has become apparent that the Planner's education, skills, and knowledge warrant an upgrade from Planner to Senior Planner; now, therefore be it RESOLVED, That the Personnel Roster for the Department of Planning and Development be amended as follows: Add: One (1) Senior Planner at 35 hours per week, Delete: One (1) Planner at 35 hours per week, City Administration Committee Meeting May 28, 2008 Page 11 and, be it further RESOLVED, That funds necessary for said roster amendment shall be derived within the existing Planning Department Budget. A vote on the main motion resulted as follows: Passed unanimously. 2. Proposed Southwest Area Urban Neighborhood Moved by Alderperson Korherr. Seconded by Alderperson Clairborne. WHEREAS, the City of Ithaca Common Council wishes to develop and /or use approximately 60 acres of land in the Southwest Area, currently owned by the City (Tax Map Parcels #119. -1 -2 and #100. -3 -1), in a manner that is responsive to both the public interest and the private development market, and WHEREAS, in 1998, the Southwest Area Land Use Committee issued a report, Southwest Area Land Use Plan, based on a 1994 plan of the same name, with a 1998 addendum, and WHEREAS, on May 6, 1998, the Common Council, acting as Lead Agency, determined that adoption of the Southwest Area Land Use Plan may have a significant environmental impact and that a Generic Environmental Impact Statement was required, and WHEREAS, on August 24, 2000, the Common Council adopted a Statement of Findings for the Southwest Area Land Use Plan after considering the Draft Generic Environmental Impact Statement ( "DGEIS ") and the Final Generic Environmental Impact Statement (TGEIS "), including comments made by City committees and boards, interested agencies and the public, and WHEREAS, on January 3, 2001, the Common Council adopted the 1994 Southwest Area Land Use Plan, including the 1998 Addendum, as part of the City of Ithaca's Comprehensive Plan, and client committee to assist in the development of a vision statement for the area and in the preparation of a Request for Qualifications for a developer, and City Administration Committee Meeting May 28, 2008 Page 12 WHEREAS, the Southwest Client Committee was subsequently created, and it developed a vision statement that calls for the creation of a diverse, primarily residential, mixed -use development of urban scale and density, the design and implementation of which would facilitate non - motorized and mass transportation, integrate sustainable building practices and environmental systems, and provide for permanently affordable housing as well as the preservation of approximately 20 acres of the site as open space, green space or woods, and WHEREAS, on March 1, 2006, the Common Council (a) adopted the "Southwest Vision Statement," dated January 4, 2006, as a guide for the development of a new neighborhood in the Southwest Area; (b) directed the Department of Planning and Development, in consultation with the Southwest Committee, to develop and issue a Request for Qualifications ( "RFQ ") for a Preferred Developer; (c) authorized the Mayor to appoint a selection committee to review the responses to the RFQ and to make a recommendation to the Ithaca Urban Renewal Agency ( "IURA ") and to the Common Council regarding the selection of a Preferred Developer for the Southwest Area, said Preferred Developer to be a qualified and eligible sponsor authorized to acquire or lease property from the IURA pursuant to Section 507 of Article 15 of General Municipal Law; and (d) directed the Department of Planning and Development, in conjunction with the City Attorney's Office, to prepare the documents necessary to transfer the Southwest Area property from the City to the IURA, subject to Common Council approval of the same, and WHEREAS, on December 6, 2006, the Common Council approved the Southwest Area Urban Neighborhood Request for Qualifications, December, 2006, and the selection process set forth therein, subject to minor editorial modifications, and WHEREAS, the RFQ was subsequently released and advertised in accordance with General Municipal Law, and the City received four responses, and WHEREAS, over a six -month period from early December 2006 to mid -June 2007, the Southwest Selection Committee, appointed by the mayor and charged with developing a recommendation for a preferred master developer, reviewed and evaluated all responses to the RFQ, met four times independently, participated in a site visit, and conducted four initial interviews and one follow -up interview, and City Administration Committee Meeting May 28, 2008 Page 13 WHEREAS, in July 2007, the Southwest Selection Committee presented its recommendation to Common Council and the IURA that (a) McCormack Baron Salazar be designated as the Preferred Master Planner and Developer for the Southwest Area Urban Neighborhood, and (b) the City undertake the necessary preliminary site investigations prior to initiation of the planning process, and WHEREAS, the following preliminary site investigations are required, prior to making the land in question available for sale and development in accord with the aforementioned Vision Statement: 1. Boundary and Topographic Mapping, 2. Subsurface Reconnaissance Explorations for Proposed Housing Development, and 3. Environmental Site Assessment, and WHEREAS, on October 3, 2007, the Common Council confirmed that the City - owned land in question (i.e., Tax Map Parcels #119. -1 -2 and #100. -3 -1) is surplus in that it will not be required for future public works operations, and reiterated its intention to transfer title to the land in question to the IURA, at the earliest practical time (subject to environmental review and the approval of the actual terms of such transfer, by the Common Council), for the possible, subsequent conveyance of part or all of such land (by the IURA, upon the concurrence of the Common Council) to an eligible and qualified sponsor of an urban renewal project consistent with the Vision Statement, and WHEREAS, on October 3, 2007 Common Council established Capital Project #722 in the amount of $100,000.00, to cover the cost of the following preliminary site investigations and the management thereof, together with other costs associated with the Southwest Area Urban Neighborhood project, and authorized the Director of Planning and Development to retain a contractor that would provide and /or secure, and manage: 1. Boundary and Topographic Mapping, 2. Subsurface Reconnaissance Explorations, and 3. Phase I Environmental Site Assessment (E5A), and, if necessary, a Phase II ESA, and, City Administration Committee Meeting May 28, 2008 Page 14 WHEREAS, in October 2007 the City issued a Request For Proposals for Project Management Services, Preliminary Site Investigations for the Proposed Southwest Area Neighborhood Development Site. The City received four responses and selected McCormack Baron Salazar due to their experience in developing residential mixed use projects on challenging sites, and their proposed project teams' high level of expertise, and WHEREAS, on January 1, 2008 Common Council amended (increased) Capital Project #722 by $175,000 as part of the 2008 Capital Budget, bringing the total Capital Project allocation to $275,000, and WHEREAS, the Boundary & Topographic Survey, the Subsurface Reconnaissance Explorations, and the Phase 1 ESA were completed in April 2008, and the results of the Phase 1 ESA determined that a Phase 2 ESA was needed in order to pursue development of the site for residential use, and, WHEREAS, preliminary estimates for a Phase 2 ESA are approximately $250,000, and do not include any needed environmental clean -up that may be identified in the assessment, and WHEREAS, obligated funds in Capital Project #722 currently total approximately $90,000, which include the cost to transfer the properties to the IURA and do not include any funds for planning and design, and WHEREAS, in an attempt to reduce overall debt cost, we will forgo the $280,000 Capital Project #708 West End Parking Lot to allow for the additional Southwest Area Neighborhood Project, now, therefore be it RESOLVED, That Common Council hereby amends Capital Project #722 Southwest Area Urban Neighborhood Project by an amount not to exceed $280,000 for a total project authorization of $555,000, and be it further RESOLVED, That funds necessary for said amendment shall be funded through the issuance of Bonds, and be it further City Administration Committee Meeting May 28, 2008 Page 15 RESOLVED, That Common Council hereby directs the City Controller to pay off existing debt funds for Capital Project #708 West End Parking Lot in the amount of $280,000 to offset said debt amendment for Capital Project #722. A vote on the main motion resulted as follows: Passed unanimously. 3. Extension of Agreement with National Development Council Regarding Community and Economic Development Advisement Services Moved by Alderperson Clairborne. Seconded by Alderperson Korherr. WHEREAS, the City has determined that it desires a continuation of the professional services of the National Development Council to work with the City to develop and assist in the implementation of the City's Community and Economic Development Programs; and WHEREAS, the National Development Council has in the past submitted a proposal to carry out the required services, and WHEREAS, the National Development Council has been providing such services to the City for the past four years, to the satisfaction of the City, and WHEREAS, the National Development Council has agreed to continue to perform the services set forth hereunder; and WHEREAS, the compensation to be paid to the Contractor is comparable to compensation normally paid for such services within the State of New York; and WHEREAS, the funds required to honor this contract will be derived from a combination of Planning Department operating funds and remaining funds from the Gateway Loan Proceeds deposited with the Ithaca Urban Renewal Agency (IURA), now, therefore, be it RESOLVED, That Common Council hereby authorizes that the City of Ithaca and the National City Administration Committee Meeting May 28, 2008 Page 16 Development Council enter into an Agreement for Services for the period from January 1, 2008 through December 31, 2008 for a fee for services not to exceed $60,000 for the term of the contract, and, be it further RESOLVED, That the Mayor, upon review by the City Attorney, is hereby authorized and directed to execute the Agreement between the City of Ithaca and the National Development Council, and, be it further RESOLVED, That funds necessary for the National Development Council contract shall be derived from the following sources: Transfer of Funds from Account A8020 -5105 Administrative Salaries to Account A8020 -5435 Contracts $30,000 Remaining Funds from the Gateway Loan Proceeds in IURA (Increase Appropriation Account A8020 -5435 Contracts by $30,000 Increase Revenue Account A8020 -2375 Services Other Governments IURA by $30,000) $30,000 $60,000 and, be it further RESOLVED, That Common Council hereby authorizes the IURA to use the Gateway Loan Proceeds for said expense. A vote on the main motion resulted as follows: Passed unanimously. 15. Department of Public Works 1. Request to Amend Personnel Roster - Upgrade of Engineering Technician to Junior Transportation Engineer Moved by Alderperson Schuler. Seconded by Alderperson Clairborne. City Administration Committee Meeting May 28, 2008 Page 17 WHEREAS, the roster of the Office of City Engineer has one Engineering Technician position which is currently filled and focused primarily on transportation related issues, and WHEREAS, the Office of City Engineer requires the services of a title above the technician level in the execution of the City's transportation engineering workload, and WHEREAS, The Human Resources Department and the Civil Service Commission have reviewed and approved the job description and the New Position Duties Statements for title of Junior Transportation Engineer; now therefore be it RESOLVED, That Common Council hereby amends the authorized personnel roster as follows: Add: (1) One Junior Transportation Engineer, Delete: (1) One Engineering Technician and, be it further RESOLVED, That funding for said roster amendment shall be derived with existing 2008 DPW - City Engineer authorized budget and /or existing authorized Capital Projects, and be it further RESOLVED, That the position of Junior Transportation Engineer be assigned to the CSEA Administrative Unit at salary grade 17. A vote on the main motion as amended resulted as follows: Passed unanimously. 16. Human Resources (HR) Department 1. Director's Report. HR Director Michell -Nunn reported on the following: Executive Session: HR Director Michell -Nunn asked that an Executive Session be added to the Common Council agenda to discuss collective bargaining agreement. City Administration Committee Meeting May 28, 2008 Page 18 Employee Picnic: Please hold the dates September 19 & 26, 2008 for the Employee Picnic. Once the date has been confirmed, everyone will be notified. CSEA Classification Study: The HR Department is waiting to hear from the Administrative Unit on how they want their compensation plan set up. The DPW Unit has responded on what type of plan they want and the HR Department will move forward with setting up their compensation plan. 17. Finance /Controller 1. Controller's Report. Controller Thayer reported on the following: Fuel Cost: The increase in fuel cost is having a negative impact on the budget. The increase is affecting many areas of operation such as surcharges on many of our contracts along with increased construction cost for the overall operating DPW accounts. Bids that have gone out are returning at a higher cost than originally estimated. General Fund /Gas & Oil: The City is looking at being about $85,000 over the budgeted amount of $276,000. In planning for the increase in fuel cost, an additional $15,000 was put into restricted funds. Sales Taxes: June is a very active month for sales tax. The City will receive five payments from the State and the County. Sales taxes are still strong, about 7.1% over same period in 2007. Even though the last few collections have been weakening, sales taxes are about $200,000 above the current budget. Parking Meter Revenues: The parking meter revenues will be slightly above the budgeted amount of $285,000. Overall for parking revenues, the City is on pace to be about 3% over the estimated amount of $1,568,000. Fine Revenues: Fine revenues are on pace to be over the budgeted amount of $850,000. Health Insurance Cost: The health insurance cost is quite high. At the current pace, the cost will be well over the budgeted amount of $6,200,000. City Administration Committee Meeting May 28, 2008 Page 19 Overtime Cost: At the current pace, the overtime cost will be at about the budgeted amount of $810,000. Audit Report (2006): The Controller will bring to next month's meeting the 2006 Audit Report for approval. The Controller's Office will start to work on the 2007 State report. Tompkins County Council of Government ( TCCOG) Health Benefits Steering Committee: The TCCOG Steering Committee is starting Phase 2 of the project. The Committee is looking at plan designs and getting input from the unions on the plan designs. 18. Reports 1. Mayor's Report. None. 2. Sub- Committee Updates. None. 3. Council Members' Announcements. None. 4. Next Month's Meeting: June 25, 2008. 17. Adjournment With no further business and on a motion by Alderperson Korherr, the meeting was adjourned at 9:20 p.m.