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HomeMy WebLinkAboutPWC Minutes 2019-04-16TOWN OF ITHACA PUBLIC WORKS COMMITTEE April 16, 2019 9:00 a.m. Public Works Facility Board and Staff Present: Rod Howe, Rich DePaolo, TeeAnn Hunter, Mike Smith, Bill Goodman, Jim Weber, Judy Drake, Dan Thaete, Mike Solvig, Guests: Caroline Arms, Bruce Brittain, Doug Brittain of the Forest Home Improvement Association 1. Approval of Minutes: Minutes from March 19th, 2019 were approved by a motion from Mr. DePaolo, seconded by Ms. Hunter with a change to item #3 rephrased as "Mr. DePaolo expressed his concern regarding the use of a full build -out scenario versus a trend line growth analysis". Carried. 2. Member Comments / Concerns: None a. Consider Modifications to the Agenda — None 3. Forest Home Walkway Consultant Selection Discussion: Mr. Weber reported that there were three responses to the request for proposal for Part A of the Design Option Analysis for the walkway improvements. Two of the respondents were interviewed — Larson Design and Barton & Loguidice. The preferred consultant is Barton and Loguidice and is based on their experience with vertical trail projects. Mr. Goodman added that their project lead is a landscape architect which was a favored factor. Also, that current design projects that they are working on have been going well. Mrs. Arms expressed her concern for public meetings and Mr. Howe stated that property owners impacted and the community will be given opportunities for input and that notification will be given regarding the meetings. Members of the Forest Home Improvement Association volunteered to show anyone around the walkway in an effort to save time and cost. The Committee recommended the decision of Barton & Loguidice be moved to the Town Board for approval of award. Mr. Goodman indicated that some negotiation will take place in order to attempt to lower the cost in comparison with a lower bidder. 4. Forest Home Guiderail Discussion: Mr. Weber addressed the "end anchorage" issue. He explained that, per the Highway Design Manual, there are three alternatives that can apply. Type 1 is used in unique situations and is low impact, there is not enough room for Type 2, and Type 3 is too robust for the area and is not used anywhere else in the town. He recommended Type 3, unless cost is a factor. There is approximately a $4,000 difference between Type 1 and Type 3. Discussion was held regarding the fact that the area will be reworked for road work in the near future so, cost should be held down. The Committee recommended going with Type 1 at this time. The Budget Committee will consider doing a budget amendment to cover the cost of the guiderail installation. Mr. Goodman informed the Committee about recent conversations regarding the Forest Home Wall. The impacted homeowner, Mr. Foote, is exploring the option of fixing the wall himself and needs to know what permissions are needed. Mr. Thaete expressed his concern that any repairs be done to existing specs. Mr. Foote would need to meet with the Town Engineer for approval and obtain a permit. Mr. Goodman explained that, on a separate track, a Forest Home Sidewalk District is being formulated in which Mr. Foote could be reimbursed for the repair. He asked the Committee to consider visual cues or signage solutions to prevent oversized vehicles from entering the area to avoid further damage. The signage solution item will be added to an upcoming agenda. Doug Brittain suggested a sign prior to bridge entry with a length/weight limit. Mr. Arms reported that she is in the process of working on truck signs in and around the Forest Home neighborhood. She will send the information when it is complete. There was other discussion regarding concerns of the Forest Home Improvement Association. 5. 2020 CIP and Fleet Maintenance Discussion: Mr. Weber presented the information for the 2020 Budget in regard to Capital Projects and Fleet Replacement. Discussions ensued regarding the various projects and equipment. Ms. Hunter would like information specific to the front-end loader cost of repairs and use in order to make a more informed decision, to be provided at a later date. In addition, Mr. Solvig will provide information to the Committee regarding potential revenue on fleet items. Mr. Solvig would like final 2020 budget figures by the end of June after going to the Budget Committee in May and to the Town Board in June. The Parks CIP for years after 2020 will be added to the next agenda and reviewed. The Forest Home Drive/Judd Falls roadwork project will require further evaluation for project consideration. 6. 2019/2020 NYS Salt Order: Mr. Weber reported that the annual salt order is due by 5/3. He is recommending ordering the same quantity as last year. 7. Project Updates: Mr. Weber reported that the Bundy Road intersection plans have been presented and are ready to go out to bid. He has been coordinating with NYS DOT relative to the impacts to State Route 96. 8. Other: Ms. Drake asked for clarification of the details of signage for the PWF new addition, as it is a condition of the Planning Board approval. The Committee agreed to "Town of Ithaca" signage on the building. The meeting was adjourned at 10:42 a.m., motioned by Mr. DePaolo, seconded by Ms. Hunter. Carried. Our next meeting will be on 5/21 at 9:00 a.m. Ivp Future agenda item: Mr. Goodman - Coddington Road Community Center and park easement in regard to the alienation process. Mr. Weber will provide a map of the Pine Tree Water Tank.