HomeMy WebLinkAboutTB Packet 2021-02-22Study Session of the Ithaca Town Board
Monday, February 22, 2021 at 4:30 p.m.
https://zoom.us/j/99112301523
Agenda
1. Ithaca Fire Department report — Chief Parsons
a. Consider approval of the Town's share of the purchase of a pumper truck
2. Town and Departmental Year End Reports and Goals
3. Committee Reports
• Budget
• Codes & Ordinances
• Personnel and Organization/ERC
• Planning
• Public Works
• Others
o Short Term Rental
o Green New Deal
o Economic Development
o Bicentennial
o Parks, Trails, Preserves & Recreation
4. Discuss setting a public hearing regarding a noise permit application from Limbwalkers Tree
Care, LLC
5. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
c. Acknowledge Receipt of Audit — Town Courts
Adjournment
MEETING OF THE ITHACA TOWN BOARD
February 22, 2021
TB Resolution 2021 - : Approval for the purchase of a new Fire Pumper Truck by the
City of Ithaca
Whereas, the Town of Ithaca has entered into a Contract for Fire Protection with the City of Ithaca
for the provision of fire, and emergency medical incident response by the Ithaca Fire Department
within the Fire Protection District of the Town of Ithaca, and
Whereas, the Contract for Fire Protection specifies that the Town of Ithaca shall pay a proportion
of the Ithaca Fire Department's capital expenses, with the proportion of the Town's contribution
determined by calculation specified within the Contract, estimated to be approximately 31% of the
capital expense, and
Whereas, the Town Supervisor has received communication from the City of Ithaca informing him
of the planned acquisition of a new Fire Pumper Truck, to be delivered in 2022, as replacement of
a 20 -year old Pumper Truck, at cost not to exceed $688,500 with the Town share estimated to be
$213,435.
Whereas, the City of Ithaca will issue bonds to pay for the City of Ithaca's share of the Equipment
as well as for the Town of Ithaca's share, the Town of Ithaca will not co -issue or be liable on the
bonds, the Town of Ithaca will reimburse the City of Ithaca through the annual payments to the
City of Ithaca under the Contract for Fire Protection, and
Whereas, the Town Supervisor and Town Finance Officer, after review of financial projections for
the Town's Fire Protection Fund, are recommending to this governing Town Board that the Town
of Ithaca approve the requested contribution, to be budgeted in the Fire Protection Fund of the
annual Ithaca Town Budget; now therefore be it
Resolved, that the Town Board approves the purchase of a new Fire Pumper Truck by the City of
Ithaca, and be it further
Resolved, that a certified copy of this resolution be forwarded to the Mayor of the City of Ithaca
and Fire Chief of the Ithaca Fire Department.
Moved: Seconded:
Vote: ayes —
2021
2019 2020 Department Mayor's Council
Expended/ Budget as Base Proposed Adopted
Received Amended Budget Budget Budget
FIRE PROTECTION AND CONTROL
A3410 - FIRE DEPARTMENT
5105
ADMINISTRATION SALARY
182,335
243,659
184,616
184,616
184,616
5110
STAFF SALARY
5,344,067
5,484,054
5,332,658
5,332,658
5,332,658
5125
OVERTIME
381,058
410,970
410,970
410,970
410,970
SUB -TOTAL - PERSONNEL
5,907,460
6,138,683
5,928,244
5,928,244
5,928,244
5210
OFFICE EQUIPMENT
0
10,000
10,000
10,000
10,000
5215
VEHICLES
34,690
55,000
45,000
45,000
45,000
5225
OTHER EQUIPMENT
44,083
27,504
24,250
24,250
24,250
SUB -TOTAL - EQUIPMENT
78,772
92,504
79,250
79,250
79,250
5405
TELEPHONE
20,210
19,000
17,000
17,000
17,000
5410
UTILITIES
74,949
82,000
82,435
82,435
82,435
5415
CLOTHING
63,943
111,973
111,072
111,072
111,072
5420
GAS & OIL
42,484
61,000
57,000
57,000
57,000
5425
OFFICE EXPENSE
3,777
15,180
9,000
9,000
9,000
5435
CONTRACTS
32,525
36,250
63,550
63,550
63,550
5440
STAFF DEVELOPMENT
2,398
23,375
21,375
21,375
21,375
5445
TRAVEL
9,217
9,205
9,205
9,205
9,205
5455
INSURANCE
82,302
88,000
94,859
94,859
94,859
5460
PROGRAM SUPPLIES
15,437
20,990
20,990
20,990
20,990
5470
RENTAL
2,899
2,000
2,000
2,000
2,000
5475
PROPERTY MAINTENANCE
63,850
24,000
24,000
24,000
24,000
5476
EQUIPMENT MAINTENANCE
126,649
142,838
142,838
142,838
142,838
5477
EQUIPMENT PARTS
110,255
119,000
120,000
120,000
120,000
5480
BUILDING MAINTENANCE SUPPLIES
6,926
8,800
8,800
8,800
8,800
SUB -TOTAL - ADMINISTRATIVE & PROGRAM
657,823
763,611
784,124
784,124
784,124
5700
PRIOR YEAR ENCUMBRANCES
63,627
0
0
0
0
5720
PRIOR YEAR EQUIPMENT
30,399
0
0
0
0
SUB -TOTAL - OTHER ITEMS
94,026
0
0
0
0
9010
STATE RETIREMENT
9,661
9,951
11,232
11,232
11,232
9015
POLICE & FIRE RETIREMENT
1,245,152
1,418,222
1,673,000
1,673,000
1,673,000
9030
SOCIAL SECURITY
449,471
469,609
453,511
453,511
453,511
9040
WORKERS' COMPENSATION
256,873
256,512
268,000
268,000
268,000
9060
HOSPITAL & MEDICAL INSURANCE
1,541,800
1,629,663
1,651,290
1,651,290
1,651,290
9070
DENTAL INSURANCE
31,438
32,500
32,500
32,500
32,500
9080
DAY CARE ASSISTANCE
6,890
6,000
7,000
7,000
7,000
9085
SUPP BENEFIT PMT TO DISABLE FI
80,473
88,048
88,048
88,048
88,048
SUB -TOTAL - EMPLOYEE BENEFITS
3,621,757
3,910,505
4,184,581
4,184,581
4,184,581
City of Ithaca
2021 Final Adopted Budget
Page 26
City of Ithaca
2021 Final Adopted Budget
Page 27
2019
Expended/
Received
2020
Budget as
Amended
Department
Base
Budget
2021
Mayor's
Proposed
Budget
Council
Adopted
Budget
9710 SERIAL BONDS
217,588
237,158
222,950
222,950
222,950
9711 INTEREST ON SERIAL BONDS
127,614
109,386
99,508
99,508
99,508
9730 BOND ANTICIPATION NOTES
3,274
0
43,421
43,421
43,421
9731 INTEREST ON BANS
1,574
24,809
24,018
24,018
24,018
SUB -TOTAL - DEBT SERVICE
350,050
371,353
389,897
389,897
389,897
TOTAL FIRE DEPARTMENT
10,709,888
11,276,656
11,366,096
11,366,096
11,366,096
SAFETY FROM ANIMALS
A3510 - CONTROL OF ANIMALS (SPCA)
5435 CONTRACTS
60,375
60,375
60,375
60,375
60,375
SUB -TOTAL - ADMINISTRATIVE & PROGRAM
60,375
60,375
60,375
60,375
60,375
TOTAL CONTROL OF ANIMALS (SPCA)
60,375
60,375
60,375
60,375
60,375
TOTAL PUBLIC SAFETY
24,815,556
25,029,711
24,749,129
24,749,129
24,854,269
City of Ithaca
2021 Final Adopted Budget
Page 27
City of Ithaca
Schedule of Authorized Capital Projects
For the Year 2021
City of Ithaca
2021 Final Adopted Budget
Page 104
GENERAL
STATE &
WATER/
FUND
FUND
CHIPS
FEDERAL
BOND
CAPITAL
SEWER
SIDEWALK STORMWATER
PROJECT
TYPE
TAXES
FUNDING
FUNDS
ISSUE
RESERVE
FUND
FUND
FUND
TOTAL
Construction Projects:
2021 DPW Street and Road Construction
Program/Materials In-house Force Work/Outside Contracts
General
$
$ 605,500
$
$
$
$
$
$
$ 605,500
Green Street Parking Garage Redevelopment Parking Mitigation
General
102,000
102,000
Waterfront Traffic Improvements Design
General
51,000
51,000
Cass Park Maintenance Building/Garage Roof Replacement
General
137,700
137,700
TCAT Transit Improvements
General
155,000
155,000
Various City Facilities Improvements
General
255,000
255,000
Equipment:
Police Department Patrol Vehicles/Equipment
General
315,000
315,000
Fire Department Acquisition of Pumper Vehicle
General
704,000
704,000
Live Bottom Trailer - Highways
General
86,700
86,700
Construction Engineers Vehicle - S&F
General
40,800
40,800
City Forester Vehicle - Parks
General
20,400
20,400
Rover Vehicle - Parking
General
27,500
27,500
Backhoe - Parks
General
117,300
117,300
Various Equipment - Parking
General
20,000
20,000
Cass Park Mower Replacement
General
11,000
11,000
Sign Shop Message Boards
General
40,000
40,000
TOTAL GENERAL FUND
71,000
605,500
2,012,400
2,688,900
Stewart Park Joint Interceptor Sanitary Sewer Pump Station Improvement
Water/Sewer
306,000
306,000
Shop Equipment Replacement
Water/Sewer
5,200
5,200
Stewart Park Sanitary Sewer Pump Station #1 Improvement
Water/Sewer
25,000
25,000
Tau hannock Blvd Sanitary Pump Station Improvement
Water/Sewer
60,000
60,000
TOTAL WATER & SEWER FUND
306,000
90,200
396,200
TOTALS ALL PROJECTS
$ 71,000
$ 605,500
$
1$1 2,318,400
$1
1$1 90,200
$
$
$ 3,085,100
City of Ithaca
2021 Final Adopted Budget
Page 104
Town of Ithaca
Supervisor's 2020 Report and 2021 Priorities
Ongoing
Responsive to COVID-19 (from multiple perspectives)
Weekly meetings with Management Team and work to close out unresolved initiatives
Targeted
Inlet Valley Economic Development Plan
Parks, Preserves, Trails and Recreation Plan — start process of updating
Revised Town's Emergency Plan
UAW Contract, Bolton Point, 2021-23 (approved)
MOU (County, Town of Ithaca and Town of Dryden) for Game Farm Road crossing design
FEMA application submitted for COVID-19 expenses
Green New Deal and development of two-year action plan; work on Community Choice Aggregation
Historic preservation — stage set for exploration with City of Ithaca and Landmarks Preservation
Committee
Work on USPS revised lease
Puhlic related
Gearing up for Bicentennial including Spirit of Tompkins photographs
Developing Town presence on social media (Twitter, FaceBook)
Regular changes to material in lobby display cases
Involved (minimally)
Public Works facility renovation
Forest Home Walkway
Deputy Supervisor
Updating Telecommunications law and 5G considerations
Short Term rentals -progress made on a policy
Intermunicipal discussions pertaining to water and sewer
2021 Priorities
Decisions about 5G within Telecommunications updated law
Short Term Rentals policy adopted
Integrated Software decision made and implementation plan rolled out
New Town website
Celebrate Bicentennial
Develop and adopt 2022 budget
Adopt updated Parks, Preserves, Trail and Recreation Plan
Inlet Valley economic development plan finalized
Green New Deal initiatives (including decision about Community Choice Aggregation and
Ithaca Energy Code Supplement)
Monitor COVID-19 practices and protocols
Implementation of New Neighborhood Code
Decision made about Town's involvement in Ithaca Landmarks Preservation Commission
Strategic & Informed infrastructure decisions
United State Postal Service — new lease signed
Participate in Community Housing Fund Program
Continue exploration of sidewalk districts
Town Clerk's Office
2020 Year End Report and 2021 Goals
I start each year saying that there are not many categories for which I have quantitative
numbers for what we do, but here are the few:
By the Numbers
Marriage Licenses Issued 182
Marriage Transcripts Issued 149
Domestic Partnerships Registered 5
Dog Licenses Issued or Renewed 700
Handicap Permits 202
The most important thing we do is interact with the public and our residents and project a
friendly, open and helpful atmosphere. This was especially important and appreciated
this year while the pandemic took hold and offices closed.
We also support, in various ways, every other department, board and committee.
Highlights this year
• Worked through and established a revised Records Management Policy and
associated Scanning Procedures
• Clean up of Laserfische and Municity
• Significantly increased public interaction, both in person and over the telephone
acting as an information center
• Increased issuance of marriage licenses
• Established a monthly newsletter
2021 Goals and Plans
Clean up and prepare for new Town management program (Municity replacement)
Learn updated Laserfische license
Teach everyone how to use Laserfische and scanners
Verification and Disposition of scanned document series
2021 Town of Ithaca Historian Report
In the past year, my activities have included the following:
1) Attended select monthly meetings of the Municipal Historians of Tompkins County.
2) Participated in Town of Ithaca Records Management Advisory Board (RMAB) meetings.
3) Participated in Bicentennial Committee meetings to discuss the Town of Ithaca 2021 Bicentennial.
4) Obtained digital copies of the act by the state of New York establishing the Town of Ithaca:
a) from Laws of New York, 44`h sess. 1821 Ch. CV10001, cover page, & pp. 96-97 from Cornell
University Law Library.
b) from Laws of New York, 44th sess. 1821, Ch. CV10001, cover page, & pp. 96-97 from the New
York State Library. These were high quality scans of 2 different copies of the bound
printed edition.
c) from the original handwritten documents from the New York State Archives. These scans of
the original documents contain the signatures of DeWitt Clinton, Governor of New York,
John Tayler, President of the New York State Senate and Peter Sharpe, Speaker
of the New York State Assembly. There are two scans of the same 3 -page document.
5) Looked into and received quotes for printing and mounting copies of the printed and hand-written
versions of the act founding the Town of Ithaca on foam board with matte lamination at the FedEx store
in Ithaca. Investigated funds available and explored alternatives for printing using Town Hall facilities.
6) Researched the Board Town Minutes from the late 19' century and early 20th century. A century ago,
transportation infrastructure was a major concern of the Town with the laying out of new roads and the
building of bridges appearing often in the records. Other activities recorded were the election and
appointment of Town officials and the auditing of the financial records that Town officials kept for their
departments. Many current road names are those of Town officials whose activities were recorded in
the minutes, such as Bundy, Coddington, Cornell, Eddy, Hanshaw, King, Kline, Mitchell and Titus. Not
only does a Hanshaw appear in the Minutes as a Town Supervisor, but we have Comfort Hanshaw
(Excise Commissioner), Frank Hanshaw (Town Clerk), and John and Samuel Hanshaw (Overseers of
Highways).
7) Researched the discrepancy in the date of the founding of the Town of Ithaca in different sources. The
date was listed as March 16, 1821 on page 52 of the book Ithaca by Henry Abt. The date was also listed
as March 16, 1821 on pages 6 and 93 of the book Landmarks of Tompkins County, New York by John H.
Selkreg. On page 103 of Selkreg's book, however, he writes that the Town "was formed March 15, 1821,
at the court house in Ithaca," and he goes on to list the officers elected and appointed. The Ithaca Town
Record (the Town's minutes) dates the first meeting at which Town officers were chosen as being held
on April 3, 1821. The Ithaca Town Record states, "At the first annual meeting of the Freeholders and
Inhabitants of the town of Ithaca held at the Court House in said town pursuant to an act of the
legislature of this State dividing the town of Ulysses April 3, 1821 Nathan Herrick was chosen
Supervisor..." and goes on to list all of the other offices filled. Selkreg's date on page 103 may have led to
the error on the sign out in front of the Ithaca Town Hall. The correct date of March 16, 1821 was
confirmed by the original copy of the act from the New York State Archives.
8) Obtained digital copies from the Tompkins County Public Library of microfilmed news articles
covering the centennial celebration of the incorporation of Ithaca: "Park Opening Part of City's
Centennial Plan," and "Pioneer Days in Ithaca," March 14, 1921, Ithaca Journal -News [originally located
in Ithaca Journal -News (1919-1933), (via ProQuest Historical Newspapers: New York Collection)]
9) Researched the background of the original officeholders of the Town of Ithaca to assist the
participants in the bicentennial reenactment of the first Town Board Meeting to portray them accurately
and to create a better appreciation of the way the Town functioned in its early days.
10) Shared articles about the flu epidemic of 1918 on March 3, 2020, 10 days before the national
emergency was declared for COVID-19: "Previous Pandemic in 1918 Recalled as Cornell Plans for
Possible Avian Flu Threat," February 7, 2006, Cornell Chronicle and "Outbreak: Ithaca and the 1918 Flu
Epidemic," January 26, 2018, Ithaca.com.
11) Responded to public inquires:
-- Discussed placing a gate in front of the Bostwick Road Cemetery, formally establishing the
cemetery boundaries, and settling the issue of taxes currently levied on the cemetery land
despite it being explicitly excluded from the surrounding land on an earlier deed. Helped
facilitate the October 22, 2020 meeting of Town Parks Maintenance Manager with the owner of
the land surrounding the cemetery to discuss establishing the boundaries, taking care of
dangerous trees, and resetting grave stones. The expectation is that the boundaries will be
established in the spring of 2021.
-- Researched early Ithacan Otis Eddy (b. Jan. 20, 1787: d. Sept. 5, 1843) to assist the education
director of the Schoharie Crossing State Historic Site in his project creating presentations on
Eddy, who was the Erie Canal contractor who built the Schoharie Creek Aqueduct.
-- Researched the possible origin of the name of Culver Road in the Town of Ithaca. There was a
prominent businessman Lewis H. Culver (August 9, 1808 -July 18, 1876) who ran a general goods store in
Ithaca with his son Thomas S. Culver (b. January 1, 1848). Lewis H. Culver served as a president of the
Village of Ithaca in 1856 and as a trustee of the Village of Ithaca in 1839 and 1840.
-- Investigated and shared resources with a local developer to determine who bore the responsibility for
building roads for new subdivisions in the Town of Ithaca 50 years ago.
Respectfully submitted, February 16, 2021,
David George
Town of Ithaca
Department of Code Enforcement (and Zoning)
2020 Year End Report
The Department:
In 2020 we had no changes in personnel positions in the Code Department. The total staffing level, for 2020,
is four inspectors in the field, a director, and two administrative assistants.
Our department provides the Town Board with activity reports at the regular Town Board Meeting, on a
monthly basis.
Accomplishments in 2020:
Some of the items, not identified in the matrix's below, that have been accomplished during the 2020 year are
as follows:
• We successfully updated the Town's website page, for the Codes Department. This allows for the
public to find helpful information and apply for permits easier.
• We effectively utilized Laerfiche to build digital permit applications so individuals could apply for
permits through the Towns Website. We are still in the process of finalizing some digital permit
applications.
• We re -wrote and amended chapter 125 of Town Code. We rescinded chapter 129 of Town Code (the
unsafe building chapter) and implemented an unsafe building section in the new revised chapter 125
of Town Code.
• Proposed amended language with the Planning Department, to the Planning Committee, for attached
accessory dwelling units, detached accessory dwelling units, and setback proposals for swimming
pools.
• Worked through a nine-month interview and reference check process, with the LT Department, to
identify a software company that could provide the Town a permitting software system for all
departments to utilize.
• Identified and implemented a remote video inspection option during the initial COVID-19 remote
work requirement. This allowed certain essential projects to move forward. This allow identified
areas that we could determine may need additional work before we can rely heavily on remote video
inspections.
• Assisted the Town of Ulysses in training their new Code Enforcement Official.
• Worked with Engineering and Planning Department to update the Tompkins County Hazard
Mitigation plan, specific to the Town.
• Assisted the Engineering Department in updating the Town Road Map.
Goals:
• Continue to update, clean, and organize our records in the Municity Data Base with the anticipation
of transitioning to a new permitting software program for all departments.
• Work towards implementing, training, and utilizing a new permitting software system, for all
departments, by the end of 2021. This will allow for digital submission of applications and permits
for all users.
• Work with the LT Department to have more of a web presence when the new Town website is
designed and implemented.
• Continue to work with the Planning Department and Town Committees on local law amendment
proposals or new proposed local laws.
• Work with Engineering Department and Department of Public Works to assist in amending the
Town Sewer Code
• Continue to publish items on our website to enhance the public or applicants experience.
• Work toward digitizing all permit applications through Laserfiche, until we transition to a new permit
software system.
• Continue to train our new Electrical and Code Enforcement Official.
• Continue to work with the Ithaca Fire Department and the NYS Office of Fire Prevention and
Control. Work with our hybrid tracking system, in conjunction with Municity, to issue operating
permits, vouchers, and fire inspections for large properties, such as Cornell and Ithaca College.
Current major projects carrVing over to next year:
• Cornell — several small projects
• Sleep Inn Hotel — Elmira Road
• CMC- several small projects
Anticipated projects for next` year:
• Amabel- Five Mile Drive
• Wilson Lab projects
• Subdivision of 519 Elm Street Extension with buildout of residential dwellings
• Coddington Road Community Center
• Various Cornell projects
• Possible construction associated with 904 East Shore Drive
• Permit software transition to implement a new cloud -based system for Codes, Planning, Clerk,
Engineering, and Public Works Departments.
Conclusion.•
While 2020 was an interesting year for everyone, including our department, the upcoming year will be another
year of transition and a continuation of our typical activities. We will look to transition and train in the new
software permitting system that can be used by all departments. This will require a significant amount of time
for Town staff assist with several processes in order for the data migration and implementation, of the new
software program system, to work well. We will continue to seek ways to help, where possible, applicants,
constituents, and the general public. We will also strive to provide our constituents and applicants with a
quality service, while also keeping the public health and safety a priority.
A summary of reports and activities can be found below. Attached to this report are additional graphs and
matrixes from our department. A copy of the report, supplied to the State, can be provided upon request.
Respectfully Submitted,
Marty Moseley
Director of Code Enforcement
(and Zoning Department)
Condensed view of the 2020 activity for the Code Enforcement (and Zoning) Department
All Permit Applications:
570 23 External Pluming Permits
All Permits Issued:
530 22 External Plumbing Permits
Open Active Permits not including operating permits):
267
Total Inspections Conducted:
3557
Stop Work Orders Issued:
8
Permits Renewed
13
Total Certificates issued:
288 13 External Plumbing Certificates
Operating Permit Applications:
50
Operating Permits Issued:
36
Rental Registry Applications Received:
28
Rental Registry Operating Permits Issued
35
Complaints Received:
118
Complaints Closed:
73
Zoning Variance A plications Received:
12
Zoning Variances Approved:
7
Zoning Variances Withdrawn:
2
Zoning Variances Denied:
1
Zoning Variances Pending:
2
Total Fees Collected:
$ 131,073
Total Cost of Construction:
$ 53,893,151
Permit Applications, Permits Issued, and Certificates Issued include External Plumbing Permits that
are issue by the Engineering Department.
Total Cost of Construction does not include Cornell North Campus, valued at $85,042,216 because
Code Department only issued zoning permits.
Total Fees Collected does not include External Plumbing Permit fees.
Permits Issued:
Accessory Structure:
36
Change in Use
3
Commercial Addition:
2
Commercial Renovation/Alteration:
14
Deck:
29
Demolition:
53
Electrical Only:
45
External Plumbing Permit (Engineering)
22
Fence or Retaining Wall:
4
Generators:
1
Heating and Cooling Units:
44
Operating Permits:
36
Operating Permit Rental Registry:
35
Pool or Spa:
3
Roofing:
82
Signs:
3
Single Family Renovation/Alteration:
64
Single Family Residence Addition:
5
Single Family Residence New:
3
Solar:
8
Temporary Membrane Structure:
25
Two Family Residence New:
5
Two Family Residence Alteration/Renovation
2
Zoning Only:
6
Permit Applications Received:
Accessory Structure:
45
Change in Use
2
Commercial Addition:
2
Commercial Renovation/Alteration:
18
Deck:
31
Demolition:
53
Dock:
1
Electrical Only:
47
External Plumbing Permit (Engineering):
23
Fence or Retaining Wall:
5
Heating and Cooling Units:
54
Operating Permits:
50
Operating Permit Rental Registry:
28
Pool or Spa:
5
Roofing:
82
Signs:
2
Single Family Renovation/Alteration:
67
Single Family Residence Addition:
3
Single Family Residence New:
5
Solar:
9
Temporary Membrane Structure:
26
Two Family Residence New:
5
Two Family Residence Alteration/Renovation
1
Zoning Only:
6
Certificates Issued:
Certificate of Compliance
172
Certificate of Occupancy
102
Electrical only Certificate of Compliance
7
Temporary Certificate of Compliance
7
Complaints Received
Building without a permit
20
Fire safety violations
30
Garbage
4
Grass
1
Local Law
20
Noise
1
NYS Building Code
5
NYS Residential Code
1
Other
5
Property maintenance
16
Report of fire
3
Sign law
4
Unregistered Vehicle
2
Unsafe occupancy
3
Zoning violation
3
NUrnber of Per -r -nits vs Inspectioris CoridUcted
ii:
mmm �nsj,',jlecdoris C0r'IdUCted Fil e r irr� i t s � ss, u e
Cost of CanstIIS 'U(-AiOIIS l vs Pern'-III ts �SSL,ied
ME=
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Human Resources 2020 Year End Report, by Judy Drake
■ Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by civil service law.
o Reviewed changes for positions and reclassifications
o Position changes at the Town and SCLIWC due to deaths, retirements,
resignations/terminations. 5 retirements, 4 resignation, 2 termination, 9 internal
promotions and 6 new hires.
o Staff levels as of 12/31 (see page 2-3) (not including new positions budgeted for 2021)
• Town: 56 FT/ 0 PT Vacant 12/31/20: 1 MEC? —back filled by Laborer,
Water/Sewer Maint. Supervisor, and Engineering Technician I
• BP: 20 FT/ 0 PT Vacant: GIS/IT Specialist
• GTCMHIC: 2 FT/ 0 PT Vacant: Admin/Computer Asst.
• Town and BP Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with each committee monthly- prepared minutes/agendas
o Discussed and recommended revisions to policies -COVID-19
o Completed review of Personnel Manual!
o ERC reviewed suggestion box comments and reviewed policies
o Scheduled and arranged training events -Unconscious Bias — Hiring and Workplace
o HR support to BP's UAW negotiations team.
• Town Hall management representative on Safety Committee- reviewed 2 injury claims
• Benefits Administrator for:
o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation,
Deferred Compensation & NYS Retirement System
o Greater Tompkins County Municipal Health Insurance Consortium
• Serve as the Director representing the Town and serves as Board Chair
■ Member of sub committees -Joint Committee on Plan Structure & Design, Audit &
Finance Committee, Operations, and the Executive Committee
• Greater Tompkins County Municipal Health Insurance Consortium- Created two additional
positions for 2021 - Finance Manager and Benefits Specialist
■ Human Resources support to Bolton Point Commissioners and staff —attend weekly
management team meetings.
■ Commercial Insurance coordinator for Town and Bolton Point - Worked on insurance claims
against the town and Bolton Point.
■ Payroll management and law compliance — ran payroll collaboratively with Debby Kelley
Payroll was moved to a cloud based WLB platform in December
o 125 w -2's issued, 1095 and 1094 C forms regarding health insurance coverage were
completed and sent with w -2's — Completed budget work for 2021 for Town, BP & GTC
■ Represent Town on TCC OG Training Academy, TC Diversity Consortium and PW
Apprenticeship program.
Engagement Survey
Evaluate HR and Payroll Software options — cloud based
Succession planning for retirements in 2021 through 2025
ffoTINNUTAYPIT-M.
Town Board
Town Supervisor
Town Board Members
J!;SIIces
Tom Justice
Court Clerk
Town Clark
Town Clerk
First Deputy Town Clerk
Deputy Town Clerk
Sudaet & Finance
Finance Officer
Deputy Finance Officer
Bookkeeper to the Supervisor
Receiver of Taxes (Dec. - March)
Human Resources
Human Resources Manager
Principal Account Clerk - Payroll
Information Technology
Network/ Records Specialist
Network Specialist
Sub -Total - General Government
Code EnIQrcement
Director of Code Enforcement
Sr. Code Enforcement Officer
Code Enforcement Officer
Electrical/Code Enforcement Officer
Senior Typist
Administrative Assistant IV
Administrative Assistant I
Sub -Total - Code Enforcement
ELannipg
Director of Planning
Asst. Director of Planning
Senior Planner
Environmental Planner
Planner
Senior Typist
Sustainability Planner
Sub -Total - Planning
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
6.00
6,00
6,00
6.00
6.00
6.00
6.00
6.00
6.00
6.00
2.00
2.00
2.00
2,00
2.00
2.00
100
2.00
2.00
2.00
2,00
2,00
2.00
2,00
2.00
2,00
2,00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
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1.00
1.00
1.00
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-
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01,50
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1.00
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1.00
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0.25
0.25
0,25
0.25
0.25
0,25
0.25
0.25
0,25
0.25
1.00
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1,00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1,00
1,00
1.00
1,00
1100
1,00
1.00
1.00
1.00
17.25
17.25
17.25
17.25
17.25
17.25
18.25
18.25
18.75
105
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1,00
1.00
1.00
1.00
1.00
1.00
1.00
4.75
4.75
4.75
4.75
4.75
5.00
7.00
8.00
8.00
7.00
1,00
1.00
1.00
1.00
1.00
1.00
1,00
1.00
1,00
1.00
1.00
1.00
1.00
-
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2.00
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6.00
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Key: 0.00 -vacant and Willmay fill - vacant and not filling position
I islIeRl 141 Al 111 10
Public Works DegilrLnLep
Highway Superintendent/Director PW
Deputy Highway Superintendent
Parks Maintenance Manager
Water/Sewer Maint, Supervisor
Maintenance Supervisor
Maintenance Worker
Working Supervisor
Heavy Equipment Operator
Motor Equipment Operator
Laborer
Sr. Heavy Equipment Mechanic
Heavy Equipment Mechanic
Automotive Mechanic Assistant
Administrative Assistant IV
Administrative Assistant I
Sr. Civil Engineer/ Town Engineer
Civil Engineer
Sr. Engineering Technician
En ineerin � Technician
Sub -Total - Public Works Department
Enalneerino Imoved from PWD 1/20201
Director of Engineering /Town Eng.
,Sr. Civil Engineer
Civil Engineer
'Senior Engineering Technician
Engineering Technician I
1.00
1.00
1.00
1.00
1.00
1.00
1100
1,00
1.00
1-00
1.00
1,00
1.00
1,00
1.00
1.00
1,00
1,00
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1.00
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1100
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1000
1.00
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1.00
1.00
1.00
1.00
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1,00
1,00
1.00
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100
3,00
3.00
3.00
3.00
3.00
3,00
4w00
4.00
4.00
4.00
4.00
4,00
4,00
4.00
4.00
4.00
4.00
4.00
4,00
6.00
6.00
6.00
6.00
6.00
8,00
8,00
8.00
8.00
8.00
5.00
5.00
5.00
5.00
5.00
3.00
3-00
4,00
4.00
4.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1,00
1,00
1,00
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11.00
1.00
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1.00
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30,75
30.75
30.75
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31.75
3435
35.00
30.00
1.00
1.00
2.00
0.00
0.00
0.00
0100
0.00
0.00
0.00,
0,00
0.0110
6.00
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2020 Annual Report
2020 presented several weather challenges for the department. Substantial fall rains and premature
snow gave us some wet environments. Several staffing changes challenged the DPW which resulted
in new approaches to past practices. The Public Works Department had a very busy year in which the
following maintenance and Capital Projects were accomplished:
Highway:
• Purchased 2980 tons treated and raw salt, thus providing a full salt barn for the beginning
of the next winter season.
• Employed three seasonal workers for the summer aiding on Highway, Engineering, Water
and Sewer and Parks projects.
• Provided training sessions for staff on topics including construction site safety, snow
removal operations, storm water, motor vehicle laws and CDL requirements.
• Purchased equipment and tools, as approved within the budget including a light duty
pickup truck, a medium duty truck with plow, a John Deere front-end loader, a Bobcat skid
steer loader, a Cat Mini -excavator, and a turf mower.
• Completed drainage maintenance work at various locations throughout town which
included ditch cleaning, driveway culvert replacement/ installation.
• Completed pavement reconstructions/repairs to Winston Drive, Sandra Place, Simsbury
Drive, Pennsylvania Avenue, Kendall Avenue. This work was completed with Town CIP,
operations, CHIPS and NYS Emergency Roads monies.
• Completed pavement maintenance work on various roads throughout the town.
• Crews responded to "call-in" events for winter maintenance and plowing.
• Completed four rounds of roadside mowing throughout the town.
• Completed mowing and clearing along trails and utility easements.
• Cooperated with other municipal agencies to provide manpower and equipment support
through our mutual aid agreements.
• Provided for and responded to the daily maintenance needs of the town's vehicle,
equipment and small tools, utility infrastructure, buildings and facilities, roadways parks
and trails.
• Completed PW administrative addition, along with groundwork, lawn
modification/ restoration, and a blacktop overlay on the parking lot.
• Contracted the demolition and removal of the newly acquired Town of Ithaca property at
#124 Seven Mile Drive, a.k.a. the "Welch House".
Parks/ Trails/ Preserves/ Cemeteries:
• Provide weekly grounds maintenance at 65 town -owned sites (parks, trails, preserves, tank
sites, pump stations, Town Hall and the Public Works Facility).
• Completed year-round weekly site checks at park and trail facilities.
• Completed the restriping of all cross walks and stop bars within the town.
• Continued administration and maintenance of the use of Tutelo Park and Valentino Field
for Cal Ripken Little League and pavilion picnic use. Completed a renovation of the infield
dirt and warning track on Valentino Field.
• Continued to support volunteers doing grounds maintenance at the Inlet Valley Cemetery,
West Hill Community Garden, East Ithaca Recreation Way (Honness Lane/ Pew Trail) and
Tutelo Park, Town Hall, and Game Farm Trail.
• Assisted Town's Conservation Board with the annual Richard Fischer Award tree planting
at Salem Park, planting twelve locally sourced, native Shadblow Serviceberries.
• Continued Pale Swallow-Wort eradication efforts at the East Ithaca Preserve.
• Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our invasive
species control contractor to rid several sites of woody invasive trees and shrubs. Extensive
elimination of these invasive species was done at the East Ithaca Recreation Way (Honness
Lane); the East Ithaca Preserve and adjacent Pew Trail alignment; East Shore Park; Babcock
Preserve. At many of these sites we planted a wide selection of native trees and shrubs,
along with various herbaceous seed mixes. Park staff also cleared invasive woody plants
along several other trails and at several parks during the year.
• Mulched beds and no-mow areas were refreshed with new woodchip mulch at all park and
trail sites.
• Several town parks were refurbished with fibar playground mulch to improve stabilization
and playground safety.
• Continued work on the invasive removal along the South Hill Trail. Stump cutting and
treating invasive woody plants within 15 feet on either side of the trail.
• Completed native planting on the South Hill Trail thus completing a grant from the DEC.
Over 900 native trees and shrubs were planted after the eradication of invasive plants.
• Coordinated work by volunteer Master Gardener at Town Hall. He continued working on
rehabilitating the planting bed, adding new plant material and mulch.
• Continued on-going removal of hazardous trees along our trails and in the parks. This
included several of the trees identified by our contractor as part of the grant to do a tree
census of all town-owned rights-of-way.
• Annual inspection of Pine Tree Preserve was completed with the representative of Finger
Lakes Land Trust.
• Resumed maintenance of the Pine Tree paths trail linking our trails and sidewalk along
Maple Avenue.
• Established new and improved walking trails at several park sites. Salem Park, Tutelo Park,
and Eastern Heights Park all received upgrades and maintenance relative to drainage and
obstructions along the paths.
• Continued the construction of the trail section at new Saunders Park. Created an
established walking path and improved drainage along the entire project. To be continued
and revamped during 2021.
• Ongoing removal and treatment of Ash trees in town rights-of-way/parks/preserves.
• Installed new cedar split rail fencing along Saunders Parks and South Hill Trail.
• Continued to work on the update of the town's Park and Open Space Plan. This allows us
to better plan for future development of existing Town of Ithaca property as well as current
maintenance methods of established parks and trails.
• Worked with Engineering staff to develop and continue with the reconstruction of the
Forest Home Walkway.
• Replaced and planted over 100 native trees and shrubs in various park/trail sites.
• Due to Covid-19, established several park and trail policies throughout the year to keep
residents safe while using our facilities.
Water:
Salem Drive, Winston Drive, Winston Court and Deerfield Place, contractor
accommodations to facilitate the project.
• Replaced the electrical service line at the Regency Pump Station including a new meter set
and associated conduits, wiring and breaker upgrades.
• Installed perforated drainage piping on the property of #1060 Danby Road to address a
long-standing drainage issue resulting from the 2008 Danby Road Watermain Replacement
Project.
• Pressure washed various water tanks to prevent algae growth.
• Site work at the West Hill Tank in preparation for new security fence.
• Responded to and repaired 16 water main breaks, replaced/ repaired water valves, and
water curb boxes as well as several hydrants around the municipality.
• Blacktop repair and lawn restoration from winter water main breaks.
• Installed new high visibility markers on hydrants around town.
• Installed driveway pipe on the Springwood Townhouses property located on East King
Road to access the East King Road PRV pit.
• Placed stream crossings on the Emerson Power Transmission site for both the water and
sewer line to access for maintenance.
• Installed a drain at one of the three pressure reducing valve (PRV) pits on Stone Quarry
Road.
• Contracted with Bolton Point to upgrade motor drivers, rebuild water pumps and motors
at various water pump stations as well as installation of a chlorination monitoring device at
the Coy Glen Pump station.
Sewer:
• Installed call out monitoring equipment (Omni Guard Dog) on nine of the Town owned
sanitary sewer pump stations.
• Started repairing air release valves and manholes located in the East Shore Drive, Waldorf
and Wonderland sanitary sewer pump station systems.
• Continued to repair leaking manholes as found with Parson Environmental Product and
received training on how to use these products.
• Investigated Cornell's sewer billing and held meetings to figure out disconnects.
• Repaired miscellaneous sewer lines including deficiencies highlighted from the
Engineering Department's annual Sewer Rehabilitation Project.
• Preventative maintenance on nine sanitary sewer pump stations including oil replacement,
pump amperage checks, impellor checks, seal checks.
Engineering:
• Administered 30 Simple SWPPP permits, 3 Basic SWPPP permits, and managed 9 full
SPDES Permits.
• Reviewed and administered 47 External Plumbing Permits for various residential and
commercial customers.
• Represented the town at the Tompkins County Storm Water Coalition.
• Represented the town at the Multi -Jurisdictional FEMA Flood Plain Review and Analysis.
• Represented the Town of Ithaca at the Bolton Point Engineering and Operation Meetings.
• Represented the Town of Ithaca at the "Meeting of 6' relative to intermunicipal
cooperation, review, and coordination for sewage flows to the VCHWTP and IAWTP.
• Represented the Town of Ithaca at the IAWTP SJC monthly meetings.
• Attended meetings with the VCH, City, and Cornell to review/update existing/ outdated
sanitary sewer contracts.
• Attended construction/ coordination meetings for ongoing town/city sidewalk projects: RT
9613; Trumansburg Rd.; Hector St.
• Attended monthly/bi-monthly Town Planning Board meetings to facilitate ongoing
Engineering/PWD review and approval of projects.
• Completed engineering support and design review for 18 development submittals.
• Completed design, construction and project administration of the Winston/Salem
Watermain Replacement, Public Works Facility Expansion, and town wide Sanitary Sewer
Manhole/Sewer Main Rehabilitation Projects.
• Onsite inspection on various construction sites town wide to review installation and testing
of town infrastructure and stormwater management facilities. (Cornell North Campus
Residential Expansion, Amabel, Larisa Lane/ Westview Subdivision, CMC Parking
Expansion, IC3 Redevelopment).
• Assisted town parks staff for installation, layout, and survey of the future Saunders Park
and Trail and/or Town Preserve Facilities.
• MS4 (Municipal Separate Storm Sewer System): town wide inventory of Illicit
Discharge/ End Section review and classification. Town wide Stormwater Management
Structure inventory and data collection. Stormwater pipe inventory.
• Initiated site survey and analysis for future 2021-2022 town projects
• Began design for 2021-2022 projects including Cliff St./Trumansburg Rd./Hopkins Rd.,
Southwoods PRV & Troy Rd. PRV, Troy Road Watermain, Ridgecrest Watermain extension
and booster station, Sanitary Sewer Rehabilitation, Upper Sandbank and Maple Ave Road
rehabilitation.
• Ongoing design/ coordination of the Forest Home Walkway reconstruction project.
• Installed and monitored temporary traffic counters in various locations throughout the
town.
• Installed and monitored temporary and permanent sanitary flow meters. Attended
numerous meetings with City of Ithaca, Cayuga Heights to discuss ongoing sewer meter
issues/ coordination.
• Worked with water and sewer maintenance supervisor to review and update sewer pump
station infrastructure and monitoring capabilities.
• Completed the Danby Road I&I Study. Larson Design Group in conjunction with town
staff investigated, metered and analyzed the existing sanitary sewer system relative to
identifying sources of inflow and/or infiltration (I&I).
• Responded to NY Dig Safely utility "mark out" requests.
Engineering -2021 Priorities
• Water and Sewer Benefit Units review and update.
• Review/ Update Water and Sewer Codes.
• Review/Update Stormwater Codes.
• Review/ modify town water 3 -day storage requirements.
• Upgrade infrastructure to facilitate the Town's Comprehensive Plan development goals.
• Improve efficiency within the department.
Yard Waste Management:
• Completed the biannual town wide pick up of leaves, brush and annual holiday trees.
• Due to COVID-19 and the PWF Renovation Project, visits by town residents were not
tracked. Once the facility opens back up, we will require residents to sign in again.
• In cooperation with the Village of Cayuga Heights, facilitated the storage and processing of
woody debris.
• Management of yard waste stockpiles, composting and topsoil mixing.
Overall town staff was able to meet the expectations of the community by providing services and
representation and being fiscally responsible by staying within approved or modified budgets.
PWD -2021 Priorities
• Work with Engineering to analyze and design a new Department of Public Works site after
the acquisition and demolition of the building at #124 Seven Mile Drive.
• Revisit the asset management program to organize staff and highlight areas for gain in
efficiencies.
• Complete the Saunders Road Park and Trail started in 2020.
• Work with the Deputy Highway Superintendent and Town's Finance Director to fine tune
the roads portion of the CIP for future years.
• Get the new Water and Sewer Maintenance Supervisor up to speed with the utility systems
as we continue to tackle inflow and infiltration, water system upgrades, and revisions of
intermunicipal utility agreements.
0 _-17'ly
TOWN OF ITHACA
215 N. Tioga Street, Ithaca, N.Y. 14850
�� - 04 www.town.ithaca.ny.us
FINANCE AND BUDGET - (607) 273-1721 FAX - (607) 273-1704
Date: February 17, 2021
Memo to: Rod Howe, Supervisor, and Members of the Town Board
From: Donna Shaw, Finance Officer
Subject: Preliminary Financial Report for the Fiscal Year Ended December 31, 2020
The financial results for Fiscal Year 2020 were generally positive, with fund balances increasing in all funds
except the General Fund, Fire Protection Fund, Risk Retention Fund and Capital Project Funds group.
COVID-19 affected sales tax collections in 2020 with the 2Q seeing a 31% decrease from 2019. Sales tax
collections for the full year were only down 8.8% from 2019. Interest rates were also impacted with CD
rates dropping from 2.23% in 2019 to .71 % in May of 2020.
Finance Goals for 2021:
• Develop a structurally balanced budget for 2022.
• Create a Fund Balance Policy.
• Submit the Annual Update Document by April 1St
• Complete audit by June 30tH
• Work with Budget Committee to achieve goals/priorities.
Results of Fiscal Year 2020 Operations by Fund:
GOVERNMENTAL FUNDS:
GENERALTOWNwiDE FUND - Fund balance decreased by $252,131, with expenditures of $4,880,647
exceeding revenues of $4,628,516. Ending fund balance totaled $3,756,074, which includes
reserves of $969,047 in the Parks, Recreation and Open Space Plan account, $154,642 for the
General Benefit Reserve, $41,129 in the Preserve Maintenance account, $10,041 in the Land
Stewardship account, and $4,495 for the Inlet Valley Cemetery. The unreserved fund balance of
$2,576,720 represents 43.4% of 2021 budgeted appropriations.
• GENERAL PART -TOWN FUND - With revenues of $1,845,594 exceeding expenditures of $1,573,324,
fund balance increased by $272,270. Revenues exceeded budget due to increased receipts from
sales tax collections. Expenses were significantly under budget for contractual services. Year-end
fund balance of $2,139,032 includes $77,321 for the General Benefit Reserve. The unreserved fund
balance of $2,061,711 represents 102.9% of 2021 budgeted appropriations.
• HIGHWAY TOWNwiDE FUND - This fund was established with the 2018 Ithaca Town Budget to account
for those highway activities to be funded on a town -wide basis. With revenues of $832,257 exceeding
expenditures of $617,739, year-end fund balance totaled $652,517 all of which is unreserved. The
unreserved fund balance represents 63.3% of 2021 budgeted appropriations.
• HIGHWAY PART -TOWN FUND - With revenues of $3,657,746 exceeding expenditures of $2,145,684,
year-end fund balance increased by $1,512,062. Revenues were higher than expected, helped by
adjusted sales tax collections, payment for Maple Ave road use agreement, sale of equipment and
unanticipated insurance recoveries. Ending fund balance of $5,282,722 includes $397,420 for the
Highway Equipment account, $80,835 for the General Benefit Reserve, and $153,000 reserved for
Maple Ave improvements. Unreserved fund balance totals $4,651,467 or 155.5% of 2021 budgeted
appropriations.
• RISK RETENTION FUND - With expenditures of $30,813 exceeding revenues of $30,139, fund balance
decreased from $150,392 to $149,718. In 2016 the Town Board set the target for year-end fund
balance at $150,000 for this fund.
• CAPITAL PROJECT FUNDS - As of January 1, 2020, the Town of Ithaca had four (4) active capital project
funds with a combined fund balance of $707,981. During 2020 one (1) of these capital project funds
were closed and one (1) was added for the Public Works Expansion Project. In 2020, the remaining
balance of the Ellis Hollow Water Tank Project was moved to the Water Fund. At year-end, the
combined fund balance of the Capital Project Funds totaled $255,491.
Route 96B Sidewalk
$ 270,795
$ 1,339,581
$ 1,416,426
$ 193,950
Gateway Trail
69,717
(11,186)
15,748
42,783
Sand Bank Road Imprvmnts
367,469
3,087
370,556
-
Ellis Hollow Water Tank
166,732
371
167,103
-
Public Works Expansion
-
1,578,565
1,559,807
18,758
Total - Capital Project Funds
$ 874,713
$ 2,910,418
$ 3,529,640
$ 255,491
• FIRE PROTECTION DISTRICT FUND - With revenues of $3,274,939 falling short of expenditures of
$3,595,401, fund balance will decrease by $320,462 to total $1,487,423 at year-end. The year-end
fund balance represents 40.9% of 2021 budgeted appropriations.
LIGHT DISTRICT FUNDS - Combined fund balance for all light district funds increased from $15,619 in
2019 to $34,503 in 2020. 2020 was the first year of a 5 -year repayment schedule for the purchase
of streetlights and the conversion to LED. The purchase and conversion have been delayed to 2021.
The results of 2020 operations for individual districts are presented on the table shown below.
Forest Home Light District $
5,576 $
8,215 $
2,533 $
11,258
Glenside Light District
955
2,253
953
2,255
Renwick Heights Light District
949
3,159
1,190
2,918
Eastwood Cmmns Light Dist
1,725
4,230
2,401
3,554
Clover Lane Light District
220
638
283
575
Winner's Circle Light District
557
1,511
880
1,188
Burleigh Drive Light District
1,018
2,285
966
2,337
Westhaven Road Light District
2,615
6,519
3,045
6,089
Coddington Road Light District
2,004
4,134
1,809
4,329
Total - Light District Funds $
15,619 $
32,944 $
14,060 $
34,503
2
DEBT SERVICE FUND - With interfund transfers and other revenues of $799,492 exceeding debt service
and other expenditures of $429,027, fund balance increased by $370,465 to total $463,830 at year-
end. $370,556 is unexpended bond proceeds from the Sand Bank Road Improvement project and
is reserved for future debt payments.
PROPRIETARY FUNDS:
• WATER FUND - With revenues of $4,791,742 exceeding expenditures totaling $4,024,441 fund equity
increased by $767,301. The estimated ending fund equity of $7,774,772 includes $21,087 for the
General Benefit Reserve. The net fund equity is estimated at $3,232,008, representing 48.9% of
2021 budgeted appropriations.
• SEWER FUND - With revenues of $3,190,410 exceeding total expenditures of $2,740,232 fund equity
increased by $450,178. The estimated adjusted ending net fund equity of $3,662,877 includes
$17,573 for the General Benefit Reserve and $1,553,491 for the SJC Projects account. The
unreserved fund equity is estimated at $2,109,386 represents 65.4% of appropriations budgeted for
2021.
Reserve Accounts:
PARK, RECREATION AND OPEN SPACE PLAN RESERVE ACCOUNT - The Fund Balance of the General Townwide
Fund includes funds designated for the purpose of future park development and the purchasing of
development rights, as outlined in the Town's Park, Recreation and Open Space Plan, as adopted on
December 12, 1997. As of 1/01/20, the balance of this account was $858,971. During FY -2020 this account
was increased by a $100,000 re -designation of fund balance, plus $10,076 in interest income. During FY -
2020 there were no expenditures from this account. The balance of this account as of 12/31/20 was
$969,047. At year-end, the State owed the Town $137,250 reimbursement for the Town's 2018 and 2019
purchases of the Babcock property under a NYS-DEC grant. This reimbursement is now expected in 2021.
This account is funded by the Town Board making an annual re -designation of a portion of the Fund Balance
of the General Townwide Fund from unreserved to reserved. Additional income is received from interest
earnings. An additional $100,000 in unreserved fund balance was designated as reserved for this purpose
by the Town Board in January 2021.
No maximum amount has been established for this reserve. It was recommended that the question of a
maximum designated amount be revisited when the balance reaches $1,000,000.
GENERAL BENEFIT RESERVE ACCOUNT - The fund balances in the General Townwide Fund, General Part -
Town Fund, Highway Part -Town Fund, Water Fund, and Sewer Fund includes reserves established for
managing unanticipated increases in employee fringe benefit costs (e.g. NYS Employee Retirement
System, Health Insurance). The aggregate balance of this reserve as of 12/31/20 was $350,001 plus an
estimated $1,457 in accrued interest on a CD maturing in June 2021. The balance by fund is as follows:
oe�neral Benefit Reserve
Savir►gs Certificates,
Account of Deposit
Accrued
Interest
Balance: as
of 12/31/2020
General Townwide Fund
$ 1 $ 154,000
$ 641:
$ 154,642
General Part -Town Fund
- 77,000
321
€ 77,321
Highway Part -Town Fund
- 80,500
335:
80,835
Water Fund
- 21,000
87
€ 21,087
Sewer Fund
- 17,500
73
17,573
Total as of 12/31/2020
$ 1 $ 350,000
$ 1,457
€ $ 351,458
In 2015 the Town Board established the maximum of this reserve be set at $350,000. Balance in excess
of the limit at year-end to be returned to the unreserved fund equity of the host funds.
3
INLET VALLEY CEMETERY ACCOUNT - In 2017 the Inlet Valley Cemetery Fund was closed and the remaining
assets transferred to the General Townwide Fund, to be used in maintaining the Inlet Valley Cemetery. For
the year ended 12/31/20, the balance of this account totaled $4,495. Future income for this reserve will be
limited to interest earnings. No maximum amount was established for this account.
PRESERVE MAINTENANCE ACCOUNT - The Fund Balance of the General Townwide Fund also includes funds
designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a local family
in 2013. In conjunction with the donation of the land, the amount of $40,000 was also donated to provide
for future maintenance of the preserve. As of 1/01/20, the balance of this account was $40,907. During
FY -2020 this account was increased by $522 in interest income. There were no expenditures from this
account during FY -2020. As of 12/31/20 the balance of this account totaled $41,429. Future income will
be limited to interest earnings.
As this account is expected to decrease over time, no maximum amount was established.
LAND STEWARDSHIP ACCOUNT - In 2014 the Town purchased the development rights to the Indian Creek
Farm with financial assistance through a State of New York grant. This grant included $10,000 to be held
by the Town, designated for the future stewardship of the Indian Creek Farm lands. As of 1/01/19, the
balance of this account was $9,918. Revenue for FY -2020 totaled $123 in interest income. For the year
ended 12/31/20, the balance of this account totaled $10,041. Future income for this reserve will be limited
to interest earnings.
As this account is also expected to decrease over time, no maximum amount was established.
HIGHWAY EQUIPMENT RESERVE ACCOUNT - The Fund Balance of the Highway Part -Town Fund includes
funds designated for the purchase/replacement of highway equipment and machinery. The balance in this
account as of 1/01/20 was $370,892. During FY -2020, the Town deposited $22,250 from the sale of surplus
equipment and $4,278 in interest income. Balance of this account as of 12/31/20 was $397,420.
This account is funded by sale of surplus machinery and equipment, with additional income from interest
earnings. In 2015 the Town Board established the maximum of this account be set at $250,000. In 2018
the Town Board increased the maximum to $400,000. Balance in excess of the limit at year-end to be
returned to the unreserved fund equity of the Highway Part -Town Fund.
RISK RETENTION FUND - This fund is used to account for expenditures for 1) direct employee health and
wellness expenditures, including training, work-related emergency room and clinic health care visits, and
2) repairs to equipment and facilities not covered by insurance, or until reimbursement from insurance is
received. Income for this fund is derived from annual budgeted inter -fund transfers, plus insurance
recoveries and interest income. Fund balance as of 12/31/20 was $149,719.
The Town Board has established the maximum fund balance of the Risk Retention Fund be set at $150,000.
Balance in excess of the limit at year-end to be returned to the unreserved fund equity of the contributing
Funds.
SJC ACCOUNT IN SEWER FUND - The Fund Balance of the Sewer Fund includes funds designated for SJC
purposes. In 2015 these purposes were defined by the Town Board as 1) to pay for expenditures related
to the improvement of jointly -owned sewer interceptor lines, and 2) to pay the Town's share of the City of
Ithaca's bonded debt issued to pay for Ithaca Area Wastewater Treatment Facility (IAWWTF)
improvements. The balance in this account as of 12/31/19 totaled $1,537,396. Revenue for FY -2020
totaled $16,095 in interest income, resulting in a 12/31/20 balance totaling $1,553,491.
1) Jointly -owned Sewer Interceptor Lines: Interceptor sewers convey sewage from the Town through
the City of Ithaca for treatment at the IAWWTF. These interceptor sewers are jointly owned with
12
the City, and the Town is responsible for a portion of the maintenance and replacement costs of
these lines. The Town of Ithaca and the City of Ithaca must initially approve all capital projects and
related expenditures before any construction can take place. With the replacement of the State
Street Interceptor completed in 2018, the last of five projects originally agreed to between the Town
and City, $63,228 of the SJC account balance remained for this purpose.
2) IAWWTF Bonded Debt: In 2015, the Town Board determined it would be prudent for the Town to
designate funds to pay part of this debt in the event of future economic hardships. As of 12/31/20,
the amount available in the SJC account for this purpose was $1,490,263.
Sales Tax and Mortgage Tax:
• SALEs TAx - Collections in 2020 totaled $3,280,847, a decrease of $316,315 or 8.8% over the 2019
total of $3,597,162. Sales tax revenues are distributed between the General Part -Town Fund and
Highway Part -Town Fund. Please see page 8 for detailed information on sales tax collections.
Tax GollectionsActual
/dual
Actual E
�
Actual
actual
Actual
2015,
201+6
2017
2018 '
2019
X020
Sales Tax $ 3,067,336
$ 3,003,943
$ 3,184,969
$ 3,388,799
$ 3,697,162
$ 3,280,847
Mortgage Tax 416,760
286,227
279,791
299,934
400,947
297,101
• MORTGAGE TAx - Mortgage taxes decreased $103,846 or 25.9%, from collections totaling $400,947
in 2019 to $297,101 in 2019. Mortgage tax revenues are assigned to the General Townwide Fund.
General Obligation Long -Term Debt:
OUTSTANDING DEBT - During 2019, the Town retired $1,302,000 in outstanding debt. As of December
31, 2020, the total outstanding general obligation long-term debt of the Town of Ithaca totaled
$14,495,000 as shown on the following table:
Public Improvement (Serial) Bonds
- 2013
3,450,000
1,555,000
2028
Public Improvement Refunding Bonds - 2014-A
910,000
380,000
2024
Public Improvement (Serial) Bonds
- 2014-B
3,000,000
1,895,000
2029
Public Improvement (Serial) Bonds
- 2015
2,950,000
2,075,000
2030
Public Improvement (Serial) Bonds
- 2018
4,150,000
3,700,000
2033
Public Improvement (Serial) Bonds
- 2020-A
3,340,000
3,340,000
2035
Public Improvement (Serial) Bonds
- 2020-B
1,550,000
1,550,000
2031
Total General Obligation Long -Term Debt
$ 19,360,000
$ 14,496,000
Done
Of this total, $1,570,620 is for facility improvements, $1,730,625 is for road improvements, and
$11,193,755 is for water infrastructure improvements.
• BOND RATING - On August 13, 2020, Moody's Investors Service assigned an Aa1 rating to the 2020 Bond
Issue. The Aa1 rating reflects the Town's "moderately-sized tax base supported by above average
resident wealth and income", and "management's history of sound budgeting practices resulting in ample
fund balances and strong liquidity position." Moody's full report is available upon request.
• CONSTITUTIONAL DEBT LIMIT - The Town of Ithaca maintains a very low direct debt burden. At year-end
the Town had exhausted only 3.06% of its debt -contracting power.
5
• 2020 PUBLIC IMPROVEMENT (SERIAL) BONDS - In 2020 the Town Issued $2,079,630 in new long-term debt
to finance water infrastructure improvement projects from 2019 and 2020, and an additional $1,260,370
to finance the 2020 Public Works Facility Office Expansion. We also took advantage of a favorable
market and refunded the outstanding 2009 and 2011 bonds.
Investments and Interest Income:
• INVESTMENTS - At December 31, 2020, out of $20,965,222 in available funds, $8,000,000 or 38.2% was
invested in Certificates of Deposit at an interest rate of 0.71%. $12,534,370 or 59.8% was in a short-term
investment account earning 0.22%. The remaining $430,852 was in various Town savings and checking
accounts.
• INTEREST INCOME - In 2020, the Town earned $210,948 in interest income.
9
Town of Ithaca Planning Department
February 17, 2021
Planning Department 2020 Year End Report
& Proposed 2021 Priorities
The following provides an overview of the Planning Department's accomplishments/highlights in 2020
and proposed priorities for 2021.
Activities & Accomplishment for 2020
DEVELOPMENT REVIEWS
The number of applications submitted to the Planning Board were relatively light in 2020. A total of
11 development related projects were considered by the Board, including seven site plans, three
subdivisions, and one modification of a subdivision condition, along with one recommendation to the
Town Board (Official Town Map). This compares with 23 projects in 2019. There were no major
projects under consideration in 2020, although the February approval for demolition of the Maple Hill
Apartments by Cornell does make way for future development of the site. And also noteworthy was
the granting of preliminary approval for the 9,670 ft2 addition to the Coddington Road Community
Center.
GRANT FUNDED PROJECTS
Transportation Related
• Route 96B/Danby Road sidewalk project: Following approval of construction and contract
documents, NYS DOT authorized the Town to advertise the project in March. In April the Town
accepted the low bid of $1,227,727 from Bothar Construction. Construction got underway at the end of
May and the long awaited 0.7 -mile long sidewalk, complete pedestrian lighting, was completed by
November.
• Gateway Trail: The Town worked with Fisher Associates to analyze drainage and culvert concerns
near the Home Depot property. The plans and contract documents were subsequently finalized. In
October 2020, the Town was authorized by NYSDOT to advertise the project. In December the Town
received eight bids, with the low bid of $616,000 from Procon Contracting LLC. This low bid was
$222,956 higher than the engineer's estimate.
• Route 96/Trumansburg Road Pedestrian Corridor Study: The final report was received from Barton &
Loguidice and the project was closed out with NYSDOT.
Park, Trails & Environmental Related
• Removal of invasive plants and replacement with native trees and shrubs along the South Hill
Recreation Way: White Oak Nursery completed removal of invasive plants in the spring, followed by
an inspection from the NYSDEC Forester. Native replanting by White Oak Nurser was conducted
during September — November 2020. A small planting event was held near the Juniper Drive trail
entrance with several Town Board, Conservation Board and staff participating. The Town's Public
Works staff installed a permanent educational sign near the Juniper Drive trail entrance in December.
Following the final inspection by NYSDEC, the project was closed out and reimbursement is expected
in early 2021.
• Funding acquisition of +/-74 acres of preserve land on Culver Road: An updated appraisal was
completed and provided to NYS Parks. Planning staff is waiting for approval of the appraisal by
NYS. Project close out and reimbursement is expected in 2021.
• Park, Recreation, and Open Space Plan Update: Contributed to the update effort, including preparing
and administering a web -based survey questionnaire.
Town of Ithaca Planning Department
February 17, 2021
ZONING RELATED PROJECTS
Complete & Adopted Legislation
• New Neighborhood Code: This long-awaited new zoning initiative was adopted in November after a
multi-year in-house development effort. This form -based zoning and design code will enable and
guide the planning, zoning, platting, and building of neighborhoods that take the form of traditional
neighborhood developments (TND). TND neighborhoods are characterized by having a compact form;
a compatible mix of uses and building types; residential, commercial, civic spaces and parks that are
within walking distance of each other; a range of housing types, sizes and density levels; and an
interconnected network of streets and sidewalks.
Sign Law Revisions: Modifications to allow canopy signs and to amend sign design review
procedures.
Proposed Legislation In -Progress
• Inlet Valley/Elmira Road Corridor Zoning Amendment: Work continued in drafting proposed zoning
modifications consistent with recommendations in the Comprehensive Plan and the Inlet Valley Ithaca
Plan: Economic Feasibility Study and Strategic Plan. The plans support an economic development
strategy that conserves and enhances the rural and unique sense of place of the Inlet Valley corridor.
The modifications focus on enhancing development opportunities through diversifying permitted uses
and improving the aesthetic appearance through architectural design standards and guidelines. Behan
Planning and Design continues to lead the effort for the Town.
• Revise Telecommunications Law: Continued work on drafting revisions to the Town's law to address
updated wireless technology and to comply with Federal regulations for wireless telecommunications
facilities.
SUSTAINABILITY SPECIFIC PROJECTS
• Ithaca Energy Code Supplement (IECS): Worked with Town and City of Ithaca to continue codifying
IECS which will mandate reduced greenhouse gas (GHG) emissions in new construction.
• Green New Deal: Provided staff support in the development of the Green New Deal goals and
roadmap and initiated implementation.
• GHG emissions reduction in existing buildings: Worked with Town of Bedford, City of Saratoga
Springs, Sabin Center for Climate Change Law and Hodgson Russ Attorneys to conduct research,
develop state -level enabling legislation, and draft a model local law.
• GHG Inventory for government operations: Drafted an inventory with assistance from Cornell
Cooperative Extension (CCE) and Susan Christopherson Community Planning Center.
• LED Streetlight Upgrade: Worked with NY Power Authority and town staff on an approved
streetlight design and start discussion of smart city technology. With town officials, continued
negotiation of purchase agreement with NYSEG.
• Outreach Efforts: Worked with CCE to organize solar energy options web event for residents and
small businesses. And continued to represent the Town in local and national organizations through
presentations and meetings.
• NYSERDA Clean Energy Communities grant: Finalized $50,000 award to pay for sustainability
projects
GENERAL PROJECTS & ACTIVITIES
Agricultural
• Conservation Easement Annual inspections: Inspections were performed for Indian Creek Farm and
Laughing Goat Fiber Farm easements. Both were found to be in compliance,
Town of Ithaca Planning Department
February 17, 2021
Miscellaneous
Conservation Easement Annual inspections: Ithaca College's Raponi and Rich Road Wetland
Mitigation Sites conservation easements were conducted and found to be in compliance.
Richard B. Fischer Award: Coordination for the annual award was provided with the 2020 awardee
being the Cayuga Bird Club.
Deer Management Program: Staff continued to provide extensive support to the program, including
public outreach, coordination with landowners and participants, purchasing equipment and supplies,
and completing NYSDEC permit paperwork. The 2020 program used six locations and culled 20
deer.
Planning Department Proposed Priorities for 2021
Planning Board — major actions/development reviews anticipated
• Library of the Dalai Lama at Namgyal Monastery.
• Cornell High Energy Synchrotron Experimental Hall.
Anticipated Zoning Amendment Requests
• Chain Works District Planned Development Zone adoption following submission of a revised Record
of Decision from NYS DEC and acceptance of the SEQR Findings Statement by the Town Board.
• Regulating plan proposal for the Danby Road/King Road area through the implementation of the New
Neighborhood Code.
• Chamber of Commerce Planned Development Zone modification to allow expanded use(s) of the
property given impending sale.
New Zoning and Land Use Regulations.
• Adoption of modified zoning regulations for the Inlet Valley/Elmira Road corridor following
stakeholder meeting(s) and public input.
• Develop language and begin consideration of a new institutional/campus zone.
• Develop revisions to the Town's Subdivision Regulations with initial focus on the cluster provisions.
• Continue efforts to improve and update the Zoning Chapter of the Town Code.
Sustainability
• Adoption of the Ithaca Energy Code Supplement.
• Continue work on reducing GHG emissions, energy & water use in existing buildings.
• LED Streetlight Upgrade.
• Produce GHG inventories for government operations and community.
Parks & Trails/Environmental Related
Completion of the Gateway Trail (Phase I): Construction of the trail is expected to get underway with
completion of the phase I section between Stone Quarry Road, over Elmira Road (across the blue) to
an area near Home Depot.
Participate in completion of an update to the Town's Park, Recreation, and Open Space Plan.
Consider pursuing development of a management plan to address the Emerald Ash Borer infestation
using the databases from the 2017 tree inventory (for town right-of-way and parks) and 2017 forest
assessment for parks and preserves
Town of Ithaca Planning Department
February 17, 2021
Committee/Board Support & Regular Ongoing Activities
• Continue staff support and coordination for the Planning Board, Conservation Board, Planning
Committee, Codes and Ordinances Committee, Green Building Policy Committee, Agricultural
Committee, Deer Management Oversight Committee and Economic Development Ad Hoc
Committee.
• Continue staff representation on Ithaca Tompkins Transportation Council, Tompkins County Parks
and Trails Network, Tompkins County Conservation Partners, and other interagency initiatives as
needed.
E
Paulette Rosa
From:
Sent:
To:
Subject:
Attachments:
Here are the attachments.
Rod Howe
Supervisor, Town of Ithaca
215 North Tioga Street
Ithaca, New York 14850
607-273-1721, ext. 125
rho .w ..LrAown.iffiaca.ny.aa�
Rod Howe
Monday, February 8, 2021 3:58 PM
Paulette Rosa
FW: Ithaca Fire Department Budget for 2021 - Capital Project Approval
2021 Final Adopted Fire Department Budget.pdf, 2021 Capital Project Budget.pdf
Website: w w 1owp:.:_Jthgca,_n.y..a1.
Facebook: Town of Ithaca NY
Twitter: Town of Ithaca (@IthacaTown)
From: Tom Parsons <TParsons@cityofithaca.org>
Sent: Monday, February 8, 20212:22 PM
To: Rod Howe <RHowe@town.ithaca.ny.us>
Subject: Ithaca Fire Department Budget for 2021- Capital Project Approval
Hi Rod
I don't recall sending you a copy of the adopted 2021 Operating Budget for the Fire Department, but attached is a copy
of the Fire Department portion of the Budget.
Common Council also approved a Capital Project to purchase a new Pumper Truck. The new truck is replacing a 20 -year-
old Pumper Truck. The authorization is for $704,000. However, we received news last week from the manufacturer that
they were willing to hold the price we received in late 2019. The Capital project won't exceed $688,500. A new pumper
won't be delivered until the spring of 2022 if we order it this month.
I will need approval from the Town Board for this capital project. What can I provide you to move the approval forward?
Thankyou
Tom Parsons
Fire Chief
City of Ithaca Fire Department
tl rsaa rs..@! . tygfitiaca.org
0: 607-272-1234 x 141
C: 607-227-3400
1
MEETING OF THE ITHACA TOWN BOARD
Monday, February 22, 2021
TB Resolution 2021 - : Setting a public hearing regarding an application for a Noise
Permit submitted by Limbwalkers Tree Care, LLC ,1457 Trumansburg Rd
Resolved that, per Governor Cuomo's Executive Order(s) and Extension(s) regarding safety efforts
associated with COVID-19 and the suspension of certain aspects of the Open Meetings Law, the
Town Board of the Town of Ithaca will hold a public hearing at their meeting which begins at 5:30
p.m. on the 8th day of March, 2021 via the ZOOM video and audio conferencing platform ZOOM ID
991 1230 1523, for the purpose of considering a Noise Permit Application submitted by
Limbwalker Tree Care, LLC to perform grinding of stockpiled tree debris between the hours of 8am
and 5pm for up to 5 days, and be it further
Resolved, that at such time and place all persons interested in the proposed noise permit shall be
heard concerning the same. Information on the application is available from the Town Clerk or
on the Town website as well as a link to the video conference.
Moved: Seconded:
Vote:
TOWN OF ITHACA
215 N. Tioga Street, Ithaca, N.Y. 14850 FEB 05 2021
www,town.ithaca.ny.us R01V8\1 OF VrHACA
Paulette Rosa, Town Clerk Phone: (607) 273-1721 Jasmin J. CUbero, Deputy Town Clerk
Fax: (607) 273-5854 1�e_g[
Foirni anist be subirrfitb,,�,d tc)tha,:,Tcrovn ()ffiCE",, Mt[l 1�50 �Nlyunent, at Cezist 211 days 41 iidvain(,°::e a,,A the
NAME/ORGANIZATION� Limbwalker Tree Care, LLC
ISON(S) RESPONSIBLE FOR EVENT: Cody Sykes
ADDRESS: 1457 Trumansburg Road, Ithaca NY 14850
PHONE NUMBER: 607-351-1838 ALTERNATE PHONE 607-591-2111
EMAIL.- TheCrew@ Limb walkeffreeCare.corn
LOCATION OF EVENT: 1457 Trumansburg Road, Ithaca NY 14850
DATE/TIME/DURATION OF EVENT. Between 3-5 Days sometime this winter - spring.
ESTIMATED ATTENDANCE: No attendance, only a few workers
REASON/DESCRIPTION OF EVENT: We are hiring a company to come and grind up all our tree debri
And haul it away.
PLANS & SPECIFICATIONS OF THE USE/DESCRIPTION OF NOISE EXPECTED (for example — amplified
music or speakers, cheering, non -amplified instruments)
The noise expected will come from an industrial sized tree chipper/grinder, and then the few semi -
Trucks required to haul the resulting chips away.
NOISE ABATEMENT & CONTROL METHODS TO BE USED (Example- speakers will be faced a certain way):
Unfortunately, there isn't much abatement, but the work will only be conducted Monday - Friday
Between the hours of Sam and Spm.
DEMONSTRATION WHY APPLICANT CANNOT CONFORM TO NOISE ORDINANCE (Example- Band uses
amplification and cannot be heard sufficiently without it)
It is the nature of the equipment required to perform this task.
Rev April 2017
The company that we have contracted is not local, so we won't have exact dates of this work until about a
week ahead of time. The timing of the work is dependent on weather, and the availability of other work in
..............
the reallon for 1he Q )i ul actor. We'll D. can (let.
IF USE OF A TENT IS ANTICIPATED,
PLEASE LIST NUMBER AND SIZE(S):
(a separate permit may be required)
11 iiiiii! IiIIII lII III R121125 I III! I i III I III I III I I ��iii 111 11 1
•-. --- - ---11 "IMUMMMM
The Town Board may impose any conditions deemed necessary by such Board to minimize the intrusion -ql
sound that might occur by the exercise of the privileges granted by the permit. (j2A�il cz!!�,_�bi 1&,
Secfion 12
Date of public hearing:
RMER-T# I=*
Rev April 2017
61 En 9111 Rol 9 mm
MEETING OF THE ITHACA TOWN BOARD
Monday, February 22, 2021
TB Resolution 2021 - : Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Approval of Town Board Minutes
b. Town of Ithaca Abstract
Moved: Seconded:
Vote:
TB Resolution 2021 - a: Approval of Minutes
Resolved, that the Town Board hereby approves the minutes of January 25 and February 8, 2021
with non -substantial corrections suggested by the Board made.
TB Resolution 2021 - : Town of Ithaca Abstract No. 4 for FY -2021
Resolved that the Town Board authorizes payment of the submitted and audited numbered
vouchers as listed:
VOUCHER NOS. 188-239
General Fund Town Wide
87,700.85
General Fund Part -Town
7,094.28
Highway Fund Town Wide DA
3,315.35
Highway Fund Part Town DB
10,949.77
Water Fund
10,363.83
Sewer Fund
5,510.55
Risk Retention Fund
1,575.00
Fire Protection Fund
521.66
Forest Home Lighting District
53.47
Glenside Lighting District
16.02
Renwick Heights Lighting District
26.62
Eastwood Commons Lighting District
37.31
Clover Lane Lighting District
4.99
Winner's Circle Lighting District
7.46
Burleigh Drive Lighting District
17.4
West Haven Road Lighting District
67.87
Coddin ton Road Lighting District
40.16
Debt Service
74.57
TOTAL
127,377.16
I
I
I
I
I
I
TOWN OF ITHACA
AGREED UPON PROCEDURES
YEAR ENDED DECEMBER 31, 2020
11
10
SCIARcif BBA
&C()
WALKER 111.1p
CERT I"IED PUUUC ACCOUNTANTS
BUSINESS CONSULTANTS
INDEPENDENT ACCOUNTANT'S REPORT
ON APPLYING AGREED-UPON PROCEDURES
The Town of Ithaca and Office of State Comptroller
Bureau ofJustice Court Fund
We have performed the procedures enumerated below on the accounting records of the Town
Justices of the Town of Ithaca for the year ended December 31, 2020. The Town Justices of the
Town of Ithaca's management is responsible for the Town Justices' accounting records.
Town of Ithaca has agreed to and acknowledged that the procedures performed are appropriate to
meet the intended purpose. This report may not be suitable for any other purpose. The
procedures performed may not address all the items of interest to a user of this report and may
not meet the needs of all users of this report and, as such, users are responsible for determining
whether the procedures performed are appropriate for their purposes.
Our procedures and findings are summarized on the attached pages. Also attached is a Summary
of Town Court Activity for the Town Justices.
We were engaged by Town of Ithaca to perform this agreed-upon procedures engagement and
conducted our engagement in accordance with attestation standards established by the American
Institute of Certified Public Accountants. We were not engaged to and did not conduct all
examination or review engagement, the objective of which would be tile expression of an
opinion or conclusion, respectively, on the accounting records of the Town Justices of the Town
of Ithaca. Accordingly, we do not express such an opinion or conclusion. Had we performed
additional procedures, other matters might have come to our attention that would have been
reported to you.
We are required to be independent of the Town Justices of the Town of Ithaca and to meet our
other ethical responsibilities, in accordance with the relevant ethical requirements related to our
agreed-upon procedures engagement.
This report is intended solely for the information and use of the Town of Ithaca and Office of
State Comptroller and is not intended to be and should not be used by anyone other than those
specified parties.
0
Sciarabba Walker & Co., LLP
Ithaca, New York
February 4, 2021
410 Fast Upland Road
h1wii,NcwYork 14850
007 272 55iO / 60T 273� 6357 (Fax)
w mv. s wc I I px om
TOWN OF ITHACA
AGREED UPON PROCEDURES
PROCEDURES:
1. Perform process narratives and walkthroughs for cash receipts and cash disbursements to
trace and agree amounts, dates, payer, and violation (if applicable) relating to the Bail
account and the Regular Fine accounts:
a. Cash Receipts — Follow the ticket (receipt) or bail through the entire process from
the docket and credit card receipt (if applicable) being created to the monthly
report and the bank statement with the cancelled checks (if applicable) and
deposits attached to the monthly summary report.
b. Cash Disbursements — Follow the monthly payment to the Town of Ithaca Chief
Fiscal Officer for the disbursement to the NYS Comptroller (or the returned bail
back to the defendant) to the bank statement with cancelled checks.
2. From random scanning, note the monthly receipt summaries to be in numeric and date
order with no missing receipts (check beginning and ending is sequential, 4 monthly
summaries reviewed).
3. Review any deleted or voided transactions in the monthly receipt summaries for
reasonableness (reviewed 4 months).
4. Review summary sheets with attached deposits to assure timely filing is within 3 business
day parameter (reviewed 6 summaries).
5. For every month, agree checkbook balances to bail account and regular fine account bank
statements and trace any year-end outstanding checks/deposits to the checkbook, receipt
journals, and January 2021 bank statement.
6. Verify copies of cancelled checks and deposits are kept with bank statements and that
cancelled checks are signed (reviewed 3 months).
7. Verify pre -numbered checks are used for the monthly check remitted to the Town of
Ithaca (reviewed 3 months).
$. Review the Current Bail Defendant's report for 5 months that included bail to assure a
list of bail is maintained and trace amounts over $1,000 to case files noting proper
documentation and receipts are in place.
9. Trace and agree the monthly report issued to the NYS Comptroller, the invoice received
from the NYS Comptroller, and the check issued to the Town of Ithaca Chief Fiscal
Officer (reviewed 6 months).
10. Review the submission date of the monthly report to the NYS Comptroller. The report is
due by the I Oth of the following month (reviewed 6 months).
UJUSTICE KLEIN FINDINGS:
All agreed upon procedures listed on page 2 were performed for Justice Klein. The following
findings are associated with those procedures:
1. No walkthrough was performed of a cash receipt relating to the Bail account. There was
only one case where bail was received during the period and it was sealed.
2. No walkthrough was performed of a cash disbursement relating to the Bail account.
There were only two cases where bail was returned to the defendant during the period
and they were both sealed.
3. Only two months of voided transactions were reviewed for reasonableness, due to only
two months having voided transactions.
4. No testing was performed to trace year-end outstanding checks to the January 2021 bank
statement, as there were no outstanding checks as of year-end.
5. No testing was performed to trace bail over $1,000 to case files due to there being no bail
over $1,000 during the period.
JUSTICE SALK FINDINGS:
All agreed upon procedures listed on page 2 were performed for Justice Salk. The following
findings are associated with those procedures:
1. No walkthrough was performed of a cash receipt relating to the Bail account, due to no
bail being received during the period.
2. No testing was performed of voided transactions as there were no voided transactions for
the period.
3. No testing was performed to trace year-end outstanding checks to the January 2021 bank
statement, as there were no outstanding checks as of year-end.
4. No testing was performed to trace bail over $1,000 to case files due to there being no bail
over $1,000 during the period.
P1
D -3-
TOWN OF ITHACA
SUMMARY OF TOWN COURT ACTIVITY
CASES:
Number of cases closed
Number of cases open
Arraignment for other courts
Charges transferred to county court
TOTAL CASES
FINES AND FEES:
Criminal, motor vehicle
Surcharges
Civil
Bail poundage
ITHACA TOWN COURT COLLECTIONS
BAIL RECEIVED
CASH BALANCES:
Regular
Bail
TOTAL CASH
AGGREGATE NEW YORK STATE
JUSTICE COURT REMITTANCE
-4-
$ 145,294
Justice
Justice
Klein
Salk
1,026
936
900
840
8
4
9
8
1,943
1,788
$
32,469
$
32,421
29,694
35,904
7,385
7,385
6
30
$
69,554
$
75,740
$
200
$
-
5,528
6,416
$
5,528
$
6,416
$ 145,294