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HomeMy WebLinkAbout2013-02-26-WTB Town of Ulysses Working Town Board Meeting February 26, 2013 Audio available at www. ulysses .ny. us Present : Supervisor Roxanne Marino ; Councilpersons Elizabeth Thomas, Lucia Tyler, and Kevin Romer; Town Clerk Marsha L . Georgia. Absent : Councilman David Kerness Others Present: Ron MacLean, John G. Wertis, David Wilcox and Free Press Reporter Louis DiPietro Supervisor Marino called the meeting to order at 6 : 45 pm . PUBLIC COMMENT John G. Wertis complimented the Town Board on a great job with the Ag and Farmland Protection Plan. AG AND FARMLAND PROTECTION PLAN SEQR Ms . Kiley reviewed the SEQR Part II application into the record and the Town Board concurred. Ms . Marino moved seconded by Ms . Thomas the following : SEQR for Proposed adoption of the Town of Ulysses Agriculture and Farmland Protection Plan WHEREAS , this action is the adoption of the Town of Ulysses Agriculture and Farmland Protection Plan; and WHEREAS , this is being processed as a Type I action pursuant to the New York State Environmental Quality Review Act (SEQR) 6 NYCRR Part 617, for which the Town of , Ulysses Town Board is acting as Lead Agency and the only involved agency in conducting the environmental review with respect to the adoption of the Agriculture and Farmland Protection Plan; and WHEREAS , the Town Board held a public hearing on January 16, 2013 for review of the Plan; and WHEREAS , the Town Board at a public meeting held on February 26, 2013 , has reviewed and accepted as adequate the Full Environmental Assessment Form (EAF), Parts I and II, for this action, prepared by the Town Planning staff; NOW, THEREFORE, be it RESOLVED, that the Town of Ulysses Town Board hereby makes a negative determination of environmental significance in accordance with Article 8 of the Environmental Conservation Law and the implementing regulations thereof, for the above referenced action as proposed, based on the information in the EAF Part I and for the reasons set forth in the EAF II and, therefore, a Draft Environmental Impact Statement will not be required . Ms . Marino aye Ms . Thomas aye Ms. Tyler aye Mr. Romer aye . . . . Town of Ulysses Working Meeting 2 February 26, 2013 Adopted Ms . Thomas introduced and moved, seconded by Ms . Marino the following resolution : RESOLUTION ADOPTING THE TOWN OF ULYSSES AGRICULTURE AND FARMLAND PROTECTION PLAN Available on line : http ://ulysses .ny . us/pdf/AFPP- FINAL-02- 15 - 13 .pdf WHEREAS , the Town of Ulysses was awarded funding from NYS Department of Agriculture and Markets to develop a municipal agricultural and farmland protection plan; and WHEREAS , the Town ' s Agriculture and Farmland Protection Plan was developed under NYS Agriculture and Markets Law, Article 25 -AAA, Section 324-a; and WHEREAS , the Town Agriculture and Farmland Protection Plan Committee worked with Cornell Cooperative Extension and Bergmann Associates to collect data and prepare a draft Plan; and WHEREAS , at its meeting on October 23 , 2012 , the Town Board reviewed and discussed the draft Agriculture and Farmland Protection Plan; and WHEREAS , at its meeting on December 11 , 2012 , the Town Board adopted a resolution for a public hearing to be held by the Town of Ulysses on January 16 , 2013 at 7 : 00 PM to hear all interested parties on the draft Agriculture and Farmland Protection Plan; and WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ; and WHEREAS , said public hearing was duly held on January 16 , 2013 at the Ulysses Town Hall and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said Plan, or any part thereof; and WHEREAS , following the close of the public hearing, a written comment period remained open until February 1 , 2013 ; and WHEREAS , public comments were incorporated into the draft Agriculture and Farmland Protection Plan and discussed at the February 11 , 2013 Town Board meeting ; and WHEREAS , pursuant to article 8 of the Environmental Conservation Law and its implementing regulations at 6 NYCRR Part 617 (SEQR) adoption of said Plan is a Type I action for which the Town Board of the Town of Ulysses, acting as lead agency in an environmental review with respect to adoption of the Plan, has on February 26 , 2013 , made a negative determination of environmental significance, after having reviewed and accepted as adequate a Full Environmental Assessment Form (EAF) Parts I and II prepared. by Town staff, for the reasons set forth in the EAF Parts I and II referenced above ; NOW, THEREFORE, be it RESOLVED , that the Town Board of the Town of Ulysses hereby adopts said Agriculture and Farmland Protection Plan; and it is further RESOLVED , that the Agriculture and Farmland Protection Plan will be forwarded to the Tompkins County Agriculture and Farmland Protection Board and the New York State Commissioner of Agriculture and Markets for approval . Ms . Marino aye Ms . Thomas aye 4 Town of Ulysses Working Meeting 3 February 26, 2013 Ms . Tyler aye Mr. Romer aye Adopted Ms . Kiley will forward the final Ulysses Agriculture and Farmland Protection Plan and the certified adopted resolutions to Monika Roth at the County Ag and Farmland Protection Board for review and approval at their meeting on February 27 , 2013 . After their approval it will be Isent to NYS Ag and Markets for the final approval . BLACK LOCUST INITIATIVE PROPOSAL Ms . Thomas presented Black Locust Initiative ' s proposal to build a picnic table and bench for the Town. Hall , which the Board discussed . Ms . Thomas moved, seconded by Ms . Marino the following : Whereas the Black Locust Initiative has submitted a proposal to build a picnic table and bench for the Town Hall, and Whereas the project will designed and built by local youth in an educational workshop format, and using sustainable local forest products , Be it Resolved that the Town of Ulysses accept the proposal from Black Locust Initiative to build one picnic table and one bench for the Town Hall in 2013 for the proposed cost of $ 950 . Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Romer aye Adopted ENVIRONMENTAL PLANNER/ZONING OFFICER - WORK PLAN FOR 2013 The Town Board reviewed Darby Kiley, Environmental Planner/Zoning Officer ' s Proposed Work Plan for 2013 as presented. Timeline � 3 A` IS f _ s .; q r " crl r . s . ..q � 4. - I kJrr { , rtr I xr q 16ir l � - 4 l r ': i 1 . i1 I I- On `om Staff support to Planning Board and` Board of Zo'iung Appeals, including•g g processin'g� ap ® li;cations for` subdivision/site. plan ` review and variances Ongoing" Answer inquiries .regardmg Zoning Regulationsrr re 3- 34*.ft.. g' " r, n "7. I) S .`:'y. .,., dt.+`. - w e`.s a6.∎ ,gym a c� n > a a sti•atio Ongoing Or:ganize,.files . On om g g . Develop/maintain electronic tracking for projects UPDATE Application forms , I 1• . , t : I ; ; - i . , � 1 Bimonthly* . . Particisate in Stormwater .Coalition . . March- Submit Annual Report. Information to TC Soil and Water Conservation District; - April Coalition is submitting a Joint Report Review and update Stormwater Local Law (construction and post-construction) to meet new requirements 3 2„.9 r p y e 1 : . 11 _ II , . e�■i ' : Update zoning.'lawto ensure consistent With. tli ` Future Land Use Plan (2. 1b) - Town of Ulysses Working Meeting 4 February 26, 2013 . Hoc Zorm Committee) _ `' ` „ ., gs of Ad • Review, drafts of Lakeshore and- C- onservation Zones (staff meetin • Draft. Office and Technology Mixed Use Zone language • Up date;Article 'III:- Administrations • . ° ,. : JACKSONVILLE , _ AS Sistance PLANNIN, r .IH BOA ' D Zoning Law ! Review --Finalize Ag and Farmland Protection Plan for TB adoption (Draft-SEQR°and - ) w EE , Reso1utionS , : , s : , E.. , n, , • Initiate. A Committee -. - - - g , Finalize Critical Environmental Areas report for Town Board designation (1 . 1 and I. 1 h), Investigate wind.power -regulations (small medium and, large scale) , Update telecommunications regulation - (Article :Xl1 , } t 4 1 l i 4 `I I I El,, : i '7 -�i^ F Y kI' C ri M1w" 'gyp` a:LY "' ' .rt -� � y "" y "i N'WY " 3, 4 d S&needed— Participate�in�County, HazardTMrtigation,Plan update ., ,,; t 4 ,it 41117,41 4 ' _ ; Pa ; �� Participate in Itliaca T'eornpkuis tie Tra i'Sportation4faCoiu el r, s la n un g and pail }; 1Vlonthly p g � ; i��e VtmQQs r n 'Sr!,, p , la 3 crr r "V' x 'aikr X1,'4 lti 't i ' b Ax. at �. . ,+7 .s ;and 4$7712;14 _ },{ 4 .. r , u-_ 4 t r12: r. t L ,---- ' B` months tics • .I ,w ••. • ai 9r " 'pL E " Ndu p , "-t, l' Y 1 all ' ] ; p { f . Waut L y* Patticipatein'�Trails meetings; es eciallyBlackDiamondvTr + ti.. 1 �.a.F;�i1444 .� .^.' 4t;Vrt .t,4.'4 i .41 'I g -I') 4 . +e . 'Fai:m .: .: s . _ _ .'! -+ rape zi .TIV . .. .. a.. r_• *Bimonthly = every other month The Board discussed and made recommendations . PERSONNEL POLICY — RETAINING PROFESSIONAL ASSISTANCE FOR REVISION Ms . Thomas reviewed the comparison of the quotes for updating our personnel policy from both _ Paychex and Public Sector HR. Ms . Marino moved, seconded by Ms . Tyler the following : BE IT RESOLVED that the Town Board of the Town of Ulysses agrees to contract with Public Sector HR to help revise the Town of Ulysses Personnel Policy Manual for the quoted price of $4500 . FURTHE RESOLVED the Town Board authorizes Supervisor Marino to review and sign the contract with Public Sector HR. Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Romer aye Adopted REAL PROPERTY TAX EXEMPTIONS FOR SENIOR CITIZENS AND THE DISABLED Ms . Georgia was notified by Tompkins County Assessment that the income level has increased ill by $ 1000 for the Senior Exemption/Disabled and forwarded a revised resolution to the Town Board to consider. Ms . Marino moved, seconded by Ms . Thomas the following : :L. Town of Ulysses Working Meeting 5 February 26, 2013 WHEREAS, the Town Board of the Town of Ulysses has established a maximum income real property tax exemption eligibility level, pursuant to Section 467 and Section 459 of the Real Property Tax Law, and WHEREAS , the Town Board extended eligibility by establishing a sliding scale of exemption percentages for those with income between $29,000 and $37,400 pursuant to the Real Property Tax Law, NOW THEREFORE BE IT RESOLVED, that the resolution establishing a maximum income exemption level for persons 65 years of age or older and disabled persons adopted pursuant to Real Property Tax Law Section 467 & Section 459, are amended to read as follows : ANNUAL HOUSHOLD INCOME PERCENTAGE ASSESSED VALUATION EXEMPT FROM TAXATION SENIOR & DISABILITY $ 0 - $29,000 50% $29, 000 - $30,000 45 % $30,000 - $31 , 000 40% $ 31 , 000 - $ 32 ,000 35 % $ 32,000 - $32 ,900 30% $ 32 , 900 - $ 33 , 800 25 % $ 33 , 800 - $ 34,700 20% $34 , 700 - $35 ,600 15 % $35 , 600 - $36, 500 10% $36, 500 - $ 37,400 5 % FURTHER RESOLVE, that the Town Board of the Town of Ulysses enacts sub section RPTL 467 (6b) allowing the automatic renewal of the senior citizen real tax exemption and the "persons with disabilities and limited income" RPTL 459-C exemptions. Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Romer aye Adopted Ms . Georgia will certify this resolution and forward it to Jay Franklin, Director of Tompkins County Assessment. Local Government Records Improvement Resolution Ms . Georgia received the following resolution from the Tompkins County Clerk ' s Office to be forwarded to the Towns in the County for their consideration. The resolution was adopted by Tompkins County Legislation and also the Tompkins County Clerk' s Association. Ms . Tyler moved, seconded by Mr. Romer the following : Petition the New York State Governor and State Representatives to Authorize the Application Process for Grants through the Local Government Records Management Improvement Fund and Terminate the Seizure of Funds Collected for a Dedicated Purpose WHEREAS , New York State has long understood the importance of efficient records management policies and procedures to ensure the continuity of government, protection from liability, and preservation of historical documents, and WHEREAS , in 1987, the Local Government Records Management Improvement Fund was created in New York State with the clear intent to provide funding for programs for Town of Ulysses Working Meeting . 6 February 26, 2013 local governments to establish, create, and maintain procedures and programs to ensure the integrity and preservation of government records, and WHEREAS , County Clerks across New York State collect this money on recording of land records and civil court filings and forward all such money so collected to the New York State Commissioner of Taxation & Finance to be placed in a DEDICATED FUND in accordance with statute, and WHEREAS , a total of $ 3 , 394 ,000 has been taken from this dedicated fund to offset deficiencies in the New York State Budget for at least the last four years, and WHEREAS , in addition to the sweeping of funds, this year the Budget Division has refused to authorize the application process for the 2012-2014 cycle, now therefore be it RESOLVED , on recommendation of the Government Operations Committee, that the Town of Ulysses Town Board does hereby petition the Governor of the State of New York and our state representatives to direct that the New York State Division of Budget authorize the application process for grants through the Local Government Records Management Improvement Fund, RESOLVED, further, that the Town of Ulysses Town Board does hereby petition the Governor of the State of New York and our state representatives to immediately end the practice of sweeping money collected for a dedicated purpose and using it for other purposes , RESOLVED , further, that the Town Clerk of the Town of Ulysses send certified copies of this Resolution to the Governor of the State of New York and our state representatives . Ms. Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Romer aye Adopted Resolution in Support of Shared Grant Application with Tompkins County The Town of Ulysses has been asked to join with Tompkins County Clerk to participate in a shared service grant process Ms . Marino moved, seconded by Mr. Romer the following ; AGREEMENT TO PARTICIPATE IN THE LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND (LGRMIF) SHARED SERVICE GRANT WITH THE COUNTY OF TOMPKINS Whereas the Town of Ulysses recognizes the need for update and improvement of the Ulysses ' s Records Management Program and, Whereas , New York State Education Department is offering LGRMIF Shared Service Grants to expand review and improve future processes based on the management, retrieval and records retention requirements, THEREFORE BE IT RESOLVED that the Town Board of the Town of Ulysses wishes to participate with the County of Tompkins Shared Service Grant and supports their application, Project No . 058- 14-4844 for 2013 and, °'J 4 Town of Ulysses Working Meeting 7 February 26, 2013 FURTHER RESOLVE that the Town Board of the Town of Ulysses authorizes Marsha L . Georgia Town Clerk to sign the LGRMIF Shared Services Agreement Form. Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Romer aye Adopted Water Standard Specifications - proposed revisions Ms . Marino said that there are still some concerns and questions with the revised revisions with the Water Standard Specifications . The Board tabled this and will invited Mr. Austic and Mr. Boggs to a meeting to discuss the changes . Contract with Phoenix Sentry Ms . Marino said that the Town Board had passed a resolution to accept the proposal of Phoenix Sentry for the water pump station and tower system to replace the current radio link with a cellular infrastructure using Verizon network and cellular modem transmission in the amount of $ 8 , 594 . A revision has been received from Phoenix Sentry for the proposal in the amount of $ 10 , 788 . The Board discussed this revised proposal and has questions for Mr. Austic before continuing. Ms . Thomas will contact Mr. Austic and ask the questions the Board has on the new proposal . II Undertaking Agreement with NYS DOT Ms . Marino said that Highway Superintendent Meeker has to file an Undertaking with the NYS Department of Transportation to allow Ulysses to work on State Highways . Ms . Marino moved, seconded by Ms . Tyler the following : AGREEMENT TO THE TERMS OF AN UNDERTAKING FOR THE BENEFIT OF THE NYS DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH WORK AFFECTING STATE HIGHWAYS BE IT RESOLVED that the Town of Ulysses accepts the terms of the following Undertaking agreement with the New York State Department of Transportation which addresses all operations and/or actions undertaken within state right-of-ways . Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Romer aye Adopted II Ms . Georgia will certify this resolution and file it with the State along with the "Undertaking" document Highway Superintendent James Meeker has filled out. Agenda Items for Regular Town Meeting of March 12 , 2013 Ms. Tyler said she had talked to the Trumansburg School in reference to the extension of the sidewalks to Shur Save. Ms . Marino explained that she and Mr. Meeker are still getting information on costs and options for this project. Ms . Tyler also expressed her interest in Car Share and the possibility of the School taking part. Ms . Marino said that maybe Ms . Tyler could take this on and find out more of the particulars . Town of Ulysses Working Meeting 8 February 26, 2013 • Chamber of Commerce Gateway Signage Project - welcome signs • Brush with Kindness with Habitat for Humanity — Ms . Geldenhuys is working on an agreement • Act on Resolution on Ambulance District • Water Specifications / proposal with Phoenix Sentry • Discussing quote for external audit • Develop resolution to establish Ag Advisory Committee Ms . Thomas gave a brief report on the Association of Towns meeting that she attended in New York City . Hearing no further business Ms . Marino moved, seconded by Ms . Tyler to adjourn the meeting . Unanimously approved; meeting adjourned at 9 : 45 p . m . Respectfully submitted, Marsha L . Georgia Ulysses Town Clerk _s . r , . `# Town of Ulysses Public Hearing February 26, 2013 Audio available at www. ulysses . ny.us Present : Supervisor Marino ; Councilpersons Elizabeth Thomas ; Lucia Tyler, Kevin Romer; Planner Darby Town Clerk Marsha L . Georgia. IAbsent : Councilman David Kerness Others Present : Ron MacLean, John G . Wertis, David Wilcox and Free Press Reporter Louis Dipietro Ms . Marino called the Public Hearing to order at 6 : 30 p . m. Ms . Marino said that the subject of tonight ' s Public Hearing is to hear public comments on the proposed Town of Ulysses Ambulance District as described in the document entitled Map, Plan and Report for the Town of Ulysses Ambulance District, which was put forward by the Town Board by resolution at the Regular Town Board meeting held February 11 , 2013 . The "Order for Public Hearing for Establishing of Ambulance District in the Town of Ulysses" appeared on the Town web site and was published in the Ithaca Journal on February 15 , 2013 . The draft Map, Plan and Report describing the proposed Ambulance District has been available since the public . hearing was set by the Town Board on the Town web site and copies available from the Town Clerk. The purpose of this Public Hearing is to afford the general public the opportunity to make public comments and statements about the proposed Ulysses Ambulance District. This is a public hearing as required by New York State Law when a Town considers establishing a special improvement district and in this case an ambulance district. It is not a question and answer session nor an opportunity for debate . Comments and statements will be taken into consideration by the Town Board before any action is taken at the Town Board Regular meeting on March 1. 2 , 2013 . If the Town Board decides to adopt a resolution establishing the proposed Ambulance District that resolution will be subject to a permissive referendum . Ms . Marino explained the procedure . Ms . Marino opened the floor for comments . David Wilcox question why the Town needed to go to an ambulance district which would cost a lot more for the residents and what is wrong staying with the Trumansburg Ambulance. He wanted to know if the Town wanted to micromanage the ambulance or what . Ms . Marino did address Mr. Wilcox briefly to clarify that the Town is not proposing to establish their own ambulance service and that is not the proposal at hand. The proposal is to establish an ambulance district within the area of the Town outside the Village of Trumansburg . Mr. Romer said he would be happy to talk with Mr. Wilcox outside the meeting . Mr. Wilcox declined Mr. Romer ' s invitation and said he knew there were personal vendettas against the Fire Department. Ms . Thomas also addressed Mr. Wilcox ' s concerns . John G. Wertis said that he was very pleased with the proposal and feels that the Town Board is doing the right thing. Ron MacLean said he had no comments and was here tonight to listen to other residents comments . Town of Ulysses 2 Working Town Board Meeting February 26, 2013 Ms . Marino asked for any other comments and hearing done she did wait for a few more minutes in case anyone came late . Hearing no further comments Ms . Marino closed the public hearing at 6 : 42 p . m. Respectfully submitted, Marsha L . Georgia Ulysses Town Clerk awl