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HomeMy WebLinkAbout2022-06-14-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses June 14, 2022 Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs-- g9CpHIxdk9YxZyPw. The meeting was held in person at the Ulysses Town Hall, 10 Elm St., Trumansburg NY 14886. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Olson called the meeting to order at 7pm. ATTENDANCE: TOWN OFFICIALS In person: Supervisor- Katelin Olson Board members- Michael Boggs, , Mary Bouchard, Mr. Goldman Town Clerk- Carissa Parlato Town Historian- John Wertis Via Zoom: Board members- Roxanne Marino, Rich Goldman (arrived 8:15pm) Attorney for the Town- Nathan VanWhy OTHERS: In person: Vivien Rose, Anne Koreman, Isabella Mannino, Cynthia Mannino Via Zoom: Marlaine Darfler, Karen Sanchez APPROVAL OF AGENDA: Motion: Ms. Bouchard moved that the agenda for June 14, 2022 be approved with the addition of a resolution acknowledging Tom Major. This was seconded by Mr. Boggs and passed unanimously. CLARIFYING REMOTE ATTENDANCE REQUIREMENTS: Mr. VanWhy noted that the NYS Executive Order to allow remote meetings expired on June 9. The town does have a policy in place that allows remote participation, with the caveats that the board member give advance notice and the clerk publish the location of the board member. Mr. VanWhy further discussed differences in the state vs. the town’s policy. The town may wish to adopt or amend its policy based on these. PRIVILEGE OF THE FLOOR: (3 minute limit) Mr. Wertis shared a book with the board on the Cayuga Nation, drawing attention to a current agreement on leadership and noting that this is the only book for this group. He invited the board to an unveiling event for a new historical marker that the town acquired last year for the County Home. 2 Ms. Darfler read the following: My name is Marlaine Darfler. I live at 18 Elderado Drive, Trumansburg. As a community member and grandparent of 4 children in Trumansburg, as well as a friend and ally of our LGBTQ community members, I want to go on record in support of the flag policy draft that is being presented at the Town Meeting on Tuesday June 14th. The discussion around a flag policy has gone on for way to long and in my opinion reflects a blatant disrespect for our gay residents and their families. If we claim to be an inclusive community I think it is high time the Town Board ends this years-long debate and stands up to support our gay community with this simple act of flying the pride flag as does the Village of Trumansburg and our surrounding communities. It speaks poorly of the town of Ulysses that after three years this is still in the discussion phase. Please pass and adopt this Flag Policy tonight. Thank you. Ms. Koreman said that all municipalities except Ulysses have agreed to fly the pride flag and she is disheartened by this. Ms. Rose discussed the following:  Noise at fairgrounds- she was disturbed recently by loud music at the fairgrounds in the late evening.  Flag policy- she worked at a national park where they flew the federally-approved flags and thinks the town should do this as wells. Ms. Mannino supports flying the pride flag. LIAISON/CHAIR REPORTS: Ms. Koreman gave the following updates from the county legislature:  COVID: o Mask advisory has been removed o Boosters are available  Passed pride resolution  Juneteenth is recognized OLD BUSINESS: CAMP BARTON UPDATE Ms. Olson noted that the 3 municipalities (Ulysses, Trumansburg and Covert) recently met to work toward an operation model for the camp that includes formation of a limited development corporation (LDC). NEW BUSINESS: END PROBATION PERIOD FOR EXISTING EMPLOYEE (No discussion or action taken on this topic) DECLARE GRADALL SURPLUS EQUIPMENT RESOLUTION # 91 OF 2022: DECLARING SURPLUS HIGHWAY EQUIPMENT BE IT RESOLVED that the Ulysses Town Board declares that the following equipment belongs to the Town is hereby declared surplus and can be sent to auction, sold, used in trade for new equipment, or disposed of by the Highway Superintendent: 1990 Gradall Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye 3 Bouchard aye Goldman absent Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 GATEKEEPER RESOLUTION FOR CONSOLIDATED FUNDING APPLICATION FOR COMPREHENSIVE PLAN RESOLUTION # 92 OF 2022: AUTHORIZING AN APPLICATION FOR A NYS DEPARTMENT OF STATE COMPREHENSIVE PLANNING GRANT WHEREAS, the Town desires to update its 2009 Comprehensive Plan; and WHEREAS, a planning grant would enable the Town of pay for up to 90% of the cost associate d with developing the plan; and WHEREAS, New York State Department of State, through the Consolidated Funding Application process, has made funding available for the development of comprehensive plans for up to $100,000 with a 10% local match; WHEREAS, Town staff have the ability to complete the grant application in-house with limited engineering hours for specific components and funds are already allocated in the 2022 budget for such services; NOW, THEREFORE, BE IT RESOLVED THAT the Town Board a uthorizes the Town Supervisor to submit a grant application for up to $100,000 to the New York Department of State through the Consolidated Funding Application process. Moved: Ms. Bouchard Seconded: Mr. Boggs Ms. Marino noted that she has been working on a similar but different grant and requests that the board wait until the next meeting and compare the two. Ms. Bouchard made a motion to table. This was seconded by Mr. Boggs and passed unanimously. TABLED. SETTING PAY RATE FOR TEMPORARY DEPUTY CLERK RESOLUTION # 93 OF 2022: SETTING RATE OF PAY FOR TEMPORARY DEPUTY CLERK RESOLVED that the Ulysses Town Board authorizes a rate of pay of $20/hour for 20 hours/week for the recently-appointed Deputy Clerk, Rose Hanson. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman absent Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 GASB 75 REPORTING CONTRACT AUTHORIZATION 4 RESOLUTION # 2022-94: AUTHORIZING APPROVAL FOR A TWO-YEAR CONTRACT FOR GASB 75 VALUATION AND REPORTING FOR THE FISCAL YEARS 2021 AND 2022 WHEREAS, the GASB 75 ruling requires municipalities to report on Other Post Employee Benefits (OPEB) in a particular manner as well as a variety of other benefit -related calculations and reporting, and WHEREAS, an RFP for GASB 75 reporting services for the two-year reporting cycle was posted on the NYS Contract Reporter, and WHEREAS, three quotes were submitted by reputable vendors, and WHEREAS, Armory Associates, who is the sole vendor to have provided these services in the past, submitted a quote for services, and WHEREAS, there was not a significant difference between the second lowest bidder, Armory Associates, and the lowest bidder, and WHEREAS, given the insignificant difference between the two low bids, per t he procurement policy a determination has been made that contracting with Armory Associates will achieve savings through more efficient use of staff time given their familiarity with the Town of Ulysses, now therefore be it RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to enter a two-year contract for GASB 75 reporting services with Armory Associates. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman absent Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 SPECIFYING ADVISORY COMMITTEES THAT CAN MEET FULLY REMOTELY RESOLUTION #95 OF 2022: SPECIFYING ADVISORY COMMITTEES THAT CAN MEET FULLY REMOTELY WHEREAS, the Town is fortunate to have gifted and dedicated volunteers who serve on purely ad visory committees, and WHEREAS, these advisory committees cannot take any independent action and exist to advise the Town Board; and WHEREAS, allowing fully remote attendance for volunteers has increased the wiliness of individuals to be able to serve on our advisory committees during the COVID-19 pandemic and has been found to be a way for work to continue around travel and life schedules; and WHEREAS, solely advisory committees have been determined to be exempt from NYS Open Meetings Law by the Town Attorney, thus eligible to continue to meet fully remotely; NOW, THEREFORE, BE IT RESOLVED that the Town Board determines that the Conservation and Sustainability Committee, the Youth Commission, Salo Habitat Committee, the Tree Advisory Board, Finance Comm ittee, and the IT/Cyber Committee can continue to meet remotely through December 31, 2022; and 5 BE IT FURTHER RESOLVED that the Town Board will review and designate committees eligible for fully remote meetings, in accordance with NYS Open Meetings Law, at the Organizational Meeting each year. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman absent Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 RECOGNIZING TOM MAJOR RESOLUTION # 96 OF 2022: RECOGNIZING THE LOCAL LIFETIME ACHIEVEMENTS IN YOUTH RECREATION BY TOM MAJOR WHEREAS, the Town remains grateful to Tom Major for his decades of service in local youth activities; and WHEREAS, the Youth Commission requests that the Town issue a statement in recognition of his recent passing; NOW, THEREFORE, BE IT RESOLVED THAT the Ulysses Town Board authorizes the issuance of the following statement in the Town newsletter: Tom Major recently passed away at the age of 84 after dedicating his life’s work to youth sports and recreation. Tom spent 35 years as a PE teacher, coach, and Athletic Director at Trumansburg Schools. He also served as the Village of Trumansburg’s Recreation Director for many decades and worked closely with the Youth Commission to deliver summer camp and sports camp opportunities to generations of Trumansburg youth. While the Trumansburg-Ulysses Summer Camp continues to grow and evolve in its present form, it owes its mission, to serve our local kids with safe and fun recreational activities, to Mr. Major and the guidance he provided for all those years. Many Tburg kids went from being campers, to camp counselors, to professionals and volunteers working with young people during his tenure. His impact on this community’s youth recreation programs and sports culture for the last 60 years is a credit to Tom’s love for kids and his belief that through sports and recreation, life’s lessons are learned in valuable ways that create a lasting and positive impression on all who participate. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman absent Marino ineligible for voting Vote: 3-0 6 Date Adopted: 6/14/22 DRAFT FLAG POLICY DISCUSSION (See appendix for public comments submitted in advance ) Ms. Olson noted that this draft has been reviewed by the town attorney and was drawn from other town’s policies. Ms. Marino noted that she is in support of this policy. She questioned why the Six Nations (Haudenosaunee) flag is not included in the list of flags to be flown. Ms. Bouchard said that she is not a flag person but supports having a policy. Mr. Boggs noted that he doesn’t support a flag policy as each flag is for a special interest and will involve staff time to implement. He also feels that since this is a courthouse where many people visit, we should fly only the state and federal flags which apply to all of us. Ms. Marino supports this policy. Ms. Olson noted that this topic will be revisited at the 6/28 meeting. ARPA POTENTIAL FUNDING PROJECT – PERMEABLE PAVEMENT FOR TOWN HALL PARKING LOT Ms. Bouchard said that Conservation and Sustainability Advisory Committee (CSAC) members have shown some enthusiasm on taking this on. The board agreed to make a more formal request to CSAC. The board indicated that they would support spending ARPA funds on this project. RESOLUTION # 97 OF 2022: REQUESTING THAT CSAC INVESTIGATE PERMEABLE PAVEMENT Ms. Olson requests that CSAC investigate the costs for permeable pavement options that have been successfully used in other locations by Aug. 31. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman ineligible for voting Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 OFFICIAL/STAFF REPORTS & ANNOUNCEMENTS (written reports provided in advance) Supervisor Ms. Olson added that she and Mr. Goldman have done 30-minute screening interviews remotely with 5 candidates and attended the fire/EMS banquet. Town Board Members Ms. Bouchard shared the following: 7  She and Ms. Olson met with Monika Roth re: starting a new agriculture committee and contacted the Farmer’s Market for leads on potential members.  Village news- Jess Giles has resigned from the board to become Dep Treasurer/Clerk. Marcia Horn was appointed to take her place Mr. Boggs gave an update on the special events permit noting that he and Ms. Marino have met, and will meet with the sheriff on this. Ms. Marino gave updates on the following:  Spoke with Library Trustee Darfler regarding the installation of direct chargers (for electric cars) in the village  Comprehensive Plan grant through Climate Smart Communities  Community Choice Aggregation UPCOMING EVENTS June 20 – Juneteenth (observed) Town Hall Closed June 28 – Regular Board Meeting July 12 – Regular Board Meeting APPROVAL OF MINUTES RESOLUTION # 98 of 2022: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from May 24, 2022 (regular meeting). Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman ineligible for voting Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 BUDGET MODIFICATIONS RESOLUTION #99 of 2022: BUDGET MODIFICATIONS RESOLVED that the Ulysses Town Board approves the budget modifications as presented. 8 Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman ineligible for voting Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 PAYMENT OF AUDITED CLAIMS RESOLUTION # 100 of 2022: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: the HA fund (Aerator Project) vouchers 45 and 46 in the amount of $11,725.20 and for all other funds vouchers numbered 238 through 292 in the amount of $76,607.82. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman ineligible for voting Marino ineligible for voting Vote: 3-0 Date Adopted: 6/14/22 PRIVILEGE OF THE FLOOR (3 min limit per person): 9 Ms. Mannino expressed support for the flag policy and believes that the pride flag is not a special interest flag but human interest flag. Karen, from Falls Road, commented on the Special Events Law amendment. She was hoping it would have progressed by now. She feels that the law should be proactive and not reactionary. She is concerned about traffic on the road and requested that lines are painted on the road again. Ms. Koreman spoke again on the flag policy, saying that it doesn’t look good for the town to not pass flag policy. Regarding comments made that the flag is for a special interest group, she said that the US flag represents straight white men. Flying the pride flag will do a little to help reverse that. Also, having the right to marry is not a special advantage- it is equity. She encouraged the town to join the county’s Diversity Consortium. ADJOURN Mr. Boggs made a motion to adjourn at 8:55pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 6/22/22 10 APPENDIX: PUBLIC COMMENTS SUBMITTED FOR FLAG POLICY: I am writing to express my support for the Pride Flag being flown at the Ulysses Town Hall. At a time when so many in our nation routinely encounter anti LGBTQ rhetoric, it's important and right that the Town of Ulysses stands up for equa lity and respect. Sincerely, Mary Kaszyca Trumansburg, NY 14886 Hello Ulysses Clerk and Town Board I am in support of passing the flag policy and I am specifically requesting the pride flag to be flown after 30 days of the passage of the policy, as per po licy. Thank you Cynthia Mannino 124 Tamarack lane Trumansburg NY Please DO adopt a new flag policy that allows flags of different purposes and designations to be flown from the Town Hall. I believe it shows that we are a welcoming community that recognizes all people and special occasions. While I am not a member of the LGBTQ community I am a staunch ally and have many friends who are in that community. I think the pride flag is a beautiful thing. I would support and salute such a flag flying from our Town Hall. Let’s love one another and celebrate our differences. That’s what makes our community stronger. Love, not hate. Thanks for listening. Alice Ploss Dear Town Board, I am writing in support of the new flag policy amendment. It’s important for our local government to show visible support and denote inclusivity by flying the flags of marginalized groups during certain months in honor or remembrance. Thank you, Molly Wadzeck Kraus 53 Elm St. STAFF REPORTS: pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period May 1 –May 31, 2022 Plan Reviews  6 discussions about upcoming projects  12 permit review, 3 conversation with contractor regarding issues Site Visits  Ongoing monitoring of Erosion Plan, visited 4 times no issues  4 Meeting with contractor about new house build  3 site visit regarding Zoning issue  2 visits regarding erosion issues  4 visits to answer possible renovations and zoning allowability CEO Activity • 4 Foundation/Footer inspections/ 1 reinspection’s needed issues fixed • 8 Framing inspections/ 2 reinspection’s Issue resolved • 3 Plumbing inspections/ 1 reinspection’s • 4 Final inspection/1 Reinspection • Code research for 20 different issues approximately 16 hours • 2 Field work Meeting with homeowners and engineer regarding Zoning issue • 3 hours training for recertification Credits • 8 property investigations for Letters of violation, 2 letters issued code and zoning violations (ongoing) • Meeting at property in regards to zoning questions 4 meetings • Answered 18 zoning questions that I was able to answer and passed along 5 to the Zoning Department for further help • Received 4 subdivision applications scanned and sent to Interim Planner • Meeting at residence on Taughannock Blvd. Regarding zoning questions (2hr) • Averaged 12 hours per week for the month of May dealing with zoning questions • Review of Health department communications regarding Grassroot Festival, Reviewed ERP for Grassroots • Resident out reach regarding Shady Grove camp ground Special Event Permit • Stop work order for a project issued for no permit, Permit obtained • Denied permit due to due to lack of stamped plans. Waiting for the stamped plan set to review pg 2 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period May 1 – May 31, 2022 SBL Violation Code Action Status 4x Site visit No issues Ongoing Burned out house Safety Violation/ [NY] 108.1.1 Unsafe structure Clean up happening around house Awaiting response 33.-5-3.1 Boat storage not in compliance Submitted application for Site plan review Monitoring Site plan approved for more storage 12.-4-9 Rubbish, Vehicles, Fire road violation Protective covering violations Property maintenance code 301.2, 302.3, 302.8, 304.2 Fire Code 503.4 Clean up and remove vehicles from side of roadway and property 2 Letters sent Waiting on reply Letter to attorney for review(Appearance ticket) 20.-3-9.22 Cars, Rubbish Multiple Property Maintenance code, Fire Code violations Letter to Attorney for review 26.-2-14.1 Work started without permit, Multiple Cars Property Maintenance Code Letter sent Town of Ulysses Clerk’s Office MONTHLY REPORT for MAY 2022 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 16 Disabled parking permits 9 Dog licenses and renewals 78 Marriage licenses 4 Plumbing permits 0 Address assignments 1 Notarizations 6 FOIL requests-received 0 FOIL requests-completed 0 CLERK’s OFFICE TASKS: • Routine tasks: o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued marriage & dog licenses and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, administered oaths of office, fulfilled FOIL requests, ordered supplies, facilities maintenance, posted board meeting (Planning, Town & BZA) videos to Youtube • Fielded Planning & Zoning inquiries • Continued new Deputy Clerk training • Continued work on cleaning RFP IT COMMITTEE: • Continue meetings for IT update- consultant RFP, town policies, domain name and other issues TAX COLLECTION: • Continue reconciliation with TC Finance process WATER DISTRICT TASKS: • Tracked water usage/testing/consumption/billing for annual spreadsheet • Reconciled accounts with bookkeeper • Collected and posted payments • Water Committee mtg HABITAT NATURE PRESERVE COMMITTEE: • Committee mtg on May 16- discussed the following: o If it makes sense to merge with Tree Committee (no) o Meeting schedule moving forward (once in spring, once in fall + as needed) o Nature walk in June for Compass residents • Reached out to INHS (new neighboring property owner) • Got another sign made for Compass entrance (will debut at nature walk) SAFETY & EMERGENCY COMMITTEE: • Help with all-staff training on 5/11 OTHER COMMITTEES/ASSOCIATIONS: • Health consortium- attended meeting in May FINANCIAL REPORT: $3954.40 TOTAL Clerk fees & licenses collected $3514.30 stays in the town $440.10 goes to the state $2369.00 Building & Zoning fees collected (included in total amount above) Town of Ulysses June 2022 Bookkeeper Board Report June 14, 2022 Town Board Meeting Prepared by Blixy Taetzsch, 6/6/2022 1 Balance Sheet As detailed in the Supervisor’s Report, total cash balances as of 5/31/2022 were $3,404,589.74 a decrease of $74,303.90 from last month. A few notable items this month:  Sales tax payments – No additional sales tax payments were received this month.  Franchise tax – We received franchise fees of $12,736.20 from Charter Communications.  This month saw normal cash outlays for operating expenses. Other than cash and interfund transactions (due to/due from other funds), there are no significant assets or liabilities in the Town’s operational financial statements, with the exception of funds due from the State and County for capital projects. The second quarter billing for WD3 is reflected in the financial statements for May. Income Statement Revenues through May 2022 are as expected, with the exception of the higher than anticipated sales tax (1st quarter) and mortgage tax payments. Expenditures through May 2022 are also as expected, with some spending being front loaded (such as payments for Fire and Ambulance services, and some insurance costs). I will include a more detailed summary and analysis of revenues and expenditures through June 30th next month – as I did through March 31 in my April report. Bookkeeper Activities Below is a brief overview of my activities for the month:  Audit: We continue to the work with the auditors to wrap up the last few pieces of information they need. I expect that they will be back on site briefly to complete some testing related to the Single Audit – which involves federal financial assistance.  Personnel: I continue to provide support to staff with needs/questions around hiring, pay and benefits. I participated in the training on May 12th, providing all staff with an overview of benefits and benefit eligibility. Hiring for the summer recreation program is almost complete, and I will be working with Ethan later this month to complete hiring and training for the youth employment program.  Finance Committee: I continue to work with the Finance Committee, providing data and support as needed, depending on the task at hand. Most recently, I have provided a revised draft of personnel policies for elected officials. June 2022 ROAD WORK: Ditched Agard rd. between Jacksonville rd. and willow creek rd. Ditched Hinging post rd. near the Circle Ditched Lake St in front of 2118 Ditched Mekeel Rd on South Side Cold Patched edge on Mekeel Rd on the south side Roadside mowing for all town roads was completed before Memorial weekend CULVERTS: Fixed Headwalls in various locations, Maplewood Rd, Garrett Rd and Agard Rd Cleaned in front of culverts in Various locations, Curry Rd, Reynolds Rd and Colegrove Rd Currently working on replacing culvert on Brook Rd Checked the conditions of every Culvert in our town on May 24th TREES: Cleaned up tree damage on Brook and Cayuga View rds. HYDROSEED: Tompkins County Soil and Water Hydroseeded in locations where we had ditched Agard, Mekeel, Hinging Post and Falls roads. MOWING: Cemeteries and town properties Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for May 2022 SUBMITTED AT JUNE 2022 TOWN BOARD MEETING Building Permits issued 12 Plan Reviews 8 Certificate of Occupancy issued 3 Cof O Permits Renewed 2 Complaints Received 3 Complaints Resolved Letter sent 2 Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 20 Plus 4 Reinspection’s New Site Inspections 12 Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 4 Fire Safety Inspections Ongoing Code Training Seminars 3 Hours Energy Code County Assessment, Town, DOS Reports 5 Open property in violation cases List updated Property violations resolved 2 Value of Permits issued: $379,625.00 Building Permit fees collected for month: $1,875.00 Respectfully Submitted, Mark Washburn Mark Washburn – Building & Fire Code Enforcement Officer TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 ulysses.ny.us Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us June 8, 2022 Town of Ulysses Recreation Department Brief Created by: Will Glennon, Recreation Director Spring Programs: ●All spring programs came to a close on June 11th. ●All equipment has been collected Summer Programs ●Summer Camp ○All six sessions have increased enrollment. ■The camps currently have 402 total registrations. ○The basketball summer sports camp current has 26 total registrations for the week of July 5th-8th ○The volleyball summer sports camp currently has 19 total registrations for the week of July 5th-8th ●Summer Camp Staffing/Planning ○June 12th The summer camp CPR/First Aid and AED training. ○June 18th The summer camp staff orientation and training. ○The pre-camp TCHD site inspection is currently being scheduled to take place during the week of June 27th. ○June 7th: Camp Director meeting ○The summer camp staff will include three employees of the RYS summer employment program. This will include two counselors and one counselor-in-training. ○The summer camp has interviewed and hired 12 staff to date and is planning on offering the last open position during the week of June 13th. Including the RYS program the camp will have a staff of 16 employees. ○Permits for swimming areas have been submitted. ○TCAT will once again transport part of the camp from the village of Trumansburg to Taughannock State Park. This summer, all the campers will be able to ride for free. Last year this program cost the camp $1055.00. This year the camp will only need to purchase passes for the counselors. This year it will cost the camp $378.00. Page 1 of 3 Report to Town Board Work between: 5/4 – 6/7/2022 Meeting date: 6/14/2022 Submitted by Michelle E. Wright Work Activities Miscellaneous • Standing weekly meetings: Clerk’s office, Supervisor, Highway Superintendent • Resolution drafting • May 12th all-Town training planning, communications, day-of coordinating Bookkeeper Supervision • Weekly meeting on Wednesday • May 2022 Financial Report review Insurance Related • Carrier interview related follow up • Broker communications regarding contract requirements Financially Related • Voucher review, adjustments, related communications • Audit questionnaire Finance Committee • 5/18 meeting related activities • 2023 budget development schedule and work items Budget Related • Budget modifications • Continued documentation of improvements to put into place for the 2023 budget process • 2023 draft pre-budget season and budget season calendar creation • Multi-year data acquisition from WLB • Budget check in with Rec Director Asset Management • Ulysses asset finalized with County Soil and Water in collaboration with Highway Superintendent o Including preparatory data management • Work session with Highway Superintendent to begin develop capital plans for culverts and paving • Continued work with Clerk on re-integration of asset data management at voucher level • DEC culvert grant related communications • Nature Conservancy application for grant support • Communications regarding NYSDOT letter re: Curry Road TIP and STIP inclusion if funding is found o Saved on the server here: TOU-Server\All_Share\Town of U - File Cabinet\Grants\DOT Transportation Related\4.27.2022 NYSDOT Curry Road TIP STIP inclusion letter.pdf Procurement Related • Cleaner RFP communications with Clerk • GASB 75 Annual Report RFQ related work Page 2 of 3 Compliance Related • Contract related compliance work • YEP work site contract development in coordination with CCE, Town Attorney, Insurance Broker • Title VI related work activities Water District 3 • Working group meeting 5/24: communications, follow up action items • Alarm system data acquisition investigation IT Update Related/IT Committee • Website obsolescence problem solving: Domain transfer related work • Continued RFP development Safety Committee • No specific work associated with the Safety Committee beyond the delivery of the 5/12 training which had many elements related to safety Upcoming • Budget season prep: capital plan development, multi-year financially related work to provide context, other tasks associated with organization and context for the 2023 budget creation season • IT system modernization project work • Work related to insurance coverage and contract related action items • Grant funding cycle application preparation work • Close out and finalization of Cemetery Road Bridge o Communications with Engineers and Vendors o Communications and close out of County MoU • EFC/WIIA close out • Contract related work • Procurement related work Active Grant Updates • Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice Engineers) o Internal activities:  Communications re: turf establishment work to be completed prior to June 1st • Seed has been put in, waiting for confirmation of establishment  NYSDOT has a time-consuming process on their end related to final payment—we are in direct contact with our Regional Local Project Liaison (RLPL), and he is trying to push our final reimbursement through the process.  Communications pertaining to federal funding categorization: moving leftover funds from design to construction  Neighbor and various municipalities communications • WD #3 WIIA Grant (EFC funded, MRB Engineers) o Internal activities  EFC reporting requirements: communications with Municipal Solutions regarding eligible costs  Close out related communications: last construction related payment in June voucher cycle • Final EFC payment upcoming Page 3 of 3 Notes from Meetings, Webinars, and Conferences • Ithaca-Tompkins County Transportation Council (ITCTC) Meeting, 5/17/2022 o CO RD 146 (i.e Podunk Road) Bridge Replacement over Taughannock Creek: PIN 375697 added to TIP  All projects receiving federal funds are required, by federal law, to be on the TIP and STIP (state TIP) and ensures a consensus between local, state, and federal on project priorities. • The TIP is the 5-year program of projects receiving federal surface transportation funds.  Bridge Replacement Fiscal Year by Phase • FFY 21/22 Scoping, Preliminary Design, Detailed Design, & ROW Incidentals phases • FFY 22/23 ROW Acquisition phase • FFY 23/24 Construction & Inspection phases • Project Total: $3,869,000 STBG-OSB funds o 2023-2027 TIP Update  Report: The TIP update process is currently ongoing. Final TIP approval is scheduled for July 19, 2022.  Existing and continuing projects have been evaluated to ensure they can be completed successfully. A meeting of project sponsors took place April 11. As a result of that meeting staff was able to identify that a total of $4,048,230 in FLEX funding over 5 years is available for consideration for Initial Project Proposals (IPPs). A call from projects was sent out via email on April 14, 2022.  On April 20 the City of Ithaca reported that they received updated cost estimates for the expanded State St. repaving project and requested an additional $310,000 for construction. NYSDOT reviewed and agreed with this request, acknowledging that it will reduce the amount available for new projects. The new total FLEX available over 5 years is $3,800,230.  Staff has developed a timeline for completion of the TIP Update process. Key dates include the following: • IPP submission due date – Tuesday, May 10 – a summary of IPP submissions will be presented at the meeting* • Meeting of current and potential project sponsors – Friday, May 20 • Staff prepares draft TIP – May 23-June3 • Public Comment period – June 6-July 5 • Final Approval - ITCTC Joint Meeting – July 19 o *IPP Applications: the ITCTC received IPPs for 11 projects from three different applicants – C.Ithaca, V.Cayuga Heights, NYSDOT. As expected, available funds are not sufficient to accommodate all requests. The goal for the May 20 meeting is to reach agreement on a fiscally constrained program of projects. • TCAT Updates o Summer routes start May 29th o Free ride program for people 17 and under Supervisor Report February May 6 – June 9, 2022 Staffing • John Zepko continues as part-time temporary Planner, and now attends Planning Board meetings. Codes is successfully serving as a conduit for the public on zoning needs on a temporary basis • Planner position closed on 5/31/22. Organized and conducted initial 30-minute interviews with Dep. Supervisor and Planning/BZA liaison Rich Goldman. Process is ongoing, and more interviews are forthcoming. • Coordinated with the Town of Ithaca on conflict code enforcement assistance. • Attended all-Town training on 5/12. • Maintained communication with Teamsters union representative. • Attended numerous meetings regarding Human Resource matters. • Initiated review of staffing needs related to water services. • Held meetings with all of Town staff members. • Reviewed and accepted time cards. • Reviewed and accepted monthly reports. Town Board preparation and follow up • Prepared and reviewed materials for the 5/10 and 5/24 regular meetings. • Collected and provided answers to Town Board members on a variety of topics, and held in- person, phone and/or email conversations with Town Board members. • Worked with subcommittee on exotic animal ordinance. • Worked with legal counsel on conflict-of-interest issues. • Worked with legal counsel on zoning issues. • Worked with legal counsel on Camp Barton (organization structure, funding sources, etc.) • Worked with legal counsel on human resource issues. Budget • Worked with Michelle E. Wright to on pre-budget planning and ARPA funding, including the preparation of materials related to presentation/discussion by the Town Board on May 28. • Reviewed the financial documents related to closing out May. • Reviewed and approved vouchers for 6/14/2022 meeting. • Signed MOU with Town of Ithaca for temporary code enforcement services and out-of-district water user, per Board authorization. Recreation/Camp Barton • Met/spoke/emailed numerous times with representatives of Town of Covert, Village of Trumansburg, and NYS Parks to discuss approaches of the municipalities managing the park on behalf of NYS. • Worked on developing language for new MOU and accompanying resolutions, and discussed this process with legal counsel concerning the development of a third-party entity to manage the property on behalf of the municipalities. Comptroller/Audit/IT • Ongoing participation on standing IT/Cyber responses internally. • Attended IT meetings. • Participated in the development of the Phase 1 IT/Cyber update, as presented to the Board in May. • Attended meeting with web designer to discuss website/hosting needs and related options. • Communicated with domain provider to begin transition to new hosting. Highway/Water • Worked with Highway Superintendent to discuss budgetary needs. • Reviewed Highway Superintendent request to reduce probationary period for one employee, and submitted to Board for consideration. • Reviewed water reports submitted by Bolton Point and Water Operator. • Attended a Water meeting to continue discussion of WD3 maintenance. • Had several follow-up meetings with staff to discuss water district needs. • Responded to inquiry via email related to potential water extension in WD3 along Route 96 concerning potential costs, etc. COVID • Open Meetings extension allowing for fully remote meetings is scheduled to end on June 9th. Unclear if it will be extended. • NYS Courts still require masking; mask requirements for Town Hall remain in effect. • Continue to attend monthly County COVID meetings. Land Use • Continued to support through the allocation of legal resources Planning Board meetings until a permanent planner can attend and staff the board. • Continuing to explore legal options for addressing zoning insufficiency related to recreation fields. MISC • Worked with staff and legal counsel concerning newsletter criteria and reviewed submission regulations/criteria. • Researched IT policies in effect in towns/villages in NYS. • Reviewed the Tompkins County Environmental Health findings related to health violations. • Held multiple HR-related meetings to address current and future staffing issues. • Met with representatives of Covert and Interlaken regarding expansion of summer camp program. Liaison • Attended to Town Supervisors of Tompkins County monthly meeting. • Attended Tompkins County monthly call. • Hosted a community partners call with other local leaders • Attended meeting between Town, Village, and Town of Covert to discuss operating agreement to establish a independent LDC to license Camp Barton. • Attended IT/Cyber committee meetings. Respectfully submitted, Supervisor Katelin Olson June 9, 2022 Ulysses Supervisor <ulyssestownsupervisor@gmail.com> Water Operators Report For May Chris Stevenson <crs6662@gmail.com>Wed, Jun 8, 2022 at 9:20 AM Reply-To: water@ulysses.ny.us To: Katelin Olson <supervisor@ulysses.ny.us> On May 2nd The THM Removal system was turned on for the season. On May 4th I worked on my reports for DOH and sent them in. For the week of the 9th I Located valves and marked them out on Jacksonville, Van Dorn crns. On the 10th I Took my Monthly BAC sample to the Lab for analysing, sample was Neg.May 17th was a very busy day as it was meter reading day and I had to repair 3 meter pads for broken wires (older meters). also set up Willy's water meter for the season.so it was a full 10 hour day. Saturday May 21st we lost power, when power was restored I received an alarm on my Phone and responded to the tank to reset the THM removal system. On May 26th I hooked up a Hydrant Meter for Bumpies water on Jacksonville rd near Hydrant 60.also on that day I changed out a meter at 1535 Trumansburg rd. And also did my daily water sampling at various sites for the month.and finally answered 5 dsny tickets for the Month. -- Chris Stevenson Water Operator Town of Ulysses 607-342-5129