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HomeMy WebLinkAboutMN-CA-2004-10-01DRAFT CITY ADMINISTRATION COMMITTEE Regular Meeting October 26, 2004 Members Present: Alderperson Berry, Alderperson Coles, Alderperson Zumoff, Alderperson Townsend, Alderperson Cogan Staff Present: Steve Thayer (Controller), Scott Andrew (Deputy Controller), Schelley Michell - Nunn (HR Director), Denise Malone (Administrative Secretary) Chairperson Berry called the meeting to order at 9:55 p.m. A. Chairperson Greeting & Opening Statement Chairperson Berry welcomed everyone to the meeting and explained the evacuation procedures. Chairperson Berry thanked Vice - Chairperson Maria Coles for chairing the meetings in her absence. B. Agenda Review and Amendments, Approval of Minutes & Announcements There were no announcements. Chairperson Berry stated that item J.1 - Police Department - Request to Amend Personnel Roster - had been added to the agenda. The Committee reviewed the minutes from the September 2004 meeting. After discussion, Alderperson Cogan made a motion to approve the minutes from the September 29, 2004 meeting. Seconded Alderperson Coles. Motion carried 5 -0. C. Statements from the Public. None. D. Employee Comments. None. E. Common Council Response. None. City Administration Committee October 26, 2004 Page 2 F. Affirmative Action Advisory Committee (AAAC) Update. None. G. Youth Bureau 1. Request to Amend 2004 Budget The Youth Bureau requested approval to amend the 2004 budget by adding an elementary school basketball program this fall. The program will cost $2,500, will be funded by user registration fees and will be budget neutral. After discussion, Alderperson Townsend made a motion to approve the request. Seconded by Alderperson Cogan. Motion carried 5 -0. The Committee agreed that this item would be put on consent agenda. H. Planning Department 1. Request to Amend 2004 Budget for Grant from Cornell Universi The Planning Department was awarded a 2004 Robert S. Smith Award for Community Progress and Innovation in the amount of $3,000. The Planning Department has used the grant funds to hire an intern to research and review transportation demands in the City of Ithaca and to pay for offices expenses related to the grant. The Planning Department requested approval to amend the 2004 budget to include the grant funds. After discussion, Alderperson Cogan made a motion to approve the request. Seconded by Alderperson Coles. Motion carried 5 -0. The Committee agreed that this item would be put on consent agenda. I. DPW /Streets & Facilities 1. Request to Amend Personnel Roster The Department of Public Works (Streets & Facilities) requested approval to amend the 2004 DPW Roster by adding one (1) Sanitation Worker and deleting one (1) Senior Laborer. The position would be assigned to the CSEA DPW Unit at salary grade 22. After discussion, Alderperson Cogan made a motion to approve the request. Seconded by Alderperson Townsend. Motion carried 5 -0. The Committee agreed that this item would be put on consent agenda. City Administration Committee October 26, 2004 Page 3 J. Police Department 1. Request to Amend Personnel Roster The Police Department requested approval to amend the 2004 Personnel Roster by adding one (1) Data Entry Specialist position (40 hrs) and deleting one (1) Senior Typist position (40 hrs). The Data Entry Specialist position will be assigned to the CSEA Administrative Unit at salary grade 2. After discussion, Alderperson Zumoff made a motion to approve the request. Seconded by Alderperson Coles. Motion carried 5 -0. K. Human Resources Department 1. Retiree health Insurance Co- HR Director Michell -Nunn reported that a decision needs to be made on the amount of increase for retirees' health insurance. Alderperson Coles asked that updated information be distributed to the Committee. The Committee will continue this discussion next month. Controller Thayer will modify the previous request to increase the rates for retirees. 2. Director's Report: The HR Director reported on the following: CSEA Administrative Unit Contract: HR Director Michell -Nunn reported that an agreement has been reached with this CSEA Administrative Unit and that a resolution would be brought forth to vote on at the next Common Council meeting. L. Finance /Controller's Office 1. Participation in Sales Tax Exemption for Clothing and Footwear - Jan. 31, 2005 - Feb. 6, 2005 Controller Thayer reported that this item was included on the agenda for discussion purposes only. The City participated in the last tax exemption for clothing and footwear. Usually the City participates if the County participates. Controller Thayer will update Common Council at next week's meeting. City Administration Committee October 26, 2004 Page 4 2. Controller's Report: The Controller reported on the following: Agenda: The agenda for the November and December meetings would include the normal budget resolutions. M. Reports 1. Mayor's Report. None. 2. Sub- Committee Updates. None. 3. Council Members' Announcements. None. 4. Next Month's Meetina: Due to the holiday seasons, the November and December City Administration Committee meetings will be held at 7:00 p.m. in the Common Council Chambers as follows: November: Thursday - November 18 December: Wednesday - December 22 L. Adjournment With no further business and on a motion by Alderperson Coles, the meeting was adjourned at 10 :15 p.m.