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HomeMy WebLinkAbout2012-09-25-WTB Town of Ulysses Working Town Board Meeting September 25 , 2012 Present: Supervisor Roxanne Marino; Councilpersons Lucia Tyler and David Kerness; Deputy Supervisor Sue Poelvoorde; Town Clerk Marsha L . Georgia Absent: Elizabeth Thomas and Kevin Romer Supervisor Marino called the meeting to order at 7 : 00 p .m . EMS/Budget Ms. Marino distributed an email exchange she had with Lee Shurtleff, Director of the Tompkins County Department of Emergency Response, which provided additional information on EMS response in the Town of Ulysses . The Board reviewed the questions and the responses. Ms . Marino reported that Attorney Mariette Geldenhuys is following up with the New York State Department of Health to get some clarification on other questions that have come forward . Ms . Marino said that the Town Board has to decide very soon what they are going to do about the EMS situation so she can proceed with the 2013 Town Budget. Mr. Kerness said that the Board already passed a resolution that stated that if the Town did not get a response from the Village of Trumansburg answering the multiple questions the Town has on service by October 1 , 2012, that the Town would not contract with the Village. Ms . Marino wants to re-open that discussion and present a new resolution for the Town Board that very clearly spells out the reasons why the Town proposes to take the action not to contract with the Village of Trumansburg and make sure that is the direction the Town of Ulysses wants to proceed . She will write the resolution and present it to the Board at the next meeting. The Board reviewed the upcoming meetings schedule. • October 3 `d, 8 : 30 a. m . 2013 Proposed Budget • October 3 `d, 7 : 00 p . m . Village Fire/EMS Budget • October 9th, 6 : 30 p . m . Public Hearing — Local Law • October 9th, 7 : 00 p . m . Regular Town Board Meeting • October 10th, 7 : 00 p .m . Draft Lakeshore Zone Discussion • October 12th, 8 : 30 a. m . 2013 Proposed Budget • October 23 `d, 7 : 00 p . m . Town Board Working Meeting • October 24th, 7 : 00 p . m . Public Information Meeting on Draft Lakeshore Zone Agriculture & Farmland Protection Plan Ms . Marino will meet tomorrow with Ms . Kiley and Ms. Poelvoorde to finish up the review of the draft Agriculture & Farmland Protection Plan . The draft plan will be distributed to the Town Board soon . Ms . Marino will also send the draft to John Brennan at the NYS Department of Agriculture and Markets for his input. He has seen and commented on an earlier version . The latest draft has incorporated his comments . The Board has to review, set a public hearing and then also get it on the agenda of the Tompkins County Agriculture and Farmland Protection Board for their review. The County Board reviewed an earlier draft and provided comments . The comments were incorporated into the latest Town ' s document. The final steps need to be completed before the end of the year, as agreed upon at the September 1 Town Board meeting. The document can be discussed at the Town Board Working Meeting on October 23 `d Budget - Fund Balances Ms. Marino reported that she and Ms . Bouchard have been working on the projections for the year-end fund balances. Ms. Marino noted that the B fund has increased to an amount larger than recommended by the New York State Comptroller. Ms . Marino introduced an option for using some of the funds for a project within the Town . While at a meeting with the Village of Trumansburg a project to extend the sidewalk from the Fairgrounds down to Town of Ulysses 2 Working Meeting 9/25/2012 Kinney ' s/Shursave was discussed . This is a project that the B fund balance could be used for. Ms . Marino spoke to Mr. Meeker about the work and she asked Mr. Meeker to gather more information on the cost. Ms . Tyler asked if Ms . Marino spoke to the School Superintendent about the Car Share program . Ms . Marino noted thatl she had not. She noted that the Car Share project would not be able to be funded with B fund money but, possibly from the A fund . Ms . Marino also noted that the Board should consider increasing the allocation to the Capital Reserve fund for long-range planning for larger projects such as a community center or replacing the Town ' s vehicle with an electric vehicle . Town Hall Projects Mr. Kerness said that at the Regular Town Board meeting in August the Board unanimously adopted a resolution authorizing the Supervisor to purchase a new electric, on-demand hot water heater at a price not to exceed $ 1 , 500 and also contract with a local HVAC company for $383 to install balancing dampers on the air-conditioning ductwork throughout the Town Hall . Mr. Kerness asked Supervisor Marino if either of these things were done . Ms . Marino said she would not progress the hot water heater purchase as the quotes received by other Board members were for different sized heaters and it was not clear what work was included in the quote. She noted that she had been working on both projects before leaving Town in July and for both projects had specific details she wanted to address with the work . She received conflicting information on the air conditioning work than that received by Ms . Thomas. She reminded the Board that she had objected to the resolution during the August meeting and asked that the Board table the action until she came back and followed up her request with an email to the Board outlining her concerns . She recommended that if the Board wants to progress the two projects, as is, that they assign them to another Board member. Personnel Policy Ms . Marino reported that Ms . Thomas and Ms . Tyler worked on a document for benefit changes and asked Ms . Marino to do some calculations on the proposed changes . She and Ms . Bouchard have completed the calculations . Ms . Marino advised that as the discussion will involve specific employees ' benefits the discussion should occur during an executive session . Ms . Tyler concurred . Ms. Tyler moved, seconded by Ms . Marino the following : BE IT RESOLVED that the Town Board of the Town of Ulysses adjourn to executive session to discuss personal matters . Ms . Marino aye Ms . Tyler aye Mr. Kerness aye Adopted The Board adjourned at 8 : 20 p . m . to executive session . The Board reconvened at 9 : 20 p .m . Ms . Marino moved, seconded by Mr. Kerness to adjourn the meeting. Vote unanimous . Meeting adjourned at 9 : 22 p ! m . Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk