HomeMy WebLinkAboutTB Packet 2020-07-13
MEETING OF THE ITHACA TOWN BOARD
Monday, July 13, 2020
5:30 p.m.
ZOOM ID 506 371 3554 Call In 924-436-2866
AGENDA
1. Call to order and Pledge of Allegiance
2. Persons to be heard and Board Comments
3. Public Hearing regarding a proposed local law to override the tax levy limit established in
General Municipal Law §3-c, for the fiscal year beginning January 1, 2021 and ending
December 31, 2021
a. Consider Adoption
4. Acknowledge receipt of Ithaca College Wetland Preservation easement inspection
5. Discuss and consider award of contract for 2020 Sanitary Sewer Rehab Project
6. Discuss Fisher Associates structural analysis memo
7. Discuss and consider approval and authorization for the Supervisor to sign an easement
associated with the Coddington Road Community Center park land swap
8. Discuss and consider a resolution to extend expiration dates for building permits and
Zoning Board of Appeals and Planning Board timelines for projects prior to March 7,
2020 which may have been delayed due to Covid-19 under Senate and Assembly Bill
S8236A
9. Consider Consent Agenda
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Provisional appointment of Network Specialist
10. Report of Town Officials
11. Review of Correspondence
12. Adjournment
MEETING OF THE ITHACA TOWN BOARD
Monday, July 13, 2020
TB Resolution2020- : Adopting a Local Law to Override the Tax Levy Limit Established
in General Municipal Law §3-c
Whereas, municipalities of the State of New York are limited in the amount of real property taxes
that may be levied each year under the tax levy limit established in General Municipal Law §3-c,
and
Whereas, subdivision 5 of General Municipal Law §3-c expressly authorizes a municipality to
override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent
(60%) of the governing body, and
Whereas, at its meeting on June 8, 2020, the Town Board of the Town of Ithaca reviewed and
discussed a proposed local law to override the tax levy limit and adopted a resolution for a public
hearing to be held by said Town on July13, 2020at 5:30 p.m. to hear all interested parties on the
proposed local law entitled “A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT
ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C”; and
Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and
Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town
of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in
opposition to said proposed local law, or any part thereof, and
Whereas, pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its
implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that
adoption of the proposed local law is a Type II action because it constitutes “routine or continuing
agency administration and management, not including new programs or major reordering of
priorities that may affect the environment,” and thus this action is not subject to review under
SEQRA; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law 5 of 2019 entitled
“A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL
MUNICIPAL LAW §3-C”, and be it further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the
Secretary of State as required by law.
Moved: Pat Leary Seconded: Eric Levine
Vote: ayes – Howe, Hunter, Leary, Levine, DePaolo, Bleiwas and Goodman
1
TOWN OF ITHACA
LOCAL LAW NO. ___ FOR THE YEAR 2020
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED
IN GENERAL MUNICIPAL LAW §3-C
Be it enacted by the Town Board of the Town of Ithaca as follows:
Section 1. Legislative Intent: It is the intent of this local law to override the limit
on the amount of real property taxes that may be levied by the Town of Ithaca, County of
Tompkinspursuant to General Municipal Law §3-c, and to allow the Town of Ithaca,
County of Tompkinsto adopt a town budget for (a) town purposes, (b) fire protection
districts, and (c) any other special or improvement district, and Town improvements
provided pursuant to Town Law Article 12-C, governed by the Town Board for the fiscal
year beginning January 1, 2021 and ending December 31, 2021 that requires a real property
tax levy in excess of the “tax levy limit” as defined by General Municipal Law §3-c.
Section 2. Authority: This local law is adopted pursuant to subdivision 5 of
General Municipal Law §3-c, which expressly authorizes the Town Boardto override the
tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%)
of the Town Board.
Section 3. Tax Levy Limit Override: The Town Board of the Town of Ithaca,
County of Tompkinsis hereby authorized to adopt a budget for the fiscal year 2021 that
requires a real property tax levy in excess of the limit specified in General Municipal Law
§3-c.
Section 4. Severability: If any clause, sentence, paragraph, subdivision, or part
of this Local Law or the application thereof to any person, firm or corporation, or
circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or
unconstitutional, such order or judgment shall not affect, impair, or invalidate the
remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph,
subdivision, or part of this Local Law or in its application to the person, individual, firm or
corporation or circumstance, directly involved in the controversy in which such judgment
or order shall be rendered.
Section 5. Effective date: This local law shall take effect immediately upon filing
with the Secretary of State.
Adopted July 13, 2020
MEETING OF THE ITHACA TOWN BOARD
Monday, July 13, 2020
TB Resolution 2020- : Budget Amendment and Authorization to Award Contract for the
2020Sanitary Sewer Rehabilitation Project
Whereas,the 2020Ithaca Town Budget included $300,000 for the rehabilitation of Sanitary
Sewers and Manholes; and
Whereas, pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board
that approval, construction and implementation of theSanitary Sewer Rehabilitation Project
2020 (the “Improvement” or “Project”) are a Type II Action because the Action constitutes
"replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site,"
and thus approval, construction and implementation of the Improvement are not subject to
review under SEQRA; and
Whereas, on June 25, 2020, theDirector of Engineering (Director) received bids for the Project;
and
Whereas, the Director reviewed the bids and qualifications received and has determined the
lowest responsive bid in the amount of $310,572.50 was made by the lowest responsible bidder,
Diversified Infrastructure Services Inc. 1604 Thomaston Ave. Unit J Waterbury CT 06704; and
Whereas, the lowest responsive bid was over the estimate by $10,572.50 and an additional 2%
contingency is customary and recommended in the amount of $6,000 for a total overage of
$16,572.50;and
Whereas, the Town has expended a total of $87,715.29 of the 2020 budgeted amount to complete
unfinished portions of the 2019 Sanitary Sewer Rehabilitation Project.
Whereas, the Director recommends transferring funds from the unreserved Sewer Fund to cover
this expenditure; now therefore be it
Resolved, that the Town Board hereby authorizes the award of the contract for the Town of
Ithaca 2020 Sanitary Sewer Rehabilitation Project to Diversified Infrastructure Services Inc.; and
be it further
Resolved, that the TownSupervisor is authorized to execute such contract subject to approval of
the final contract documents by the Town Engineer and Attorney for the Town; and be it further
Resolved, that the Director is authorized to approve change orders to such contract upon receipt
of appropriate justification provided the maximum amount of such change orders shall not in the
aggregate exceed $6,000.00 without prior authorization of this Board, and provided further that
the total project cost, including contract, engineering, legal, inspection, and other expenses, does
not exceed the maximum authorized cost of $316,572.50 for the project, and be it further
Resolved, that the Town Board hereby amends the 2020 Ithaca Town Budget and authorizes and
directs the Town Finance Officer to appropriate an additional $104,287.79 from the unreserved
fund balance of theSewer Fund to meet these expenditures, as follows:
Sewer Fund – Expenditures
- Account G8120.564:Sewer Rehabilitationis increased from $300,000.00 to
$404,287.79.
Moved: Seconded:
Vote: ayes –
MEETING OF THE ITHACA TOWN BOARD
July 13, 2020
TB Resolution 2020 - : Authorization for Supervisor to sign a replacement easement
from Coddington Road Community Center for parkland purposes
Whereas, an easement situated on lands owned by the Coddington Road Community Center, Inc.
(“CRCC”) was acquired by the Town in 1986 and expanded in 2008, and served as, and was
designated for, park and recreation purposes, and
Whereas, after negotiations with the Town in 2018 over their desire to expand the childcare
facility into the easement lands, CRCC agreed to offer the Town a replacement easement of
similar size on another portion of their property, and
Whereas, in the summer of 2019 the Town obtained permission from the New York State
Legislature and Governor (Assembly Bill A8235) to alienate the old parkland easement and
replace it with an easement located on another portion of the property; now therefore be it
Resolved, that the Town Board does hereby approve and authorize the Town Supervisor to sign
the easement from the Coddington Road Community Center as described above, subject tothe
approval of the Attorney for the Town.
Moved: Seconded:
Vote:
Date:
July 1, 2020
To:
Mike Smith, Senior Planner
Town of Ithaca
214 North Tioga Street
Ithaca, NY 14850
Project:
Gateway Trail
PIN 3754.52
Re:
Culvert Condition Assessment
Ithaca Gateway Trail - Culvert Site Visit, June 11, 2020
Location: Adjacent to Home Depot Parking Lot, Elmira Road, Ithaca, NY
Lat: 42.418993
Long: -76.524544
Description. The existing opening is a 13 ft. clear by 8.5 ft. high rectangular opening. Original construction
consisted of concrete gravity wall abutments with in-line wingwalls on both sides. No reinforcement in the
walls was observed. Barrel length is approximately 20 ft., with 10 ft. wingwall extensions on both sides
yielding a total length of approximately 40 ft. The superstructure is a deck slab constructed with
longitudinal railroad rail as reinforcing formed at the bottom and sides and filled with what appears to be
unreinforced concrete, as no reinforcement was observed in the large spall areas on the deck fascia. The
superstructure is covered with earth fill.
Culvert Condition. The superstructure is in very poor condition see photos attached following this report.
The concrete deck is unreinforced except for the bottom rail reinforcement, which has significant corrosion
and section loss, especially near the fascia. Efflorescence was observed throughout the underside of the
deck slab, with stalactites up to 6 in. scattered across the underside. Concrete headwalls, if originally
constructed, have disintegrated completely, and the remaining exposed concrete deck cement matrix has
deteriorated to a point that aggregate can be easily removed with a small hammer claw or even by hand.
Above the deck, the fill is overgrown and has at least one 3 in. diameter scrub tree growing over the deck,
with brush, weeds and other dense overgrowth along the length of the rail bed approaches.
The abutments and wingwalls have significant cracks and efflorescence, and the tops of the walls have
spalled up to 6 in., with the cement matrix deteriorated like the deck concrete cement matrix. No reinforcing
was observed in spall areas, and no corrosion staining was present throughout the exposed wall faces.
Structural Assessment and Recommendation. Based on this condition inspection, it is our opinion that
the superstructure is not viable for the use as a pedestrian bridge due to the extent of corrosion and estimated
section loss in the reinforcing and the deteriorated condition of the concrete. The substructures are also in
poor condition and not suitable for re-use with a new superstructure, since they are unreinforced, cracked
and spalled, and would not be a reliable foundation for a new slab span.
Parapet, Wingwall and Abutment Concrete Deterioration
Deck Reinforcement Corrosion and Concrete Efflorescence
ACCESS EASEMENT BENEFITING THE
TOWN OF ITHACA
This Easement benefiting the Town of Ithaca is made this ______ day of July, 2020, by
and between the Coddington Road Community Center, Inc., of 918-920 Coddington
Road, Ithaca, NY, a private not-for-profit New York State corporation (herein
"Coddington"), and the Town of Ithaca, a municipal corporation of the State of New
York having an address at 215 North Tioga Street, Ithaca, NY 14850 (the "Town").
WITNESSETH:
WHEREAS, Coddington owns land at 918-920 Coddington Road, Town of Ithaca Tax
Map Number 47.-1-11.3 by virtue of deed(s) recorded at Liber 414 of Deeds at Page 399
and Liber 500 of Deeds at Page 59 in the Tompkins County Clerk's Office, said property
being in the Town of Ithaca, Tompkins County, New York Town of Ithaca, Tompkins
County, New York (herein, the "Property"); and
WHEREAS, Coddington had previously given to the Town in 1996 an easement for
public access and use recorded in said Clerk's Office at Liber 769, Page 240, et seq., which
easement provided for public use of a playing field upon the Property (the "Original
Easement"); and
WHEREAS, the Town made further improvements to the Property, including, but not
limited to, the construction of a pavilion, and the Town and Coddington then rescinded
the Original Easement in favor of a new easement in 2008 that was recorded in said Clerk's
Office at Liber ___, Page ___, et seq., which easement provided for public use of the
playing field and pavilion upon the Property (the "Replacement Easement").
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth
herein, and upon the exchange and receipt of mutual consideration, the sufficiency of
which is acknowledged by the Town and Coddington, the Town and Coddington agree as
follows:
1. TERMINATION OF REPLACEMENT EASEMENT. The parties
hereby terminate the Replacement Easement and as of this date the Replacement
Easement is null and void.
2.ACCESS EASEMENT. Coddington hereby grants and conveys to the
Town, for the benefit of the Town, its residents, guests and invitees, a perpetual, non-
exclusive easement and right of way for use, ingress, egress and passage upon, over and
across that portion of the Property described and shown in more detail in Schedule A,
attached hereto and made a part hereof. The following terms and agreements apply to
expand and limit such easement and the duties of the parties to each other as hereinafter
provided:
A.The Town mayinstall signs todemark the easement areaand
pavilion, together with other improvements, as reasonably requested byCoddington.
B. The Property may be used by any residents of the Town at any time
in accordance with applicable laws and rules relating to the use of Town Parks generally
or the Property specifically, as may now exist or as may be hereafter amended or
promulgated.
C. The Town shall indemnify, defend and hold Coddington harmless
from any claim, demand, action, suit, liability, or judgment that may result or arise from
the use of the Property by the general public or the Town that arises from the negligence
of the Town in constructing or maintaining the Property.
D.The Town shall annually provide Coddington with evidence that it
maintains insurance coverage(s): (i) in the minimum amount of $500,000.00 per incident
for property loss and damage upon a general all-risk type property damage and loss
policy; and (ii) $1,000,000.00 per person per incident for personal injury and death
claims.
E.Coddington shall indemnify, defend and hold the Town harmless
from any claim, demand, action, suit, liability, or judgment that may result or arise from
the negligence of Coddington in relation to the use or occupancy of the Property by
Coddington, its employees, members, agents, guests, or invitees.
F. Coddington shall annually provide the Town with evidence that it
maintains insurance coverage(s): (i) in the minimum amount of $500,000.00 per incident
for property loss and damage upon a general all-risk type property damage and loss
policy; and (ii) $1,000,000.00 per person per incident for personal injury and death
claims.
G. This easement is subject to: (i) any utility easements as may affect
the Property; and (ii) the rights of the public in and to any roadways or public highways
affecting the Property.
H. Coddington forever warrants that it has good and indefeasible fee
title to the Property and that the Town shall quietly enjoy the same.
I. The Town may terminate this easement upon 30-day advance written
notice, which notice shall be in a recordable form and surrender all rights of the Town in
and to the Property.
3. SUCCESSORS AND ASSIGNS. This Agreement shall run with the land
and shall be binding on and inure to the benefit of the heirs, successors and assigns of the
parties hereto.
4.AMENDMENTS.Theprovisionsof thisAgreementmaynotbemodified,
rescinded or amended except by written consent, duly executed and acknowledged by the
parties hereto or their successors and assigns.
5. INVALIDITY OF CERTAIN PROVISIONS. The invalidity of any
portion of this Agreement or any of the provisions hereof by judicial decision or otherwise
shall not affect the remaining provisions hereof which shall remain in full force andeffect.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
above first written.
MEETING OF THE ITHACA TOWN BOARD
Monday, July 13, 2020
TB Resolution 2020 - : Extension of expiration dates for Building Permits, Zoning Board
of Appeals, and Planning Board approvals
Whereas the NYS Senate and Assembly have enacted S8236A (Bill) which allows for
municipalities to extend for a period of up to 120 days, building permits, Zoning Board of
Appeals active approvals and Planning Board active approvals received prior to March 7, 2020
to mitigate any hardships and delays associated with the declaration of the State Disaster
Emergency of COVID-19, and
Whereas the Director of Code Enforcement and the Director of Planning have discussed this
extension and recommend establishing the extension, and
Whereas Bill S8236A specifies the municipality should pass a resolution to use the provisions
contained, now therefore be it
Resolved that the Town Board hereby authorizes an additional period of up to 120 days,
extending building permits, Zoning Board of Appeals active approvals and Planning Board
active approvals received prior to March 7, 2020, without any additional moneys being collected
or charged to the applicant.
Moved: Seconded:
Vote:
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MEETING OF THE ITHACA TOWN BOARD
Monday, June 8, 2020
TB Resolution 2020-: Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following
Consent Agenda items:
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Provisional appointment of Network Specialist
Moved: Seconded:
Vote: ayes –
TB Resolution 2020 - a: Approval of Minutes
Resolved, that the Town Board hereby approves the draft minutes of June 22, 2020 with non-
substantial corrections suggested and approved by the Board.
TB Resolution 2020- c:Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water
Commission have been presented to the governing Town Board for approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore,
be it
Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers.
Voucher Numbers: 247-308
Check Numbers: 19044-19095, 19099, 19111-19118
Capital Impr/Repl Project $ 8,998.57
Operating Fund $122,181.90
TOTAL$131,180.47
Less Prepaid$28,650.10
TOTAL$102,530.37
TB Resolution 2020- : Town of Ithaca AbstractNo. 13for FY-2020
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now therefore
be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 676 - 747
General Fund TownWide 31,494.99
General Fund Part-Town2,260.80
Highway Fund Town Wide DA 2,542.51
Highway Fund Part Town DB13,823.96
Water Fund 21,331.68
Sewer Fund 4,971.54
Gateway Trail – H8 2,629.70
PWF Renovations Project – H22 336,970.18
Fire Protection Fund73,166.45
Forest Home Lighting District 187.70
GlensideLightingDistrict74.71
Renwick Heights Lighting District 91.40
Eastwood Commons Lighting District189.08
Clover Lane Lighting District 22.15
Winner’s Circle Lighting District 71.00
Burleigh Drive Lighting District 75.38
West Haven Road Lighting District233.96
Coddington Road LightingDistrict 139.14
Trust and Agency 3,000.00
TOTAL 493,276.33
TB Resolution 2020– : Provisional Appointment of Network Specialist
Whereas, there will be a vacant Network/ Records Specialistposition due to a retirement, but the
Town created the Network Specialist position to replace the previous position,and
Whereas, the interviewing committee interviewed 6 candidates from the open recruitment for the
position, and
Whereas, the committee has determined that John Little possesses the necessary knowledge and
skills to satisfactorily perform the duties of the position and recommend appointment effective July
27, 2020; now, therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby approve the provisional appointment
of John Little as Network Specialist, effective July 27, 2020; and be it further
Resolved, this is a 40 hour a week salaried position, at the annual salary of $72,800, from account
number A1680.100, in Job Classification “F”, with full time benefits; and be it further
Resolved, the said appointment is a provisional appointment pending the results from the next civil
service exam for this position.
TOWN OF ITHACA
SALES TAX COLLECTIONS
For the Year Ending December 31, 2020
GeneralGeneralHighway
TownwidePart-TownPart-TownTOTAL
Liability Month A1120B1120DB1120
MonthCollected-$ 1,500,000.00$ 1,750,000.00$ 3,250,000.00$
January April- 132,395.21 154,461.08 286,856.29
February April- 111,475.01 130,054.17 241,529.18
March April- 136,139.56 158,829.49 294,969.05
April May- 89,501.51 104,418.43 193,919.94
May June- 83,899.20 97,882.39 181,781.59
June July- - - -
July August- - - -
August September- - - -
September October- - - -
October November- - - -
November December- - - -
December January- - - -
TOTAL COLLECTIONS:-$ 553,410.48$ 645,645.57$ 1,199,056.05$
TOTAL - 2020 BUDGET:-$ 553,410.48$ 645,645.57$ 1,199,056.05$
% of 2020 Budget Collected:- 36.9%36.9%36.9%
Est. 2020 Total Collections:-$ 1,660,231.45$ 1,936,936.70$ 3,597,168.15$
Est. Over (Under) Budget:- 160,231.45 186,936.70 347,168.15
2017 - 2020 C OMPARISONOF S ALES T AX C OLLECTIONS
P ERIOD C OMPARISON
2017201820192020
January238,752.31$ 249,058.27$ 269,396.32$ 286,856.29$ 106.48%
February202,536.13 226,911.56 225,039.78 241,529.18 107.33%
March299,837.18 292,631.96 310,009.67 294,969.05 95.15%
1st Quarter$ 768,601.79741,125.62$ 804,445.77$ 823,354.52$ 102.35%
April224,256.83$ 260,601.06$ 256,261.09$ 193,919.94$ 75.67%
May226,772.22 240,448.25 268,201.64 181,781.59 67.78%
June323,875.18 354,024.40 418,808.26 - 0.00%
2nd Quarter$ 855,073.71774,904.23$ 943,270.99$ 375,701.53$ 39.83%
First 6 Months$ 1,623,675.501,516,029.85$ 1,747,716.76$ 1,199,056.05$ 68.61%
July257,300.32$ 279,704.84$ 295,250.32$ -$ 0.00%
August237,288.44 271,252.79 287,577.63 - 0.00%
September336,691.57 369,610.27 335,180.68 - 0.00%
3rd Quarter$ 920,567.90831,280.33$ 918,008.63$ -$ 0.00%
First 9 Months$ 2,544,243.402,347,310.18$ 2,665,725.39$ -$ 0.00%
October243,261.49$ 255,095.27$ 273,032.77$ -$ 0.00%
November239,502.36 272,761.48 303,027.78 - 0.00%
December354,894.82 316,698.86 355,376.48 - 0.00%
4th Quarter$ 844,555.61837,658.67$ 931,437.03$ -$ 0.00%
ANNUAL TOTAL
$ 3,388,799.013,184,968.85$ 3,597,162.42$ -$ 0.00%
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