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HomeMy WebLinkAboutMN-CA-2007-08-01CITY ADMINISTRATION COMMITTEE Regular Meeting August 29, 2007 Members Present: Alderperson Tomlan, Alderperson Coles, Alderperson Zumoff, Alderperson Townsend, Alderperson Gelinas, Mayor Peterson staff Present: Scott Gibson (Environmental Engineer), Liz Vance (Deputy YB Director), Marcia Fort (GIAC Director), Brian Wilbur (Fire Chief), Dan Hoffman (City Attorney), JoAnn Cornish (Deputy Planning Director), Megan Gilbert (Planner), Philly DeSarno (Deputy Economic Director), Debra Parsons (City Chamberlain), Patricia Dunn (Asst City Attorney), Steve Thayer (Controller), Scott Andrew (Deputy Controller), Denise Malone (HR Executive Assistant) Others Present: Sue Kittel (IURA), Members of the Public, Members of the Media Chairperson Coles called the meeting to order at 7:00 p.m. 1. Chairperson Greeting & Opening Statement Chairperson Coles welcomed everyone to the meeting and explained the evacuation procedures. 2. Announcements. None. 3. Agenda Review and Amendments Chairperson Coles requested that Item 15.2 - Preparation of Collegetown Urban Plan & Design Guidelines - be removed from the agenda and that Item 16.1 - Common Council - Common Council Meeting Discussion be changed to City Attorney's Office - Request to Amend Personnel Roster. 4. Approval of Minutes The minutes from the July 25, 2007 City Administration Committee meeting were not considered for approval. City Administration Committee Meeting August 29, 2007 Page 2 5. Statements from the Public Katie Clapp, event coordinator for the Ithaca Downtown Partnership (IDP), spoke in favor of the funding for the Downtown Holiday Lights. The IDP has enough money to cover all but $2,500 for the holiday lights. Nathan Shinagawa, Tompkins County Legislator and GIAC Board member, spoke in favor of amending Capital Project #499 (CP #499) GIAC Emergency Facility Repairs and conducting an evaluation of the building systems. Susan Eschbach, President of GIAC Board of Directors, spoke in favor of funding the repairs to the GIAC building and asked that the funding not get bogged down in the bureaucracy of City government. Ms. Eschbach stated that in addition to the hundreds of children at GIAC that there are several agencies that rent space at GIAC, some of which are present to address the Committee. Gerry Coles, representing the Social Action Committee of Congregation Tikkun V'or, spoke in support of the resolution to amend the Capital project for GIAC Facility Repairs. Some of the positive benefits of students attending after school programs such as GIACs are: better academic scores in regular schools they attend then students who did not participate in such programs; youngsters in after school programs were 2 z times more likely to go on to further education after high school then were their peers; and studies also documented that school programs like GIAC contributed to greater self- esteem in its participants. These are the kinds of outcomes that make a program like GIAC so important for the community and its children. The children served by GIAC deserve full community support to resolve GIAC's current facility crisis. Fay Gougakis of Ithaca spoke in support of the GIAC resolution and expressed concerns about the narrowing of Aurora Street and widening of the sidewalk. Mike Raffe, GIAC Board Member, spoke in support of the GIAC resolution. GIAC is used by people of all ages (seniors, teenagers, adults, and children) and agencies in the community (Community Police Board, ESL Program, etc.) It is important to support the amendment and to address the health and safety issues at GIAC. The health and safety of the clients, staff and residents are at stake. City Administration Committee Meeting August 29, 2007 Page 3 Jim Michels of Ithaca spoke in support of the GIAC resolution. Please pass the appropriations for the funds for GIAC improvements. As a newcomer to this area and after touring GIAC, he was impressed by the importance of this facility to the community. Mr. Michels encouraged the Committee to approve the funding for the repairs and for the evaluation assessment for GIAC. Liz Vance of Ithaca spoke in support of the GIAC resolution. Ms. Vance encouraged the Committee to approve GIAC's request for funds for the emergency repairs and for the assessment of the building. As the Deputy Director of the Youth Bureau, it is crucial to have a facility that is safe and reliable for running programs. Both the facility and programs of GIAC are used heavily by youth, families, seniors and other community agencies. GIAC needs a safe, clean, and functioning building so that they could continue to do the good work that they do. Joel Harlan of Newfield spoke in support of the GIAC resolution. Mr. Harlan encouraged the City to not spend money on an old building but to tear it down and build a new one. Barry Derfel of Ithaca spoke in support of the GIAC resolution. He is employed at the Ithaca City School District as a staff developer. One of his roles in this position is to host monthly networking meetings at the GIAC building. GIAC is important to communities that don't have economic privilege, communities of color and other communities as well. Letting the building fall into such disrepair sends a message to the staff, to the board of directors, to the communities that use GIAC, and to the agencies that use GIAC. The message it sends is that for whatever reasons those communities are not valued. It is incumbent on the City to support GIAC and the communities that don't have economic privilege and communities of color by immediately addressing concerns, thoroughly addressing concerns and addressing concerns when there is not a crisis. It is important in terms of finances and resources. Finances being the money allocated and the resources being the time and people necessary to get the job done correctly. Mr. Derfel encouraged the Committee to fully support GIAC's funding request for the repairs, and to support the study not only in terms of the money but also the results of the study. Be willing to take responsibility for however that turns out and do what is necessary even if it means a new building or substantial repairs to the old one. Elizabeth Karabinakis of Ithaca spoke in support of GIAC's request for funding. Ms. Karabinakis has worked closely with GIAC for the past year and is astonished on how well the staff has compensated for the building's conditions. They have done so in such great spirit and in a way that our community has not suffered. Ms. Karabinakis encouraged the Committee to support both their request for funding and the assessment. City Administration Committee Meeting August 29, 2007 Page 4 Caleb Thomas of Ithaca spoke in support of GIAC's request for funding. Chris Somerfeldt of the Town of Ithaca spoke in support of GIAC's request for funding. Chris Somerfeldt works in Ithaca and has been involved with many projects that have worked collaboratively with GIAC. Recently, the City of Ithaca officially became Sister City to the 7t" ward in New Orleans. When people from New Orleans visited in Bath, GIAC staff was scheduled to be there to make personal connections. Due to the building crisis, GIAC staff was unable to go to Bath. Chris Somerfeldt encouraged the Committee to approve the funding request. Sareanda Lourdes of Ithaca spoke in support of GIAC's request for funding. It is imperative that GIAC gets repaired and gets an assessment done. Sally Wessels of the Town of Ithaca spoke in support of the GIAC funding. Ms. Wessels mentioned that GEE) and ESL classes are held at GIAC and that class participants feel more comfortable going to GIAC than other places where these classes have been held. Margot Brinn of Ithaca spoke in support of the GIAC funding. This should be the highest priority of the Council this year. Funds should be found to fill their needs. Alma Aldrich of Ithaca spoke in support of the GIAC funding. Ms. Aldrich lives in the fourth ward and wanted to speak on behalf of the Cornell community. She is a student at Cornell. There are Cornell student groups (the program REACH) that tutors students at GIAC. Due to the problems at GIAC, the Cornell student groups have been unable to use GIAC and the program is now in limbo because of this. Ms. Aldrich encouraged the Committee to fund this project. Beth Kunz of Ithaca spoke in support of the GIAC funding request. GIAC is needed and is a vital part of the community. It is almost criminal that it has been allowed to fall in such disrepair. Appropriations need to be made and expedited so that the good work of GIAC can continue. Tommy Beers spoke in support of the GIAC funding request. Mr. Beers facilitated a group with people from Ithaca and Cortland. This group wanted to do a service project in the community. They went to GIAC and asked Ms. Fort if they could paint a mural. Ms. Fort was very welcoming. That is the kind of reception that people should receive. City Administration Committee Meeting August 29, 2007 Page 5 6. Employee Comments. None. 7. Common Council Response Alderpersons Gelinas and Tomlan thanked everyone who came out in support of GIAC and appreciated the comments from GIAC Board Members. Alderperson Tomlan thanked GIAC staff, which makes the building meaningful to people. Chairperson Coles emphasized the severity of the problems with the GIAC building and expressed concern that some Common Council members were not fully aware of these problems. Ms. Coles will tour the building with GIAC Director Marcia Fort. Chairperson Coles encouraged GIAC Board of Directors to contact her regarding the GIAC building and thanked everyone for their support of GIAC. 8. Workforce Diversity (WFD) Committee Update Alderperson Townsend and Marcia Fort reported that three (3) nominations were received for the Workforce Diversity and Inclusion Award. The winner of the award and the honorable mentions will be announced at the Employee Recognition Picnic on September 21, 2007. The winner of the award will receive a plaque and a monetary amount to use toward furthering diversity and inclusion in the workforce. The plaque will be placed on the first floor of City Hall with the name of this year's winner. Marcia Fort reported that department heads are continuing to attend the WFD Committee meeting to present their diversity and communication plans. The Committee has been able to give feedback and assistance to the departments as well as see the work that departments are doing relative to their diversification efforts and efforts toward communication, which often comes together in a nice way. Ms. Fort expressed appreciation for Alderperson Townsend's active participation on this committee. 9. Safety Committee Update. None. 10. Communication Committee Update. None. City Administration Committee Meeting August 29, 2007 Page 6 11. Chamberlain's Office 1. Request to Waive Penalty on Taxes Moved by Alderperson Townsend. Seconded by Alderperson Gelinas. WHEREAS, the owners of 101 Irving Place mailed the city 2nd installment tax payments on June 23, 2007, within the penalty free period, and WHEREAS, the mail at 101 Irving Place was not picked up by the post office because it had been placed on hold until the resident's return from vacation; now, therefore be it RESOLVED, That pursuant to the guidelines set forth by Common Council on June 6, 2001, the City Chamberlain is authorized to refund the penalty paid on the 2nd installment taxes. A vote on the resolution resulted as follows: Passed Unanimously. 12. Fire Department 1. Request for Changes to Fire Department Roster - Upgrade of Financial Clerk to Financial Management Assistant Moved by Alderperson Tomlan. Seconded by Alderperson Townsend. WHEREAS, the City of Ithaca Fire Department has need for a person working in the capacity of the Financial Management Assistant, and WHEREAS, a current city employee has passed the Civil Service Exam for the Financial Management Assistant and is presently performing the duties of Financial Management Assistant at the DPW, Streets & Facilities Division, in a half time position (20 hrs.); and City Administration Committee Meeting August 29, 2007 Page 7 WHEREAS, in order to facilitate the work, and to achieve the desired organizational structure needed by the Fire Department, the Fire Department request that an employee currently employed half time at DPW, be assigned to the Fire Department half time (20 hrs.) as well. RESOLVED, That the Common Council hereby amends the 2007 authorized Fire Department roster as follows: Add: One (1) Financial Management Assistant (20 Hours) Delete: One (1) Financial Clerk (40 Hours) and be it further RESOLVED, That funding for said roster amendment shall be derived from existing 2007 Fire Department budget. A vote on the resolution resulted as follows: Passed Unanimously. 13. Department of Public Works 1. Request to Sign Contract and Amend Budget for Grant Moved by Alderperson Gelinas. Seconded by Alderperson Tomlan. WHEREAS, the Ithaca Area Wastewater Treatment Facility (IAWWTF) has been awarded a $261,629.84 Grant from New York State Energy and Research & Development Authority (NYSERDA) to research Fenton Reagent as part of the sludge digestion process at the IAWWTF, and WHEREAS, at its February 16, 2005 meeting, the Special Joint Sewer Committee approved the City of Ithaca acting as lead agent on the governing of research under a grant awarded by the New York State Energy Research & Development Authority, and City Administration Committee Meeting August 29, 2007 Page 8 WHEREAS, the 2005 IAWWTP Budget was amended for said Grant, but the project was never done or encumbered, and WHEREAS, the grant total cost will be $261,629.84, with $196,447.20 in NYSERDA funding and $65,182.64 in local matching funding through the IAWWTP, and WHEREAS, the Special Joint Sewer Committee and Common Council, as part of the approved 2007 Budget for the IAWWTP, approved operations costs that will qualify as the projected $65,182.64 matching share, and WHEREAS, the research will have the potential to develop repeat net annual savings from reduction of sludge volume to be hauled and land- filled and increased gas to be converted at the plant into heat or electricity; now, therefore, be it RESOLVED, That Common Council authorizes the Mayor to sign the New York State Energy Research & Development Authority contract on behalf of the City of Ithaca and the Towns of Ithaca and Dryden upon approval of the SJC counsel, and be it further RESOLVED, That Common Council hereby amends the 2007 Authorized IAWWTP Budget as follows to account for said NYSERDA Grant: Increase Revenue Account: J815 -3989 State Aid Other Home & Community $196,447.20 Increase Appropriation Account: J8150 -5435 Contracts and be it further $196,447.20 RESOLVED, That the local matching funding source of $65,182.64 shall be derived from the existing 2007 IAWWTP Authorized Budget. A vote on the resolution resulted as follows: City Administration Committee Meeting August 29, 2007 Page 9 Passed Unanimously. 2. A Local Law to Provide for Stormwater Management and Stormwater Regulations Moved by Alderperson Townsend. Seconded by Alderperson Gelinas. Whereas, the City of Ithaca is a permitted small Municipal Separate Stormwater Sewer System (M54) under State and Federal Stormwater Phase II regulations for stormwater discharges and, Whereas, the City of Ithaca received State Pollutant Discharge Elimination Systems (SPDES) permit coverage through the new York State Department of Environmental Conservation (NYSDEC) on March 10, 2003 and, Whereas, said permit requires the City to develop a strategy for stormwater management and regulation adequate to protect quality of life through the control of construction and post construction stormwater runoff and, Whereas, the deadline for submission to the NYSDEC of the City's Stornwater Management and Regulation Plan is December 31, 2007, and Whereas, this proposed local law incorporates the requirements of the state and federal stormwater program, Now, therefore, be it enacted by Common Council of the City of Ithaca as written in the Local Law for Stormwater Regulations resolution. A vote on the resolution resulted as follows: Passed Unanimously. 14. Youth Bureau 1. Request to Amend Roster - Change Recreation Program Leader to Recreation Program Coordinator Moved by Alderperson Gelinas. Seconded by Alderperson Tomlan. City Administration Committee Meeting August 29, 2007 Page 10 WHEREAS, the Ithaca Youth Bureau has proposed to amend the roster by deleting the Recreation Leader Position and creating a Recreation Program Coordinator position, WHEREAS, the Youth Bureau has worked closely with the Human Resources Department to develop this proposal and the Civil Service Commission approved the New Position Duties Statement on June 13, 2007, WHEREAS, this new position duty statement reflects the work that the current Recreation Leader is performing for the Recreation Department, WHEREAS, the Youth Bureau has proposed amending the 2007 Youth Bureau Budget by transferring $754.00 from Account A7310 5120 01537 to Account A7310 5110 01501; now, therefore, be it RESOLVED, That Common Council hereby amends the 2007 Youth Bureau budget and roster as follows: Delete: One (1) Recreation Leader position, Add: One (1) Recreation Program Coordinator position. • Amend the 2007 Youth Bureau budget by transferring $754.00 from account A7310 5120 01537 to Account A7310 5110 01501 A vote on the resolution resulted as follows: Passed Unanimously. 15. Planning and Development 1. Request to Amend the Capital Project for GIAC Facility Repairs (CP #499) Moved by Alderperson Gelinas. Seconded by Alderperson Townsend. WHEREAS, on May 11, 2006, the City created a capital project to address emergency repair needs following the failure of portions of concrete on the City Administration Committee Meeting August 29, 2007 Page 11 exterior walls, including some pieces falling to the ground, at the Greater Ithaca Activities Center (GIAC), and WHEREAS, this repair work to the exterior masonry is on- going, and WHEREAS, additional masonry and related structural repairs are necessary, exceeding the capital project budget of $200,000.00, and WHEREAS, GIAC has experienced three (3) major sewer leaks since July 9, 2007, and Whereas, GIAC is a City department that provides essential programs, activities, and service to hundreds of youth, teens, adult, seniors, and community members daily, and Whereas, the sewer problems have disrupted the service to participants and community members and resulted in extraordinary demands being made on staff to keep programs running during the busy summer season, and WHEREAS, other emergency and high - priority needs have been identified at the Greater Ithaca Activities Center, and WHEREAS, structural deficiencies discovered during the emergency masonry repairs and additional areas of brick fagade needing to be repointed immediately to stop water intrusion into the building have led to costs exceeding the original capital project budget, and WHEREAS, emergency plumbing repairs have been made during the summer and additional repairs are needed as soon as possible to prevent another plumbing failure, and WHEREAS, City staff are recommending an evaluation of the building systems to establish the immediate needs of the building and to assess systems for the likelihood of significant problems or failures in the near future, and WHEREAS, it is desirable to re -point the entire building (as opposed to the re- pointing now occurring in limited areas of the building) to seal the entire building City Administration Committee Meeting August 29, 2007 Page 12 envelope, preventing the spread of the mold problems now being experienced, and giving the building a uniform exterior appearance, and WHEREAS, it is necessary to caulk around the windows of the building to prevent moisture from getting inside the walls, and WHEREAS, the exterior doors on Albany Street do not function properly and no longer meet fire code or safely serve program participants and need to be replaced, and WHEREAS, the building is currently without hot water and does not have a working boiler to meet heating needs of the upcoming fall and winter seasons, WHEREAS, the estimated additional cost of the project is $304,000.00, now, therefore, be it RESOLVED, that Common Council hereby amends Capital Project #499 GIAC Emergency Facility Repairs at a cost not to exceed $304,000.00 for a total project authorization of $504,000.00 for repairs to the GIAC facility and evaluation of the building systems, and, be it further RESOLVED, that the project funds shall be advanced by the General Fund and later repaid by the issuance of Serial Bonds. After discussion, Chairperson Coles made a motion to change the second to the last Whereas to "Whereas, the GIAC building currently has limited hot water and does not have a working boiler to meet heating needs of the upcoming fall and winter seasons." Seconded by Alderperson Townsend. Motion carried 5 -0. A vote on the resolution resulted as follows: Passed Unanimously. 2. Preparation of Collegetown Urban Plan & Design Guidelines. This item was removed from the agenda. City Administration Committee Meeting August 29, 2007 Page 13 3. Request to Establish Capital Project for Collegetown Urban Plan and Design AlIirlPIino¢ Moved by Alderperson Tomlan. Seconded by Alderperson Gelinas. WHEREAS, on December 7, 2005, the Common Council authorized the establishment of a Client Committee charged with formulating a vision for Collegetown that would reflect the interests and concerns of that community and the city as a whole, and with recommending steps for its implementation, and WHEREAS, in April 2006, Mayor Carolyn Peterson appointed a 12- member task force to lead the effort to create a vision statement, including representation from the City, the Collegetown business community, Cornell University administration, neighborhood residents, students, and landlords, and WHEREAS, after assessing Collegetown's strengths, weaknesses, opportunities, and threats, the task force identified five categories for consideration -- Business, Housing & Residential Neighborhoods, Circulation & Parking, Cultural Experience, and Urban Design (since broadened to Urban Plan and Design Guidelines), and WHEREAS, the Collegetown Vision Statement set out an overall statement of goals and objectives, a listing of strengths and weaknesses and, for each of the five categories, a goal ( "vision "), challenges, and recommendations, and WHEREAS, in presenting the Collegetown Vision Statement to the Common Council for endorsement, Collegetown Vision Task Force members had suggested either the extension of the scope of the existing task force or the establishment of a successor task force to prepare an implementation strategy, and WHEREAS, the Common Council endorsed the Collegetown Vision Statement as a guide for shaping the growth and form of Collegetown at its meeting on June 6, 2007, and WHEREAS, with its endorsement of the Collegetown Vision Statement, the Common Council established and charged the Collegetown Vision implementation committee with prioritizing the recommendations of the vision statement and preparing a strategy to implement these recommendations, and City Administration Committee Meeting August 29, 2007 Page 14 WHEREAS, the development of an urban plan and design guidelines was a key recommendation of the Collegetown Vision Statement and will be the basis for zoning legislation to guide the realization of the vision, and WHEREAS, in order to prevent construction that is inconsistent with the Collegetown Vision Statement or detrimental to the realization of the vision, work on the urban plan and design guidelines should begin as soon as possible, and WHEREAS, the Collegetown Implementation Committee adopted a resolution urging the Common Council to create a capital project to undertake the urban plan and design guidelines, and WHEREAS, Cornell University, having representation on both the Collegetown Vision Task Force and the Collegetown Vision Implementation Committee, has made a commitment to contribute a dollar for dollar match up to $75,000 toward the costs associated with urban plan and design guidelines; now, therefore, be it RESOLVED, That Common Council hereby establishes Capital Project # 721 Collegetown Urban Plan and Design Guidelines in an amount not to exceed $75,000, and be it further RESOLVED, That said funds be derived from a General Fund Advance with later repayment by the issuance of Serial Bonds. A vote on the resolution resulted as follows: Passed Unanimously. 4. Request to Transfer Funds for Downtown Holiday Li_ hots Moved by Alderperson Gelinas. Seconded by Alderperson Zumoff. WHEREAS, Holiday lighting on and around the Commons is a vital amenity for downtown merchants in helping to attract holiday shoppers, and City Administration Committee Meeting August 29, 2007 Page 15 WHEREAS, Historically, city staff have helped in the placement of holiday lights but due to the lack of time and resources have expressed that this job is time consuming and difficult for them to schedule, and WHEREAS, The City Forester has also expressed concern about damage to city trees from placing the holiday lights in the trees, and WHEREAS, Downtown merchants, particularly those on Cayuga and Aurora Streets, have expressed concern about the lack of holiday lights on those streets, and WHEREAS, Historically, the Ithaca Downtown Partnership (IDP) has provided funding, in part, for holiday decorations including live evergreen garland and bows on the Commons lamp posts, the Center Ithaca Santa's Village, and holiday lights on the Commons, and WHEREAS, IDP has approached city staff with the concept of placing two "crossover wire decorations" on Cayuga Street for the 2007 holiday season, with the intention of purchasing more of the some in subsequent years, and WHEREAS, IDP has also suggested placing five pole mounted decorations on the five new lighting fixtures on Aurora Street, and WHEREAS, This proposal would allow for the crossover decoration mounting hardware to remain in place from season to season, lessening the workload of city electricians and eliminating the need for holiday lights in city trees, and WHEREAS, The IDP's budget for holiday decorations is not adequate to cover the cost of this proposal and the IDP has requested assistance from the City of Ithaca in the amount of $2,500.00, now therefore be it RESOLVED, That the City of Ithaca contribute $2,500.00 for the cost of holiday lights, more specifically the cost of two "crossover wire decorations" for Cayuga Street and five pole mounted decorations for the lamp posts on Aurora Street, and be it further City Administration Committee Meeting August 29, 2007 Page 16 RESOLVED, That Common Council hereby transfer an amount not to exceed $2500 from Account A1990 Unrestricted Contingency to Account A 54111 -5477 Commons Equipment Parts for the purpose of contributing to the acquisition of Holiday decorations. After discussion, Alderperson Tomlan made a motion to table this item until more information has been received from the Planning Department. Seconded by Alderperson Gelinas. Motion carried 5 -0. 16. City Attorney 1. Request for Amendment to Roster for City Attorney's Office - Replace Legal Assistant Position with Executive Assistant Position Moved by Alderperson Gelinas. Seconded by Alderperson Zumoff. WHEREAS, the Legal Assistant for the City Attorney has resigned, effective August 3, 2007, and WHEREAS, the Legal Assistant position is the only office support position authorized for the City Attorney's office, and WHEREAS, the City Attorney, in consultation with the Director of Human Resources, has determined that the best approach to meeting the needs of the City Attorney's office, in the future, is to hire an Executive Assistant in place of the Legal Assistant, and WHEREAS, the salary range for the Executive Assistant position is less than that for a Legal Assistant, and WHEREAS, the City Attorney has requested, under the "optional" 2008 budget, funding sufficient for both an Executive Assistant (35 hours /week) and a Legal Assistant (approximately 24 hours /week), and WHEREAS, pending a Council decision on such request, during which pendency it is anticipated that an Executive Assistant would be sought and hired, the Executive Assistant position is best defined as being 35 hours /week; now therefore be it City Administration Committee Meeting August 29, 2007 Page 17 RESOLVED, That Common Council hereby amends the 2007 authorized roster for the City Attorney's office as follows: Add: One (1) Executive Assistant (competitive & confidential; 35 hours) Delete: One Legal Assistant (40 hours) And, be it further RESOLVED, That said roster amendment shall be funded within existing 2007 City Attorney budget account. A vote on the resolution resulted as follows: Passed Unanimously. 17. Human Resources (HR) Department. None. 18. Finance /Controller 1. Request to Approve Declaration of Official Intent for Johnson Controls Ene Performance Contract Lease Controller Thayer requested Common Council to approve the Declaration of Official Intent for Johnson Controls Energy Performance Lease resolution. Common Council must adopt the resolution in the format required by the lease. The resolution gives authorization for either the Mayor or the Controller to sign the lease and to move forward with the funding of the project. Moved by Alderperson Tomlan. Seconded by Alderperson Gelinas. A vote on the resolution resulted as follows: Passes 4 -0. (Alderperson Zumoff was absent from vote.) City Administration Committee Meeting August 29, 2007 Page 18 2. Controller's Report. Controller Thayer reported on the following: Parking Revenues: The parking revenues are running at the 2007 budgeted amount of $1,500,000. Parking Meter Revenues: The parking meter revenues are ahead of the 2006 collections by about four (4) percent or about $18,000. Dryden Road Collections: Dryden Road collections are down about 21- percent due mostly to the impact of the construction. Fine Revenues: Fine revenues are slightly under the 2007 budgeted amount of $850,000. Sales Tax: Sales tax collections through June 2007 are about six percent over 2006 collections. At this pace, the City will be under the budgeted estimate amount of $10,880,000 or about $94,000. Health Insurance: The health insurance cost is right about the budgeted amount of $5,166,000. The last three months the City experienced very high claims. Overtime: Overtime cost will be about $130,000 over the budgeted amount of $757,000. Negotiations: Negotiations are currently being conducted with the Police Benevolent Association and City Executive Association. 2008 Budget: The Mayor's budget for 2008 is due out around October 1" Financial Reports: The Controller's Office continues to work on the financial reports. The 2005 single audit will be brought to Common Council next month for approval. The 2006 audit will be completed soon. The department has been untimely in reporting due to staffing concerns and shortages several years ago and the new GAS -B requirements that has been placed upon all municipalities. City Administration Committee Meeting August 29, 2007 Page 19 19. Reports 1. Mayor's Report. None. 2. 5ub- Committee Updates. None. 3. Council Members' Announcements. None. 4. Next Month's Meetina. None. 17. Adjournment With no further business and on a motion by Alderperson Gelinas, the meeting was adjourned at 9:37 p.m.