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HomeMy WebLinkAboutTB Minutes 2021-05-12MEETING OF THE ITHACA TOWN BOARD Wednesday, May 12, 2021 Agenda 1. Consider approval of Emergency Repairs for the IAWWTF Adjourn MEETING OF THE ITHACA TOWN BOARD Wednesday, May 12, 2021 Minutes Board Members Present: Rod Howe, Supervisor; Members Eric Levine, Bill Goodman, and Pat Leary Staff Present: Susan Brock, Attorney for the Town; Judy Drake, Director of Human Resources; Marty Mosely, Director of Code Enforcement; Susan Ritter, Director of Planning; Joe Slater, Director of Public Works; Donna Shaw, Director of Finance; Dan Thaete, Director of Engineering, Becky Jordan, Deputy Town Clerk Mr. Howe opened the meeting at 5:30 p.m. 1. Consider approval of necessary emergency and maintenance repairs at the Ithaca Area Wastewater Treatment Facility Mr. Goodman gave an overview of the repairs needed due to an blockage at the facility and the need for this special meeting for emergency repairs. TB Resolution 2021 - 065: Approve Emer2ency Repairs for Ithaca Area Wastewater Treatment Facility Activated Sludge Blowers Whereas, the Ithaca Area Wastewater Treatment Facility (IAWWTF) is owned and operated by the Town of Ithaca, City of Ithaca, and Town of Dryden ("Municipal Owners"), and the activated sludge process is a secondary treatment component at the IAWWTF, and Whereas, biological growth in the activated sludge tanks is maintained through aeration, the process of mixing compressed air (oxygen) with settled wastewater in the process tanks to sustain biological treatment, and Whereas, the IAWWTF has two (2) Turblex and two (2) Hoffman industrial grade blower(s) to provide compressed air to treatment processes, and Whereas, both of the Turblex blowers suffered catastrophic bearing and impeller failures in December 2020, and March 2021, respectively, eliminating system redundancy, and Whereas, a recent failure analysis, diagnostic and service report provided by BCV Systems substantiated these catastrophic failures, and Whereas, in accordance with State standards, the facility cannot operate as designed without having a redundant means for aeration, and Whereas, IAWWTF engineering consultants MRB Group, Engineering, Architecture & Surveying, D.P.C. ("MRB Group") evaluated blower repairs and replacements and evaluated three vendors as options for recommended blower replacements, and in its April 23, 2021 draft report MRB Group recommended blower replacements, with an estimated average project cost of $328,800, and Whereas, in comment 4 of the report, MRB Group notes that the need for repair or replacement is "urgent" and states that with only two functioning blowers, IAWWTF has many operational concerns which constitute an "emergency," including a lack of process redundancy and an inability to fine tune aeration rates; these alone can lead to undesirable operational conditions causing excessive biological growth leading to potential SPDES permit exceedances and improperly treated wastewater, and Whereas, after receipt of additional information and further evaluation, in an email dated May 10, 2021, MRB Group now recommends blower repairs (instead of replacements) as the best and most cost efficient strategy, with a factory rebuild of the two (2) Turblex blowers, along with associated programming and mechanical modifications, and Whereas, MRB Group prepared a Cost Estimate for Ithaca Blower Rebuild last updated on May 11, 2021 ("Cost Estimate") with a total repair cost of $237,970, which cost is reduced to $230,570 once the $7,400 allocated to warranty is removed (because the warranty is included in a separate proposed Service Agreement); the Cost Estimate is based on proposals by Howden Roots LLC ("Howden") for in -factory evaluation, parts, and start-up support, a BCV Systems proposal for additional parts (Howden will provide these parts as well), estimated controls integration by LECTRE Development, Inc., estimated MRB Group engineering costs, and estimates of labor and associated costs for blower removal and installation by MA Bongiovanni, Inc. and Matco Electric Corporation, and Whereas, Howden Roots LLC has also proposed a three-year Service Agreement in the amount of $67,400 that includes a three-year warranty on Howden's blowers components repairs and three years of maintenance on the rebuilt Turblex blowers; the IAWWTF's current annual expenditure of $17,000-$20,000/year on Turblex blowers maintenance by BCV Systems would cease if the Municipal Owners enter into the three-year Service Agreement with Howden Roots LLC, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Ithaca Town Board that approval of the project is a Type II action because it constitutes "maintenance or repair involving no substantial changes in an existing structure or facility," and thus approval of the project is not subject to review under SEQRA, now, therefore be it Resolved, for the reasons stated above, and pursuant to the provisions of New York General Municipal Law § 103(4), the Ithaca Town Board finds and determines that a public emergency exists at the IAWWTF arising out of an unforeseen occurrence or condition whereby circumstances affecting the life, health, safety or property of the IAWWTF and the Town of Ithaca and other municipalities bordering the southern end of Cayuga Lake require immediate action which cannot await competitive bidding, and be it further Resolved, that the Ithaca Town Board approves (1) the rebuild of the two (2) Turblex blowers as described in the Cost Estimate and its attached documents, for a cost, including contingencies, not to exceed the sum total of Two Hundred Thirty Thousand Five Hundred Seventy Dollars and No Cents ($230,570.00), and (2) the three-year Service Agreement with Howden Roots LLC in the amount of Sixty -Seven Thousand Four Hundred Dollars and No Cents ($67,400.00), and authorizes the Town Supervisor to execute contracts or contract amendments with Howden Roots LLC, LECTRE Development, Inc., MRB Group, Engineering, Architecture & Surveying, D.P.C., MA Bongiovanni, Inc. and Matco Electric Corporation for such project, subject to the approval of the Attorney for the Town, and be it further Resolved, that funds necessary for said repairs to blowers be derived from the following sources as determined by the Ithaca City Controller: operating funds, Fund balance, serial bonds issued by the City of Ithaca (the Town of Ithaca would not co -issue or be liable on the bonds and would reimburse the City of Ithaca through a contract), capital reserves, grants and Federal stimulus funds, with the respective shares of the Municipal Owners' costs allocated as required by the Joint Sewer Agreement (revised December 31, 2003, and last amended February 20, 2019), and be it further Resolved, that the approvals and authorizations in this resolution are contingent on IAWWTF co - owners City of Ithaca and Town of Dryden approving and authorizing said blowers rebuild and contracts. Moved: Bill Goodman Seconded: Pat Leary Vote: Ayes — Levine, Howe, Goodman, and Leary TB Resolution 2021 - 066: Approve Emergency Repairs for Ithaca Area Wastewater Treatment Facility Digesters Whereas, the Ithaca Area Wastewater Treatment Facility (IAWWTF) is owned and operated by the Town of Ithaca, City of Ithaca, and Town of Dryden ("Municipal Owners"), and primary and secondary sludge digestion is a vital process at the IAWWTF, and Whereas, digestion is necessary in dewatering and stabilizing solids for disposal, biogas production for heating and electrical generation, and in the receipt of trucked in wastes, a revenue generating service, and Whereas, on the night of March 11-12, 2021, a blockage caused by excessive debris in the primary digester overflow line caused the liquid level in the tank to surge upwards and lift the digester cover approximately 18 inches, breaking anchor bolts, mounts, and concrete, and Whereas, the immediate blockage was relieved by Drain Brain sewer service and the excess liquid was drained, allowing the primary digester cover to settle back into place but it is no longer anchored in place, and Whereas, the digester will need extensive repairs to the cover, anchorage system, and sludge piping and valves to remove further blockages and restore reliable digester operations, and Whereas, in accordance with standards, the facility cannot operate as designed without the primary digester in operation, and Whereas, the loss of sludge management and treatment provided by this facility presents many concerns including, but not limited to, the inability to adequately maintain appropriate sludge treatment standards, the potential inability to meet plant SPDES permit requirements, the inability to adequately process sludge, increases in trucking, hauling, and disposal costs, the inability to properly receive trucked in waste from regional sources that rely on the IAWWTF for treatment, the potential loss of revenue, and increases in costly plant energy consumption, and Whereas, in a letter (last revised on May 12, 2021) by GHD Consulting Services Inc. ("GHD"), which was hired to evaluate emergency repairs for the primary digester, the opening narrative states that the issues with the primary digester and associated equipment constitute an "emergency situation which requires immediate action" on the part of the IAWWTF, and Whereas, the letter identifies a number of actions that need to be addressed as part of the emergency repair (the "project"), including removal of primary digester contents, repair of the primary digester anchoring system, evaluation, cleaning, inspection and repairs of the piping systems associated with both the primary and secondary digesters, along with work on the supporting appurtenances as well as secondary digester cleaning, inspections and repairs, and Whereas, in a separate May 12, 2021 letter, GHD provided an Opinion of Probable Costs for the project of $1,500,000, plus a 10% contingency, with a Total Opinion of Costs of $1,650,000, and Whereas, at its April 28, 2021 special meeting, the IAWWTF's Special Joint Committee ("SJC") adopted a resolution recommending to its municipal boards that they approve said project not to exceed the sum total of $1,650,000, which total GHD had provided to the SJC as a preliminary estimate (and subsequently confirmed in its May 12, 2021 letter), and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Ithaca Town Board that approval of the project is a Type II action because it constitutes "maintenance or repair involving no substantial changes in an existing structure or facility," and thus approval of the project is not subject to review under SEQRA, now, therefore be it Resolved, for the reasons stated above, and pursuant to the provisions of New York General Municipal Law § 103(4), the Ithaca Town Board finds and determines that a public emergency exists at the IAWWTF arising out of an unforeseen occurrence or condition whereby circumstances affecting the life, health, safety or property of the IAWWTF and the Town of Ithaca and other municipalities bordering the southern end of Cayuga Lake require immediate action which cannot await competitive bidding, and be it further Resolved, that the Ithaca Town Board approves the emergency digesters repairs project, as described in GHD's two May 12, 2021 letters, for a cost, including contingencies, not to exceed the sum total of One Million Six Hundred Fifty Thousand Dollars and No Cents ($1,650,000.00), and authorizes the Town Supervisor to execute contracts or contract amendments with MA Bongiovanni, Inc. and GHD Consulting Services Inc. for such project, subject to the approval of the Attorney for the Town, and be it further Resolved, that funds necessary for said project shall be derived from the following sources as determined by the Ithaca City Controller: insurance recovery, serial bonds issued by the City of Ithaca (the Town of Ithaca would not co -issue or be liable on the bonds and would reimburse the City of Ithaca through a contract), grants and Federal stimulus funds, with the respective shares of the Municipal Owners' costs allocated as required by the Joint Sewer Agreement (revised December 31, 2003, and last amended February 20, 2019), and be it further Resolved, that the approvals and authorizations in this resolution are contingent on IAWWTF co - owners City of Ithaca and Town of Dryden approving and authorizing said project and contracts. Moved: Pat Leary Seconded: Eric Levine Vote: ayes — Levine, Howe, Goodman, and Leary Meeting was adjourned at 5:41 p.m.; unanimous. Submitted by Becky Jordan, Deputy Town Clerk Paulette Rosa From: Paulette Rosa Sent: Monday, May 10, 2021 4:36 PM To: cayuga Radio Group; Cornell Chronicle (cunews@cornell.edu); Cornell Sun (news@cornellsun.com); Finger Lakes Community Newspapers (editor@flcn.org); Ihaca Times (editor@ithacatimes.com); Ithaca College WICB (news@wicb.org); Ithaca Journal (ijnews@gannett.com); Ithaca times; Ithaca Voice; Tompkins Weekly Subject: Special Meeting of the Ithaca Town Board The Ithaca Town Board will hold a special meeting on Wednesday, May 12' at 5:30 for the sole purpose of considering two resolutions authorizing and funding emergency and maintenance repairs at the Ithaca Area Wastewater Treatment Facility. No other items will be discussed or considered. Zoom link h_j.tj : �zoorn.us/�/6750593272 Questions can be directed to Paulette Rosa, Town Clerk at town.cIerk. tra n_.Jth_aca.n .us or by calling 607-273-1721 option 3 Thank you for your time Paulette Rosa Town Clerk From: Scott Gibson To: Susan H. Brock Subject: FW: Turblex blower parts RFQ Date: Tuesday, May 11, 2021 10:23:26 AM Attachments: Scott D Gibson.vcf Here is the service clarification. Scott D. Gibson City of Ithaca - Division of W&S Assist Superintendent DPW (6(17) 223 Ci(r(,:'Ivfobi[¢:=.. 'k(:,"i17S��1II°)(iC \/('tflti "I.01'g From: Matthew Mosier <matt.mosier@howden.com> Sent: Tuesday, May 11, 2021 9:58 AM To: Carpenter, Timothy <TCarpenter@mrbgroup.com> Cc: CJ Kilgore <CKilgore@cityofithaca.org>; David Roskowic <David.Roskowic@howden.com>; Ricardo Alzate <Ricardo.Alzate@howden.com>; Scott Gibson <SGibson@cityofithaca.org> Subject: RE: Turblex blower parts RFQ Good Morning Tim, That is correct. The 3 year warranty is tied to the service agreement as it will include yearly trips to the plant for inspections. This allows Howden security in providing the extended warranty by ensuring the blowers are maintained per the OEM recommendations. The repair of the blowers will include our standard one year parts and labor warranty if the service agreement is not purchased. With best regards, Matthew Mosier Aftermarket Sales Manager Howdon Roots I77 417 425-9064 From: Carpenter, Timothy <TCarpenterPmrbgroup.com> Sent: Tuesday, May 11, 2021 7:15 AM To: Matthew Mosier <matt.mosierna howden.com> Cc: CJ Kilgore <CKilgore(@cityofithaca.org>; David Roskowic <David.RoskowicPhowden.com>; Ricardo Alzate <Ricardo.AlzatePhowden.com>; scottggcityofithaca.org Subject: (EXT) RE: Turblex blower parts RFQ This email originated from outside of Howden. Do not click links or open attachments unless you recognise the sender and know the content is safe. Matt — Our project team was confused concerning the warranty period for the refurbished blowers. Is the intent of your proposal to say that if awarded the 3 year maintenance contract you will also provide a 3 year warranty on the blower components repairs in your factory? We understand that the motors and other items not shipped to you would not have any warranty. Please confirm the 3 year question. Thanks Tim Carpenter, P.E. Project Manager group' 220 Salina Meadows Parkway #180 Syracuse NY 13212 Ce11315-350-8125 From: Matthew Mosier <matt.mosierPhowden.com> Sent: Monday, May 3, 2021 3:25 PM To: Carpenter, Timothy <TCarpenterPmrbgroup.com> Cc: CJ Kilgore <CKilgorePcityofithaca.org>; David Roskowic <David.Roskowicna howden.com>; Ricardo Alzate <Rica rdo.Alzate P howden.com>; scottgPcityofithaca.org Subject: RE: Turblex blower parts RFQ Hello Tim/ CJ, Please find attached the installation and commissioning quote for the repaired Turblex blowers and a separate quote for a three year service agreement that includes a 3 year warranty on the blower cores. The service agreement quote includes annual visits to the plant to perform routine inspections and one Class I service with high speed bearings for both blowers, all other required replacement components are included in the proposal as well. Please let me know if you have any questions. Thank you. With best regards, TiruffrFINTIMM Cost Estimate for Ithaca Blower Rebuild Updated May 11, 2021 TPC Item;- Descrigrlian Qty Total Cost Comments i ......... .. Demo 2 Blowers - Mech I $ 2,000 . . ............... Bon iovanm or inhouse !!!Iff 2 Demo 2 Blowers - Elec 1 $ 1,000 Mateo Electric $ 4,000 TPC estimate 4 Howden Evaluation in Shoat 1 $ 11,250 Proposal Attached 1 Proposal Attached, but additional parts will probably 5 Replacement Parts by Bowden . .... $ 6S,914 needed after factory, examination by Howden. 6_ Replacement Parts specified by BCV 1 $ 14,846 BCV Proposal Attached TPC estimate - I expect Howden will identify some 1 additional parts needed once they have the blowers on 7 Additional Parts Estimate $ 20,000 their bench. 8 Ship back to Ithaca 1 $ 4,000 TPC estimate 1 TPC estimate for time to install the ne blowers, connect 9 Installation labor.y.BqEj+iav 5000 ItiLint and assist Howden field technician. TPC estimate for time for Mateo Electric to terminate the electrical items on the refurbished blowers, take 10 Connect electrical items $ 3,000 amp readLnpLand assist Howden field technician. 11 Installation and Commissioning by Howden 1 $ 19,398 Per attached prol n--� Howden By in house staff. This valve will provide added insurance that the air system can operate in a stable mode when lower mounts of air are needed. The 1 blowers will produce more air than is needed, and this valve will release the excess air. The existing Air Release Valve is too large to provide the required 12 Add small diameter pressure relief valve on header $ 500 control. . . ........................ This will be done by Howden at no charge. The computer program which controls the blowers was provided by Howden when the blowers were originally installed. This program will be modified to set a minimum blower speed which will provide a greater safety margin against surging. The existing program has a reasonable factor of safety, but the aeration system was operating at its minimum range for many hours per day, and this increased wear on the blowers 13 Modif cum user ,pro am $ beyond that antici pled. . . ......... -'-- . .............. Small changes to the SCADA program will be required to display and log the amount oftime the blower system spends at the minimum settings. LEC7RE is also helping the process by coordinating with Bowden 14 Controls Integration (LECTRE) 10,000 on control programming. Bowden Proposal for 3 Year Service Contract attached. It totals $67,400. While it is not stated specifically, I think it is reasonable to allocate $20,000 per year to the annual maintenance contract proposed (which compares to the previous BCV maintenance contract), and to allocate $7,400 to the project for the extended warranty. The $20,000/year will be charged to WWTP operations and maintenance, and not to this specific repair. May 11 Update: I have asked Howden to revise their proposal to more clearly state that they will provide 15 13 Year Warranty $ 7,400 lEnpineering 1 Coordinate the iii- effort and document contractor 15 $ 30,000 interactions. Subtotal This already includes $20,000 extra for parts not yet $ 198,308 identified as needing replacement. 20% Contingency This will cover the cost of unknown parts that may be $ 39,661.6 needed. Total $ 237,970 ITotal Repair should not exceed this amount. For compressors no. 62009348-49; type KA2-SV-G K1 90 Proposal to: Ithaca WVVTP Our reference: HROLSV.AFM.001500 For: CJ Kilgore Your ref: HROLSV.AFM.001500 Project: Field Service Date: April 28, 2021 Howden Roots LLC, HRO-S, 4654 West Junction Street, Springfield, MO 65802, USA Tel: +1 417 380 5682 Email: Louis.Volpe@howden.com Web: www.howden.com Revolving Around You' CV g'wzzo, Howden Customer: Ithaca WWTP Our ref: HROLSV.AFM.001500 VW Project: Field Service Your ref: HROLSV.AFM.001500 Howden Site: 510Ithaca WWTP Date: 04/28/2021 IWIdJUIIIVII111U1 Contact: Email: Phone: CJ Kilgore CKiigore@cityofithaca. org 607-273-8381 Location: Ithaca, New York Model: KA2-SV-GK190 Serial Number(s): 62009348-49 Description or Scope: Inspection, findings report and repair assessment in Springfield, MO Repair Center Inbound and outbound freight to Howden Repair Center to be covered by customer. In House Labor Monday -Friday: 10 hours/day Quantity of Persons 1 Total Hours Required for Job Completion Monday thru Saturday, first 40 hours: Total Hours: 60, FST rate, $175/hour 60 $10,500 Project Coordination $750 Estimated Service Total $11,250 Estimated EquipmenVParts Total $0 Estimated Overall Total $11,250 Notes: The above calculations are only estimates. The final price shall be calculated using the actual Time and Material. Time expenses shall include all project specific time at the fixed hourly rates above plus per diems in accordance with the attached Service Rate Sheet. Time shall include all time required to perform and support the project including, but not limited to, preparation, mobilization, demobilization, site specific safety training, travel, site meetings, and start up support. This proposal assumes that the site will provide at least one qualified helper to assist the Howden technician. This pricing also assumes that proper certified lifting will be available and the inlet filter/transition piece, and sound enclosures will be removed (if applicable) for access to perform. Does not include craft labor and tools to support the work. This proposal does not include the typical replacement components for the service. Any significant wear or abnormalities identified requiring extra labor and/or parts shall be billed per Howden's standard Service Rate Schedule. Howden will provide an estimate of additional time and materials as required. This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms and Conditions of Sale for products and services, copy attached hereto. Any conflicting or additional terms submitted by Buyer in any request for quote, inquiry, purchase order or other document are expressly objected to without the need of any further notice of objection and they shall not, under any circumstances, be binding upon Seller unless expressly accepted in writing by Seller. Service and equipment/parts will be invoiced seperately. Attachments: Field Service Rate Sheet, Howden Selling Policy Time and Material pricing per Howden Schedule of Field Service Rates Currency USD Terms of Payment Net 30 Days Terms of Delivery FCA Springfield, MO per Incoterms 2020 Terms and Conditions Howden Roots LLC Standard Terms for Sale of Goods, Rev. 03/16/2020 Forward Purchase Orders to Howden Roots LLC 4654 W. Junction Street Springfield, MO 65802 USA Phone: (417) 864-5599 / Fax: (417) 866-0235 Service Sales Matthew Mosier Matt.Mosier@Howden.com Prepared By Louis Volpe Louis.Volpe@howden.com, Thank you for your continued interest in Howden products and services CONFIDENTIAL r/ A,./Tanngp For compressors no. 62009348-49; type KA2-SV-G K1 90 Proposal to: Ithaca Area WW*TF For: C.J Kilgore Project: Field Service Our reference: HROLSV.AFM.001504 Your ref: HROLSV.AFM.001504 Date: April 30, 2021 Howden Roots LLC, HRO-S, 4654 West Junction Street, Springfield, MO 65802, USA Tel: +1 417 380 5682 Email: Louis.Volpeghowden.com Web: www.howden.com Revolving Around You- 0 52A, Howden Customer: Project: Site: Ithaca Area WWTF Field Service 510Ithaca WWTP Our rot: Your ref: Date: HROLSV.AFM.001504V HROLSV.AFM.001504 04/30/2021 owden Howden Contact: Email: Phone: Location: Model: Serial Number(s): Description or Scope: C.J Kilgore CKiIgore@cityofithaca.org 607,273.8381 Ithaca, New York KA2-SV-GK190 62009348-49 Installation, Startup and Commissioning Labor Monda -Frida :10 hours/day, Saturda :8 hours/day Total Days Required for Job Completion Workinq and Standby Da s 5 Quantit of Persons 1 Total Hours Required for Job Completion 48 Monday thru Saturday, first 40 hours: Total Hours: 30, FST rate, $175/hour $5,250 Monda thru Saturda , over 40 hours: Total Hours: 18, FST rate, $265/hour $4,770 Travel Airfare $1,020 Roundtri p Travel Labor $5,250 Meal Expense 5 day! on site including weekends, 2 days travel; perperson) $455 Lodging, Incidental, and Transportation Ex enses $1,553 Toolbox Freight Project Coordination $350 $750 Estimated Service Total $19,398 Estimated Overall Total $19,398 Notes: The above calculations are only estimates. The final price shall be calculated using the actual Time and Material. Time expenses shall include all project specific time at the fixed hourly rates above plus per diems in accordance with the attached Service Rate Sheet. Time shall include all time required to perform and support the project including, but not limited to, preparation, mobilization, demobilization, site specific safety training, travel, site meetings, and start up support. This proposal assumes that the site will provide at least one qualified helper to assist the Howden technician. This pricing also assumes that proper certified lifting will be available and the inlet filter/transition piece, and sound enclosures will be removed (if applicable) for access to perform. Does not include craft labor and tools to support the work. This proposal does not include the typical replacement components for the service. Any significant wear or abnormalities identified requiring extra labor and/or parts shall be billed per Howden's standard Service Rate Schedule. Howden will provide an estimate of additional time and materials as required. This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms and Conditions of Sale for products and services, copy attached hereto. Any conflicting or additional terms submitted by Buyer in any request for quote, inquiry, purchase order or other document are expressly objected to without the need of any further notice of objection and they shall not, under any circumstances, be binding upon Seller unless expressly accepted in writing by Seller. Service and equipment/parts will be invoiced seperately. Attachments: Field Service Rate Sheet, Howden Selling Policy, Pre -Service Checklist & Mandatory Lifting Device Reporting. Time and Material pricing per Howden Schedule of Field Service Rates Currency USD Terms of Payment Net 30 Days Terms of Delivery DAP Ithaca, New York, USA per Incoterms 2020, Thank you for your continued interest in Howden products and services CONFIDENTIAL Mpns, For compressors no. 62009348; type KA2-SV-GK1 90 Proposal to: Ithaca WWTP Our reference: HROLSV.AFM.001487 For: C.J1 Kilgore Your ref: HROLSV.AFM.001487 Project: Parts Date: April 23, 2021 Howden Roots LLC, HRO-S, 4654 West Junction Street, Springfield, MO 65802, USA Tel: +1 417 380 5682 Email: Louis.Volpe@howden.com Web: www.howden.com Revolving Around You' R 0 15M 2-12 Howden I a Howden Howden Roots LLC 4654 W. Junction Street Springfield, MO 65802, USA Tel+1 417 864 5599 Customer: Ithaca WWTP Contact: C.J Kilgore Email: CKilgore@cityofithaca.org Phone: 607.273.8381 Site Name: Ithaca WWTP Site #: 510 Location: Ithaca, New York Model: KA2-SV-GK190 Serial Number(s): 62009348 Howden is pleased to offer the following for your consideration: Quotation Document No./date HROLSV.AFM.001487 / 04/23/2021 Validity period 04-23-2021 - 07-22-2021 Item Part No. 4 Product Numbllr escri tlon Lead Time Oty UoM 0010 KA2R060 Rotor complete 19 weeks 1.0 EA �� ....a, Includes: R201, R401, R405, R409, R411, & R414 ,. Separate Rotor Parts 0020 KA2R058 Rol ?drive (Gear -wheel "W) (pinion shaft) 13 weeks 1.0 EA 0Q. Pos R401 „ 0030 KA21`1021 Central screw 13 weeks 1.0 EA Dwg. Pos R405 / 0040 KA2C'19 Stop ring fo,aD414I weeks 1.0 Dwg. Pop4 A09 " N63LO3008 005 S qew Thread lacking 13 weeks 1.0 1/11, EA Dwg. Pos R411 0060 KA2171010 Impeller 13 weeks 1.0 EA Dwg. Pos R414 Unit Price Extended Price $2,335.00 $2,335.00 $2,109.00 ?,109.00 P $445.0 d� $445.00 � �/s ,," $4.00 $44430 $7,938.00„„, m $7,938.00 Gearbox Parts 0070 GK190TO16 Bearing 9weeks 1.0 EA $1,252.00 $1,252.00 Dwg. Pos T208 0080 GK190TO16 Bearing 9weeks 1.0 EA $1,252.00 $1,252.00 Dwg. Pos T210 0090 H0006058 Shim for T208 9 weeks 1.0 EA $98.00 $98.00 Dwg. Pos T218 0100 GK190TO02 Sealing ring, inner (labyrinth) 9 weeks 1.0 EA $2,002.00 $2,002.00 Dwg. Pos T220 0110 KA2T006 Labyrinth sealing 9 weeks 1.0 EA $1,407.00 $1,407.00 Dwg. Pos H303 Thank you for your continued interest in Howden products and services o Inner Diffuser Parts 0120 KA2D0029 Diffuser vane, ace. to measurement 11 weeks 17.0 EA $205.00 $3,485.00 Dwg. Pos D1 16 0130 KA2D0028 Shaft for Diffusor vane 11 weeks 17.0 EA $10.00 $170.00 Dwg. Pos D1 17 0140 KA2D1001 Bushing for diffuser plate shaft 11 weeks 17.0 EA $50.00 $850.00 Dwg. Pos D120 0150 KA2D0031 Bushing for pin on shaft 11 weeks 17.0 EA $18.00 $306.00 Dwg. Pos Dl 36 Item total $45/88.00 Total amount 9 $,788.00,4 Currency Terms of Payment USD Net 30 Days Terms of Delivery DAP Ithaca, New York, USA per Incoterms 2020 Items Not Included Any applicable taxes Terms and Conditions Howden Roots LLC Standard Terms for Sale of Goods, Rev. 03/16/2020 This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms and Conditions of Sale for products and services, copy attached hereto. Any conflicting or additional terms submitted by Buyer in any request for quote, inquiry, purchase order or other document are expressly objected to without the need of any further notice of objection and they shall not, under anv circumstances, be binding upon Seller unless expressly accepted in writinq by Seller. In the event your account has an overdue outstanding balance with us, we reserve the right to hold shipment until payments are received and your account is current. Parts returns are subject to a 25% restocking fee. All provisions of this offer are subject to negotiation and final approval by Howden. Lead times are after receipt of the technically and commercially clear purchase order. Lead times for individual line items are after receipt of order, subject to prior sale. All purchase orders are to be made out in the name of: Howden Roots LLC 4654 W. Junction Street Springfield, MO 65802 USA Service Sales Matthew Mosier Matt. Mosier(@Howden.com Prepared By Louis Volpe Louis.Volpe9howden.com Thank you for your continued interest in Howden products and services SYSTEMS blower I compressor I vacuum Ithaca Area WTF PROPRIETARY INFORMATION This document contains information proprietary to BCV SYSTEMS. Your acceptance of it is an acknowledgment of a confidential relationship between you and BCV SYSTEMS. It is to be used solely by you for the purpose for which it was furnished, and we require it to be returned or destroyed when no longer required for that purpose. We also require that neither this document nor any information obtained there from is to be reproduced, transmitted, disclosed or used otherwise in whole or in part without the written authorization of BCV SYSTEM ■ M SYSTEMS blower I compressor I vacuum Customer: Contact: Email: Phone: Project Number: Site Name: Location: Model: Serial Number(s): Description or Scope: Labor and Expenses: Field Service Quote 04-16-2021 City of Ithaca CJ Kilgore ckilgore@cityofithaca.org 607-273-8381 04162021 Ithaca Area Wastewater Treatment Facility 525 Third St. Ithaca, NY 14850 KA2SV-GK1 90 9348-9349 Repair One (1) Blower Quantity of Persons: Weekday Labor (days): Airfare/Transportation: Per Diem: Parts/Equipment Quantity Description 1 O-Rings and Gaskets Set Complete 2 High Speed Bearing 2 RTD — High Speed Bearing 1 RTD Gearbox Fitting Assembly 17 Countersunk Screw- VD Shaft Bolt 6 Stud- IGV Assembly Mount 6 Nut- for H730 (IGV Assembly Mount) 12 Hex Bolt — Blower Inlet Cover 1 Cleaning Kit 1 Toolbox freight Total for One (1) Unit: 1 4 1 5 $14,846.00 NOTE: Additional Parts from OEM (see attached) Are Needed. Please get quote from OEM (Howden) for these parts. 4 Additional Parts From OEM To Be Quoted From Howdenj Quantity Description POS. NO. 1 Impeller R414 1 Screw (Rotor Alignment Set -Screw) R41 1 1 Stop Ring (Impeller Nose) R409 1 Rotor Drive (Labyrinth Rings) R401 1 Central Screw R405 1 HSS Inboard Bearing Housing T222 1 HSS Outboard Bearing Housing T204 1 HSS Oil Labyrinth Seal H303 1 HSS Air Labyrinth Seal T220 17 VD VanesND Shaft Combo (Gear -Type) 17 VD Cam (Gear -Type Assembly) 17 VD Shaft Bushings — Black Teflon (Gear -Type) 17 VD Control Ring Bushing — White PTFE (Gear -Type) . . . ....... 3 4,na 77""'d Proposal to: Ithaca Area WWTF Our reference: HROLSV.AFM.001508 For: C. J Kilgore Project: Ithaca 3 year LTSA Date: May 3rd, 2021 Howden, 4654 W Junction Street, Springfield, Missouri 65802, USA Tel: 417-380-5777 Email: Matt.Mosier@howden.com Web: www.howden.com Revolving Around You' Own Howden �3 nuommoc nxou,AreamxwTp Project: Ithaca nyear ooa Site: S510 Ithaca, NY N N�NNNtrN Our ref: nnOLnwFm001508 Date: May 31d, 2021 AM Howden This proposal is for a three-year service agreement for the Hcwdmn(Turb|ex) compressor installed at Ithaca \NWTP. We look forward to our continued relationship and are pleased to offer this proposal for your consideration. Your Honwdemcontacts: Commercial inquiries: Technical inquiries: Maft Mosier Louis Volpe Email: Matt.Mosier(ftowden.com Email: Louis.Volpe(W-howden.corn 2 Technical�srxrldficafion 2.1. Scope of supply/equipment description • Three CByear service agreement andcore-covered warranties for quantity two (2) single stage compressors (Model K/%2-SV-GK190. 8/N: 9348-49) installed s*Ithaca VVVVTP. * The factory service program will consist ofthree visits (performed mnnuo|the ]obadobvo factory representative who will provide annual inspections including vibration analysis and Class |services. ° A total of one (1) Class | service will be performed on the two (2) single stage compressor in conjunction with one or more of the five plant visits. ° Typical replacement parts for the Class | oen/imao are included. Any other replacement parts and labor are not included in this program. Description of Annual Inspections and C|000 | services are attached. ° All tmave|, per diem, freight and duties if required are included in this fixed price agreement. 2'2' Notes Proposal one qualified helper h)assist the HVvvde technician. This pricing also assumes that proper certified lifting will be available and the inlet filter/transition piece, and sound enclosures will be removed (if applicable) for access to perform above listed services. Does not include craft labor and special tools to support the work. This proposal includes typical replacement padaforabove|iobadsemioem.AnvsiQnificardvvear or abnormalities identified requiring extra labor and / or parts shall be billed per Howden'o standard Service Rate Schedule or Price |ioha. Howdmn will provide an estimate of additional Customer: Ithaca Area WWfF Project: Ithaca 3 year LTSA Site: S510 Ithaca, NY Our ref: HROLSV.AFM.001508 Date: May 3r1, 2021 019 Howden • Howden LTSA members will receive 24 hour technician mobilization if emergency services are required; in case emergency service is required it will be billed at the current published rates in attached rate schedule. • Howden LTSA members will have access to remote troubleshooting services available upon request; these services if required will be billed at the current published rates in attached rate schedule. 2.3. Parts list Class 1: .0 2 O-RING, VITON N17V3070 T246 2 O-RING 00080345357 T248 2 O-RING, SILICON N171-57350 D119 2 O-RING 00080345357 T280 2 O-RING 00080344826 H318 2 GASKET N17A20307 D241 34 COUNTERSUNK SCREW N59SO5020 D118 2 BEARING GK190TO16 T208 2 BEARING GK190TO16 T210 2 SHIM FOR T208 H0006058 T218 Cleaning Kits 1 CLEANING KIT A 300031 2.4. Pricing Total Price (USD) $67,400.00 2.5. Terms This service agreement can be procured by a onetime lump sum payment at the above price and will lock in cost for the contracts entirety. If yearly payments are requested, annual purchase orders will be accepted with prior approval. Howden reserves the right to adjust cost due to market fluctuations with a paid yearly contract. This proposal is based on our Howden Roots, LLC Standard Terms of Sale of Goods. All provisions of this offer are subject to negotiation and final approval by Howden. S510 Ithaca VWWP — 3 Year LTSA Page 3 of 3 5788 Widewaters Parkway, Suite 2A Syracuse, New York 13214 United States www.ghd.com Our ref: 11153020 May 12, 2021 Scott Gibson Assistant Superintendent City of Ithaca — DPW Division of Water & Sewer 510 First Street Ithaca, NY 14850 Ithaca Area Wastewater Treatment Facility Emergency Repairs — Primary Digester Failure (Revised from April 28, 2021) Dear Mr. Gibson GHD On March 12th 2021, the Primary Digester at the Ithaca Area WWTF experienced a blockage in the sludge transfer line that allows it to drain to the Secondary Digester which resulted in a failure of the Primary Digester cover and restraint system and has subsequently caused the digester to be taken out of service. Currently, the WWTF's Secondary Digester is functioning as the sole primary digester for the WWTF. Efforts are currently underway to return the Primary Digester to service, but system repairs are needed to restore full functionality to the Primary Digester. The failure of the primary digester and subsequent removal from service have greatly reduced the WWTF's capacity for storage and stabilization of solids. Additionally, the WWTF has lost the redundancy of having a second digester available. In the event that the Secondary Digester, currently functioning as primary, experiences an operational problem or shut down, the City would need to take extraordinary action to handle/process the solids removed in the wastewater treatment process. The condition of the sludge piping and associated valves in the digester complex and connecting to other areas of the plant was a contributing factor in the failure of the Primary Digester. Important connections in this piping network are plugged or partially plugged, reducing the WWTF staff's ability to operate the digester system as designed. Over the years, attempts to clear these impacted pipes have largely been unsuccessful. Inspection and repair of this piping network is critical to restoring reliable operation of the digester system. As described, it is GHD's professional engineering opinion that the condition of the Primary Digester and associated equipment constitutes an emergency situation which requires immediate action on the part of the City. The NYSDEC is aware of this situation and is monitoring the progress of the ongoing repairs. Recommendations: Upon review of the situation and conditions of the Primary Digester tank, cover, and associated piping, valves, and appurtenances, the following list has been prepared to identify the items which should be addressed as a part of this emergency repair. • Remove Primary Digester contents, dewater, and haul away for disposal —+ The Power of Commitment • Re -anchor existing Primary Digester cover to existing concrete digester tank walls, including all necessary modifications and repairs to restore digester operation • Unplug and clear bottom sludge withdrawal piping in Primary Digester, connected to Digested Sludge Pumps (primary piping used to withdraw collected solids settled at bottom of digester) • Identification, inspection, cleaning andrepair or replacement (where necessary to restore system functionality) of existing piping systems in the digester complex, associated with both the Primary and Secondary Digesters, including associated valves and appurtenances • Dewater, clean, and remove accumulated solids from the Secondary Digester as necessary to accommodate inspection, cleaning, repair or replacement (where necessary to restore system functionality)of the existing piping systems associated with the digestion process (similar to primary digester) • Any other repairs to the Primary and Secondary Digesters and related systems that are identified as critical to reliable and safe operation of the digestion process Please feel free to contact us to discuss any questions or comments you may have regarding the proposed repair work outlined herein. Regards Jason D. Greene, PE Project Director 315.802.0284 jason.greene@ghd.com cc: Michael Thorne, City of Ithaca CJ Kilgore, City of Ithaca Adam Scicchitano, GHD Bruce Munn, GHD -+ The Power of Commitment GHD 5788 Widewaters Parkway, Suite 2A Syracuse, New York 13214 United States www.ghd.com Our ref: 11153020 12 May 2021 Scott Gibson Assistant Superintendent City of Ithaca — DPW Division of Water & Sewer 510 First Street Ithaca, NY 14850 Ithaca Area Wastewater Treatment Facility (WWTF) Emergency Repairs — Primary Digester Failure Dear Mr. Gibson After further evaluation of the critical repairs necessary to fix the damage to the anaerobic digester system (Primary and Secondary Digesters and associated piping systems) and return the treatment plant to full service, we have developed the following opinion of costs to complete the required work. These costs represent those needed to perform the emergency repairs to the digester system and address the underlying conditions which contributed to the failure. They have been developed based on the information available, prior to accessing the digester systems to further assess the extent of the damage and issues. The opinion of probable costs for these emergency repairs are as follows: Please contact us to discuss any questions or comments you may have regarding the digester repair work. Regards ,r Jason D. Greene, PE Project Director 315.802.0284 Jason.greene@ghd.com cc: Michael Thorne, City of Ithaca CJ Kilgore, City of Ithaca The Power of Commitment GHD