HomeMy WebLinkAbout2011-11-03-STB Town of Ulysses
Special Town Board Meeting
November 3 , 2011
Present : Supervisor Roxanne Marino ; Councilpersons Elizabeth Thomas, Lucia Tyler,
David Kerness and Kevin Romer; Deputy Supervisor Sue Poelvoorde; Zoning/Planning
Secretary
Robin Carlisle Peck.
Supervisor Marino called the meeting to order at 7 : 03 p .m . She stated an email had been sent
from Liz Thomas with the agenda items, which include the budget, future meeting dates, a year-
end meeting and gathering for Town employees and board members, coverage for Marsha. She
is adding an Executive Session to discuss legal matters .
BUDGET
Supervisor Marino presented the budget numbers for the Youth Program, in particular asked the
Board ' s input on the request from the Youth Commission for Town and Village funding for
2012 , and bringing the Town' s and Village ' s contributions back closer in line with one another.
She distributed copies of a spreadsheet she created with the Youth Commission ' s budget for the
past four years. She also reported on her conversations with the Youth Commission staff and
Tompkins County' s Community Youth Services Coordinator Janice Johnson.
The Board members discussed and agreed that $2 ,000 less than the requested 2012 funding level
would be acceptable. The Board felt it was appropriate that the Town contributing more toward
youth programming than the Village, but felt that $ 8 ,000 more was too much of a gap . They
also agreed it would be advisable to discuss with the Youth Commission their budget requests.
Ms. Marino stated she will be attending the December Youth Commission meeting to answer
questions .
si Ms . Marino reported on her proposed changes to the budget related to employee raises and
contributions to health insurance premiums . The changes will not increase the tax levy from the
Preliminary Budget, due to a variety of reasons including added revenue from collecting the
contributions from retirees in accordance with the current Personnel Policy. Ms . Marino also
reiterated that the update of the Personnel Manual needs to be completed in 2012 . Mr. Kerness
has volunteered to take on the task. The Board agreed with the employee raises and insurance
premium contribution revisions .
Mr. Kerness moved, seconded by Ms . Thomas the following :
BE IT RESOLVED that the Town Board of the Town of Ulysses adopts the Preliminary Budget
version 2 as presented at the November 3 , 2011 meeting as the 2012 Town of Ulysses Budget
(attached with these minutes) .
Ms. Marino aye
Ms . Thomas aye
Ms . Tyler aye
Mr. Kerness aye
Mr. Romer aye
Adopted
Ms. Marino presented a sales tax revenue update noting that revenues by year end will exceed
what was included in the 2011 budget.
FUTURE MEETING DATES
Ms . Thomas stated she would like to remind the Board that comments on the dSGEIS for
Hydraulic Fracturing for Natural Gas are due to NYS Department of Environmental
Conservation by December 14th. She would advise that the Board meet before finalizing the
comments .
Special Town Board Meeting 2
November 3, 2011
Mr. Kerness stayed that the Lakeshore Zoning Committee should have a revised draft for the
Town Board to review by November 11th . The Committee has made the zoning less onerous and
shifted the duties from the Planning Board to the Zoning Officer. Some items have been removed
completely.
Ms . Marino stated she would have to leave briefly and asked the Board to discuss details on
holding a year-end meeting/gathering for all staff, elected officials, appointed officials and
boards . Board members agreed that such an event was a good idea and discussed several venues
for the event settling on the Glenwood Pines on December 8th. Mr. Kerness will contact
Glenwood Pines, to get details on cost and availability.
Ms . Marino returned and the Board discussed future meeting dates. The following dates were
chosen :
November 16, 2011 Regular Town Board Meeting
December 5 , 2011 Special Town Board Meeting (to discuss comments on the SGEIS)
December 8 , 2011 Town of Ulysses Year end meeting for staff, elected officials, appointed
official and members of committees and boards.
December 13 , 2011 Regular Town Board meeting
December 27 , 2011 Meeting cancelled .
Ms . Carlisle Peck stated she would post the legal notice for the new meeting dates . Ms . Thomas
asked if she would be able to attend the meetings as outlined to record the meetings . Ms . Carlisle
Peck stated she Would be able to cover these meetings .
Ms . Marino stated they were not sure when Ms . Georgia would be returning to work due to an
injury. She asked the Board for ideas, suggestions . Ms. Halloran has covered for the Town Clerk
for vacations and other absences . She does not work on Monday. The Village mayor and office
staff has offered assistance. It was noted the Village folks could assist with any Winterfest
activities Ms . Georgia usually does . Ms . Carlisle Peck stated she had offered to attend and record
the minutes . Ms! Halloran would be transcribing. Mr. Kerness asked if Ms . Carlisle Peck would
transcribe as well . She stated she would be able to do this .
Ms . Carlisle Peck offered to reach out to Ms . Halloran and Ms . Georgia to establish what they
feel their needs would be on a temporary basis and report back to the Board. The Board stated
this would be appreciated.
Ms . Marino moved to adjourned to Executive Session to discuss a legal matter, Ms . Thomas
seconded. Unanimously approved and the Board went in to Executive Session at 8 : 20 p .m.
The Board adjourned the Executive Session at 8 : 46 p .m. .
Ms . Thomas moved to adjourn the Special Board meeting, seconded by Mr. Kerness .
Unanimously approved and meeting adjourned at 8 : 47 p .m.
Respectfully submitted,
Robin Carlisle Peck
Secretary