Loading...
HomeMy WebLinkAbout2012-07-10-RTB Town of Ulysses Regular Town Board Meeting July 10, 2012 Present : Supervisor Roxanne Marino ; Councilpersons Elizabeth Thomas, Lucia Tyler, and David Kerness ; Deputy Supervisor Sue Poelvoorde ; Environmental Planner Darby Kiley; Highway Superintendent James Meeker; Town Clerk Marsha L . Georgia; and Attorney Mariette Geldenhuys. Absent: Councilman Kevin Romer Others Present : Diane Hillman, Jacksonville Community Association; and Louis DiPietro, Trumansburg Free Press Supervisor Marino called the meeting to order at 7 : 00 p.m. APPROVAL OF MEETING AGENDA Ms . Marino moved, seconded by Ms . Thomas to approve the agenda. Unanimously approved. BUDGET MODIFICATIONS Ms . Marino moved, seconded by Ms . Thomas the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the following 2012 Budget modifications : A Fund 7310 . 1 Youth Programs PS increase $ 1030 . 00 Explanation — Represents a $900 United Way Focus Grant for Youth employment and $ 130 the Town youth program received from specially earmarked donations from the United Way for youth employment. B Fund 9040 . 8 Worker' s Comp. Increase 1495 . 00 1990 . 4 Contingency Decrease 1495 . 00 Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Adopted APPROVAL OF CLAIMS Ms. Marino moved, seconded by Ms. Thomas the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the previous examined vouchers 251 through 284 in the amount of $ 8 ,785 . 02 . Ms . Marino aye • Ms . Thomas aye Ms. Tyler aye Mr. Kerness aye Adopted APPROVAL OF MINUTES Ms . Thomas moved, seconded by Mr. Kerness the following : Regular Town Board Meeting 2 July 10, 2012 BE IT RESOLVED that the Town Board of the Town of Ulysses approves the edited minutes of the Special Town Board Meeting of May 22 , 2012 , Public Hearing of June 12 , 2012 , Regular Board Meeting of June 12 , 2012 , and the Special Town Board Meeting of June 26 , 2012 . Ms . Marino aye Ms . Thomas aye Ms . Tyler aye (abstained for 6/26/2012) Mr. Kerness aye Adopted REPORTS OF REPRESENTATIVES Tompkins County Representative Jim Dennis — absent. Trumansburg Fire Department & EMS — absent. Trumansburg Village — absent. Ms . Marino and Ms . Thomas had attended the Village meeting on Monday, July 9, 2012 . Ms. Thomas reported briefly : • Golf course representative attended Village meeting and reported that they are having severe financial difficulties . As a recreational interest for a number of people and a important resource to the community, course representatives would like to explore a partnership with the Village . Jim Dennis suggested possibly a public/private partnership . Another option discussed was to annex the land that is in the Town to the Village . It was also suggested that the Town and Village work together on this. • Presentation of a model of a new building at the Farmers Market to be built during the Grassroots Festival . • Water discussion with the Town of Covert, Village of Interlaken, Town of Lodi working together to extend municipal water. • Discussion of offering healthcare benefits to part-time employees . • EMS researching purchase of a new ambulance and will get price for 2WD & 4WD PRIVILEGE OF THE FLOOR Diane Hillman, President Jacksonville Association reported that a meeting that was scheduled with Ms. Thomas and Ms . Dean to discuss how to move forward to save the "Old Church" in Jacksonville was cancelled and will be re-scheduled. Work needs to be done on the "Old Church" before it falls down. One suggestion is to work through the Town of Ulysses Building Code Enforcement office . Ms . Hillman showed a photo of the condition of the building. Ms. Hillman would like to contact Mobil and see what is involved in getting the building into different ownership, but she wants to have as much information as she can gather before she makes the call . Ms . Hillman and Ms . Dean are looking into getting the building onto the Historic Register. TOWN REPORTS Planning Board/Zoning Officer - Darby Kiley Ms . Kiley reported that at the June 19 , 2012 Planning Board meeting they began their review of • the revisions to Article III of the Zoning Law. They did not finish and will continue at the July 17 , 2012 meeting. The Board of Zoning Appeals did not meet in June, but has a meeting set for July 18 , 2012 . Angel Dybas from Tompkins County Soil and Water Conservation District is working on reimbursements for a Stormwater Coalition grant dating back to 2005 . Materials are being compiled from the Town' s records and we will likely receive some grant funds . • . Regular Town Board Meeting 3 July 10, 2012 Highway Superintendent James Meeker reported the activities for the month at the Highway Department. Mr. Meeker said that the bids for the Seneca Road bridge will be opened on July 13 , 2012 . NYS Department of Environmental Conservation inspected the fuel tanks at the Town Barns and some minor updates had to be made . No Parking signs posting for the Grassroots Festival will be done for the period July 12 to July 18 . NYS Route 89 will be closed between Gorge Road and Kraft Road starting July 11 ' 2012 . The Board noted that the Grassroots Festival organizers should post the Route 89 closure on their website . Ms . Thomas will follow up on the task. Mr. Meeker also noted that he is in communication with Tompkins County Highway Department regarding the 18 -ton limit posting on the bridge on Podunk Road. He would like the bridge work done before the winter as the posting will impact snowplowing . Town Clerk Marsha L. Georgia reported the monthly fees collected and the amount turned over to the Supervisor. Ms . Georgia had emailed the Board information on the cost of mailing and printing the newsletter. Code Enforcement Officer Alex Rachun - absent. Mr. Rachun provided a written report for the Board. Ms . Thomas said that Ms. Bristow, Board of Zoning Appeals member , was reappointed January 25 , 2011 , when in fact her term had not expired. She suggested that the reappointment resolution be rescinded. Ms . Georgia provided a copy of the resolution. Ms . Thomas moved, seconded by Mr. Kerness the following : BE IT RESOLVED that the Town Board of the Town of Ulysses rescind the appointment of Barbara Bristol to the Board of Zoning Appeals made in error on January 25 , 2011 since her term had not expired. Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Adopted Town Board Member Elizabeth Thomas reported on the tasks she worked on as Deputy Supervisor and Town Board Councilperson for the past month. Planning Prepared final version of Planning Board and BZA training and attendance policy. Newsletter Wrote and laid out initial draft of newsletter, inserted edits, reformatted. Town Hall Attended meeting to hear results of energy audit. Discussed with Roxanne, Alex and TB . Interfaced with roofer on start date, shingles, dumpster placement, etc . Website Uploaded audios of meetings Updated her bio for website Black Diamond Trail Meet with other municipalities on 6/ 13 about how to move construction along . Spoke with Jim Meeker about culverts — provided culvert maps and spreadsheet of culvert work to be done . Minor role in application for grant funding for BDT — collected references to BDT from Ulysses Comprehensive Plan. Drafted resolution for Town to participate in grant application for BDT funding . EMS Follow up for resolution passed on 6/ 12 . Drilling Traveled to Albany on 6/ 18 to represent Ulysses in gathering of municipalities that have passed moratoriums or bans . TCCOG Regular Town Board Meeting 4 July 10, 2012 - TCAD — Martha Robertson and Heather Filberto — o describe funding opportunities that help small and large businesses become established within the County e . g . Advion, Kionix, Cortland Produce . Special areas focus on minority and women owned businesses . Loan funds stay within the County . o Funds also available for local not-for-profits e. g . Kendal, Racker, CMC . o Keeps funding local while also supporting local economic development. - Hydrilla — o Members of the Hydrilla task force described the threats from Hydrilla should it become established. o More info at stophydrilla.org o Need funds to help with monitoring and education being done by not-for-profits . - Cleaner-Greener Southern Tier — Leslie Schill from TC Planning lschill @tompkins- co . org o Coalition of Steuben, Schuyler, Chemung, Tomkins, Tioga, Broome, Chenango , and Delaware . o $ 1 mill from NYSERDA to create the Cleaner Greener Southern Tier Plan — a comprehensive smart growth plan for regional sustainability o Tompkins is leading the planning process . o $90 million in competitive funding for implementation of plan goals . o Respond to the goals set out at website http ://www. cleanergreenersoutherntier. org/ and http ://wvvw. tompkins- co . org/detail . aspx?ContentID=2035 - Cable o Will have model contract in time to negotiate with Time Warner Cable . Other - Notified Youth Commission about passage of Recreation Partnership resolution - Minor role in request to be granted home rule over Cayuga Lake shoreline for zoning . - Created draft agendas for 6/26 and 7/ 10 meetings - Cleaned up old files on computer and backup . - Updated calendar of Town Board availability over the next three months . - Worked with Marsha to figure out reappointment schedule of members of BZA and PB . - Met with broadband committee (6/28) — plans to move ahead. Ms . Thomas distributed a resolution on energy use in the Town of Ulysses be to discussed at the next meeting of the Town Board on July 26, 2012 . Ms. Thomas suggested that maybe the youth working with Dave Gell could make a bench for the patio area at the back of the Town Hall . Supervisor Roxanne Marino reported : • Distributed operating statement • Distributed sales tax distribution • Recreational Partnership budget increase for 2013 is 2%, Ulysses cost will be $ 10,792 (corrected amount to read $7592 on 9/ 14/2012) • Trumansburg Golf Course situation - Town should be involved • Southern Tier grants coming up — get group together to look at things coming up — maybe look into a grant writer- start exploring . Deputy Supervisor Sue Poelvoorde continues to work on the Web site update with Ms . Thomas . Councilman David Kerness attended the Tompkins County Healthcare Consortium meeting t and reported about the fund balances being in good shape, bidding out for prescription drug handling and also the idea of international mail order program for prescription drug purchasing (from Canada) . Also that Cortland County petitioned to join the Tompkins County Consortium. Mr. Kerness distributed information on a request for funding for the local Hydrilla task force and asked Ms. Poelvoorde to look at it and talk about this at the next Board meeting . .7 7f:.y mss . • 1 Regular Town Board Meeting 5 July 10, 2012 Councilwoman Lucia Tyler reported that the Environmental Management Council is meeting this Thursday, July 12 . Ms . Tyler is on the Community Arts Partnership. The Partnership receives grants to support community programming and they are interested in having more arts activities in more locations around the area. Ms . Tyler feels this is an opportunity for Ulysses to sponsor an art-related event. NEW BUSINESS Black Diamond Trail — Consolidated Funding Application Ms . Kiley gave some background on the Town ' s participation in a cooperative grant application to NYS Department of State through the Local Waterfront Revitalization Program for finding construction of a segment of the Black Diamond Trail . Tompkins County will be the applicant. Ms. Marino moved, seconded by Mr. Kerness the following : WHEREAS the Town of Ulysses Comprehensive Plan supports the development of the Black Diamond Trail for the purposes of recreation (pg . 64), transportation (pg. 118) and tourism ( 149) ; and WHEREAS a proposal for grant funding from the New York State Department of State Local Waterfront Revitalization Program is being submitted cooperatively between the New York State Parks, Tompkins County, the Town of Ithaca, the City of Ithaca and the Town of Ulysses to complete construction of a segment of the Black Diamond Trail from Cass Park to Taughannock State Park, with a deadline of July 16, 2012 ; and WHEREAS these funds will be used to fix or replace nearly 200 culverts, prepare the trail bed and surface the trail ; and WHEREAS the grant application for a total of $2 . 1 million requires a match of funding of which the Town of Ulysses share could be up to $ 10, 000 coming from the assigned fund for Recreation in the General Fund, and also can be a contribution from in-kind work by the highway department in the form of replacing road crossing culverts ; and WHEREAS a further resolution will be required by the Town of Ulysses to become a final partner in the grant should it be awarded, THEREFORE BE IT RESOLVED that the Ulysses Town Board approves participation by the Town in a NYS Consolidated Funding Application for funds through the New York State Department of State Local Waterfront Revitalization Program to complete a segment of the Black Diamond Trail . Ms. Marino aye Ms. Thomas aye Ms . Tyler aye Mr. Kerness aye Adopted OLD BUSINESS Newsletter The Board discussed the latest draft of the newsletter prepared by Ms. Thomas. Ms. Tyler provided some corrections . The Board discussed the appropriateness of listing the personal phone numbers for Planning Board and Board of Zoning Appeals members on the front of the newsletter. Ms . Georgia provided information on the cost of printing and mailing. The Board decided that they preferred to have the newsletter printed in color. Ms . Marino moved, seconded by Ms . Tyler the following : Regular Town Board Meeting 6 July 10, 2012 BE IT RESOLVED that the Town Board of the Town of Ulysses approves to remove the phone numbers for the Planning Board and Board of Zoning Appeals except for the Chair of these Boards . Ms. Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness nay Adopted Town Hall Upgrades Ms . Marino reported on her meeting with John Hubbard of Hubbard Plumbing. Mr. Hubbard will provide the Town with a quote for a new hot water heater. Ms. Marino had not received the quote prior to the meeting . They also discussed in general what could be done with the overall problem with the heat and air conditioning distribution throughout the Town Hall . Ms. Thomas moved, seconded by Mr. Kerness the following : BE IT RESOLVED that the Town Board of the Town of Ulysses authorizes the Supervisor to go forward with the purchase of a hot water heater if the quote comes in $ 1 ,000 or less . Ms . Marino aye Ms. Thomas aye Ms . Tyler aye Mr. Kerness aye Adopted EMS Ij The Village has not responded to the Boards resolution in writing ; the deadline is July 11 , 2012 . At the Village' s Board meeting Mayor Petrovic went through the Town' s resolution and gave their answers verbally. Ms . Thomas went through what the Village Board said. • Equitable taxation for the same service . The Village ' s response was that municipalities have different rates everywhere so that is not a concern of theirs . • Rate table the Town provided. Village agreed rates would be much lower if the Town and Village shared services ; • The Charity policy. The Village said that since they have been billing they have not received any complaints about their policy. The Town Board felt that the Village charity policy was not as good as that of the local for-profit ambulance service . The Village pointed out that the ambulance service does a lot of good charity things . • The Town will continue to have a vote on the final ambulance budget and can participate in budget discussions but will not have a vote in the EMS operation. • One Village Trustee said that the Town should be creating an ambulance district and creating the Town' s own policies and have two different districts one for the southern part of Ulysses and one for the northern part. The Village Board said that if the Town pulled out of the ambulance contract it would be no risk to the Village ambulance department and they would be able to survive without the Town. EXECUTIVE SESSION Ms . Marino moved, seconded by Mr. Kerness the following : BE IT RESOLVED that the Town Board of the Town of Ulysses moves to go into executive session to discuss matters related to the appointment, promotion, demotion, discipline, or removal of particular personnel . .r . a AL Regular Town Board Meeting 7 July 10, 2012 Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Adopted Meeting adjourned to executive session at 9 : 17 p . m. Meeting reconvened at 10 : 07 p .m. Hearing no further business, Ms . Tyler moved, seconded by Ms . Thomas to adjourn the meeting . Unanimously approved and meeting adjourned at 10 : 08 p .m. Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk •