HomeMy WebLinkAboutTB Minutes 2020-09-28
MEETING 8. Working Supervisor –Ratification of promotional appointment c. Abstract caIthaTown of b. esMinut rdoaBTown of Approval a. Agenda Consent 7. sOfficial Townof Report
6. tionzanigaOrand nnel soPer e. COC d. Works cPubli c. Planning b. teBudg a. sReport eCommitte 5. Presentation of The Town Supervisor’s Tentative 2021 Budget 4. k of New York
Mellon nDiscuss and consider approval of Signatories for Ba 3. of the Westview Subdivision Project Phase 3associated with Larissa Ln additional portions of thecceptance of Discuss
and consider a 2. Home Walkway Improvements Project& Loguidice for the Final Design and Bid Phase Services associated with the Forest Supervisor to sign a contract with Barton authorization
for the Town Discuss and consider 1. AGENDA 1523ID 991 1230 Meeting 2866 -436-or call 929 https://www.zoom.us/ 4:30 p.m.at 2020 Monday, September 28, OF THE ITHACA
TBS 2020 Whereas the Town wishes to advance to the Final Design and Bid Phase for the project, and and chose Option D, and Improvement Project (Project) in September of 2019 Whereas
the Town Board was presented with conceptual designs for the Forest Home Walkway Home Walkway Improvements ProjectLoguidice for the Final Design and Bid Phase Services associated
with the Forest : Authorization for the Town Supervisor to sign a contract with 712 -TB Resolution 2020 input. sharePublic Works Committee meetings to sidents will be able to attend
but re ,details are yet to be worked outthose owe responded that Mr. H ?designor step slope the options of a regardingby residents raised concernsMs. Leary asked what happened to
the forward with the contract as submitted. he PWC recommended moving . Tclarified that more input would be gathered from stakeholdersas regarding the contract and it w participated
in a zoom call representatives Forest Home Residentuguidice representatives and oPublic Works Committee, Barton LMr. Howe reported that the Forest Home Walkway Improvements ProjectServices
associated with the Barton & Loguidice for the Final Design and Bid Phase Discuss and consider authorization for the Town Supervisor to sign a contract with 3. There was no one wishing
to address the board and no board comments. Persons to be Heard and Board Comments 2. p.m. 2Mr. Howe called the meeting to order at 4:3 -Call to order 1. Becky Jordan, Deputy
Town Clerk; Donna Shaw, Asst. Dir. Finance ; and Dan Thaete, Director of Engineering; Mike Solvig, Director of Financeof Public Works; Director Joe Slater,Paulette Rosa, Town Clerk;
;Enforcement; Susan Ritter, Director of Planning, Director of Code Marty MoseleyStaff Present: Judy Drake, Director of Human Resources; Pamela Bleiwas and Pat Leary Ann Hunter,
-TeeGoodman, DePaolo, Bill Eric Levine, Rich Membersod Howe, Supervisor; RBoard Members Present: MINUTES Meeting held via ZOOM due to Governor Cuomo’s Executive Order(s) Monday,
September 28, 2020 at 4:30 p.m. MEETING OF THE ITHACA TOWN BOARD 1Pg. 28-90-
TBS 2020 described in the deed and accepts dedication of the additional section extending Larisa Lane as ard of the Town of Ithaca hereby accepts Parcels A and B as fully Resolved, that
the Town Bo ownership of Parcels A and B in fee to the Town of Ithaca, now therefore be it Whereas, the Attorney for the Town has reviewed title and the proposed deed transferring
lity, water, sewer, stormwater and related purposes, and well as other utiParcels A and B and the roadway thereon for highway, transportation and pedestrian purposes as Whereas, the
Town Superintendent and Town Engineer recommends the acceptance in fee of Town of Ithaca’s Highway specifications, ance with the construction and verified said additional road section
has been constructed in accordWhereas, the Town Superintendent of Highways and Town Engineer have reviewed the road Town of Ithaca” prepared by TG Miller PC, dated February 2020.
be Dedicated to the Parcel B on the map entitled “Survey Map Showing Phase 3 of Larisa Lane to additional section of Larisa Lane constructed under Phase 3 of the project, shown as Parcel
A and the Developer is offering for dedication and transfer to the Town of Ithaca, said Whereas, Lane, along said parcels, to the Town of Ithaca’s specifications, and Whereas, the
Developer has constructed an additional section of the planned extension of Larisa of Schickel Rd), and acre portion -3.53, (a .308-2-d Parcel B, Tax Parcel 36.acre portion of Larisa
Lane) an-3.56, (a .644-2-Whereas, Westview Partners, LLC (“Developer”) owns two parcels; Parcel A, Tax Parcel 36. Phase 3 of the Westview Subdivision Development ProjectAcceptance
of completed portion of Larisa Lane associated with : 812 -TB Resolution 2020 . meets town standardsreported that the section was inspected and Mr. Thaete Project development with
Phase 3 of the Westview Subdivision Discuss and consider acceptance of the additional portions of Larissa Ln associated 4. Hunter, DePaolo, Levine, Howe, Leary, Goodman –Vote: Ayes
Seconded: Bill Goodman Moved: Rich DePaolo Supervisor to execute the contract, subject to the approval of the Attorney for the Town.Resolved that the Town Board hereby approves
the proposal as submitted and authorizes the Town therefore be it wed the proposal and recommends it to the Board, now Whereas the Town Engineer has revie and Whereas Barton & Loguidice
has submitted a proposal for said services for a flat fee of $25,000, 2Pg. 28-90-
TBS 2020 cost and the rent The differences are the Town providing 5 parking spaces in the garage at our year terms.-two additional 5year term with option for -of concern. The proposed
lease is for a 5were that looked back at the original lease and incorporated the maintenance and equipment ridersPersonnel and Organization Committee discussed the current draft and
reported that the Mr. Howe Added item: Draft Post Office Lease 6. Vote: Hunter, DePaolo, Levine, Howe, Leary, Goodman -Seconded: Tee Moved: Eric Levine Pamela VanGelder, Finance
Manager ayuga Lake Intermunicipal Water Commission Michael Solvig, Finance Officer Town of Ithaca Mellon:and Benefit Distributions associated with any and all transactions
with the Bank of New York ized in carrying out the Administrative Matters; Asset Transfers, Investments and Payments authorResolved that the Town Board of the Town of Ithaca hereby
certifies the following people are certain documents, now therefore be it (BNY), and they have requested a resolution certifying that authority of the signatories of and for New York
Mellon Whereas the Town of Ithaca is seeking to close certain accounts at Bank of : Validation of Signatories 291 -TB Resolution 2020 . allow that to happenwill resolution This
. a whilewe have been trying to close them and transfer the funds for quite and for these accountsa fee to start charging a group of municipalities. BNY Mellon is going from opened
a number of years ago to hold collateral ereMr. Solvig explained that these accounts w Discuss and consider approval of Signatories for Bank of New York Mellon 5. Hunter, DePaolo,
Levine, Howe, Leary, Goodman –Vote: Ayes Seconded: Eric Levine Ann Hunter - dedication to the Town. all documents necessary to effectuate the transfer andResolved, that the Town
Supervisor and Town Highway Superintendent are authorized to execute ane, subject to the approval of the Attorney for the Town, and be it furtherLLarisa –shown on the survey map
referenced above, as an extension to the existing Town Road 3Pg. 28-90-
TBS 2020 2020-: Town of Ithaca Abstract No. 18 for FYb013-TB Resolution 2020 stantial corrections suggested and approved by the Board made. sub-submitted with nonResolved, that the
Town Board hereby approves the draft minutes of September 14, 2020 as a: Approval of Minutes 013 -TB Resolution 2020 Hunter, DePaolo, Levine, Howe, Leary, Goodman –Vote: ayes
Seconded: Rich DePaolo LevineMoved: Eric D Thomas –Ratify promotional appointment of Working Supervisor c. Approval of Town of Ithaca Abstract b. Approval of Town Board Minutes
a. Consent Agenda items:Town Board of the Town of Ithaca hereby approves and/or adopts the following Resolved, that the : Adopt Consent Agenda 013 -TB Resolution 2020 Consider
Consent Agenda Items 8. be held on October 19, 2020.The Budget Meeting is scheduled for Thursday, October 1, 2020 with a tentative public hearing to r residents’ tax bills. approximately
4% fois under the 2% tax cap and represents a decrease of noted that the budget as it stands Mr. Levine their budgets for 2021. Ms. Drake noted that the County and the City have
not included the Apprenticeship Program in )1 Attachment (. Mr. Howe reviewed his budget highlights to the Board. September 16, 2020, which Ms. Rosa verified and officially presented
the Tentative 2021 Budget Mr. Howe noted for the record that the Tentative Budget was presented to the Town Clerk on 021 Budget Presentation of The Town Supervisor’s Tentative 2 7.
for review.The Board was in favor of moving forward and presenting the proposed lease to the Post Office changes they submit will be reviewed. scheduled or , a resolution to authorize
signature will be and if they approve it with no changesHe noted that he was seeking consensus from the Board to forward it to the Post Office for review 4Pg. 28-90-
TBS 2020 September 28, 2020; and be it furtherWorks Department, effective regular promotional appointment of Dustin Thomas, as full time Working Supervisor for the Public Resolved, the
Town Board of the Town of Ithaca does hereby ratify the Highway Superintendent’s er 28, 2020; now, therefore, be itWorking Supervisor position, effective SeptembWhereas, the Highway
Superintendent is promotionally appointing Dustin Thomas, to the to satisfactorily perform the duties of the Working Supervisor position; and the necessary knowledge, skills and
ability Dustin Thomas, Heavy Equipment Operator, possess Whereas, the Highway Superintendent has determined through interviews and evaluation that Whereas, there is a vacant Working
Supervisor position due to a retirement; and Appointment to Working Supervisor Promotionalc013 –TB Resolution 2020 TOTAL 122.65 Coddington Road Lighting District 205.67 West Haven
Road Lighting District 68.30 Burleigh Drive Lighting District 67.94 Circle Lighting District Winner’s 20.11 Clover Lane Lighting District 173.78 Eastwood Commons Lighting District
80.53 Renwick Heights Lighting District 68.18 Glenside Lighting District 174.07 Forest Home Lighting District Fire Protection Fund 2,648.00 Risk Retention Fund 17,762.50 H22 –PWF Renovations
Project 7,482.79 15,857.38 28,028.49 Highway Fund Part Town DB 1,197.48 Highway Fund Town Wide DA 1,512.45 Town-General Fund Part 37,074.37 eneral Fund Town WideG 1108 -1052 VOUCHER
NOS. total for the amounts indicated. Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in be it Whereas the said vouchers have been audited
for payment by the said Town Board; now therefore approval of payment; andWhereas the following numbered vouchers have been presented to the Ithaca Town Board for 5Pg. 28-90-
TBS 2020 the CFR Building.at here at Town Hall and th Early voting is set to begin October 24 TCCOG Some members and staff have been attending Community Choice Aggregation webinars
through :fficialsOown TReport of .for discussion Board in NovemberTown to the alking pointst to s and the intent is goalMr. Howe reported that they continue to work on – Green
New Deal open to the public. October 19th at 4:00 pm. ,ondayMon with the intent to keep the regularly scheduled meeting 5th at 4:00 pm to seek the advice of counselset for Monday,
October is pecial meeting Mr. Goodman reported that a s – Short Term Rental t and a meeting is being scheduled to discuss the matter. also expressed interesIsland as legal counsel
because this is his forte. The Villages of Cayuga Heights and Lansing have with the City and working together on the Agreement and hiring Andrew Campanelli from Long ussion happening
regarding the Town joining There is the possibility and disc .iesfacilitsmall cell placement of to allow on a master license agreement are attempting to negotiate with Verizon and
they this as wellon City is working He noted that the aesthetic regulation changes. proposed 5G and onThe next meeting will focus municipalities around the country.challenges from
most of the FCC regulations and dismissed the that backed up a lot ofdecision oCourt Federal ircuit C9th and review of the 5Grevisions and the implications of telecommunications
lawiscussion of Mr. Goodman reported that they continue d – Codes & Ordinances . filters at Town Hall level ble to install higheralso aand we were filterslevel higher HVAC system
to accommodate the make changes to They were able to reopening. st are winding up with the goal of a acility FPublic Works the of senovation; rProject updates the issue. to discuss
ornell meeting has been set with C. A benefit assessment feesregarding their using estimates and not paying some Cornell Universityearlier; sewer billing with as mentioned Forest
Home WalkwayMs. Hunter reported they discussed the – Public Works them as buildings and setting placement and setback requirementsng pools by classifying for businesses in an effort
to not allow them in residential areas; regulatidraft legislation to allow food trucks as an accessory use to allow seasonal/recreational camping; PDZ Mr. DePaolo reported they continued
discussion on changes for the – Report of Town Officials and Committees 9. will be no further action required by the Town Board.uccessfully complete the mandatory eight (8) week
probationary period there Resolved, if the said s annual salary of $62,649, in Job Classification “V”, with full time benefits; and be it further Resolved, this is a 40 hour a week
position, at the hourly wage of $30.12, which is an estimated 6Pg. 28-90-
TOWN?OF?ITHACA?2????Townwide?Fund?to?the?Parks,?Recreation?and?Open?Space?Plan?account.?from?the?unreserved?fund?balance?in?the?General??The?Town?will?transfer?(re-designate)?$100,000?·?Program?will?
increase?from?$21,530?in?2020?to?$21,960?in?2021.????n?for?the?county-wide?Water?Quality?Monitoring?-?The?amount?budgeted?for?the?Town’s?contributio?ublic?Library?will?remain?at?$15,000?in?2021.????-
?The?Town’s?contribution?to?the?Tompkins?County?P?less?than?the?amount?$200,695?budgeted?in?2020.?-?2021?funding?for?Joint?Youth?Commission?programs?is?budgeted?for?$197,828.??This?is?slightly??the?s
ame?amount?budgeted?in?2020.???nership?is?budgeted?at?$73,353?in?2021.??This?is?-?The?Town’s?contribution?to?the?Recreation?Part?terfront?parks?will?remain?at?$56,000?for?2021.?-?The?Town’s?contribut
ion?to?City?of?Ithaca?wa?budgeted?in?the?General?Townwide?Fund,?with?the?remaining?$21,960?budgeted?in?the?Water?Fund.???programs?will?total?$390,141?in?2021.??Of?this?total,?$368,181?is??/??Funding?
for?community?organizations·?which?will?no?longer?be?supported?beginning?in?2023.???-?$150,000?is?budgeted?to?replace?the?Municity?parcel?management?and?building?permit?software??-?$778,000?is?budget
ed?for?the?replacement?of?vehicles?and?other?motor?equipment?in?2021.??epresents?3.61%?of?the?Town’s?total?2021?budget.?$338,000?or?55.7%.??Equipment/Capital?Outlay?r000?in?2020?to?$945,000?in?2021;?
an?increase?of??Equipment/Capital?Outlay?increases?from?$607,·?epresent?46.1%?of?the?total?budget?for?2021.?$69,704?or?0.58%.??Contractual?services?r43?in?2020?to?$12,016,547?in?2021;?an?increase?of?
?Contractual?Services?increase?from?$11,946,8·?-?$240,000?is?budgeted?for?Town?parks?and?trails?improvements.??-?$750,000?is?budgeted?for?improvements?to?various?Town?roads.????-?$250,000?is?budgeted
?for?storm?water?drainage?improvements.??-?$300,000?is?budgeted?for?sewer?and?manhole?rehabilitation.???improvements,?funded?by?new?long-term?debt.?-?$1,700,000?is?budgeted?for?water?infrastructure?$
3,215,000?total?budgeted?in?2020.??Capital?projects?represent?12.42%?of?the?Town’s?total?budget.??an?increase?of?$25,000?or?0.78%?over?the??Capital?Projects?budgeted?in?2021?will?total?$3,240,000;·?$
61,000?from?the?$1,180,000?total?budgeted?in?2020.?e?budgeted?for?$1,119,000?in?2021,?a?decrease?of?-?Payments?for?employee?health?insurance?ar?from?the?$537,000?total?budgeted?in?2020.?an?increase?o
f?$60,000?eted?for?$597,000?in?2021,?-?Payments?for?employee?retirement?are?budg?for?employee?salaries?and?wages.?ts?in?2021?are?calculated?at?49.80%?of?the?total?a?decrease?of?$48,300?or?2.13%.?Tota
l?employee?benefies?from?$2,272,275?in?2020?to?$2,223,975?in?2021,??The?budgeted?total?for?Employee?Benefits?decreas·?e?of?$65,345?or?1.48%.?$4,465,798?in?2021,?an?increas?Total?for?Personal?Services
?(employee?salaries?and?wages)?increases?from?$4,400,453?in?2020?to?·?s?represent?25.68%?of?the?Town’s?total?2021?budget.?increase?of?$17,045?or?0.26%.??Personnel?costs?from?$6,672,728?in?2020?to?$6,
689,773?in?2021,?an??The?budgeted?total?for?Personnel?Costs?increase·?of?$212,774?or?0.81%.???266,830?in?2020?to?$26,054,056?in?2021,?a?decrease??The?Ithaca?Town?Budget?will?decrease?from?$26,·????FI
SCAL?YEAR?2021?BUDGET?HIGHLIGHTS??
?3????improvements?at?the?Ithaca?Area?Waste?Water?Treatment?Facility.?he?Town’s?share?of?outstanding?long-term?debt?for?to?be?used?to?pay?the?annual?debt?service?on?tit?in?2020,?raising?revenues?of?a
pprox.?$518,289?Fee?will?increase?to?$65.00/unit?in?2021?from?$60.00/un?improvements.??The?Sewer?Benefit?Assessment?outstanding?long-term?debt?for?water?infrastructure?to?pay?the?annual?debt?service?
on?the?Town’s?raising?revenues?of?approx.?$1,370,643?to?be?used?to?$165.00/unit?in?2021?from?$160.00/unit?in?2020,??The?Water?Benefit?Assessment?Fee?will?increase·?from?$65.65?in?2020?to?$68.00?in?20
21,?an?increase?of?$2.35?or?3.60%.?3.6%.??Based?on?these?proposed?rates,?the?quarterly?minimum?water?and?sewer?charge?would?increase?20?to?$5.34/1000?gallons?in?2021,?an?increase?of?proposed?to?incre
ase?from?$5.16/1000?gallons?in?20?increase?of?3.6%.??Sewer?rents,?billed?on?water?consumption,?are?gallons?of?consumption?in?2021,?an1000?gallons?of?consumption?in?2020?to?$8.26/1000??Water?rates?are
?proposed?to?increase?from?$7.97/·?2019.??Sales?tax?collections?for?2020?are?projected?to?total?approx.?$3,190,000.??shutdowns?in?response?to?the?COVID-19?pandemic,?with?collections?falling?short?of?
both?2018?and??Quarter?business?nd revenues.??Sales?tax?collections?for?the?Town?were?weak?in?2020?due?to?the?20,?representing?13.3%?of?the?Town’s?2021?budgeted??Sales?Tax?collections?are?budgeted?at
?$3,250,00·?)?See?Exemption?Impact?Report?on?Page?23 7.4%?of?the?total?assessed?valuation?of?the?Town.?(?State?with?an?exempt?valuation?of?$239,987,500?or?second?largest?exempt?category?is?for?New?Yo
rkt?is?for?Cornell?University?and?Ithaca?College.??The?assessed?valuation?of?the?Town.??Most?of?this?amounion?of?$1,058,606,700?or?32.6%?of?the?total?Educational?Institution?with?an?exempt?valuat?-?P
rofitin?the?Town?is?exempt.??The?largest?exempt?category?is?Not-for-$1,580,800,890,?or?48.7%,?of?property?haca?for?2021?is?$3,245,930,691.?Of?this?total,??The?total?assessed?valuation?of?the?Town?of?
It·?$1,665,237,301,?an?increase?of?approx.?3.1%?over?the?prior?year.????Ithaca?increased?from?$1,616,447,157?in?2020?to??The?taxable?assessed?valuation?of?the?Town?of·??PROPERTY?TAX?BILL?FOR?A?TYPICA
L?PROPERTY?IN?THE?TOWN?OF?ITHACA?RAX?TROPERTY?POWNWIDE?TIGHWAYH?RAX?TROPERTY?POWNWIDE?TENERALG Major?Components?to?Property?Tax?Bill?*ROPERTY?PYPICAL?TON?AX?T?TOTALT UHARGE?/??CSSESSMENT?AENEFIT?BEWE
RSUHARGE?/??CSSESSMENT?AENEFIT?BATERW?RAX?TROPERTY?PIST.?DROTECTION?PF?RAX?TROPERTY?P-T?PIGHWAYH?in?the?Town?of?Ithaca?is?a?Single-Family?Residence?with?an?Assessed?Value?of?$300,000.Typical?Property
??*?A??YRIOR?PFROM?NCREASE?IERCENTAGEP?YRIOR?PFROM?NCREASE?IAX?TT-4.02%4.34%-1.70%-0.19%-0.75%-1.62%$?????(83.64)$?????$?????(34.25)$??????(15.87)$?????(4.13)$??????(44.11)90.62$?$?1,994.78$?2,078.42
$?2,112.67$?2,128.54$?2,132.672,176.79???????65.00??????????????60.00???????45.00???????25.00???????25.0025.00??????165.00????????????160.00??????150.00??????125.00??????110.00100.00??????3.0001?????
???????2.5787??????2.6535??????2.8622??????3.24883.3971?????????-????????????1.2416??????1.3027??????1.3192??????1.24521.5388??????0.4804????????????0.4952??????0.5162???????????0.5439???????????--$?
???2.4021$????$????1.8792$????1.9197$????1.8698$????2.16491.9033 201620172018201920202021?shown?below?includes?proposed?water?and?sewer?benefit?assessment?fees.??$300,000.??The?estimated?property?tax
?bill?total?a?single-family?residence?with?an?assessed?value?of??The?typical?property?in?the?Town?of?Ithaca?is?from?$2,078.42?in?2020,?a?decrease?of?$83.64?or?4.02%.the?Town?of?Ithaca?will?decrease?t
o?$1,994.78?in?2021??The?property?tax?bill?for?a?typical?property?in?·?ce,?representing?35.6%?of?total?budgeted?revenues.?Property?taxes?are?the?Town’s?largest?revenue?sour?.???This?increase?does?com
ply?with?the?property?tax?cap?limit?for?2021 total?of?$8,549,070.??increase?of?$179,230?or?2.1%?over?the?prior?year??The?2021?Property?Tax?Levy?totals?$8,728,300,?an?·?ns?County?Housing?Development?F
und?account.?Townwide?Fund?to?the?new?(for?2021)?Tompkiom?the?unreserved?fund?balance?in?the?General??The?Town?will?transfer?(re-designate)?$50,000?fr·??