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HomeMy WebLinkAboutMN-SJC-2010-10-13 SJC MEETING October 13, 2010 SJC Members Staff Wade Wykstra, Chair Mayor Carolyn Peterson Supervisor MaryAnn Sumner Joel Zumoff Pat Leary Eric Whitney Bill Gray Scott Gibson Dan Ramer Steve Thayer Absent Supervisor Herb Engman Rich DePaolo Ellen McCollister Guests Chris Kalwara, Johnson Controls Wade called the meeting to order at 12:42PM. MaryAnn moved to accept the September minutes. Seconded by Pat, the motion carried 5-0 with noted typographical corrections. Financial Report – Steve Thayer The current financial reports were distribute d. Steve noted that the septage revenues are expected to meet or exceed budget projections. Fourth quarter payments are now due. Unclassified revenues are invoices to partners in October for their share of debt service and of fset by an expense line in the budget. Overall expenses are current ly running under budget. Hourly part-time account is over budget due to student interns being hi red for the summer and will be covered by the salary of a resigned operator trainee. Insurance comes due in October. Health insu rance is currently running above budget and will also be impacted by the na tional health care reform. We are currently $744,000 revenues over expenditures. The Miscellaneous Plant Improvements is our only active Capital pr oject and there was $5,000 expenditure for Stearns& Wheler activity in the past month. The 2011 preliminary budget was presented for review to Common Council and there were no changes made. 1 Steve drafted a resolution (att ached) to establish a capital reserve fund of $250,000 which was a decision resulting from the Special Budget meeti ng held in September at the Town Hall. Another $250,000 will be used to offset some of the rising costs in the current budget (health care, etc.). IAWWTP – Approval of 2011 Transfer to Plant Improvement Capital Reserve WHEREAS, SJC staff have identified future Capital Improvements to the Plant, and WHEREAS, the SJC has accumulated fund balance adequate to maintain current operating needs with surplus available to st art addressing future capital needs, and WHEREAS, the SJC, at a special budget meeting on September 14, 2010, approved a $250,000 transfer of funds to Capital Reserve J-1 for the purpose of future Capital Improvements to the Ithaca Area Wastewat er Treatment Plant; now, therefore be it RESOLVED, That the SJC hereby approves th e transfer of $250,000 in surplus funds of part of the 2011 Budget to Capital Reserve J-1 for the purposes of establishing funds for future Capital Improvements to the Ithaca Area Wastewater Treatment Plant. MaryAnn moved to accept the resolution as wri tten. Seconded by Pat, the motion carried 5-0. Dan noted that the rostered Water/Wastewater Operator should be .6. Operator/Engineering Report Summary – Dan Ramer, Scott Gibson The RFP for the implementation of the Ener gy Reduction Study has been completed and received. Siemen’s did not submit a bid on the pr oject. The draft reso lution was discussed and changes were made to correct language. MaryAnn moved to approve the resolution with changes. Seconded by Wade, the motion carried 5-0. Johnson Controls Energy S avings Project - Resolution WHEREAS, the Ithaca Area Wastewater Treatment Plant’s Special Joint Committee entered into an agreement with Johnson Controls to develop a performance contract for the Special Joint Committee’s municipal partners consideration on June 12, 2009, based on capital improvements which produce energy savings from lighting system modifications, installation or upgrades to energy management systems, energy efficiency improvements to building envelope, HVAC Systems, and replacement of the digester mi xing equipment, cogene ration facility, heat exchanging equipment, boilers and aeration blow ers and dissolved oxygen control systems, and WHEREAS, a Request for Proposals entitled “Ene rgy Savings Performance Contract for Ithaca Area Wastewater Treatment Facility” was issued on September 2, 2010, and WHEREAS, Johnson Controls, Inc responded and met all stipulated requirements of the aforementioned RFP, and 2 WHEREAS, the identified facility improvement m easures included in the performance contract will reduce energy consumption at the facility by 69% and reduce the facility green house gas emissions by 961 tons of carbon dioxide per year, and WHEREAS, Johnson Controls has submitted a proposed program of improvement and draft performance contract for review consisting of approximately $8.03 million in improvements or modifications under a contract that guarantees a specified level of ener gy savings over the period of the contract (15 years), and WHEREAS, Approximately $ 6.9 million of the id entified improvements are improvements that would need to be made within the next five years to replace aging digester gas storage, cogeneration, aeration blowers, dissolved oxygen controls and bo iler equipment and infrastructure at the facility, and WHEREAS, the facility improvements associ ated with the building envelope and HVAC systems and the purchase of a 5 kW photovol taic solar panel are being funded by a $406,179 NYSERDA grant, and WHEREAS, the Special Joint Co mmittee approved the project in concept at their March 10, 2010 meeting. now, therefore be it RESOLVED , That as a qualified res pondent selected by IAWWTF staff be approved by the owners for development of the perfor mance contract, and be it further RESOLVED , That the owners hereby authorize the Ithaca Area Wastewater Treatment Facility Energy Improvements in the amount not to exceed $8,030,000, and be it further RESOLVED , That the Ithaca Area Wast ewater Treatment Facility Chief Operator is hereby authorized to negotiate a final c ontract based on this re solution, and that the Town Supervisors of Ithaca and Dryden and City of Ithaca Mayor be aut horized to sign the contract, and be it further RESOLVED , That in accordance with the final perf ormance contract to be negotiated between the owners and Johnson Controls, funding for said project minus the $406,179 NYSERDA grant award will be made either through a municipal le ase negotiated by the City Controller’s Office and/or the issuance of Serial Bonds based on the following schedule which ar e to include interest rates as stipulated by the C ity of Ithaca Controller, and Municipality Percentage Project Cost City of Ithaca 57.14 $ 4,354,193.14 Town of Ithaca 40.88 $ 3,115,145.52 Town of Dryden 1.98 $ 150,880.34 $ 7,620,219.00 AND BE IT FURTHER RESOLVED , In accordance with the final performance contract to be negotiated between the owners and Johnson Cont rols that the guaranteed energy savings to offset the project funding costs are as follows, 3 4 Municipality Percentage Energy Savings City of Ithaca 57.14 $ 5,593,037.48 Town of Ithaca 40.88 $ 4,001,459.08 Town of Dryden 1.98 $ 193,808.44 $ 9,788,305.00 The SJC wrote a fine resolution To help with climatic pollution The words were confused Which had us amused So we worked in some wordage dilution. Author and Poet, Carolyn Peterson The Cayuga Waterfront Trail is nearing completi on with the relocation of the fence along our property line. The landscaping is not yet completed. The water plant is interested in purchasing our ol d chlorine pumps. Bill suggested soliciting bids for them from other facilities. The members voted 5-0 to solicit bids for the sale of the pumps. Our new/old operator, CJ Kilgore has started work. There is a NYWEA meeting scheduled to take place at the American Legion on Danby Road. Topics include Fracking. Our computer equipment has arrive and th e IT Department will be installing it. Our new Hybrid Ford Escape has arrived. The amendments for Stearns & Wheler are near completion. As a reminder, the second Pharmaceutical Co llection Day is scheduled for October 16, 2010. On a motion, the meeting adjourned. The next meeting is scheduled for November 10, 2010