Loading...
HomeMy WebLinkAbout2022-04-12-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses April 12, 2022 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held via videoconference on the Zoom platform. Videoconference chat is saved in the appendix. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Olson called the meeting to order at 8:23pm. ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Katelin Olson Board members- Michael Boggs, Rich Goldman, Roxanne Marino, Mary Bouchard Town Clerk- Carissa Parlato Attorney for the Town- Nathan VanWhy OTHERS: In person: Bill Conroy, Jerry Reynolds Via Zoom: Anne Koreman (Tompkins County Legislator), Linda Liddle, Cait Darfler, Molly Wadzek Kraus, Greg Reynolds, Krys Cail APPROVAL OF AGENDA: Ms. Marino requested moving the stretch code discussion up to Old Business as it is time sensitive. Ms. Bouchard requested that Rec Partnership item be moved up as well. Mr. Goldman moved that the agenda for April 12, 2022 be approved as amended. This was seconded by Ms. Bouchard and passed unanimously. PRIVILEGE OF THE FLOOR: Molly Wadzek Kraus (member of adhoc committee for Exotic Animal Ordinance) offered to answer questions or share information. Jerry Reynolds expressed concern over how exotic animal is defined in the draft law. He shared information about fair exhibits and said that they probably will not have as many animal acts in future. Cait Darfler added that “exotic animals” is very well defined in the draft ordinance and she is also available for questions. LIAISON/CHAIR REPORTS: Ms. Koreman shared the following information from Tompkins County: • MRB has been hired as contractor to administer community recovery grant (~ $6 million) • COVID updates- another person passed away, less hospitalizations, masks & kits available at local non- profits and libraries 2 • Room tax (funds tourism & community events) is above 2019 levels • Seeking home health aids • She will take part in local assessment review • Siren is new alert system • Lisa Holmes is new County Administrator EXECUTIVE SESSION FOR ADVICE OF COUNSEL: The board went into Executive Session at 8:41pm and came out at 8:48pm. OLD BUSINESS: Special Events Ordinance Discussion Ms. Bouchard noted that Grassroots is not planning extra events this year so might not be urgent to do amendment but she thinks proposal is logical. Mr. Goldman thinks it is necessary to not have one person doing all the approvals. Ms. Marino suggested updating the draft before another hearing to address wording and effects in the Ag District. Ms. Olson noted that the Code Officer does not have any criteria in making decisions. Mr. Goldman feels that there must be some criteria for making decisions. Mr. Boggs said that they do have criteria- to ensure public safety. The group agreed that there should be a limit on the number of events or it isn’t special. Ms. Olson wants to make sure this moves forward in a timely fashion. STRETCH CODE Ms. Marino wanted to know whether the board is interested in passing the stretch code law by June 30. She believes the law will be helpful for residents in saving money and increasing the value of our housing stock by making it more efficient and valuable. The sustainability committee (CSAC) could take it up and provide an opinion to the board. She also suggested that the planning board give input. Mr. Goldman questioned how this would affect projects that have already started. Ms. Olson showed concern about the effects of the laws on builders as well as cost of building materials. Ms. Marino shared that a cost analysis on building within the stretch code has been completed and showed that costs are 1-3% higher. Mr. Boggs expressed his support for adopting the code. The group agreed to move forward in a way that takes into account staff workloads and builder/property owner needs. RECREATION PARTNERSHIP AGREEMENT 3 Ms. Bouchard noted that the deadline is approaching for the town to suggest changes to the contact/agreement language. MOTION: RECREATION PARTNERSHIP AGREEMENT Mr. Goldman made a motion to approve the Recreation Partnership agreement language. This was seconded Ms. Olson and passed unanimously. NEW BUSINESS: Exotic Animal ordinance and potentially scheduling a public hearing The board decided to continue to discuss and share information with the public before scheduling a hearing. APPOINTMENTS TO ALTERNATE POSITIONS ON THE PLANNING BOARD AND THE CONSERVATION AND SUSTAINABILITY ADVISORY COMMITTEE RESOLUTION #69 OF 2022: APPOINTMENTS TO THE PLANNING BOARD AND THE CONSERVATION AND SUSTAINABILITY ADVISORY COMMITTEE WHEREAS, the Town of Ulysses is fortunate to have well-qualified individuals willing to serve on our boards and committees; NOW THEREFORE BE IT RESOLVED that the Town Board appoints Elizabeth Garner to serve as the First Alternate to the Planning Board for a term expiring December 31, 2022; and, FURTHER RESOLVED, that the Town Board appoints Elizabeth Thomas to serve as the Second Alternate to the Planning Board for a term expiring December 31, 2022; and, FURTHER RESOLVED, that the Town Board appoints Cait Darfler to serve as a member of the Conservation and Sustainability Committee for a term expiring December 31, 2022. Moved: Mr. Goldman Seconded: Ms. Bouchard Mr. Boggs said that he preferred that Ms. Thomas be in the first position and expressed concerns about training for the planning board. Olson aye Goldman aye Marino aye Boggs aye Bouchard aye Vote: 5-0 Date Adopted: 4/12/22 COMMITTEE AND LIAISON ASSIGNMENTS OVERVIEW AND DISCUSSION The board updated 2022 liaisons & appointment now that Ms. Marino has joined the board. MOTION: 2022 TOWN BOARD LIAISONS UPDATE Mr. Goldman made a motion to approve the updated liaisons. This was seconded Ms. Bouchard and passed unanimously. COMPTROLLER REPORT ON IT AND FOLLOW-UP STEPS Ms. Olson gave an update on the IT overhaul as recommended by the Comptroller’s audit report. 4 TOWN OFFICIAL/STAFF REPORTS: Ms. Marino noted that the position for zoning officer has not yet been posted. Ms. Olson responded that she would like to see the implications for this and next year’s budget before moving ahead. UPCOMING EVENTS: April 26 – Regular Town Board Meeting May 10 – Regular Town Board Meeting- RG may be absent APPROVAL OF MINUTES: RESOLUTION #70 of 2022: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approves the meeting minutes from the 3/22/22 Regular Town Board meeting as presented or amended. Ms. Marino offered clarifications to the stretch code presentation discussion in the minutes. The clerk was amenable to the changes. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 3/22/22 BUDGET MODIFICATIONS: RESOLUTION #71 of 2022: BUDGET MODIFICATIONS RESOLVED that the Ulysses Town Board approve the following budget modifications: 5 Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Marino aye Vote: 5-0 Date Adopted: 3/22/22 PAYMENT OF AUDITED CLAIMS RESOLUTION #72 of 2022: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for the HA fund (Aerator Project) voucher 44 in the amount of $15,575.25; HB fund (Cemetery Bridge Replacement Project) voucher 38 in the amount of $3,086.13 and for all other funds vouchers numbered 114 through 181 in the amount of $306,951.08. Moved: Mr. Boggs Seconded: Mr. Goldman Olson aye Boggs aye Bouchard aye 6 Goldman aye Marino aye Vote: 5-0 Date Adopted: 3/22/22 PRIVILEGE OF THE FLOOR (3 min limit per person) (none) ADJOURN Mr. Goldman made a move to adjourn at 10:11pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 4/26/22 7 APPENDIX I: Draft Town of Ulysses Amendment to Special Events Law – For Discussion Purposes Only LOCAL LAW NO. ___ OF THE YEAR 2022 A LOCAL LAW TO AMEND CHAPTER 142 OF THE CODE OF THE TOWN OF ULYSSES, ENTITLED “SPECIAL EVENTS” Be it enacted by the Town Board of the Town of Ulysses as follows: Section 1.Purpose. The purpose of this local law is to enact amend Chapter 142 of the Code of the Town of Ulysses, entitled “Special Events.” Section 2.Amendment Sections 142-2 and 142-3 of Chapter 142 of the Town of Ulysses Code shall be amended as to read as follows: §142-2 Special event permit required. A. Remains the same B. The special event permit shall be obtained at least thirty days before the commencement of the special event. §142-3 Requirements. A. Remains the same. B. No more than one special event permit per calendar year shall be issued to the same operator or for the same property. Any applications for special event permits in excess of this limit must be made to the Town Board of the Town of Ulysses. C. Remains the same. D. Remains the same. E. Remains the same. Section 3.Remainder. Except as hereinabove amended, the remainder of the Town Code of the Town of Ulysses shall remain in full force and effect. Section 4.Separability The provisions of this Local Law are separable and if any provision, clause, sentence, subsection, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstance, such illegality, invalidity or unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, subsections, words, or parts of this local law or their application to other persons or circumstances. It is hereby declared to be the legislative intent that this local law would have been adopted if such illegal, invalid, or unconstitutional provision, clause, sentence, subsection, word or part had not been included therein, and as if such person or circumstance, to which the local law or part thereof is held inapplicable, had been specifically exempt therefrom. 8 Section 5.Effective Date This Local Law shall take effect immediately upon filing with the New York State Secretary of State in accordance with Section 27 of the Municipal Home Rule Law. APPENDIX II: Staff Reports 9 APPENDIX I: MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is made effective the ___ day of ____________ 2022 by and among the Town(s) of______________________________________ and the Village of Trumansburg, each being a municipal corporation under the laws of the State of New York, each being a “Participating Municipality” and collectively the “Municipalities”. This MOU formally states the intention of the Municipalities herein named to negotiate a license to operate Camp Barton/Frontenac Point State Park, which property is proposed to be acquired by the New York State Office of Parks, Recreation, and Historic Preservation (OPRHP) from the Baden/Powell Boy Scouts Council, such license to be negotiated in advance of such proposed acquisition and effective only upon the successful closing of the proposed acquisition. The Municipalities further agree as follows: Camp Barton consists of approximately 129 acres of largely undeveloped land, including extensive waterfront on Cayuga Lake, at Frontenac Point. Barton is considered critical to providing public access to Cayuga Lake, particularly to youth organizations, and to the environment and watershed of Cayuga Lake. Accordingly, the Municipalities agree as follows: 1. Each of the Municipalities shall name no more than two but not less than one responsible person(s) to negotiate with OPRHP on behalf of their respective municipality. 2. All communications by and among members of the working group shall be reduced to writing and shall be made available to each of the Municipalities. 3. Any Municipality choosing not to join in this MOU may be later included only upon unanimous agreement of the Participating Municipalities. 4. This Memo is executed by the persons signing below, each of whom has been authorized to do so by the governing body of the Municipality joining in this Memo. By: Title: For the Village/Town of: By: Title: For the Village/Town of: pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period March 1 – March 31, 2022 Plan Reviews  10 discussions about upcoming projects  3 stamped plan review, 1 conversation with architect regarding issues Site Visits  Ongoing monitoring of Erosion Plan, visited 4 times no issues  3 Meeting with contractor about new house build CEO Activity • 4 Foundation/Footer inspections/ 0 reinspection’s needed issues fixed • 13 Framing inspections/ 1 reinspection’s Issue resolved • 2 Plumbing inspections/ 0 reinspection’s • 3 Final inspection/1 Reinspection • Continuing to work through back log • Code research for 15 different issues approximately 18 hours • 2 Field work Meeting with homeowners and engineer regarding Zoning issue • 1 Fire inspections/2 issues noted and fixed for operating permit • 24 hours training for recertification Credits • 8 property investigations for Letters of violation, code and zoning violations (ongoing) • Meeting at property in regards to zoning questions 4 meetings • Answered 15 zoning questions that I was able to answer and past along 3 to the Zoning Department for further help • 2 Permit applicants sent to Planning board for site plan approval • Meeting at residence on Taughannock Blvd. Regarding zoning questions (2hr) • Averaged 8 hours per week for the month of March dealing with zoning questions • Review of Health department communications regarding Grassroot Festival • Stop work order for a project issued for no permit, Permit obtained • Denied permit due to due to lack of stamped plans. Waiting for the stamped plan set to review pg 2 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period March 1 – March 31, 2022 SBL Violation Code Action Status 18.-1-3 Erosion control Not following site plan on file Reviewed plan Fixed/monitoring 2 visits were after heavy snow melt 4x Site visit No issues Ongoing Burned out house Safety Violation/ [NY] 108.1.1 Unsafe structure Clean up happening around house Awaiting response 33.-5-3.1 Boat storage not in compliance Submitted application for Site plan review Monitoring Site plan approved for more storage Town of Ulysses Clerk’s Office MONTHLY REPORT for MARCH 2022 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 6 Disabled parking permits 7 Dog licenses and renewals 44 Marriage licenses 0 Plumbing permits 0 Address assignments 3 Notarizations 5 FOIL requests-received 2 FOIL requests-completed 1 CLERK’s OFFICE TASKS: • Routine tasks: o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued marriage & dog licenses and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, administered oaths of office, fulfilled FOIL requests, order supplies, facilities maintenance • Fielded Planning & Zoning inquiries • Began training new Deputy Clerk on Friday, March 11 IT UPGRADE: • Reviewed draft documents (contract + policy) TAX COLLECTION: • Completed tax collection. WATER DISTRICT TASKS: • Tracked water usage/testing/consumption/billing for annual spreadsheet • Reconciled accounts with bookkeeper • Collected and posted payments • March 29 Water Committee mtg HABITAT NATURE PRESERVE COMMITTEE: (no meeting in Jan.) • Next meeting in March SAFETY & EMERGENCY COMMITTEE: • Met on March 21 to plan for all-staff training OTHER COMMITTEES/ASSOCIATIONS: • Health consortium- next meeting in May FINANCIAL REPORT: $2309.00 TOTAL Clerk fees & licenses collected $2182.14 stays in the town $126.86 goes to the state $1596.00 Building & Zoning fees collected (included in total amount above) April 2022 Highway Report SNOW / ICE Events 8 Days of Salt / plowing. Mostly Minor events with some drifting ROAD MAINT Driveway Pipe washouts on Curry Rd, Cold Springs Rd which accounted for new pipes being put in. New house on Cold Springs Rd resulted in new pipe installation Wiilow Creek Rd at the trailhead for the Black Diamond trail needed new extension for cross pipe, fixed on 22nd of March Did some Ditching on Garrett Rd and Rice Rd Fixed 2 Mailboxes on Agard Rd Cold Patched in various areas Fixed wing damage in various locations and are still working on it HAUL / MATERIAL 1a’s for oil and stone projects Crusher Run Gabion Stone Cold Patch Hauled 4 Loads of Crusher Run for Village REPAIR T10 Tailgate release T3 Brakes all around Rotors / Pads T5 New Chain for spreader installed MISC Put Gates up at entrance to Highway Barn property and installed pad locks on Gas and Diesel pumps Purchased new trailer for moving our Mini Ex to job sites Closely monitoring price increases on Gas, Diesel, and Materials and how it will impact the budget. I did plan on price increases last year for this year's budget and we are doing well moving forward with our projects and staying within or budget. Town of Ulysses April 2022 Bookkeeper Board Report April 12, 2022 Town Board Meeting Prepared by Blixy Taetzsch, 4/4/2022 1 Greetings Board Members: We have now completed the first quarter of the year, and I have included financial highlights from the March 2022 financial statements for my April board report. Balance Sheet As detailed in the Supervisor’s Report, total cash balances as of 3/31/2022 were $3,530,904.00 a decrease of $194,176.41 from last month. A few notable items this month:  Sales tax payments – No sales tax payments for 2022 have been received as of yet.  We have started receiving payments for summer camp.  Normal cash outlays for operating expenses, plus purchase of excavator and trailer ($175,852). Other than cash and interfund transactions (due to/due from other funds), there are no significant assets and liabilities in the Town’s operational financial statements, with the exception of funds due from the State and County for the Cemetery Bridge capital project (82,190.57). Income Statement Revenues through March 2022 are as expected. You will primarily see tax revenue, with some revenue coming from the County and the Village for snow and ice and emergency services, respectively. Additionally, as mentioned above, we have started to receive funds for the recreation program. No sales tax has been received for 2022 yet, with our December 2021 funds being received at the end of February. You will also see in Water District #3 the first quarterly billing for the year. I have included for your reference a summary of all major revenue accounts that represent 96% - 100% of total revenues for each fund. Expenditures through March 2022 are also as expected, with some spending being front loaded (such as payments for Fire and Ambulance services, and some insurance costs). I have included a summary for each major fund by function of expense showing the budgeted amount and spending thus far. Below are a few observations I have about the summary of expenditures through March 31, 2022:  Employee benefits in areas that are fully staffed show spending at a rate slightly greater than the 25% we might expect for ¼ of the year – this is due to the upfront payment for worker’s compensation insurance and contributions to HSA accounts.  Transportation spending in the DA fund is high due to the payment for the excavator and trailer, as well as the down payment for the new plow truck on order. All of these are recorded in equipment lines.  As noted previously, spending in the SF and SM funds are complete for the year.  Spending in the B fund is under budget due to the open planner position.  Transportation spending in the DB fund occurs primarily between May and October depending on weather conditions – as these funds are for road maintenance and repair. Town of Ulysses April 2022 Bookkeeper Board Report April 12, 2022 Town Board Meeting Prepared by Blixy Taetzsch, 4/4/2022 2 Town of Ulysses - Revenue Analysis Revenue Actual as of Unearned Unearned Revenues Budget 3/31/2022 Balance %Comments A -General Fund - Townwide 910,020.00$ 449,806.85$ 460,213.15$ 50.6% Major Revenues (96% of Total) Property Taxes 412,578.00$ 412,877.98$ (299.98)$ -0.1% Sales Tax 158,303.00$ -$ 158,303.00$ 100.0% Park and Recreation Charges 78,880.00$ 31,242.95$ 47,637.05$ 60.4%Summer camp registrations have begun Intergovernmental Charges 69,690.00$ -$ 69,690.00$ 100.0%County and Village for youth programs Fines and Forfeited Bail 15,000.00$ 1,606.50$ 13,393.50$ 89.3%Only January Revenue is reflected Aim Related Payments 33,545.00$ -$ 33,545.00$ 100.0% Mortgage Tax 105,889.00$ -$ 105,889.00$ 100.0% B - General Fund - Part Town 238,349.00$ 3,729.26$ 234,619.74$ 98.4% Major Revenues (98% of Total) Sales Tax 174,249.00$ -$ 174,249.00$ 100.0% Building Permits 20,000.00$ 2,860.00$ 17,140.00$ 85.7% ARPA Funding 40,000.00$ -$ 40,000.00$ 100.0% DA - Highway Fund - Townwide 507,301.00$ 331,539.66$ 175,761.34$ 34.6% Major Revenues (98% of Total) Property Taxes 291,669.00$ 291,669.00$ -$ 0.0% Sales Tax 125,925.00$ -$ 125,925.00$ 100.0% Services - Other Governments 78,607.00$ 39,303.94$ 39,303.06$ 50.0%County snow and ice funds DB - Highway Fund - Part Town 361,225.00$ 217.90$ 361,007.10$ 99.9% Major Revenues (99.8% of Total) Sales Tax 190,967.00$ -$ 190,967.00$ 100.0% NYS CHIPS 169,628.00$ -$ 169,628.00$ 100.0% SF - Fire District 229,425.00$ 229,425.00$ -$ 0.0% Major Revenues (100% of Total) Property Taxes 229,425.00$ 229,425.00$ -$ 0.0% SM - Ambulance District 407,014.00$ 356,260.31$ 50,753.69$ 12.5% Major Revenues (100% of Total)-$ Property Taxes 339,937.00$ 339,937.00$ -$ 0.0% Ambulance Charges 67,077.00$ 16,323.31$ 50,753.69$ 75.7%Includes payments for Jan and Feb SW3 - Water District 3 398,703.00$ 259,218.89$ 139,484.11$ 35.0% Major Revenues (97% of Total) Property Tax 232,553.00$ 232,553.00$ -$ 0.0% Water Sales 100,000.00$ 23,501.00$ 76,499.00$ 76.5%Includes first quarter billing ARPA Funding 55,350.00$ -$ 55,350.00$ 100.0% Town of Ulysses April 2022 Bookkeeper Board Report April 12, 2022 Town Board Meeting Prepared by Blixy Taetzsch, 4/4/2022 3 Town of Ulysses - Expenditure Analysis Expenditure Expended Unexpended Percent Expenditures Budget 3/31/2022 Balance Remaining A -General Fund - Townwide 1,100,387.00$ 199,671.57$ 900,715.43$ 81.9% By Function of Expense General Government Support 601,123.00$ 122,639.93$ 478,483.07$ 79.6% Public Safety 18,134.00$ 4,533.51$ 13,600.49$ 75.0% Transportation 106,602.00$ 20,292.59$ 86,309.41$ 81.0% Economic Assistance and Opportunity 7,175.00$ -$ 7,175.00$ 100.0% Culture and Recreation 211,742.00$ 14,872.21$ 196,869.79$ 93.0% Home and Community Services 10,188.00$ -$ 10,188.00$ 100.0% Employee Benefits 145,423.00$ 37,333.33$ 108,089.67$ 74.3% B -General Fund - Part Town 374,715.00$ 34,346.87$ 340,368.13$ 90.8% By Function of Expense General Government Support 114,300.00$ 1,935.00$ 112,365.00$ 98.3% Public Safety 75,735.00$ 13,169.14$ 62,565.86$ 82.6% Home and Community Services 106,852.00$ 5,759.79$ 101,092.21$ 94.6% Employee Benefits 77,228.00$ 13,482.94$ 63,745.06$ 82.5% DA -Highway Fund - Townwide 757,221.00$ 279,684.19$ 477,536.81$ 63.1% By Function of Expense Transportation 672,564.00$ 363,377.05$ 309,186.95$ 46.0% Home and Community Services 2,000.00$ -$ 2,000.00$ 100.0% Employee Benefits 82,657.00$ 25,422.33$ 57,234.67$ 69.2% DB - Highway Fund - Part Town 384,668.00$ 45,760.71$ 338,907.29$ 88.1% By Function of Expense Transportation 329,068.00$ 24,633.78$ 304,434.22$ 92.5% Employee Benefits 55,600.00$ 21,126.93$ 34,473.07$ 62.0% SF - Fire District 229,425.00$ 229,425.00$ -$ 0.0% By Function of Expense Public Safety 229,425.00$ 229,425.00$ -$ 0.0% SM - Ambulance District 415,238.00$ 415,238.00$ -$ 0.0% By Function of Expense -$ Public Health 415,238.00$ 415,238.00$ -$ 0.0% SW3 - Water District 3 400,966.00$ 33,133.72$ 367,832.28$ 91.7% By Function of Expense General Government Support 7,000.00$ -$ 7,000.00$ 100.0% Home and Community Services 218,910.00$ 31,436.11$ 187,473.89$ 85.6% Employee Benefits 5,503.00$ 1,697.61$ 3,805.39$ 69.2% Debt Service 169,553.00$ -$ 169,553.00$ 100.0% Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for March 2022 SUBMITTED AT APRIL 2022 TOWN BOARD MEETING Building Permits issued 12 Plan Reviews 13 Certificate of Occupancy issued 3 Cof O Permits Renewed 0 Complaints Received 1 Complaints Resolved 1 Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 22 Plus 2 Reinspection’s New Site Inspections 10 Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 3 Fire Safety Inspections Ongoing Code Training Seminars 24 Code Conference County Assessment, Town, DOS Reports 5 Open property in violation cases 7 Property violations resolved 1 Value of Permits issued: $340,700.00 Building Permit fees collected for month: $1,477.00 Respectfully Submitted, Mark Washburn Mark Washburn – Building & Fire Code Enforcement Officer TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 ulysses.ny.us Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us April 6, 2022 Town of Ulysses Recreation Department Brief Created by: Will Glennon, Recreation Director Spring Programs ●Youth baseball/softball and tee ball registration closed April 3rd. ○The program is coed and consists of four different divisions. ■PreK-K (45 participants - four teams) ■1st and 2nd Grade Coach Pitch (31 participants - three teams) ■3rd and 4th Grade Hybrid (25 participants - two teams) ■5th and 6th Grade Kid Pitch (28 participants - two teams) ■Total of 129 participants. We had 130 participants in 2021. ○This spring, the coach pitch and hybrid programs will take part in the Ithaca Youth Bureau Kiwanis league. Our teams will be scheduled to play on Saturday mornings beginning April 23rd. On occasion our teams may also be scheduled for an evening game during the week. All games will be played at the fields at Cass Park. ○Practices will be held at the Trumansburg high school and middle school athletic fields. ●Spring Track registration will close on April 10th.. ○Program is coed for students in grades 1-6 ○Program will run on Tuesdays this spring due to scheduling conflicts with the Trumansburg HS track. The program will be instructed by Andrew Burton again this spring. ○Currently there are 71 participants for spring track. ●Tennis Clinic ○Tennis will open registration on April 7th. The program will begin on Saturday, April 23rd and will be a mini 4 week clinic for ages 6-13. ○Program will have two sections; one for beginners and one for intermediate players. ○The program will have two instructors. The instructors are current SUNY Cortland varsity tennis players. One player is a current physical education teaching candidate and the other has taught tennis during the summer. ●Martial Arts Program ○A weekend martial arts program is being proposed to begin this spring and then resume in the fall. The program will be open to youth of differing abilities and experience. April 6, 2022 Summer Programs ●Summer Camp registration opened March 15th for the July 5 - August 13 recreation day camp. All sessions of the camp are currently sold out. ○All sessions have a waiting list for the summer. The camp will begin to add children off the waitlist to increase the opportunities for community children to attend camp this summer. ○Hours will be full-day 9am-4pm; pre-camp 8-9am; post-camp 4-5pm ○Camp fees will be $150.00 per week for a full day. Pre and Post camp will be $15.00 each for the week. ○The camp will utilize Taughannock State Park and Watkins Glen Pool for swimming again this summer. ○The camp will return to the Trumansburg middle school as the home base for this summer. ○TCAT will once again offer a special bus route from the village to Taughannock Falls that the camp will utilize as part of the transportation to swimming. ○Ryan Holmes will be the onsite Camp Director again this year. ○Recruitment of staff will begin in March. All staff from last summer will be offered positions for this summer based off of director recommendations from last summer. ○Applications for camp opened on April 1st. ○Currently nine of last year ’s 14 employees are returning to work this summer. ●Summer Sports Camps ○Volleyball Summer Clinic and Basketball Summer Clinic will both operate again this summer using the HS facilities. Angela McClennan and Paul Pennock respectively will operate the camps again this summer. ○Registration is currently open for both of these clinics ○The clinics will run from July 5-8. Reporting and Administrative ●United Way of Tompkins County two year final report was submitted on March 31st. . ●The 2022 Tompkins County Health Department Summer Camp permit application is due at the end of April. ●Two full scholarships have been provided for the baseball program. ●Twenty-seven campers have applied and been approved for summer camp financial assistance. Financial assistance ranges from a 60% discount for families that qualify for free-lunch and 35% discount for families that qualify for reduced lunch. April 6, 2022 Supervisor Report February March 5 – April 8, 2022 Staffing • John Zepko continues as part-time temporary Planner. Due to increase in zoning-related calls and inquiries, ~7/hours per week of zoning assistance has been included within the current Code Officer’s responsibilities. The hours allocated for this position overall remains unchanged, but the alterations is improving communications within Town Hall internally and in relation to interactions with the public. • Re-advertised for a planner position, and developed recruitment materials to complement the job posting. Worked with HR/County to remove residency requirements that would otherwise impede applications. Current application cycle closes on 5/31/22. • Provided increased coverage due to illness/absence of Town Clerk and 2nd Deputy Supervisor. • Held meetings with all of Town staff members. • Reviewed and accepted time cards. • Reviewed and accepted monthly reports. Town Board preparation and follow up • Prepared and reviewed materials for the 3/11, 3/22, and 4/8 regular and special meetings. • Collected and provided answers to Town Board members on a variety of topics, and held in- person, phone and email conversations with all Town Board members. • Worked with legal on exotic animal ordinance. • Worked with legal counsel on updating special event permitting. • Worked with legal counsel on zoning deficiency related to outdoor recreation. • Worked with legal counsel on MOU for Camp Barton negotiating. Budget • Worked with Michelle E. Wright to wrap up 2021 and plan for the grant and project cycles for 2022. • Reviewed the financial documents related to closing out January, February and March, and the internal audit. • Reviewed and approved vouchers for 4/12/2022 meeting. • Signed MOU for ongoing negotiations with Town of Covert and Village of Trumansburg. • Worked with MEW on developing application for congressional allocation. Met with Sen. Gillibrand’s office on 4/6 to understand perimeters of funding, and finalized application packet for 4/8 submission. Camp Barton • Met/spoke/emailed numerous times with representatives of Town of Covert, Village of Trumansburg, and NYS Parks to discuss approaches of the municipalities managing the park on behalf of NYS. • Worked on developing language for new MOU and accompanying resolutions, and discussed this process with legal counsel. • Toured Camp Barton on 4/11 with representatives from NYS Parks and discussed terms of developing a 3rd party to manage Camp Barton (final name TBD). Comptroller/Audit • Had had follow up conversations with staff and Comptroller’s office. • Oversaw IT/Cyber responses internally. • Developed a response letter to audit and required action plan that was submitted to their office in draft form on March 8 and in final version on March 25. • Received notification on April 1 that the report had been made public, and prepared a press release. Distributed the press release via the newsletter and to local news agencies. • Received an official letter from the Comptroller’s office on April 5 that the letter was officially received and would be reviewed. Highway/Water • Reviewed water reports submitted by Bolton Point and Water Operator. • Organized a meeting to discuss WD3 with staff and MB, and developed a timeline to create a maintenance plan. • Attended FEMA mapping meeting with Budget Officer and Highway staff to review and comment on draft flood maps. • Responded to wide-spread cases of COVID in Highway Department. Worked with Highway Superintendent and Water Operator to implement contingency plans and ensure continuity of services. Drafted notification for listserve of how the Town is managing the crisis. • Received informal notification of Grassroots intention to pursue a water district. • Informally reached out to residents of Falls Road to see if there was any interest in forming a water district. COVID • Open Meetings extension allowing for fully remote meetings is scheduled to end on April 15th. Unclear if it will be extended. • NYS Courts still require masking; mask requirements for Town Hall remain in effect. Land Use • Arranged for legal counsel to attend Planning Board meetings until a permanent planner can attend and staff the board. • Was made aware that the Town of Ulysses currently does not have a place within zoning that allows for recreational outdoor fields and worked with legal counsel to develop draft language. Sent draft language to Planning Board for further comment. MISC • Worked with staff and legal counsel concerning newsletter criteria and reviewed submission regulations/criteria. • Researched IT policies in effect in towns/villages in NYS and provided to IT committee. • Responded to complaint by Cemetery Road property related to new bridge. • Reviewed the Tompkins County Environmental Health reports/findings for 2022 mass gatherings. • Worked with CEO to revise special events permit application • Held multiple HR-related meetings to address current and future staffing issues. Liaison • Attended to Town Supervisors of Tompkins County monthly meeting. • Attended T.C. Health Department calls • Hosted a community partners call with other local leaders • Attended Youth Commission meeting. • Attended meeting between Town, Village, and Town of Covert to discuss organizing to license Camp Barton. • Attended two IT/Cyber committee meetings. • Attended Martin Luther King Jr. event @ Trumansburg Conservatory on April 3. • Attended Tompkins County Chamber event @ Village Hall on March 18th. Respectfully submitted, Supervisor Katelin Olson April 8, 2022 Ulysses Supervisor <ulyssestownsupervisor@gmail.com> Water Dept Report for march Chris Stevenson <crs6662@gmail.com>Tue, Apr 5, 2022 at 1:21 PM Reply-To: water@ulysses.ny.us To: Katelin Olson <supervisor@ulysses.ny.us> Daily Water testing sites performed. on 3/2 attended Homeland Security Training CFR Building. on 3/3 submitted my monthly health dept report. on 3/8 took my monthly BAC sample to Bolton Point for testing, test came back negative.on 3/14 attended pesh training here at the Highway Barns.on 3/15 Jeff Burns updated the Water computer against possible cyber attacks.on 3/16 replaced meter at lot 17 cellar door trailer park. 3/22 marked out water line at 1894 Trumansburg rd for future development,also on 3/22 THM results were sent all sites were in compliance. on 3/30 attended dig safe training.on 3/31 marked out 2 properties for dig safe ny. also on 3/9 met with bridgett from montessori school about water loss at 1608 Trumansburgwas determined leak was inside building in there plumbing. and lastly on 3/14 I installed our chlorine containment tank at Vandoren tank shed. -- Chris Stevenson Water Operator Town of Ulysses 607-342-5129