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Home My WebLink About2022-03-08-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses March 8, 2022 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held via videoconference on the Zoom platform. Videoconference chat is saved in the appendix. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Olson called the meeting to order at 7:01pm. ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Katelin Olson Board members- Michael Boggs (arrived 7:04pm), Rich Goldman, Roxanne Marino Town Clerk- Carissa Parlato Second Deputy Supervisor- Michelle E. Wright ABSENT: Mary Bouchard OTHERS: Fernando de Aragon, Marc Devokaitis, Linda Liddle, Anne Koreman, “Chris & Fred” (as noted on Zoom) APPROVAL OF AGENDA: Mr. Boggs moved that the agenda for March 8, 2022 be approved with the addition of an Executive Session. This was seconded by Mr. Goldman and passed unanimously. PRIVILEGE OF THE FLOOR: (none) PRESENTATION: Fernando de Aragón Ithaca-Tompkins County Transportation Council (ITCTC) Mr. de Aragon shared presentation that included the following: • The local ITCTC is one of many MPOs (Metropolitan Planning Organization) that provide local guidance for federal transportation (excluding rail and aviation) funding. • TIP (transportation improvement program) • Long range local action plan to: o Maintain critical infrastructure o Promote multiple mobility options o Engage community collaboration After a short discussion with the board, Mr. de Aragon and Ms. Wright were excused at 7:22pm. LIAISON & CHAIR REPORTS: Ms. Koreman (Tompkins County Legislator) shared the following Tompkins County updates: • Trying to work jointly with other local munis on Reimagining Public Safety 2 • Finances- revenue exceeded expectations last year with room & sales tax • Community Recovery Grants project- seeking a consultant to manage the program. TC will put in ~$6- 10.5 million. Grant sizes 10-25k; 25-250K; over 250K • COVID- We have met CDC guidelines as a low infection area and have dropped masking requirements but recommends being supportive of those who choose to continue masking • TC3 has a new workforce development plan to create micro-degrees/certifications Mr. Devokaitis, CSAC chair: • Learning more about Stretch Code • Community Choice Aggregx (CCA)- possible presentation • Tree city application will be turned over to Tree Committee Ms. Marino added the following to Mr. Devokaitis’ update: • Tree city- would need to revise local tree law in order to be eligible for Tree City status. • Stretch code- points toward grant funds for energy- must be passed and implemented by June 30 • CCA- Town & city of Ithaca are moving ahead with this Ms. Olson noted that she would like to be mindful of how the new code might affect property owners getting building permits. OLD BUSINESS: Camp Barton Memorandum of Understanding and Appointments Following up on the 2/15 joint meeting, this resolution is the next step in the process. RESOLUTION #54 OF 2022: REQUEST FOR STATE ACQUISITION OF CAMP BARTON AND INTENTION TO NEGOTIATE A COOPERATIVE OPERATION AND MANAGEMENT AGREEMENT OF THE ACQUIRED PROPERTY WHEREAS, Camp Barton, is a 129-acre property located on the western shore of Cayuga Lake in Seneca County, Town of Covert; and, WHEREAS, the Baden Powell Council of the Boy Scouts of America has initiated proceedings for the sale of this property; and, WHEREAS, the municipalities of the Town of Covert, Town of Ulysses and Village of Trumansburg passed a joint Memorandum of Understanding (MOU) in November 2021 declaring that the three municipalities would work on “finding means to preserve for public use and enjoyment all or a portion of the Boy Scout Camp Barton (“Barton”)”, and that “Barton is considered critical to providing public access to Cayuga Lake, particularly to youth organizations, and to the environment and watershed of Cayuga Lake.”; and, WHEREAS, the three municipalities have formed a working group and are desirous to have assistance from The State of New York to acquire and protect Camp Barton and make it available for use by the general public; and, WHEREAS, the Town of Ulysses and the Village of Trumansburg have the authority to allocate funds and resources outside of their respective geographic boundaries, when doing so in partnership with The State of New York or other appropriate municipal entity, for purposes such as the acquisition, protection, and public use of recreational facilities; NOW THEREFORE, 3 BE IT RESOLVED, that the Town of Ulysses requests that the New York State Office of Parks, Recreation and Historic Preservation acquire that portion of the Camp Barton property which includes no less than the waterfront, the main camp, and Frontenac Falls; and, BE IT FURTHER RESOLVED, that the Town of Ulysses, along with at least one additional municipal partner, intends to negotiate a Cooperative Operation and Maintenance Agreement with the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) and that the municipal partners would, collectively, assume operational and maintenance costs and responsibilities for those portions of the Camp Barton property that is acquired by OPRHP; and, BE IT FURTHER RESOLVED, that the Ulysses Town Board approves the Supervisor to sign the Memorandum of Understanding to negotiate a Cooperative Operation and Maintenance Agreement with the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) and the partner municipality(ies); and BE IT FURTHER RESOLVED, that the Ulysses Town Board appoints Supervisor Olson and Deputy Supervisor Rich Goldman to represent the Town in these negotiations. Moved: Ms. Olson Seconded: Mr. Goldman Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 PLANNER POSITION UPDATE AND NEXT STEPS Ms. Olson shared that the last person interviewed has taken another position so the search has been opened up again. Discussion on: • Hire a zoning officer and use a consultant instead for planning • Agreement to recruit a zoning officer and re-advertise for a planner NEW BUSINESS: GARRETT ROAD SPEED STUDY RESOLUTION #55 of 2022: REQUESTING A TRAFFIC STUDY TO REDUCE THE SPEED LIMIT ON GARRETT ROAD WHEREAS, the Town received a petition from 10 residents of Garrett Road requesting a reduction in the posted speed limit because of safety concerns; and WHEREAS, Garrett Road is frequently used by both pedestrians and bicyclists, and is bisected by the Black Diamond Trail; and WHEREAS, the current 55 mile/hour speed limit is incompatible with the residential character of the neighborhood and the existing and common uses of the road by non-vehicular traffic; and WHEREAS, there is no record of a speed control investigation in the last three years; and 4 WHERAS, the Ulysses Highway Superintendent has reviewed the road conditions and supports the residents’ request; NOW, THEREFORE BE IT RESOLVED, that the Ulysses Town Board supports the request for a speed control investigation NYSDOT to determine if the speed limit for Garrett Road between Perry City Road and NYS Route 89 can be lowered for the safety of drivers, bicyclists and pedestrians, and further RESOLVED that the Town Board directs the Town Clerk to submit a certified copy of this resolution to the Tompkins County Highway manager requesting that they accept and submit our request to NYSDOT. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 RECREATION DEPARTMENT UNIFORM PROCUREMENT RESOLUTION #56 of 2022: APPROVAL OF RECREATION DEPARTMENT RELATED VENDOR WHEREAS the Recreation Department obtained four quotes for uniforms for the 2022 calendar year per the Ulysses Procurement Policy, and WHEREAS two of the four quotes met the parameters of the request for quotes, and WHEREAS the Recreation Director and Budget Officer have determined the lowest qualified bidder based on quotes received and follow up communications regarding information requested, and WHEREAS the Ulysses Town Board has been provided back up documentation pertaining to quotes, therefore be it RESOLVED that the Ulysses Town Board approves engaging with CayugaXpress for the 2022 calendar year for Recreation Department uniforms, and further RESOLVED that the Ulysses Town Board authorizes the Town Supervisor to contract with CayugaXpress for the 2022 calendar year. Moved: Mr. Boggs Seconded: Mr. Goldman Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 RESCHEDULING OF ALL-STAFF EMERGENCY PREPAREDNESS MEETING RESOLUTION #57 OF 2022: RESCHEDULING ALL-STAFF EMERGENCY PREPAREDNESS MEETING 5 WHEREAS Resolution 2022-15 scheduled the All-Staff Emergency Preparedness Meeting for March 30th, 2022, and WHEREAS the Safety Committee is recommending that this meeting be rescheduled in order to provide time to develop the training aspects of the meeting, therefore be it RESOLVED that the Ulysses Town Board schedules a training meeting with all Town elected officials and staff to review emergency procedures on April 19th starting at 8am. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 BOARD APPOINTMENTS TO CYBER AND IT COMMITTEE AND CSAC RESOLUTION #58 of 2022: APPOINTMENT OF ROXANNE MARINO TO IT AND CYBER COMMITTEE AND CONSERVATION AND SUSTAINABILIITY ADVISORY COMMITTEE RESOLVED that the Ulysses Town Board appoints Roxanne Marino to serve as a Board liaison to the IT and Cyber Committee and the Conservation and Sustainability Advisory Committee. Moved: Ms. Olson Seconded: Mr. Goldman Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 AUTHORIZATION OF PAY RATE FOR DEPUTY TOWN CLERK RESOLUTION #59 of 2022: AUTHORIZATION OF PAY RATE FOR DEPUTY TOWN CLERK RESOLVED that the Ulysses Town Board authorizes a rate of pay of $20/hour for 20 hours/week for the recently-appointed Deputy Clerk, Barbara Bennett. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 OFFICIAL/STAFF REPORTS & ANNOUNCEMENTS (written reports provided) 6 Staff Reports Highway Superintendent Town Clerk Supervisor Town Board Members Mr. Boggs suggested that the town prepare for increased fuel prices. Ms. Olson gave an update on the Planner vacancy and the difficulty that it creates for the Planning Board and applicants. While the vacancy continues, the Attorney for the Town will attend Planning Board meetings to provide guidance. The group discussed training and support for both the Planning Board and the Board of Zoning Appeals. Mr. Boggs attended the Assoc. of Towns webinar in February and shared highlights. UPCOMING EVENTS • March 22 – Regular Town Board Meeting • April 3 – MLK Celebration @ Trumansburg Conservatory of Fine Arts • April 12 – Regular Town Board Meeting APPROVAL OF MINUTES: RESOLUTION #60 of 2022: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from 2/8/22 Special Town Board meeting, 2/8/22 Regular Town Board meeting, 2/11/22 Special Town Board meeting, and 2/15/22 Special Town Board meeting as presented or amended. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Goldman aye Marino abstain Vote: 3-0 Date Adopted: 3/8/22 BUDGET MODIFICATIONS RESOLUTION #61 of 2022: BUDGET MODIFICATIONS RESOLVED that the Ulysses Town Board approves the following budget modifications: 7 Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Goldman aye Marino aye Vote: 4-0 Date Adopted: 3/8/22 PAYMENT OF AUDITED CLAIMS RESOLUTION #62 of 2022: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for • HB fund (Cemetery Bridge Replacement Project) voucher 37 in the amount of $4,707.42; and 8 • for all other funds vouchers numbered 73 through 113 in the amount of $201,444.62 Moved: Mr. Boggs Seconded: Mr. Goldman Olson aye Boggs aye Goldman aye Marino abstain Vote: 3-0 Date Adopted: 3/8/22 PRIVILEGE OF THE FLOOR (3 min limit per person) Ms. Liddle followed up with the Planner vacancy discussion by saying that she agrees with adding a position of zoning officer to help boards and others understand the zoning. “Chris & Fred” expressed interest in helping with Camp Barton. Also recommends using a consultant for planning. EXECUTIVE SESSION: Mr. Boggs made a motion to move into Executive Session to discuss matters of public safety at 9:08pm. This was seconded by Mr. Goldman and passed unanimously. Executive Session was closed at 9:14pm. ADJOURN Mr. Goldman made a move to adjourn at 9:14pm. This was seconded by Mr. Boggs and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 3/17/22 9 APPENDIX: MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is made effective the ___ day of ____________ 2022 by and among the Town(s) of______________________________________ and the Village of Trumansburg, each being a municipal corporation under the laws of the State of New York, each being a “Participating Municipality” and collectively the “Municipalities”. This MOU formally states the intention of the Municipalities herein named to negotiate a license to operate Camp Barton/Frontenac Point State Park, which property is proposed to be acquired by the New York State Office of Parks, Recreation, and Historic Preservation (OPRHP) from the Baden/Powell Boy Scouts Council, such license to be negotiated in advance of such proposed acquisition and effective only upon the successful closing of the proposed acquisition. The Municipalities further agree as follows: Camp Barton consists of approximately 129 acres of largely undeveloped land, including extensive waterfront on Cayuga Lake, at Frontenac Point. Barton is considered critical to providing public access to Cayuga Lake, particularly to youth organizations, and to the environment and watershed of Cayuga Lake. Accordingly, the Municipalities agree as follows: 1. Each of the Municipalities shall name no more than two but not less than one responsible person(s) to negotiate with OPRHP on behalf of their respective municipality. 2. All communications by and among members of the working group shall be reduced to writing and shall be made available to each of the Municipalities. 3. Any Municipality choosing not to join in this MOU may be later included only upon unanimous agreement of the Participating Municipalities. 4. This Memo is executed by the persons signing below, each of whom has been authorized to do so by the governing body of the Municipality joining in this Memo. By: Title: For the Village/Town of: By: Title: For the Village/Town of: