HomeMy WebLinkAboutMN-CA-2007-08-01CITY ADMINISTRATION COMMITTEE
Regular Meeting
August 29, 2007
Members
Present: Alderperson Tomlan, Alderperson Coles, Alderperson Zumoff, Alderperson
Townsend, Alderperson Gelinas, Mayor Peterson
staff
Present: Scott Gibson (Environmental Engineer), Liz Vance (Deputy YB Director), Marcia
Fort (GIAC Director), Brian Wilbur (Fire Chief), Dan Hoffman (City Attorney),
JoAnn Cornish (Deputy Planning Director), Megan Gilbert (Planner), Philly DeSarno
(Deputy Economic Director), Debra Parsons (City Chamberlain), Patricia Dunn (Asst
City Attorney), Steve Thayer (Controller), Scott Andrew (Deputy Controller),
Denise Malone (HR Executive Assistant)
Others
Present: Sue Kittel (IURA), Members of the Public, Members of the Media
Chairperson Coles called the meeting to order at 7:00 p.m.
1. Chairperson Greeting & Opening Statement
Chairperson Coles welcomed everyone to the meeting and explained the evacuation procedures.
2. Announcements. None.
3. Agenda Review and Amendments
Chairperson Coles requested that Item 15.2 - Preparation of Collegetown Urban Plan & Design
Guidelines - be removed from the agenda and that Item 16.1 - Common Council - Common Council
Meeting Discussion be changed to City Attorney's Office - Request to Amend Personnel Roster.
4. Approval of Minutes
The minutes from the July 25, 2007 City Administration Committee meeting were not
considered for approval.
City Administration Committee Meeting
August 29, 2007
Page 2
5. Statements from the Public
Katie Clapp, event coordinator for the Ithaca Downtown Partnership (IDP), spoke in favor of
the funding for the Downtown Holiday Lights. The IDP has enough money to cover all but
$2,500 for the holiday lights.
Nathan Shinagawa, Tompkins County Legislator and GIAC Board member, spoke in favor of
amending Capital Project #499 (CP #499) GIAC Emergency Facility Repairs and conducting an
evaluation of the building systems.
Susan Eschbach, President of GIAC Board of Directors, spoke in favor of funding the repairs to
the GIAC building and asked that the funding not get bogged down in the bureaucracy of City
government. Ms. Eschbach stated that in addition to the hundreds of children at GIAC that
there are several agencies that rent space at GIAC, some of which are present to address the
Committee.
Gerry Coles, representing the Social Action Committee of Congregation Tikkun V'or, spoke in
support of the resolution to amend the Capital project for GIAC Facility Repairs. Some of the
positive benefits of students attending after school programs such as GIACs are: better
academic scores in regular schools they attend then students who did not participate in such
programs; youngsters in after school programs were 2 z times more likely to go on to further
education after high school then were their peers; and studies also documented that school
programs like GIAC contributed to greater self- esteem in its participants. These are the kinds
of outcomes that make a program like GIAC so important for the community and its children.
The children served by GIAC deserve full community support to resolve GIAC's current facility
crisis.
Fay Gougakis of Ithaca spoke in support of the GIAC resolution and expressed concerns about
the narrowing of Aurora Street and widening of the sidewalk.
Mike Raffe, GIAC Board Member, spoke in support of the GIAC resolution. GIAC is used by
people of all ages (seniors, teenagers, adults, and children) and agencies in the community
(Community Police Board, ESL Program, etc.) It is important to support the amendment and to
address the health and safety issues at GIAC. The health and safety of the clients, staff and
residents are at stake.
City Administration Committee Meeting
August 29, 2007
Page 3
Jim Michels of Ithaca spoke in support of the GIAC resolution. Please pass the appropriations
for the funds for GIAC improvements. As a newcomer to this area and after touring GIAC, he
was impressed by the importance of this facility to the community. Mr. Michels encouraged the
Committee to approve the funding for the repairs and for the evaluation assessment for GIAC.
Liz Vance of Ithaca spoke in support of the GIAC resolution. Ms. Vance encouraged the
Committee to approve GIAC's request for funds for the emergency repairs and for the
assessment of the building. As the Deputy Director of the Youth Bureau, it is crucial to have a
facility that is safe and reliable for running programs. Both the facility and programs of GIAC
are used heavily by youth, families, seniors and other community agencies. GIAC needs a safe,
clean, and functioning building so that they could continue to do the good work that they do.
Joel Harlan of Newfield spoke in support of the GIAC resolution. Mr. Harlan encouraged the
City to not spend money on an old building but to tear it down and build a new one.
Barry Derfel of Ithaca spoke in support of the GIAC resolution. He is employed at the Ithaca
City School District as a staff developer. One of his roles in this position is to host monthly
networking meetings at the GIAC building. GIAC is important to communities that don't have
economic privilege, communities of color and other communities as well. Letting the building fall
into such disrepair sends a message to the staff, to the board of directors, to the communities
that use GIAC, and to the agencies that use GIAC. The message it sends is that for whatever
reasons those communities are not valued. It is incumbent on the City to support GIAC and the
communities that don't have economic privilege and communities of color by immediately
addressing concerns, thoroughly addressing concerns and addressing concerns when there is not
a crisis. It is important in terms of finances and resources. Finances being the money allocated
and the resources being the time and people necessary to get the job done correctly. Mr.
Derfel encouraged the Committee to fully support GIAC's funding request for the repairs, and
to support the study not only in terms of the money but also the results of the study. Be willing
to take responsibility for however that turns out and do what is necessary even if it means a
new building or substantial repairs to the old one.
Elizabeth Karabinakis of Ithaca spoke in support of GIAC's request for funding. Ms.
Karabinakis has worked closely with GIAC for the past year and is astonished on how well the
staff has compensated for the building's conditions. They have done so in such great spirit and
in a way that our community has not suffered. Ms. Karabinakis encouraged the Committee to
support both their request for funding and the assessment.
City Administration Committee Meeting
August 29, 2007
Page 4
Caleb Thomas of Ithaca spoke in support of GIAC's request for funding.
Chris Somerfeldt of the Town of Ithaca spoke in support of GIAC's request for funding. Chris
Somerfeldt works in Ithaca and has been involved with many projects that have worked
collaboratively with GIAC. Recently, the City of Ithaca officially became Sister City to the 7t"
ward in New Orleans. When people from New Orleans visited in Bath, GIAC staff was
scheduled to be there to make personal connections. Due to the building crisis, GIAC staff was
unable to go to Bath. Chris Somerfeldt encouraged the Committee to approve the funding
request.
Sareanda Lourdes of Ithaca spoke in support of GIAC's request for funding. It is imperative
that GIAC gets repaired and gets an assessment done.
Sally Wessels of the Town of Ithaca spoke in support of the GIAC funding. Ms. Wessels
mentioned that GEE) and ESL classes are held at GIAC and that class participants feel more
comfortable going to GIAC than other places where these classes have been held.
Margot Brinn of Ithaca spoke in support of the GIAC funding. This should be the highest
priority of the Council this year. Funds should be found to fill their needs.
Alma Aldrich of Ithaca spoke in support of the GIAC funding. Ms. Aldrich lives in the fourth
ward and wanted to speak on behalf of the Cornell community. She is a student at Cornell.
There are Cornell student groups (the program REACH) that tutors students at GIAC. Due to
the problems at GIAC, the Cornell student groups have been unable to use GIAC and the
program is now in limbo because of this. Ms. Aldrich encouraged the Committee to fund this
project.
Beth Kunz of Ithaca spoke in support of the GIAC funding request. GIAC is needed and is a
vital part of the community. It is almost criminal that it has been allowed to fall in such
disrepair. Appropriations need to be made and expedited so that the good work of GIAC can
continue.
Tommy Beers spoke in support of the GIAC funding request. Mr. Beers facilitated a group with
people from Ithaca and Cortland. This group wanted to do a service project in the community.
They went to GIAC and asked Ms. Fort if they could paint a mural. Ms. Fort was very
welcoming. That is the kind of reception that people should receive.
City Administration Committee Meeting
August 29, 2007
Page 5
6. Employee Comments. None.
7. Common Council Response
Alderpersons Gelinas and Tomlan thanked everyone who came out in support of GIAC and
appreciated the comments from GIAC Board Members. Alderperson Tomlan thanked GIAC
staff, which makes the building meaningful to people.
Chairperson Coles emphasized the severity of the problems with the GIAC building and
expressed concern that some Common Council members were not fully aware of these problems.
Ms. Coles will tour the building with GIAC Director Marcia Fort. Chairperson Coles encouraged
GIAC Board of Directors to contact her regarding the GIAC building and thanked everyone for
their support of GIAC.
8. Workforce Diversity (WFD) Committee Update
Alderperson Townsend and Marcia Fort reported that three (3) nominations were received for
the Workforce Diversity and Inclusion Award. The winner of the award and the honorable
mentions will be announced at the Employee Recognition Picnic on September 21, 2007. The
winner of the award will receive a plaque and a monetary amount to use toward furthering
diversity and inclusion in the workforce. The plaque will be placed on the first floor of City Hall
with the name of this year's winner.
Marcia Fort reported that department heads are continuing to attend the WFD Committee
meeting to present their diversity and communication plans. The Committee has been able to
give feedback and assistance to the departments as well as see the work that departments are
doing relative to their diversification efforts and efforts toward communication, which often
comes together in a nice way.
Ms. Fort expressed appreciation for Alderperson Townsend's active participation on this
committee.
9. Safety Committee Update. None.
10. Communication Committee Update. None.
City Administration Committee Meeting
August 29, 2007
Page 6
11. Chamberlain's Office
1. Request to Waive Penalty on Taxes
Moved by Alderperson Townsend. Seconded by Alderperson Gelinas.
WHEREAS, the owners of 101 Irving Place mailed the city 2nd installment tax
payments on June 23, 2007, within the penalty free period, and
WHEREAS, the mail at 101 Irving Place was not picked up by the post office
because it had been placed on hold until the resident's return from vacation; now,
therefore be it
RESOLVED, That pursuant to the guidelines set forth by Common Council on June
6, 2001, the City Chamberlain is authorized to refund the penalty paid on the 2nd
installment taxes.
A vote on the resolution resulted as follows:
Passed Unanimously.
12. Fire Department
1. Request for Changes to Fire Department Roster - Upgrade of Financial Clerk to
Financial Management Assistant
Moved by Alderperson Tomlan. Seconded by Alderperson Townsend.
WHEREAS, the City of Ithaca Fire Department has need for a person working in
the capacity of the Financial Management Assistant, and
WHEREAS, a current city employee has passed the Civil Service Exam for the
Financial Management Assistant and is presently performing the duties of Financial
Management Assistant at the DPW, Streets & Facilities Division, in a half time
position (20 hrs.); and
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August 29, 2007
Page 7
WHEREAS, in order to facilitate the work, and to achieve the desired
organizational structure needed by the Fire Department, the Fire Department
request that an employee currently employed half time at DPW, be assigned to the
Fire Department half time (20 hrs.) as well.
RESOLVED, That the Common Council hereby amends the 2007 authorized Fire
Department roster as follows:
Add: One (1) Financial Management Assistant (20 Hours)
Delete: One (1) Financial Clerk (40 Hours)
and be it further
RESOLVED, That funding for said roster amendment shall be derived from existing
2007 Fire Department budget.
A vote on the resolution resulted as follows:
Passed Unanimously.
13. Department of Public Works
1. Request to Sign Contract and Amend Budget for Grant
Moved by Alderperson Gelinas. Seconded by Alderperson Tomlan.
WHEREAS, the Ithaca Area Wastewater Treatment Facility (IAWWTF) has been
awarded a $261,629.84 Grant from New York State Energy and Research &
Development Authority (NYSERDA) to research Fenton Reagent as part of the
sludge digestion process at the IAWWTF, and
WHEREAS, at its February 16, 2005 meeting, the Special Joint Sewer Committee
approved the City of Ithaca acting as lead agent on the governing of research
under a grant awarded by the New York State Energy Research & Development
Authority, and
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August 29, 2007
Page 8
WHEREAS, the 2005 IAWWTP Budget was amended for said Grant, but the
project was never done or encumbered, and
WHEREAS, the grant total cost will be $261,629.84, with $196,447.20 in
NYSERDA funding and $65,182.64 in local matching funding through the IAWWTP,
and
WHEREAS, the Special Joint Sewer Committee and Common Council, as part of the
approved 2007 Budget for the IAWWTP, approved operations costs that will
qualify as the projected $65,182.64 matching share, and
WHEREAS, the research will have the potential to develop repeat net annual
savings from reduction of sludge volume to be hauled and land- filled and increased
gas to be converted at the plant into heat or electricity; now, therefore, be it
RESOLVED, That Common Council authorizes the Mayor to sign the New York
State Energy Research & Development Authority contract on behalf of the City of
Ithaca and the Towns of Ithaca and Dryden upon approval of the SJC counsel, and
be it further
RESOLVED, That Common Council hereby amends the 2007 Authorized IAWWTP
Budget as follows to account for said NYSERDA Grant:
Increase Revenue Account:
J815 -3989 State Aid Other Home & Community $196,447.20
Increase Appropriation Account:
J8150 -5435 Contracts
and be it further
$196,447.20
RESOLVED, That the local matching funding source of $65,182.64 shall be derived
from the existing 2007 IAWWTP Authorized Budget.
A vote on the resolution resulted as follows:
City Administration Committee Meeting
August 29, 2007
Page 9
Passed Unanimously.
2. A Local Law to Provide for Stormwater Management and Stormwater Regulations
Moved by Alderperson Townsend. Seconded by Alderperson Gelinas.
Whereas, the City of Ithaca is a permitted small Municipal Separate Stormwater
Sewer System (M54) under State and Federal Stormwater Phase II regulations
for stormwater discharges and,
Whereas, the City of Ithaca received State Pollutant Discharge Elimination
Systems (SPDES) permit coverage through the new York State Department of
Environmental Conservation (NYSDEC) on March 10, 2003 and,
Whereas, said permit requires the City to develop a strategy for stormwater
management and regulation adequate to protect quality of life through the control
of construction and post construction stormwater runoff and,
Whereas, the deadline for submission to the NYSDEC of the City's Stornwater
Management and Regulation Plan is December 31, 2007, and
Whereas, this proposed local law incorporates the requirements of the state and
federal stormwater program,
Now, therefore, be it enacted by Common Council of the City of Ithaca as written
in the Local Law for Stormwater Regulations resolution.
A vote on the resolution resulted as follows:
Passed Unanimously.
14. Youth Bureau
1. Request to Amend Roster - Change Recreation Program Leader to Recreation
Program Coordinator
Moved by Alderperson Gelinas. Seconded by Alderperson Tomlan.
City Administration Committee Meeting
August 29, 2007
Page 10
WHEREAS, the Ithaca Youth Bureau has proposed to amend the roster by deleting
the Recreation Leader Position and creating a Recreation Program Coordinator
position,
WHEREAS, the Youth Bureau has worked closely with the Human Resources
Department to develop this proposal and the Civil Service Commission approved the
New Position Duties Statement on June 13, 2007,
WHEREAS, this new position duty statement reflects the work that the current
Recreation Leader is performing for the Recreation Department,
WHEREAS, the Youth Bureau has proposed amending the 2007 Youth Bureau
Budget by transferring $754.00 from Account A7310 5120 01537 to Account
A7310 5110 01501; now, therefore, be it
RESOLVED, That Common Council hereby amends the 2007 Youth Bureau budget
and roster as follows:
Delete: One (1) Recreation Leader position,
Add: One (1) Recreation Program Coordinator position.
• Amend the 2007 Youth Bureau budget by transferring $754.00 from
account A7310 5120 01537 to Account A7310 5110 01501
A vote on the resolution resulted as follows:
Passed Unanimously.
15. Planning and Development
1. Request to Amend the Capital Project for GIAC Facility Repairs (CP #499)
Moved by Alderperson Gelinas. Seconded by Alderperson Townsend.
WHEREAS, on May 11, 2006, the City created a capital project to address
emergency repair needs following the failure of portions of concrete on the
City Administration Committee Meeting
August 29, 2007
Page 11
exterior walls, including some pieces falling to the ground, at the Greater Ithaca
Activities Center (GIAC), and
WHEREAS, this repair work to the exterior masonry is on- going, and
WHEREAS, additional masonry and related structural repairs are necessary,
exceeding the capital project budget of $200,000.00, and
WHEREAS, GIAC has experienced three (3) major sewer leaks since July 9, 2007,
and
Whereas, GIAC is a City department that provides essential programs, activities,
and service to hundreds of youth, teens, adult, seniors, and community members
daily, and
Whereas, the sewer problems have disrupted the service to participants and
community members and resulted in extraordinary demands being made on staff to
keep programs running during the busy summer season, and
WHEREAS, other emergency and high - priority needs have been identified at the
Greater Ithaca Activities Center, and
WHEREAS, structural deficiencies discovered during the emergency masonry
repairs and additional areas of brick fagade needing to be repointed immediately to
stop water intrusion into the building have led to costs exceeding the original
capital project budget, and
WHEREAS, emergency plumbing repairs have been made during the summer and
additional repairs are needed as soon as possible to prevent another plumbing
failure, and
WHEREAS, City staff are recommending an evaluation of the building systems to
establish the immediate needs of the building and to assess systems for the
likelihood of significant problems or failures in the near future, and
WHEREAS, it is desirable to re -point the entire building (as opposed to the re-
pointing now occurring in limited areas of the building) to seal the entire building
City Administration Committee Meeting
August 29, 2007
Page 12
envelope, preventing the spread of the mold problems now being experienced, and
giving the building a uniform exterior appearance, and
WHEREAS, it is necessary to caulk around the windows of the building to prevent
moisture from getting inside the walls, and
WHEREAS, the exterior doors on Albany Street do not function properly and no
longer meet fire code or safely serve program participants and need to be
replaced, and
WHEREAS, the building is currently without hot water and does not have a working
boiler to meet heating needs of the upcoming fall and winter seasons,
WHEREAS, the estimated additional cost of the project is $304,000.00, now,
therefore, be it
RESOLVED, that Common Council hereby amends Capital Project #499 GIAC
Emergency Facility Repairs at a cost not to exceed $304,000.00 for a total
project authorization of $504,000.00 for repairs to the GIAC facility and
evaluation of the building systems, and, be it further
RESOLVED, that the project funds shall be advanced by the General Fund and
later repaid by the issuance of Serial Bonds.
After discussion, Chairperson Coles made a motion to change the second to the last
Whereas to "Whereas, the GIAC building currently has limited hot water and does
not have a working boiler to meet heating needs of the upcoming fall and winter
seasons." Seconded by Alderperson Townsend. Motion carried 5 -0.
A vote on the resolution resulted as follows:
Passed Unanimously.
2. Preparation of Collegetown Urban Plan & Design Guidelines. This item was removed
from the agenda.
City Administration Committee Meeting
August 29, 2007
Page 13
3. Request to Establish Capital Project for Collegetown Urban Plan and Design
AlIirlPIino¢
Moved by Alderperson Tomlan. Seconded by Alderperson Gelinas.
WHEREAS, on December 7, 2005, the Common Council authorized the
establishment of a Client Committee charged with formulating a vision for
Collegetown that would reflect the interests and concerns of that community and
the city as a whole, and with recommending steps for its implementation, and
WHEREAS, in April 2006, Mayor Carolyn Peterson appointed a 12- member task
force to lead the effort to create a vision statement, including representation
from the City, the Collegetown business community, Cornell University
administration, neighborhood residents, students, and landlords, and
WHEREAS, after assessing Collegetown's strengths, weaknesses, opportunities,
and threats, the task force identified five categories for consideration -- Business,
Housing & Residential Neighborhoods, Circulation & Parking, Cultural Experience,
and Urban Design (since broadened to Urban Plan and Design Guidelines), and
WHEREAS, the Collegetown Vision Statement set out an overall statement of goals
and objectives, a listing of strengths and weaknesses and, for each of the five
categories, a goal ( "vision "), challenges, and recommendations, and
WHEREAS, in presenting the Collegetown Vision Statement to the Common Council
for endorsement, Collegetown Vision Task Force members had suggested either
the extension of the scope of the existing task force or the establishment of a
successor task force to prepare an implementation strategy, and
WHEREAS, the Common Council endorsed the Collegetown Vision Statement as a
guide for shaping the growth and form of Collegetown at its meeting on June 6,
2007, and
WHEREAS, with its endorsement of the Collegetown Vision Statement, the
Common Council established and charged the Collegetown Vision implementation
committee with prioritizing the recommendations of the vision statement and
preparing a strategy to implement these recommendations, and
City Administration Committee Meeting
August 29, 2007
Page 14
WHEREAS, the development of an urban plan and design guidelines was a key
recommendation of the Collegetown Vision Statement and will be the basis for
zoning legislation to guide the realization of the vision, and
WHEREAS, in order to prevent construction that is inconsistent with the
Collegetown Vision Statement or detrimental to the realization of the vision, work
on the urban plan and design guidelines should begin as soon as possible, and
WHEREAS, the Collegetown Implementation Committee adopted a resolution urging
the Common Council to create a capital project to undertake the urban plan and
design guidelines, and
WHEREAS, Cornell University, having representation on both the Collegetown
Vision Task Force and the Collegetown Vision Implementation Committee, has made
a commitment to contribute a dollar for dollar match up to $75,000 toward the
costs associated with urban plan and design guidelines; now, therefore, be it
RESOLVED, That Common Council hereby establishes Capital Project # 721
Collegetown Urban Plan and Design Guidelines in an amount not to exceed $75,000,
and be it further
RESOLVED, That said funds be derived from a General Fund Advance with later
repayment by the issuance of Serial Bonds.
A vote on the resolution resulted as follows:
Passed Unanimously.
4. Request to Transfer Funds for Downtown Holiday Li_ hots
Moved by Alderperson Gelinas. Seconded by Alderperson Zumoff.
WHEREAS, Holiday lighting on and around the Commons is a vital amenity for
downtown merchants in helping to attract holiday shoppers, and
City Administration Committee Meeting
August 29, 2007
Page 15
WHEREAS, Historically, city staff have helped in the placement of holiday lights
but due to the lack of time and resources have expressed that this job is time
consuming and difficult for them to schedule, and
WHEREAS, The City Forester has also expressed concern about damage to city
trees from placing the holiday lights in the trees, and
WHEREAS, Downtown merchants, particularly those on Cayuga and Aurora Streets,
have expressed concern about the lack of holiday lights on those streets, and
WHEREAS, Historically, the Ithaca Downtown Partnership (IDP) has provided
funding, in part, for holiday decorations including live evergreen garland and bows
on the Commons lamp posts, the Center Ithaca Santa's Village, and holiday lights on
the Commons, and
WHEREAS, IDP has approached city staff with the concept of placing two
"crossover wire decorations" on Cayuga Street for the 2007 holiday season, with
the intention of purchasing more of the some in subsequent years, and
WHEREAS, IDP has also suggested placing five pole mounted decorations on the
five new lighting fixtures on Aurora Street, and
WHEREAS, This proposal would allow for the crossover decoration mounting
hardware to remain in place from season to season, lessening the workload of city
electricians and eliminating the need for holiday lights in city trees, and
WHEREAS, The IDP's budget for holiday decorations is not adequate to cover the
cost of this proposal and the IDP has requested assistance from the City of Ithaca
in the amount of $2,500.00, now therefore be it
RESOLVED, That the City of Ithaca contribute $2,500.00 for the cost of holiday
lights, more specifically the cost of two "crossover wire decorations" for Cayuga
Street and five pole mounted decorations for the lamp posts on Aurora Street, and
be it further
City Administration Committee Meeting
August 29, 2007
Page 16
RESOLVED, That Common Council hereby transfer an amount not to exceed $2500
from Account A1990 Unrestricted Contingency to Account A 54111 -5477 Commons
Equipment Parts for the purpose of contributing to the acquisition of Holiday
decorations.
After discussion, Alderperson Tomlan made a motion to table this item until more
information has been received from the Planning Department. Seconded by
Alderperson Gelinas. Motion carried 5 -0.
16. City Attorney
1. Request for Amendment to Roster for City Attorney's Office - Replace Legal
Assistant Position with Executive Assistant Position
Moved by Alderperson Gelinas. Seconded by Alderperson Zumoff.
WHEREAS, the Legal Assistant for the City Attorney has resigned, effective
August 3, 2007, and
WHEREAS, the Legal Assistant position is the only office support position
authorized for the City Attorney's office, and
WHEREAS, the City Attorney, in consultation with the Director of Human
Resources, has determined that the best approach to meeting the needs of the
City Attorney's office, in the future, is to hire an Executive Assistant in place of
the Legal Assistant, and
WHEREAS, the salary range for the Executive Assistant position is less than that
for a Legal Assistant, and
WHEREAS, the City Attorney has requested, under the "optional" 2008 budget,
funding sufficient for both an Executive Assistant (35 hours /week) and a Legal
Assistant (approximately 24 hours /week), and
WHEREAS, pending a Council decision on such request, during which pendency it is
anticipated that an Executive Assistant would be sought and hired, the Executive
Assistant position is best defined as being 35 hours /week; now therefore be it
City Administration Committee Meeting
August 29, 2007
Page 17
RESOLVED, That Common Council hereby amends the 2007 authorized roster for
the City Attorney's office as follows:
Add: One (1) Executive Assistant (competitive & confidential; 35 hours)
Delete: One Legal Assistant (40 hours)
And, be it further
RESOLVED, That said roster amendment shall be funded within existing 2007 City
Attorney budget account.
A vote on the resolution resulted as follows:
Passed Unanimously.
17. Human Resources (HR) Department. None.
18. Finance /Controller
1. Request to Approve Declaration of Official Intent for Johnson Controls Ene
Performance Contract Lease
Controller Thayer requested Common Council to approve the Declaration of Official
Intent for Johnson Controls Energy Performance Lease resolution. Common Council
must adopt the resolution in the format required by the lease. The resolution
gives authorization for either the Mayor or the Controller to sign the lease and to
move forward with the funding of the project.
Moved by Alderperson Tomlan. Seconded by Alderperson Gelinas.
A vote on the resolution resulted as follows:
Passes 4 -0. (Alderperson Zumoff was absent from vote.)
City Administration Committee Meeting
August 29, 2007
Page 18
2. Controller's Report. Controller Thayer reported on the following:
Parking Revenues: The parking revenues are running at the 2007 budgeted amount
of $1,500,000.
Parking Meter Revenues: The parking meter revenues are ahead of the 2006
collections by about four (4) percent or about $18,000.
Dryden Road Collections: Dryden Road collections are down about 21- percent due
mostly to the impact of the construction.
Fine Revenues: Fine revenues are slightly under the 2007 budgeted amount of
$850,000.
Sales Tax: Sales tax collections through June 2007 are about six percent over
2006 collections. At this pace, the City will be under the budgeted estimate
amount of $10,880,000 or about $94,000.
Health Insurance: The health insurance cost is right about the budgeted amount
of $5,166,000. The last three months the City experienced very high claims.
Overtime: Overtime cost will be about $130,000 over the budgeted amount of
$757,000.
Negotiations: Negotiations are currently being conducted with the Police
Benevolent Association and City Executive Association.
2008 Budget: The Mayor's budget for 2008 is due out around October 1"
Financial Reports: The Controller's Office continues to work on the financial
reports. The 2005 single audit will be brought to Common Council next month for
approval. The 2006 audit will be completed soon. The department has been
untimely in reporting due to staffing concerns and shortages several years ago and
the new GAS -B requirements that has been placed upon all municipalities.
City Administration Committee Meeting
August 29, 2007
Page 19
19. Reports
1. Mayor's Report. None.
2. 5ub- Committee Updates. None.
3. Council Members' Announcements. None.
4. Next Month's Meetina. None.
17. Adjournment
With no further business and on a motion by Alderperson Gelinas, the meeting was adjourned at
9:37 p.m.