HomeMy WebLinkAbout2022-05-10-TB-FINAL-minutesTOWN BOARD MEETING
Town of Ulysses
May 10, 2022
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held via videoconference on the Zoom platform.
Videoconference chat is saved in the appendix.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7:01pm.
ATTENDANCE:
TOWN OFFICIALS PRESENT:
Supervisor- Katelin Olson
Board members- Michael Boggs, Rich Goldman, Roxanne Marino, Mary Bouchard
Town Clerk- Carissa Parlato
Attorney for the Town- Nathan VanWhy
Second Deputy Supervisor/Budget Officer- Michelle E. Wright
OTHERS:
In person: (none)
Via Zoom:
Anne Koreman (Tompkins County Legislator), Courtney Kempski, Erick
APPROVAL OF AGENDA:
Motion:
Mr. Boggs moved that the agenda for May 10, 2022 be approved. This was seconded by Ms. Marino and passed
unanimously.
PRIVILEGE OF THE FLOOR:
(none)
LIAISON/CHAIR REPORTS:
Ms. Koreman shared the following information:
• COVID updates:
o Tests & masks available for distribution
o 2 more deaths, some hospitalizations
• 2023 budget process started (ends in November)
• Podunk Rd bridge will be replaced- will take about 2 years
• Airport is trying to get more low-cost carriers to increase accessibility
• Redistricting (state):
o Will need an extra primary
o Poll-workers salary raised to a living wage
• Redistricting for Tompkins County:
o Will change number of legislators
o This district (#5) may increase in size
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o Public is welcome at meetings and to share input
• Foreclosure sale is coming up- no properties in Ulysses on docket
• The county’s Community Recovery Fund ($6.5 million) project is moving along under the leadership of a
consultant
EXECUTIVE SESSION:
Mr. Goldman moved to go into Executive Session at 7:13pm for the purpose of discussing proposed litigation
and matters related to the appointment and employment of particular persons. This was seconded by Mr.
Boggs and passed unanimously.
Mr. Goldman moved to end executive Session at 7:44pm. This was seconded by Ms. Marino and passed
unanimously.
OLD BUSINESS:
PLANNER RECRUITMENT/ZONING ENFORCEMENT UPDATES
Ms. Olson noted that there are a few applicants for the Planner position. The application deadline is 5/31.
Ms. Marino reminded the board that they agreed to hire a zoning officer a few meetings ago. She feels that it
is a prudent action since it will take a new planner a while to get up to speed and with the board working on
so many other projects, this would he lp reduce the workload in the planning/building office. She suggests
advertising for a part-time zoning officer for this year and next and then after that time re-evaluating whether
the position is still needed.
Ms. Olson expressed concern over hiring someone for just 18 months. She added that Mr. Zepko will now be
attending planning board meetings so that will be helpful for that area. She stated that she thinks it would be
better to hire a planner before hiring the planner’s subordinate (zoning officer).
Mr. Boggs felt that they should wait longer and reassess.
Ms. Marino agreed that they could wait if Mr. Zepko is going to help with meetings.
She requested further discuss of the comp rehensive plan update at an upcoming meeting.
RESOLUTION FOR PLANNING GRANT FOR TOWN CULVERT REPLACEMENT
RESOLUTION #74 OF 2022: AUTHORIZING AN APPLICATION FOR A PLANNING GRANT FOR TOWN-
OWNED CULVERTS
WHEREAS, the Town is responsible for the maintenance of Town-owned culverts; and
WHEREAS, a planning grant would enable the Town of undertake an assessment of two or three of the
most significant Town-owned culverts through the lens of water quality, prioritized based on known
degree of need and importance, to best determine how to manage, repair, or replace these important
resources that are vital to the health and safety of Town residents; and
WHEREAS, New York State Department of Environmental Conservation, through the Consolidated
Funding Application process, has made funding available for “Stream Culvert Repair and Replacement”
planning grants for up to $30,000 with a 10% local match that will enable the Town to seek funding of
undertake necessary improvements;
NOW, THEREFORE, BE IT
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RESOLVED THAT the Town Board approves of MRB Group, the Town’s designated engineering firm, to
submit an application on the Town’s behalf for a planning grant for up to $30,000 for “Stream Culvert
Repair and Replacement;” and
FURTHER RESOLVED, the Town Board approves the expenditure of up to $5000 for the completion of
the grant application by MRB Group and authorizes the Town Supervisor to sign any contracts related
to the execution of the grant application.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 5/10/22
UPDATED 284 AGREEMENT PERTAINING TO THE EXPENDITURE OF CHIPS FUNDS
RESOLUTION # 75 OF 2022: UPDATING THE 2022 HIGHWAY 284 AGREEMENT
RESOLVED that the board accept the updated 284 agreement as presented.
Moved: Ms. Olson Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 5/10/22
NY STRETCH CODE UPDATES AND DISCUSSION
Ms. Marino updated the board, on the NY energy-saving building code (stretch code). She noted that
information was shared with the public in the town’s newsletter last Friday (May 6). She shared answers to
questions that board members had at the last meeting regarding the following:
• June 30th deadline- the town will still get points toward future energy grants even if they don’t adopt
the code by then
• Enforcement- the board could pass the law in late august (but with filing and meeting dates for the
meeting code council review), not begin enforcing until January. This would allow for more time to
educate property owners and builders on the new rules.
Ms. Olson suggested coordinating a public education session along with the Village of Trumansburg as they
are considering adoption as well.
RURAL WATER STUDY UPDATES AND DISCUSSION
RESOLUTION #76 of 2022: TO PARTICIPATE IN THE NEW YORK RURAL WATER ASSOCIATION (NYRWA)
SOURCE WATER PROTECTION PROGRAM
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WHEREAS, the NYRWA’s federally-funded Source Water Protection Program provides technical
assistance at no charge to rural and small communities for the development and implementation of
local source water projection plans designed to prevent the deterioration of water resources used for
drinking water; and
WHEREAS, NYRWA’s Source Water Protection Specialist is qualified and available to assist the Town of
Ulysses with developing a source water protection plan that involves the following elements: defining
the water supply resources to be protected; identifying current and potential threats to the quality and
quantity of drinking water resources; recommending and implementing measures to reduce threats to
drinking water resources; and planning for the future, including water supply emergency events; and
WHEREAS, the Town of Ulysses seeks to further develop its water resources planning and management
strategies as listed above, and to coordinate development of a source water protection plan with a
review and revision of the Town’s 2009 Comprehensive Plan; therefore
BE IT RESOLVED, that the Town of Ulysses will take the following steps to develop and implement a
source water protection plan:
• Form an advisory planning team/committee of 7 people to include one or more Town board
members, representatives from other Town of Ulysses boards and standing committees or
staff, private citizens with expertise or a strong interest in water issues and /or public health,
and members of applicable community groups.
• With the help of NYRWA, the planning team will hold a source water protection workshop with
invited representatives from governmental entities that have the authority (or potential
authority) to protect source water in the planning area;
• Work with the NYRWA Source Water Protection Specialist to identify water supply resources
and potential threats using information from resources including a town-wide survey of
drinking water issues, to be undertaken as an update to the Ulysses Water Needs survey and
report completed in 2009;
• Recommend and implement management strategies to protect identified water sources;
• Review and approve a source water protection plan; and
• Periodically review and update the source water protection plan as necessary.
BE IT FURTHER RESOLVED, that the Town of Ulysses designates Town Board member Roxanne Marino
as the liaison to coordinate work with the NYRWA on this project.
Moved: Ms. Bouchard Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 5/10/22
NEW BUSINESS:
APPOINTMENT TO YOUTH COMMISSION
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RESOLUTION #77 of 2022: APPOINTMENT TO THE YOUTH COMMISSION
WHEREAS, the Town of Ulysses is fortunate to have gifted and dedicated individuals willing to serve on
our boards and committees; and
WHEREAS, Elizabeth Weatherby is a very well-qualified applicant with a diverse range of professional
and personal skills, is currently active in many youth programs throughout the Town, and has
demonstrated her commitment to public service through volunteering and leadership in Ulysses;
NOW THEREFORE BE IT RESOLVED that the Town Board appoints Elizabeth Weatherby to serve as an
at-large representative on the Youth Commission for a term ending on December 31, 2022.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 5/10/22
PROPOSED COUNTY ABSORPTION OF DUTIES RELATED TO ASSIGNING OF ADDRESSES
Ms. Olson shared that the county is considering taking over addressing for emergency purposes. In Ulysses,
the Town Clerk has this task and is supportive of the change.
STAFF REPORTS & ANNOUNCEMENTS:
Ms. Marino shared the following:
• CWIO is working on a priority list for land use/water resources and would like municipalities who agree
to pass a resolution in support. Ms. Marino will send draft resolution.
• Community Choice Aggregation- she has received updated information and will share with the board.
Mr. Boggs shared that he is working with Ms. Marino on the Special Events Permit update. When they have
completed a draft, it will come back to the town board for discussion.
UPCOMING EVENTS:
• May 12 – All staff/board training (in-person and Zoom)
• May 24 – Regular Board Meeting
• June 14 – Regular Board Meeting
APPROVAL OF MINUTES:
Ms. Marino suggested a wording change in the April 12 public hearing minutes and the clerk agreed.
RESOLUTION #78 of 2022: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes from April 8, 2022 (special
meeting), April 12, 2022 (public hearing), April 12, 2022 (regular meeting), and April 26, 2022 (regular
meeting) as amended.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
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Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 5/10/22
BUDGET MODIFICATIONS:
RESOLUTION # 79 of 2022: BUDGET MODIFICAION
RESOLVED that the Ulysses Town Board approves the 2022 budget modifications as follows:
DB FUND BUDGET MODIFICATIONS
Account
Account Name Current Budget
Increase /
Decrease
Budget Mod
Request Post
Modification
DB5112.
Highway Capital Improvement $ 169,628 Increase $ 48,094 $
Per NYSDOT letter dated April 26, 2022; this is an increase in both the expense and revenue line
to match total
Moved: Ms. Bouchard Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Vote: 5-0
Date Adopted: 5/10/22
PAYMENT OF CLAIMS:
RESOLUTION # 80 of 2022: PAYMENT OF CLAIMS:
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: the HB fund
(Cemetery Bridge Replacement Project) voucher 39 in the amount of $1,356.60 and for all other
funds vouchers numbered 182 through 237 in the amount of $55,549.06
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Marino aye
Account #
Account Name
Current Budget
Increase /
Decrease
Budget Mod
Request
Post
M
DB3501 NYS CHIPS (PAVE-NY, EWR) $ 169,628 Increase $ 48,094 $
See above.
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Vote: 5-0
Date Adopted: 5/10/22
PRIVILEGE OF THE FLOOR (3 min limit per person)
(none)
OTHER:
Ms. Olson gave an update on Camp Barton, noting that the group (representatives from Ulysses, Trumansburg
and Covert) are considering formation of an LDC (local development corporation) (formation of a 3rd party
entity) for the purposes of managing the property. This has been done in Chautauqua County.
ADJOURN
Mr. Goldman made a move to adjourn at 9:03pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
5/18/22
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period April 1 – April 30, 2022
Plan Reviews
8 discussions about upcoming projects
1 unstamped plan review, 1 conversation with contractor regarding issues
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
2 Meeting with contractor about new house build
1 site visit regarding Zoning issue
2 visits regarding erosion issues
2 visits to answer possible renovations and zoning allowability
CEO Activity
• 3 Foundation/Footer inspections/ 1 reinspection’s needed issues fixed
• 8 Framing inspections/ 0 reinspection’s Issue resolved
• 1 Plumbing inspections/ 0 reinspection’s
• 3 Final inspection/1 Reinspection
• Code research for 18 different issues approximately 18 hours
• 2 Field work Meeting with homeowners and engineer regarding Zoning issue
• 1 Fire inspections/2 issues noted and fixed for operating permit
• 24 hours training for recertification Credits
• 8 property investigations for Letters of violation, code and zoning violations (ongoing)
• Meeting at property in regards to zoning questions 4 meetings
• Answered 12 zoning questions that I was able to answer and past along 4 to the Zoning Department
for further help
• 2 Permit applicants sent to Planning board for site plan approval
• Meeting at residence on Taughannock Blvd. Regarding zoning questions (2hr)
• Averaged 12 hours per week for the month of April dealing with zoning questions
• Review of Health department communications regarding Grassroot Festival
• ERP meeting for Grassroots
• Stop work order for a project issued for no permit, Permit obtained
• Denied permit due to due to lack of stamped plans. Waiting for the stamped plan set to review
pg 2 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period April 1 – April 30, 2022
SBL Violation Code Action Status
4x Site visit
No issues
Ongoing
Burned out house Safety
Violation/ [NY] 108.1.1 Unsafe structure
Clean up
happening
around house
Awaiting
response
33.-5-3.1
Boat storage not in
compliance Submitted application for Site
plan review Monitoring
Site plan
approved for
more storage
12.-4-9
Rubbish, Vehicles,
Fire road violation
Protective covering
violations
Property maintenance code
301.2, 302.3, 302.8, 304.2
Fire Code
503.4
Clean up and
remove vehicles
from side of
roadway and
property
Letter sent
Waiting on reply
Town of Ulysses Clerk’s Office
MONTHLY REPORT for APRIL 2022
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 10
Disabled parking permits 10
Dog licenses and renewals 30
Marriage licenses 5
Plumbing permits 1
Address assignments 1
Notarizations 6
FOIL requests-received 0
FOIL requests-completed 1
CLERK’s OFFICE TASKS:
• Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board
meetings and took minutes, kept website current, provided notary services, issued marriage &
dog licenses and disabled parking permits, collected building & zoning fees, assigned new
addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly
e-newsletter messages to residents, contract management, coordinated building
use/equipment sign out, administered oaths of office, fulfilled FOIL requests, order supplies,
facilities maintenance
• Fielded Planning & Zoning inquiries and assist with meeting set up
• Continue new Deputy Clerk training
• Attend training for new emergency alert platform (RAVE)
• Develop RFP with 2nd Dep Sup. to rebid cleaning, spread information, give bldg. tours to applicants
• Quarterly meeting with Tompkins County Town Clerks
• Post town, planning and zoning board videos to Youtube
IT COMMITTEE:
• Continue meetings to develop RFP for consultant, town policies, and current web issues
TAX COLLECTION:
• Completed tax collection.
WATER DISTRICT TASKS:
• Tracked water usage/testing/consumption/billing for annual spreadsheet
• Reconciled accounts with bookkeeper
• Collected and posted payments
• Water Committee mtg 4/19 to discuss development of maintenance plan, etc.
HABITAT NATURE PRESERVE COMMITTEE: (no meeting in Jan.)
• Meeting rescheduled to May 16
SAFETY & EMERGENCY COMMITTEE:
• Preparation for all-staff training
OTHER COMMITTEES/ASSOCIATIONS:
• Health consortium- next meeting in May
FINANCIAL REPORT:
$3671.50 TOTAL Clerk fees & licenses collected
$3356.27 stays in the town
$306.23 goes to the state
$2629.32 Building & Zoning fees collected (included
in total amount above)
Town of Ulysses
May 2022 Bookkeeper Board Report
May 10, 2022 Town Board Meeting
Prepared by Blixy Taetzsch, 5/2/2022
1
Balance Sheet
As detailed in the Supervisor’s Report, total cash balances as of 4/30/2022 were $3,478,893.64 a decrease of
$52,010.36 from last month. A few notable items this month:
Sales tax payments – During April, we received sales tax payments for January, February, and March,
2022. This puts sales tax revenue through March at about 28% of the annual budget.
Mortgage Tax – We received the first of two Mortgage Tax payments from the County for 2022. The
amount of this payment was $78,557.34 – approximately 74% of the annual budget.
This month saw normal cash outlays for operating expenses, plus our annual debt service payment of
$153,000 to the Environmental Facilities Corporation for Water District #3.
Other than cash and interfund transactions (due to/due from other funds), there are no significant assets or
liabilities in the Town’s operational financial statements, with the exception of funds due from the State and
County for the Cemetery Bridge capital project (82,190.57).
Income Statement
Revenues through April 2022 are as expected, with the exception of the first Mortgage Tax payment that is much
higher than anticipated. Expenditures through April 2022 are also as expected, with some spending being front
loaded (such as payments for Fire and Ambulance services, and some insurance costs). I will include a more
detailed summary and analysis of revenues and expenditures on a quarterly basis – as I did through March 31 in
my April report.
Bookkeeper Activities
This month, I thought I would give a brief overview of what I have been working on in addition to recording and
reporting financial transactions.
Audit: The independent auditors were on site in March, and have continued to make progress remotely
since then. I continue to communicate, provide documents, and answer questions as needed. Not having
an audit every year makes the process more challenging and time consuming as they essentially must
perform audit procedures on two years’ data. I expect that they should be complete with the process
fairly soon.
Personnel: I continue to provide support to staff with needs/questions around hiring, pay and benefits.
Soon I will be assisting Will with hiring for the recreation summer camp program and Ethan with the
youth employment program. I will also be providing information to staff about employee benefit
programs as a part of our annual training on May 12th.
NYS Retirement System: As some of you may be aware, I have been working since I started with the
Town of Ulysses to make corrections with the NYS Retirement system. I am almost complete with that
process, which includes a detailed review of amounts reported for all active employees who are retirement
system members. Once that is complete, I plan to transition Ulysses to a new enhanced reporting system
which, sooner or later, will be a requirement.
Finance Committee: I continue to work with the Finance Committee, providing data and support as
needed, depending on the task at hand.
MAY 2022 Highway Report
ROAD WORK:
Cleaning up wing and plow damage at intersections and various spots with broom tractor
Installed 4 driveway pipes on Willow Creek, Garrett, Agard and Falls Road.
Did some ditching on Agard and Falls road.
Cold Patched edges and a few holes in various spots
Hauled in ITEM 4 for shoulders
REPAIR:
Serviced ( Oil and Filters ) John Deere 5100E Mowing Tractor
Replaced Knives and Bearings on both of our Flails
Serviced the Zero Turn mower and replaced blades
MISC:
Fire Alarm Inspection on May 2nd
Fire Extinguisher inspection on April 20th
Called Van Bortel regarding our F550 that was ordered a long time ago, it is scheduled for
assembly on May 11th. However, I did not get an ETA. But, the good news is that it is going to
the assembly line.
May 4, 2022
Town of Ulysses Recreation Department Brief
Created by: Will Glennon, Recreation Director
Spring Programs:
●Baseball program: 130 total participants. (129 participants in 2021)
○Tee-Ball: 46 participants; 6 volunteer coaches; Program is running on Tue/Thurs
from 6:15-7:15 pm at the high school.
○Coach Pitch: 31 participants; 3 volunteer head coaches; Program runs on
Thursday (practices) and Saturday morning (games) in the Kiwanis baseball
league at Cass Park.
○Hybrid Pitch: 25 participants; 2 volunteer head coaches; Program runs twice a
week, Wednesday (practices) and Saturday morning (games) in the Kiwanis
baseball league at Cass Park.
○Kid Pitch: 28 participants; 4 volunteer coaches (2 head coaches and 2 assistant
coaches); Program runs twice per week with practice and scheduled games.
Each team is scheduled for 10 total games competing against: Newfield, Groton,
Lansing, S. Seneca, and Watkins Glen.
●Spring Track program: 86 total participants (47 participants in 2021).
○The Program began on Tuesday, May 3rd.
○The program will be assisted by 26 volunteers from the HS track team and
directed once again by Andrew Burton (10+ years).
●Spring tennis mini-clinic: 7 total participants (15 participants in 2021).
○The clinic runs Saturday mornings at the HS for two sessions, separated by age
groups.
○The program is run by two SUNY Cortland Tennis Players.
Summer Programs
●Summer Camp
○All six sessions of summer camp are full with waitlists. Approval has been
provided to expand the summer camp from 60 campers to 72 campers to attempt
to meet the increased demand. The increase of campers will be in conjunction
with a slight increase in staffing to meet the necessary camper to counselor
ratios.
○Summer basketball clinics and summer volleyball clinics are also open for
registration.
●Summer Camp Staffing/Planning
May 4, 2022
○The summer camp is still accepting applications for recreation assistant positions
for the summer through April 30th. The camp will be returning 9 staff from the
previous summer including the Camp Director (Ryan Holmes) and one Assistant
Director (Will Marrin).
○Summer camp safety plan and permit application has been submitted to TCHD.
○Camp staff training set for June 18th.
Other:
●Skateboard program inquiry through skateIthaca.org.
○Mobile skate park program to introduce youth to skateboarding.
○Park can be set up in any 100’ x 100’ space.
●Future camp program offerings in conjunction with paddle n more.
●Martial arts programming
Page 1 of 4
Report to Town Board
Work between: 4/6 – 5/3/2022
Meeting date: 5/10/2022
Submitted by Michelle E. Wright
Work Activities
Miscellaneous
• Standing weekly meetings: Clerk’s office, Supervisor, Highway Superintendent
• Resolution drafting
• May 12th all-Town training planning and communications
Bookkeeper Supervision
• Weekly meeting on Wednesday
• April 2022 Financial Report review
• Personnel related support
Insurance Related
• Fire extinguisher inspection compliance
Financially Related
• Voucher review
• ARPA use of funds planning and project estimation work
• Annual ARPA report submitted
• Congressional funding application
Finance Committee
• 4/20 meeting related activities
• Statement of Purpose drafting
• 2022 Work Plan development
Budget Related
• Budget modifications
• Continued documentation of improvements to put into place for the 2023 budget process
• 2023 draft pre-budget season and budget season calendar creation
• Multi-year data acquisition from WLB
• Budget impact modeling
Asset Management
• Ulysses asset and flood map work with County Soil and Water
• Work with Clerk on re-integration of asset data management at voucher level
• Communications with ITCTC Director re: culvert funding strategies
• Database design update (in-house) and domain management
• DEC culvert grant related research and communications
Procurement Related
• Cleaner RFP development
• Town Hall ADA compliance upgrade and intercom RFQ development and advertising on NYS Contract Reporter
o i.e. 2021 JCAP grant project
• GASB 75 Annual Report RFQ development
Page 2 of 4
Compliance Related
• Contract related compliance work
Water District 3
• Working group meeting 4/26 and follow up
• Procurement related work: anode bag replacement and tank maintenance
• Alarm system data acquisition investigation
• Alarm system IT related problem solving communication
• Draft maintenance plan review and additions
IT Update Related/IT Committee
• 4/6, 4/20 meetings and related activities
• Website obsolescence problem solving
• IT needs, prioritization and related tasks organization work
Safety Committee
• 5/12 training related work
Upcoming
• IT system modernization project work
• Work related to insurance coverage and contract related action items
• Grant funding cycle application preparation work
• May 12th training organization
• Finance committee related work: 2023 budget preparation--capital plan development, etc.
• Close out and finalization of Cemetery Road Bridge
o Communications with Engineers and Vendors
o Communications and close out of County MoU
• EFC/WIIA close out
• Contract related work
• Procurement related work
Active Grant Updates
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice
Engineers)
o Internal activities:
Communications re: turf establishment work to be completed prior to June 1st
On-going reimbursement related work activities
Communications pertaining to federal funding categorization: moving leftover funds from
design to construction
Neighbor communications
Cemetery Bridge Project Timeline
When What Status
September 2018 Project Awarded Bridge NY Funding Complete
October 2018 Project Added to STIP/TIP Complete
January 2019 State-Local Agreement Executed Complete
January 2019 Design Consultant Contract Executed Complete
January 2020 Design sent to NYSDOT for review Complete
March 2, 2020 Public Meeting Meeting held 3/2
January 2021 ROW Acquisition Completed Complete
11/10/2020 ADP Complete Complete
Page 3 of 4
12/28/2020 PS&E Submitted Complete
January 2021 PS&E Approved by County & State Complete
April 2020 Construction Phase Authorized Complete
April 2020 Advertisement Complete
5/14/2021 Bid opening Complete
Spring 2021 Letting Complete
7/7/2021 Pre-Construction Meeting Complete
7/19/2021 Begin Construction Complete
Fall 2021 Construction complete Complete except uncompleted turf and grass establishment work to
come in Spring 2022
Winter 2022 Project closeout with DOT and County Upcoming
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o Internal activities
EFC reporting requirements
Close out related communications
Notes from Meetings, Webinars, and Conferences
AOT "Legislation at Lunch – ARPA Reporting"
For NEUs that got under $10 million in ARPA funds
Apr 22, 2022 12:00 PM
• Sarah Brancatella
o Met with Treasury and got access to portal
o She confirms, yes, the portal is that bad
• Topics:
o Preliminary requirements
o Project and expenditures report
o Misc. update
• Focus on annual project and expenditure report (we don’t need to submit)
• All the info out there is meant for large recipients including states
• Treasury encourages and AOT Advice: use lost revenue and report everything on that (category 6.1)
• Projects and expenditures report
o Report only cares about money that is legally obligated (contract for services) or already spent
o 6.1 demonstration
Compliance reports
• Provide information intro page…Don’t use bulk import
o Next, next
Report projects
• The Town of Ulysses is still evaluating the best use of ARPA
funds
o Make sure you say yes to standard allowance
Lost revenue = report full amount of ARPA
If not projects to report: put “still evaluating”
statements like before
o For April 2023
Report everything under 6.1
Pay attention to required fields and consider not required fields for larger recipients
• Misc.
o Should be getting letter about the second tranche payment
Business Continuity Planning with Tompkins County & Tetra Tech
April 21, 2022
9am – 11am (stayed until 10:15am due to scheduling conflict)
Page 4 of 4
• LEARN series sponsored, many events free
• County got a grant from NYSDOS for Tompkins County Resiliency and Recover Plan and continuity training
o Elements of planning:
Hazard mitigation
Water supply drought assessment
Critical asset flood inventory
County debris mgmt. plan
Community rating system (CRS)impact analysis
Community econ recovery
• Take care of your people
• Training for staff: make sure they are trained on planning in their homelife during an emergency
How to Apply for the FY22 Multimodal Project Discretionary Grant Opportunity
When: Thursday 7 April 2022
In webinar 1-1:30
Online recording here: https://www.transportation.gov/grants/mpdg-webinars
• ~60 attendees
• Multiple programs
o 3 programs which have a lot of overlap
• Agenda
o Intro on common NOFO
Mega: $1 billion
INFRA: $1.55 bil
Rural: $300 mil
Applicants compete for more than one program in a single application
• Looking to do this more as “this isn’t where the overlap ends” (re: funding programs)
Deadline May 23rd at midnight
• Apply sooner than later: applications come through grant.gov, have heard of lastminute
struggles from previous applicants; a few days ahead of time is advised
o Program Eligibility
Crossover eligibility between:
• Eligible project costs
o Development phase, construction
o Rural has planning
• MEGA and INFRA for very large projects
• Rural: $25 million minimum will be awarded out of $270 mill out of this pot, no award
minimum threshold = $30 mill out of the pot will come out of this pot
• 80% local share unless it’s an Appalachian Development Highway System project
Differences:
• Mega: Amtrak can participate, n/a
• INFRA: differences related to fed and state level
• Rural: regional transportation planning organizations (including MPOs)
o Statutory Requirements
o Selection Criteria
o Economic Analysis
o Project Readiness Analysis
Supervisor Report February April 9 – May 5, 2022
Staffing
• John Zepko continues as part-time temporary Planner. Codes is successfully serving as a conduit
for the public on zoning needs on a temporary basis
• Expanded the recruitment of the planner position. Coordinated with HR/County to increase
promotion of the position, and we have received a few applications already. Current application
cycle closes on 5/31/22.
• Investigated options for having code issues that create a conflict of interest reviewed by a 3rd
party consultant.
• Held meetings with all of Town staff members.
• Reviewed and accepted time cards.
• Reviewed and accepted monthly reports.
Town Board preparation and follow up
• Prepared and reviewed materials for the 4/12 and 4/26 regular and special meetings.
• Collected and provided answers to Town Board members on a variety of topics, and held in-
person, phone and/or email conversations with all Town Board members.
• Worked with legal on exotic animal ordinance.
• Worked with legal counsel on updating special event permitting.
• Worked with legal counsel on MOU for Camp Barton negotiating.
• Worked with legal counsel on conflict-of-interest issues.
• Worked with legal counsel on zoning issues.
Budget
• Worked with Michelle E. Wright to on pre-budget planning and ARPA funding, including the
preparation of materials related to presentation/discussion by the Town Board on April 26.
• Reviewed the financial documents related to closing out April.
• Reviewed and approved vouchers for 5/10/2022 meeting.
• Signed MOU for Recreation Partnership and CIOW, per board authorization.
Recreation/Camp Barton
• Met/spoke/emailed numerous times with representatives of Town of Covert, Village of
Trumansburg, and NYS Parks to discuss approaches of the municipalities managing the park on
behalf of NYS.
• Worked on developing language for new MOU and accompanying resolutions, and discussed this
process with legal counsel concerning the development of a third-party entity to manage the
property on behalf of the municipalities.
Comptroller/Audit/IT
• Ongoing participation on standing IT/Cyber responses internally.
• Attended IT meetings, including the development of priorities and policy objectives.
• Attended meeting with web designer to discuss website/hosting needs and related options.
Highway/Water
• Worked with Highway Superintendent to discuss budgetary needs.
• Reviewed updated 284 agreement based on increased funding provided through the CHIPs
program.
• Reviewed water reports submitted by Bolton Point and Water Operator.
• Attended a meeting to continue discussion of management plan.
• Had several follow-up meetings with staff to discuss water district needs.
COVID
• Open Meetings extension allowing for fully remote meetings is scheduled to end on May 15th.
Unclear if it will be extended.
• NYS Courts still require masking; mask requirements for Town Hall remain in effect.
Land Use
• Continued to support through the allocation of legal resources Planning Board meetings until a
permanent planner can attend and staff the board.
• Continuing to explore legal options for addressing zoning insufficiency related to recreation
fields.
MISC
• Worked with staff and legal counsel concerning newsletter criteria and reviewed submission
regulations/criteria.
• Researched IT policies in effect in towns/villages in NYS.
• Reviewed the Tompkins County Environmental Health findings related to health violations.
• Held multiple HR-related meetings to address current and future staffing issues.
• Met with representatives of Covert and Interlaken regarding expansion of summer camp program.
Liaison
• Attended to Town Supervisors of Tompkins County monthly meeting.
• Attended the TCCOG meeting.
• Attended the Shared Services panel.
• Attended Tompkins County monthly call.
• Hosted a community partners call with other local leaders
• Attended Youth Commission meeting, focusing on the development of a DEI policy.
• Attended meeting between Town, Village, and Town of Covert to discuss organizing to license
Camp Barton.
• Attended one IT/Cyber committee meetings.
Respectfully submitted,
Supervisor Katelin Olson
May 5, 2022
Ulysses Supervisor <ulyssestownsupervisor@gmail.com>
Water Operators Report For April 22
1 message
Chris Stevenson <crs6662@gmail.com>Tue, May 3, 2022 at 8:10 AM
Reply-To: water@ulysses.ny.us
To: Katelin Olson <supervisor@ulysses.ny.us>
For the month of April performed required daily sampling and Monitoring the System. I Marked out 3 Properties for
contractors for DSNY this month. I Flushed the last Hydrant on Cold Springs Rd 3 times this month to keep fresh
water out there. On April 25 we had a water break at 3952 Colegrove Rd. Once we were able to get down to the break
we discovered a small leak around the service connection going to 3951 Colegrove rd. The repair was made in approx
30 minutes with a saddle clamp and new corp. We filled the Excavation site back in with new material and the job was
completed. The Job was started at 6:00 am and completed by 10:00 at a cost around $2,000 and estimated water loss
of around 7 to 8,000 gallons.I also met with Greg Weatherby (Bolton Point) about the injection quill at the tank for
replacement. And lastly I fixed the Recommendations made by the Health department in Regards to our overflow pipe
and it's spacing to the ground.
--
Chris Stevenson Water Operator
Town of Ulysses
607-342-5129