HomeMy WebLinkAboutMN-BPW-2013-04-08BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:50 p.m. April 8, 2013
PRESENT:
Mayor Myrick
Commissioners (5) — Acharya, Darling, Jenkins, Leccese, Morache
OTHERS PRESENT:
Acting Superintendent of Public Works — Benjamin
Assistant Superintendent of Water and Sewer — Whitney
Director of Engineering — West
Executive Assistant — Gehring
EXCUSED:
Commissioner Paine
City Attorney — Lavine
Common Council Liaison — Fleming
DAC Liaison — Roberts
ADDITIONS OR DELETIONS TO THE AGENDA:
Acting Supt. Benjamin request the addition of Item 8.1A entitled "Award for Additional Funding
for the Central Fire State HVAC System Upgrades — Resolution," Item 8.5A entitled "Award of
Bids for "Water Supply Project: Membrane System Procurement and Services WTP- Contract
4E'— Resolution," and Item 9.3 entitled "Food Truck Association Request for Use of Right of
Way.,,
No Board member objected.
MAYOR'S COMMUNICATIONS:
Mayor Myrick reported that he signed the demolition contract for the Commons Project and the
kickoff of the project was recently held.
COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE THE BOARD:
No members of the public appeared to address the Board.
RESPONSE TO THE PUBLIC
No response was necessary.
REPORTS
Board Liaisons
Commissioner Acharya, Planning and Development Board Liaison, provided a report on the
applications for new development that were being reviewed by the Planning and Development
Board. He noted the substantial parking lot applications from the west end and he invited the
Board members to visit the potential development sites of Purity Ice Cream and the new
Enterprise Rent a Car site.
Superintendent and Staff
Director of Engineering West reported that contract documents were being finished for the Six
Mile Creek bank repairs, and the contractor was on site to begin work on Clinton /Prospect
Streets.
Acting Supt. Benjamin reported that City crews would work at the Floral Street /Elm Street
intersection first this year, and then move on to other projects.
Asst. Supt. Whitney reported the collapse of a sewer main that was replaced, crews were
resuming work on the Collegetown Terrace catch basin, and engineers were diligently working
on water treatment plant contracts.
Board of Public Works Page 2 April 8, 2013
Regular Meeting
VOTING ITEMS:
Buildings, Properties, Refuse and Transit:
Award for Additional Funding for the Central Fire State HVAC System Upgrades -
Resolution
By Commissioner Jenkins: Seconded by Commissioner Leccese
WHEREAS, Common Council established Capital Project 737 for repairs to the Central Fire
Station in the amount of $275,000.00, and
WHEREAS, at this time Capital Project 737 has a balance of $106,848.72, and
WHEREAS, bids were received on April 8, 2013 for the Central Fire Station HVAC System
Upgrades, and
WHEREAS, Climate Control Technologies is the apparent low bidder with a bid of
$108,890.00, and
WHEREAS, award of the contract to Climate Control technologies will require a total project
budget amount of $151,506.74, and therefore let it be
RESOLVED, That the Board of Public Works recommends that Common Council authorize an
additional $56,000.00 to Capital Project 737.
Carried Unanimously
Water and Sewer:
Award of Bids for "Water Supply Project: Membrane System Procurement and Services
WTP- Contract 4E" — Resolution
By Commissioner Darling: Seconded by Commissioner Morache
WHEREAS, a pilot test program was conducted from May 7, 2010, to August 8, 2010, by the
City of Ithaca in accord with test protocols approved by the State of New York Department of
Health, and
WHEREAS, as a result of the pilot test program three manufacturers' membrane systems were
qualified to bid the Ithaca Water Treatment Plant (WTP) Upgrade Project, and
WHEREAS, bids were received for the Membrane System Procurement and Services from the
three pre - qualified manufacturers and opened on January 22, 2013, at 2:OOPM, and
WHEREAS, the Membrane System and Services are to be directly purchased by the City of
Ithaca and installed under a subsequent contract for the Water Treatment Plant Construction,
and
WHEREAS, design considerations pertaining to the particular manufacturers membrane
system selected will be incorporated in the final plans for the Water Treatment Plant
Construction, and
WHEREAS, our Engineering Consultants and Staff have reviewed the three bids and have
concluded that the bid submitted by Pall Corporation is responsive and has the lowest
calculated life cycle cost, and
WHEREAS, our Engineering Consultants original estimate for the capital cost of the
membranes was $4,000,000.00, and the capital cost bid from the Pall Corporation is
$3,124,360.00, which is $875,640.00 less than the engineer's estimate, and
WHEREAS, on April 3, 2013, Common Council provided project funding by amending Capital
Project #510 Water Treatment Plant Improvements /Reconstruction by an amount not to
exceed $30,700,000 for a total project authorization of $36,700,000, and now therefore, be it
RESOLVED, That the Board of Public Works hereby awards the bid to Pall Corporation of
Cortland, NY, for a total contract of $3,124,360.00, and be it further
RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to
execute the contract with Pall Corporation, upon review and approval by the City Attorney.
Carried Unanimously
Board of Public Works Page 3 April 8, 2013
Regular Meeting
DISCUSSION ITEMS:
Repair to Cascadilla Creek Walkway
Mayor Myrick thanked the Engineering Dept. and Junior Transportation Engineer Kent
Johnson for preparing the documents distributed to the Board. He described the options that
were available.
Commissioner Acharya expressed his opinion that the walk should not be abandoned, and
suggested that Cornell University might be able to contribute to the repairs since the trail is
mainly used by staff and students.
Asst. Supt. Benjamin noted that if the sidewalk were to be replaced, it would be built wider than
its current width and the handrail would be put in the sidewalk concrete. Discussion followed
on the floor regarding whether city crews or a contractor would have to do the work. Asst.
Supt. Benjamin stated that enough funding was added into the estimates to cover having a
contractor do the work.
Director of Engineering West stated he was provided a commentary for the properties during
the time frame that the easements were put in place. At that time the sidewalk was installed,
was listed as 18 feet from the edge of the gorge; today, there is less than 3 feet.
The Board generally agreed that Option 2 with the stairs would work. Mayor Myrick request
that Director of Engineering West contact Cornell University to request a percent match for the
project.
Boat Slip Rental Fees
Mayor Myrick noted the document that was distributed to the Board from Former Supt. Gray
regarding the land assessment, and stated this topic would be brought back after the Board
and the City Attorney's office had an opportunity to review the documents.
No Board member objected.
Food Truck Association Request for Use of Right of Way
Jes Seaver, Food Truck Association, joined the Board for the discussion of this topic.
Director of Engineering West explained that in response to Board's comments, staff looked at
creating an agreement with the Food Truck Association by using the Farmer's Market
Agreement as a starting point.
Director of Engineering West noted that because this was a pilot project, the City and Food
Truck Association would hold month ly /bi- monthly check -ins to see how things are going. A
resolution would be provided for the Board's meeting on April 22, 2013.
2013 Report Card for America's Infrastructure from ASCE
Mayor Myrick explained that discussions had been held on whether the City could maintain all
the infrastructure it currently has, and that a critical evaluation would need to be completed on
what the City would need to retain and what it could let go.
Discussion followed on the floor regarding the 1981 flood in Six Mile Creek that caused two
buildings to collapse, the possibility of losing any public buildings today if the creek were to
flood again, and which parking garage would be okay to abandon.
ADJOURNMENT:
On a motion, the meeting adjourned at 5:28 p.m.
Kathrin D. Gehring Svante L. Myrick
Executive Assistant Mayor