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HomeMy WebLinkAbout1999 Annual Report Submitted to the NYS ComptrollerAll Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN OF ITHACA COUNTY OF TOMPKINS For The Fiscal Year Ended 1999 AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICIPAL, LAW: 1. *** Every Municipal Corporation I shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** �- 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller within sixty days after the close of the fiscal year of such Municipal Corporation I It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller Division of Municipal Affairs Albany, New York 12236 1 *FINANCIAL SECTION* Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 1998 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 1999: (A) GENERAL (B) GENERAL TOWN -OUTSIDE VG (CS) RISK RETENTION (DB) HIGHWAY -PART -TOWN (FX) WATER (G) SEWER (SF) FIRE PROTECTION (SL) LIGHTING (V) DEBT SERVICE (H) CAPITAL PROJECTS (TA) AGENCY (K) GENERAL FIXED ASSETS (W) GENERAL LONG-TERM DEBT All amounts included in this update document for 1998 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule for Reporting Variable Rate, Discounted, and/or Negotiated Bonds and Notes 3) Schedule for Reporting All Installment Purchase Contracts/Certificates of Participation 4) Schedule of Securities for Collateralization 5) Schedule of Time Deposits and Investments 6) Investment Certification 7) Bank Reconciliation 8) Real Property Tax Levy and Related Information 9) Local Government Questionnaire 10) Notice of Tort Claims All numbers in this report will be rounded to the nearest dollar. K TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 *** FINANCIAL SECTION *** TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A)GENERAL Balance Sheet ASSETS CASH A200 CASH IN TIME DEPOSITS 922,143 A201 1,037,278 PETTY CASH.......................... ..... 2.00 A 2.1.0 200 ..... .... ... ......... 0", A380 ACCOU-N"....... 686 .......=TS -R..E-CIEIVAmr.BLE STATE & FEDERAL OTHER 1 924 A41 0 80,033 -9 . . ................ ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... ... ............... FROM OTHER FUNDSA391 91 .,.D,U,E . . . . . . . . . . 04 Eli "i N PREPAID EXPENSES 299 A480 12,131 ...... ..... . . . . . . . . . . . . . ....... . .. ... ... ....... . .. CASH- SPECIAL RESERVES82 A230 21648 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...... ......................... . ................. .............. ..... ..... . . . . . . . . . . . . . . . . ............ .......... . . . . . . . . ......... ....... ........ - ................. ................. . TOWN OF 1THACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Balance Sheet TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE4 247 A600 1,375 "- �:�.....- •-�.'��+�^xx m.:�%...�:, ..-...-�-. e-::.��^.��k:..ks-. .�......�.....x.�cc:a��-*...;..,.:,tee-t.E,..waz:;c�::z. _,,._ ACCRUED LIABILITIES _ _ 45,581 A601 _ 78 045 .. w-,--•-�--A•...rt...:'h:wr DUE TO OTHER FUNDS 67 A630 _ `.S+.Yr++r++tnv++t km+w:+!?.—'-h rs`s�+^ .xxt,..+v Y•x-�M�x* .. 't'A' 'FA, zz r Yv'hxkh+ •—rr.. ...P �- .. ,. ;=-"`F:.y,..r""�'�c:..- fir.,. �. ...r_ "{n'*.r�`•`�'a.r.-„-. _....— ,,.,, r,�,.-,?.t .;`,'�^�. _',�'�J.,�"-x�r� m:,, -E _.. ..At _ FUND EQUITY RESERVE FOR ENCUMBRANCES 4,763 A821 x vx ,���� GENERAL RESERVE 20 782 A870 21,648 - - T _ .....,.,-,:.. ,-,:.. ,�,...-P—ur....4:w-,�...•,v..�,.-,..k;,=.;.,,....ww+.:v;,•1-.�. ,m..-T,r�.-;e,f.. ..,.::.,�.w,,..,r„� UNRESERVED. FUND BALANCE APPROPRIATED_.... 198 506 A910 291 355• UNRESERVED FUND BALANCE UNAPPROPRIATED 688 402 A911 759,644' _. �.0.0 mm ------------------- TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES.................... 92 A1001 904,636. �•+tf 4 -,..�: ::....................... _ W ..—.—.� .. - •-"�`-.ii OTHER PAYMENTS IN LIEU OF TAXES 9,066 A1081 3,779 INTEREST & PENALTIES ON REAL PROP.TAXES 10,445 A1090 12 128 ..... NON PROP _TAX _DIST BY COUNTY--- --- ..----.....-----------..------..--------------_--199,378..___Al 120 _- _ _ - 147 281 �-��/I.,. CLERK FEES 2,323 A1255 2,688 PUBLIC POUND CHARGES- DOG CONTROL FEES 7,058 A1550 7,198 OTHER HOME & COMMUNITY SERVICES INCOME _ {. 5 888 A2189 _ �• _14,199 r Ifn:s^�h*+R�-.. Jib YOUTH RECREATION SERVICES OTHER GOVTS 21 118 A2350 46,822 INTEREST AND EARNINGS ":r . y ::rte-�:.'•.--r.+ tom.,-•� 61,027._ A2401 63,793 .... .. t---z�.•.-xhuwrr4,.u4 ire-,..-••-.,-t-,�:�... r•-r-�,•m-,rix;: ... ....:,_.._.... e.... ;� ... .: .,..: r .......: .... ...... u...n.+:x'....:� ..� .�.s.v�£.F��:�M..v�ram - .. ... . -n-.._.... .rmrz _...., c*xr��•�fi BINGO LICENSES 655 A2540 780 DOG LICENSES 1 936 A2544 1,976 �,•.r,r,•�'+•:.t-r•--�±.+-r,.•,e,- r�xnrr_ w r,rrvr3rv*�•-., �t-••- .z e-K�rn. fi:.'••.w1 ��«'/�4T�t')r-;!a'�3Y'�,':- is h ytt��}$ ✓aat�Y.:,�. "",.„�'� ��i=-'a`i�ea: �_zr:. '.'.�:t'vc�. .,:. .. . .?T49Y+£,�Xrf�'� .�.n.... r�i..GaIiS�-...r�i��i::mY'M'.Y%rx�m+.'�-..r�.`�r,µ�.,....ri... -.�. .�t�. ..":rt"•n'm.��`..�. .'�3 FINES AND FORFEITED BAIL 59 037 A2610 91,029 SALES OF EQUIPMENT 6,800 A2665 177 INSURANCE RECOVERIES 6 572 A2680 4,512 _ ��Ill -� REFUNDS OF PRIOR YEAR'S EXPENDITURES 7,153 A2701 12,516 UNCLASSIFIED(SPECIFY 510 A2770 _31,209 a ... .... ri.. ST AID- MORTGAGE TAX 196,335 A3005 213,351 ST AID- YOUTH PROGRAMS 19157 A3820 1 323 _: - r ............. - -:. s. �. ..... r _.... T.� m. — .. � ---- - --- TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations OTHER SOURCES INTERFUND TRANSFERS. 67 398 A5031 103 575 �.......�... .. ........ ............. ........................... .... ..... �., Gv TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations WE 17,371 DETAIL EXPENDITURES AND OTHER USES 22,049 �� 3} k j xx.+_"-7F3.. - "�-xa,.,'x±nn fn..:`% -•i_ Ht ,'-n-,.*.vj+..4 'n. .�S3V 1. -a`.u^�M'�HMY 2 h•+ -=.r. m?!.`V LEGISLATIVE BOARD- PERS SERV 45,570 Al 0101 29,760 LEGISLATIVE BOARD CONTR EXPEND - - 1,436 A10104 635 _- - MUNICIPAL COURT- PERS SERV 69,717 A11101 68,061 MUNICIPAL COURT- EQUIP & CAP OUTLAY 2,186 Al 1102 638 MUNICIPAL COURT CONTR EXPEND 9,305 A11104 7,245 �r � h . Al 4402 1,340 ENGINEER- CONTR EXPEND SUPERVISOR -PERS SERV 26,641 A12201 30,286 SUPERVISOR, EQUIP & CAP OUTLAY 0 A12202 500 SUPERVISOR-CONTR EXPEND 2 470 A12204 2,173 AUDITOR CONTR EXPEND 13,050 Al204 _ _ yND _ A +_ t�lif�•..`�Y�°€...'.ia'-.4iY�4 S-rzft3-xarv�t� ..r �I TAX COLLECTION -PERS SERV 17,942 Al 3301 16,055 TAXCOLLECTION-CONTR EXPEND y ... 2 338 Al 3304 4�.704 u k �... z. . }: : BUDGET- PERS SERV 81,594 Al 3401 78,526 BUDGET CONTR EXPEND 3 546 Al 3404 3,587 CLERK -PERS SERV 79,099 A14101 77,404 EXPEND 5.749 Al LAW- CONTR EXPEND 17,371 A14204 22,049 �� 3} k j xx.+_"-7F3.. - "�-xa,.,'x±nn fn..:`% -•i_ Ht ,'-n-,.*.vj+..4 'n. .�S3V 1. -a`.u^�M'�HMY 2 h•+ -=.r. m?!.`V ,..ax .m.x. . . PERSONNEL- PERS SERV arxm ......_..:_. .,a .:xtii" erg nr.2�r;"'m"�' ;s4S>Tr'^'i ir''"x'Y 41,249 ... rs kT ,.: f ., . kxnr' A14301 hn iT'�•.xr 45,160 PERSONNEL -EQUIP & CAP OUTLAY 1,455 A14302 208 PERSONNEL- CONTR EX�HPEmNK+Dils 'BMJ-+Khpc+-�3+ t µ/%* : ti '.4_ .......... '4S+airr-7,4-7'3n7.ZSa x6--,•x'-'L'-^b�`4 7 moAi- Y4%+T3iz0+4..... Y r ENGINEER- PERS SERV ... - _.. ,n. .t..3i':�--�r 186,418 Al 4401 165,046 ENGINEER- EQUIP & CAP OUTLAY 16,985 Al 4402 1,340 ENGINEER- CONTR EXPEND 1..t61.4... 0,037 ,..................,....... ..... u..........m........ ELECTIONS- CONTR EXPEND 9.202 A14504 6.224 RECORDS MGMT- PERS. SERV. RECORDS MGMT- EQUIP & CAP OUTLAY RECORDS MGMT. CONTR EXPEND 11 8,579 A14601 5,290 A14602 28,431 12,743 4.085 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A)GENERAL Results of Operations BUILDINGS- PERS SERV 16,580 A16201 14,802 BUILDINGS- EQUIP & CAP OUTLAY 3,367 A16202 BUILDINGS- CONTR EXPEND ........................... 14,116 A16204 17,339 CENTRAL COMM SYSTEM CONTR EXPEND 0 A16504 ..... ..... . . . . . ........... ...... . . . . . . . . . . . . . . . .... .......... . . . . . . . . . . . ....... . . . . . . . . CENTRAL PRINT & MAIL- EQUIP & CAP OUTLAY 16,148 A16702 1,969 ,CENTRAL PRINT & MAIL CONTR EXPEND 23,143 Al 6704 12,509 . . . . . . . . . . . .............. .......... ................ . . . . . . . . . . . . . . . . . . -P,-R,, -S, ....... ..... CENTRAL DATA 6—C E_ Si CAP 0UT 0 A16802 12,682 CENTRAL DATA PROCESS, CONTR EXPEND 0 A16804 864 ........... UNALLOCATED INSURANCE- CONTR EXPEND 13 874 A19104 9 838 gi ............. . . . . . ....... ..... ..... rY MUNICIPAL ASSN DUES- CONTR EXPEND 14,704 Al 9204 1,633 ......................... . . . . . . . . . . . . . . . . . . . . . . . . .................... .......... I ....... . . . . . . . . . ...... POLICE- PERS SERV 8,740 A31201 9,265 POLICE- CONTR EXPEND ............. . . . . . . . . . . ...... ........ 350 A31204 36 . .... ..... TRAFFIC.CONTROL- ...CONTR E XPEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................. ............... ... . . . . . . . . . . . . . . . . . . . . . . . . ..................... ................... - ................. ................ .............. ............. ............ ............ ........ . . . . . . . . . . . . . . . . . . . ...... 2.4.0 ......... ........ ...... A.3..31..04 ..................................... 240 .......... A .... N ............. CONTROL OF ANIMALS- CONTR EXPEND 21.000 A35104 915,114 STREET ADMIN- PERS, SERV 72,056 A50101 77,499 STREET ADMIN- EQUIP & CAP OUTLAY 2,200 A50102 772 STREET ADMIN- CONTR EXPEND A r -A0 A50104 5,178 Iv ......... .......... ................. .............. .............................. .. ........... . . . . . . . . . . . . . . . . . . GARAGE- EQUIP & CAP OUTLAY 3,347 A51322 .GARAGE- CONTR EXPEND 96R2 A51324 67,386 5;`11 '111 12 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations PLAYGR & REC CENTERS CONTR EXPEND 6 284 A71404 6,504 SOCIAL SECURITY- EMPLOYER CONT 48,721 A90308 48,631 JOINT YOUTH PROG- CONTR EXPEND 2,32, 056 A73204 246,814 rn. m ... - .... ........ HISTORIAN ,CONTR EXPEND 9,000 A75104_ _ _ _ 7y775 - -' . {-�-'^�'nri"r� t`A"—'t:s'zi::.,•n�L�_ .}n`�'.n'.�"s_".,.':.v/,�`...-- A90558 „ %:.ri �' _CELEBRATIONS- EQUIP & CAP OUTLAY 2,541 A75502 100 STATE RETIREMENT SYSTEM 4,292 A90108 13,891 SOCIAL SECURITY- EMPLOYER CONT 48,721 A90308 48,631 WORKER'S COMPENSATION- EMPL BNFTS 14,605 A90408 5,520 UNEMPLOYMENT INSURANCE, EMPL BNFTS 0 A90508 6,942 DISABILITY INSURANCE- EMPL BNFTS 1,907 A90558 1,213 HOSPITAL & MEDICAL (DENTAL INS- EMPL BNFT 82 034 A90608 76,800 ; ��i-h '."_'.'FF.-^..�'-,yS.7F'r Nom -� r . '.y ....... .... ..,:-. ',u, .,-r..... .... ... _ OTHER USES TRANSFERS- OTHER FUNDS 2,000 A99019 110,000 TRANSFERS PROJECTS FUND 50x000 A99509 _CAPITAL .. _ .. z err-wTt ... � � A;�-'^`-.,-�.. t ' r . �r�r-_:'�,-— . F1'S'c�•'= ',,. - m air c - �� .,� ., .. � . _ v,a.uA.....s.,.wa+rt.r... .� .S,...,..,... s.. 13 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Results of Operations 1154 a ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY -BEGINNING OF YEAR 772,404 A8021 912,453 PRIOR PLRIOD ADJ-INCREASE TO FUND EQUITY 0 A8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 A8015 RESTATED FUND EQUITY - BEG OF YEAR 772,404 A8022 912,453 ADD - REVENUES AND OTHER SOURCES 1,606,618 1,662,972 DEDUCT - EXPENDITURES AND OTHER USES 1,466,569 1,502,778 FUND EQUITY -END OF YEAR 912,453 A8029 1,072,647 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 14 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES 924,762 A1049M 904,636 EST REV - REAL PROPERTY TAX ITEMS 23,565 A1099M 16,650 EST REV - NON PROPERTY TAX ITEMS 70,000 Al 199M 102,100 EST REV - DEPARTMENTAL INCOME 34,387 A1299M 34,439 EST REV - INTERGOVERNMENTAL CHARGES 20,192 A2399M 55,973 EST REV - USE OF MONEY AND PROPERTY 56,000 A2499M 45,000 EST REV - LICENSES AND PERMITS 2,600 A2599M 3,200 EST REV - FINES AND FORFEITURES 59,000 A2649M 46,000 EST REV - SALE OF PROP AND COMP FOR LOSS 3,800 A2699M 7,000 EST REV -MISCELLANEOUS LOCAL SOURCES A2799M 12,500 EST REV - INTERFUND REVENUES 67,398 A2801 M 103,574 EST REV STATE AIDA 1 6x675 3099M 150000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 202 532 A599M 192,096 m xis 15 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A)GENERAL Summary of Final Budget as Modified APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT 862,456 Al 999M 791,746 APP - PUBLIC SAFETY 31,704 A3999M 46,684 APP - TRANSPORTATION 239,860 A5999M 263,398 APP - CULTURE AND RECREATION 255,764 A7999M 263,593 APP - HOME AND COMMUNITY SERVICES A8999M 20,205 APP -EMPLOYEE BENEFITS 169 27 A9199M 177,542 . . . . . . . . . . . . .......... .11,1111, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... ................. .............. ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1111111111, ............ ............ . . . . . . .... . .... ... . ESTIMATED OTHER USES APP - INTERFUND TRANSFER 52 000 A9999M 110,000 lv.w V -'Z ---------- - ........................ .................. ................. .................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... ......... . . . . . . . . . . . . . . . . . . ................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............ ............ "I'll, ........... .......... "I'll ...... ....... ..... I'll, ..... . . . . . . . . . ..... ..... ............. .... . . . . . . . . . . . . . . ................ .............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................... 1A TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Summary of Final Budget as Modified OUTSTANDING ENCUMBRANCES GENERAL GOVT. SUPPORT - ENCUMBR. 4 763 Al 998M 17 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet ASSETS CASH B200 CASH IN TIME DEPOSITS 209,086 B201 328,062 ^ .^i _ ... .. ........ �.: ^:.:. •-.'.'^""'_L..'-3:'?'. ^..... .............. ........ u. ..'."......d.'.e e'.':]A .::,".e'.... S ' �' "�i ^'.K� r�F.%.ib�r g�'t"ai+ps.xg moi..... .._S..Rt... ACCOUNTS RECEIVABLE - • 1 1 DUE FROM OTHER FUNDS 174 • • 1 W-}:.� R .u. •'Y�.. u uSG^e -Y. :L".k. 9'ffi FROM OTHER 92.403 1 • • • ^C0 .'. 4• m�°R jj,vY� ^.^9..... .x,'4f....u...-.... .^.'•'•"YC'r.� s-1 �: .a .:..�.. PREPAID EXPENSES 156 B480 5,368 rF 'is�e�� �•m ® N WN 8 a���Fow-•��T B� G Sm .........u. .. .. L' �T. s.Y � i. . u.: . _a . C:: �. �.........:'.'::.�....�^^ u... "' . • ... :....--.�;]: ::::' ^W. �uaY'��iLJ:'.'. S w .']..:..vim m�� �. sn �:.,.� ..�, g.,5 ���,� .y�ve• u .... ....�... ::: ..........u:.. .,Yu `..�...^ore�''� •�.'•....' .T^ 7aC.4.'^' ..... ... e....._.....��........u.e moo:.::... 1241,111-1& e - _ "Yu• Y^��..o� ��sSi::�^]m"m.'C....^.m.-.......'.:(.a. �ase•� � it.�u^......�e;W;. ..�..�.. .--.. :B'• S'sw v;�.'B 1R TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTSPAYABLE.. :•11 648 ACCRUED :11 :•/ • • -•��••6m.y 4%:•aia ].:J$��5:�_Z`;r ::..._.- _.' .: - ^'�'S'LY^ .P.....a: f �s®'�'- ':aJ�i';�.�:;%�^ ;s rte. DUE TO OTHER FUNDS 95 B630 3 681 r� Pte. a.•�...[tM'�x�+ii h'rsk'fir•':?b.`_'.L��.aK�'iir+RM::Yk:"art.��'iv-'it:��i'.ML'�-'.�,�r.'ii�- �SEhYc�"ai€dv.'1rillrtitatLk.YS"r..•".�,."�-''u"w•:+.ti...,,..:artike"+=s1".k�':S1RY�i4Y-iilxYdi^itldv{?a.�:�'it3YsdYa)i'sk�:._Ta'a"ri"__. L.. .._......•..•:.....s.... �.... ....._,:, «.a•�r sa ter'., ©n._..i.�arc�sc+c-•nom �.: ._ ss --m_ �.... �} i ,��. ,.._ _ =2 � F114113 It , _ _- RESERVE • ..�.�� ��,x•'�,r •1 .......d............o.®� @821 ,•"e'.'.;^3F.•::.�... "j� -av��+¢at'—Aq�.s �=s'�iaj �,agn,�s�ki�.�... ...���` _ MISCELLANEOUS.1 8• ij'e �a:.Z :S:a}� Y'?.'��wY.�•'_��rs _....^,........_:.. �..m�..�:::.:^"' �� �.'.'JJJJ:d:."ee,;; ..:.F.^�'xaaa:. :sS3.':.^:.5.::�. �.�.:•�L^. .^" _ ...Z,.,....^ ...0.T': UNRESERVED FUND BALANCE .+i^'eP..�V �:f e'E"..d@a< _. G.�t '3.^:...[• ..'`.T�i..:,Y:i APPROPRIATED. -.Y^'. UNRESERVED FUND BALANCE UNAPPROPRIATED" m ,..sg c3:. • �s �h � a } «U.1 :e % g .Yg s:o9 .. ��. .d. ti•- ...•..+ .Y...... br1 t YSJ .. Y::'3.,.�3:. elm +, c.7 o..v .:•e'.�..�o':�'. .. .......:..... ..�..+." .. ..`2...°. :. ^.._... _.....,. `Y.^._.� 1• 61 p is. ... ..,.^."..:,••.'-:.^.::L:::•^, ..Y a:7 ..... ...Y' •... •a:..•.'I.N .^....: B91 1 W ..3:.�..::.�3q':.. •1 .'^_"... . .. ..... 263,731 ..................�.,..:f.':.•'..."^.': ^ :'=�„'••a. .? ,......._........ ......... _•_•__ ..�.:. ^._T.•_...aJ......®..... ........�........•.t'3:[�.:.,.®.:_....'15.':':.^:•.:`.......®'-�:.;n.T..".^.IL'..E...5.:�..5.,^�:.`^ ..�:... Y..�� _ ^..^.,::.�.^..^^�'.'.9.'"�..:__.,.m...m^..'��:.:5.^.. m�:.�:e'.:'.a- ^.... .- .._.... ..... ..,....._... ....s,...` ..,.......i:1T•-^^.'. .,.?� ?T.i_ ..g � ,Yi.w���, a �.'���•"�;^�Q.s�ds��cvsC:a� s%ams£'^^^rTs.�';���^z' ...,.�•_�::.z"::'.2 .:... �' °.: .^m, � ^.., s- _......_so ..�.............. ....... 4:W...� �.:.;� ....:�Sm•LC.•"...^. "''"` f`�4�9:Ss... o. a•-�.c�..__..: m -.-a ..x.�... .^ .�.,.�....,...��� :fit^L� �^• '£�,..�,'c�a��'.... W.7^_.':...'�^�:,. _ ,�,', �dP.U' .. R.._... .^�.:2��•�,,maa.:•�v. 19 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Results of Operations .- ..r.. -f.- - DETAIL REVENUES AND OTHER SOURCES SALES TAX (FROM COUNTY) 419,000 B1120 524,000 FRANCHISES 29,732 61170 33,157 _. ZONING FEES 35,409 82110 51,052 PLANNING BOARD FEES5 555 B2115 4,540 ..... _ YOUTH RECREATION SERVICES- OTHER GOVTS.. 2,763 82350 3,084 INTEREST AND EARNINGS 11 706 82401 6 604 ri 7 INSURANCE RECOVERIES 4,480 B2680 3,103 OTHER_COMPEN3ATION rFOR LOSS_ 16 354-__82690 2759 2 2 __ _ R ........... _.. __. - — REFUNDS OF PRIOR. YEARS EXPENDITURES f-s-.YizFs6t/z¢H -"-Yip ii,LL= /criiiiff(uw'.'GhYYc.`T ...�m�ibYM': "�."�-.':_"¢t ... 14 903 'T,. -rit+i.+.i+.... 132701..... 577 .'%+n':'Iw..... ... . .*n' xt+`YLitJ',Yr.Yrl2P1:'aYg+• wee'=.� tbMYYciaa INTERFUND REVENUES 0 82801 :. ST AID- STATE REVENUE SHARING r 68 663 83001 68,663 rmWa. 2n TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Results of Operations x .n DETAIL EXPENDITURES AND OTHER USES LAW- CONTR EXPEND 61.156 B14204 69.256 CENTRAL PRINT & MAIL- CONTR EXPEND ... 11,030 B16704 1,214 m�.., B90308 30,362 11,726 B90408 CENTRAL PROCESS &CAP OUTLAY 0 1316802 3108 u 5�I� B90558 621 _ ADMINISTRATION CONTRACTUAL 0 B17104 2 365 <r+.trr.x+.s-rv�-t.��•t�-,fN..�..,�m-..e:rtr•gr.:.rv-cc �.. u; tr«+rtt+ �t,�ttw:�•Mn.x ,,. Wit• nttr{Rtr.±.r.�:tr•+:•:t�-��t�.�r •S,+tr'.^r•tn'.'.• tt. ;,.�-T��e�r UNALLOCATED INSURANCE- CONTR EXPEND 5.328 819104 7 1A PLAYGR & REG CENTERS- PERS SERV 94,372 B71401 90,260 PLAYGR & REG CENTERS- EQUIP & CAP OUTLAY 25,330 871402 22,803 ZONING- PERS SERV 108,405 B80101 115,309 ZONING EQUIP _& CAP OUTLAY 6.991 B80102 4.275 PLANNING- PERS SERV 183,470 B80201 195,959 PLANNING- EQUIP & CAP OUTLAY 4,389 B80202 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT INSURANCE- EMPL BNFTS DISABILITY INSURANCE, EMPL BNFTS HOSPITAL & MEDICAL (DENTAL) INS- EMPL F 1,723 B90108 494 29,106 B90308 30,362 11,726 B90408 5,788 1,099 B90508 0 B90558 621 • , �' •j. - -1'.. � .� '��'i eF :, a . -�-L.L':�•i"�• �C�-�'.`'�...:::-^... �....^ •• �. .... � .... ^ ..-.L� ":.i:t :� ::ar• a ^ .........sT.'s�::4'•• .�^` :. •a" a.. i ��"� 21 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Results of Operations OTHER USES TRANSFERS- OTHER FUNDS 8,869 B99019 26,000 TRANSFERS- CAPITAL PROJECTS FUND 30 000 B99509 82,902 :. e3'�f ..:. °"� xe ®�. z �? s x':'F�'�i�C. "•c a si m ,w1 92 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR 407,413 B8021 310,679 PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY 0 B8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 B8015 RESTATED FUND EQUITY - BEG OF YEAR 407,413 88022 310,679 ADD - REVENUES AND OTHER SOURCES 608,565 822,372 DEDUCT - EXPENDITURES AND OTHER USES 705,299 764,980 FUND EQUITY - END OF YEAR 310,679 68029 368,071 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. ?S TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Summary of Final Budget as Modified ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE .. ........................................... . ........... ... r .......2.0 181 B599M ..._............................ 29,306 vs� `s�� �� _ 58iY � e E a �^�:ayi 'v %. MEN §. of �S ---"...��.......-...- R'..........a.. ,• m - • 9 ESTIMATED REVENUES AND OTHER SOURCES EST REV - NON PROPERTY TAX ITEMS 445,000 B1 199M 551,000 EST REV - DEPARTMENTAL INCOME 41,000 B1299M 45,000 EST. REV. - INTERGOVERNMENTAL CHARGES 2,763 B2399M 3,684 EST REV - USE OF MONEY AND PROPERTY 8,000 B2499M 5,000 EST REV -MISCELLANEOUS LOCAL SOURCES 7,700 B2799M 4,200 EST REV-INTERFUND REVENUES B2801 100,000 EST REV -STATE AID ... 'uiki.;;'*.'tL¢' 66,000 83099M 66 000 "t.'rir.i.+'''QYn'tirltiayY.` 'm' '±'-k% : i'iia "s'v. +v' %.... ycth't?t<h:.Y Y+°;:iifiMb'hY.r'cv %, Y.'d dYk:`dYs.'wi`.",,i•,:F..'iiiYY±T�.t`�-cd'�..:ci'.'F--:d••. ::� �N_Y.' "1iY'.} _'tr`L ..._%rd ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE .. ........................................... . ........... ... r .......2.0 181 B599M ..._............................ 29,306 vs� `s�� �� _ 58iY � e E a �^�:ayi 'v %. MEN §. of �S ---"...��.......-...- R'..........a.. ,• m - • 9 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (B) GENERAL TOWN -OUTSIDE VG Summary of Final Budget as Modified APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT 96,451 B1999M 89,385 APP - CULTURE AND RECREATION 184,867 B7999M 196,265 APP - HOME AND COMMUNITY SERVICES 322,087 B8999M 336,850 APP-- EMPLOYEE BENEFITS 128 70 B9199M125,690 ........... - . . . . . . . . . . . ... ESTIMATED OTHER USES APP - INTERFUND TRANSFER 69 B9999M 56,000 — ------- . . . . . . . . . . . . . . ........ ..... . �0 .. ...... . . . . . . . T. H � _! =-r rov UT i ME MR -1 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Balance Sheet ASSETS CASH CS200 CASH TIME DEPOSITS 4.44.9.9.4 CS201 59,427 26 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE .00 311 a ACCRUED LIABILITIES CS./1 T 'v to .. ...o ...... ... ... ..""....." .. .......... ^ ....� .. . R.'^ �.L '�... ....�5. -•-Y-' •Y�df^:d•^m. ::'lS�e".^:.�:L:'." aL. C' G FUND EQUITY INSURANCE RESERVE 44,094 CS863 50,391 APP. ENSUING YRS BUDGET • 1 • P.. _8. ....•_K•,S ..l. ... tir �.C� . �..:.m �--s:�."..o'.•�xy :m•�':^•••..a.... ._..^:.,.s• UNAPPROPRIATED • .. A:�: • �'"� :: � �" :..fin ':, . -R;, _', '":^ -::Y;^ ..;.....:.. ' �...=�:" . Pel TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Results of Operations DETAIL REVENUES AND OTHER SOURCES I...N.T�E.R..E.ST..&..EA.R.N..I.NGS . . . . . . . ... - .............. .............. 72 CS2401 _2 578 . . . . . . . . . . . . . . . . . . . ..... . . . . . . ... .......... ....... ...... ..... ... .......... Ow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - - --------- OTHER SOURCES INTERFUND TRANSFERS 10,000 CS5031 14,000 ..... ........... .......... . . . . . . . . . . . . . . . . . . ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... ........ .............. .......... . . . . . . . . . . ........ .. ........................................................... .......... .. . ......... . ...... . .. ........ ...... ........ . . . . . . ............................. . . . . . . . . . . . . . . . . . . . . .. . . . . . . .... ................................... .......... ...... .......................... ....... ......... ..... .............. .... ...... ........... ....... ..................... . . . . . . . . . . . . . . . . . . . . . . . . . ............... . . . . . . . . . . . . . . . . .- . .. . . ..... 9R TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Results of Operations DETAIL EXPENDITURES AND OTHER USES HOSPITAL-. MEDICALy.- & DENTAL INS 812 C�SiY90608 _ 5 306 � 4LP�t�ir tom... .. t: �w - �v� "_;s:`. _+.�rT%i+...''i�ss��i.�-,^ ,-. ..-Fd„.:w.,w �.-,- _ •4yr:.,u �” ��j��_.x fir." �6 � �FS: °s' m _ ".."::x --r%, - "a ��, •:��. • o m.:.:�s-•e�s� a 29 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Results of Operations AWN ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR 32,934 CS8021 44,094 PRIOR PERIOD ADJUSTMENTS -INC IN FUND EQUIT 0 CS8012 PRIOR PERIOD ADJUSTMENTS -DEC IN FUND EQUIT 0 CS8015 RESTATED FUND EQUITY - BEG OF YEAR 32,934 CS8022 44,094 ADD - REVENUES AND OTHER SOURCES 11,972 16,578 DEDUCT - EXPENDITURES AND OTHER USES 812 5,306 FUND EQUITY - END OF YEAR 44,094 CS8029 55,366 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. W11 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES USE OF MONEY AND PROPERTY 1,200 CS2499M 1,200 .. ... _ ESTIMATED OTHER SOURCES INTERFUND TRANSFERS 10,000 CS5031M 14,000 APPROPRIATED FUND BALANCE 7 500 CS599M 10,800 . $ ..:..s•Tt r.+.:aa' ,vim i '' ♦+r MYIZs.. :. e.,5'� ?moi: �::a��'��; �: a�••a �q _^L.. .:s^... :,.s��::�__;����•a:ti�R ��d�����a...•.�q�i?•� R1 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (CS) RISK RETENTION Summary of Final Budget as Modified APPROPRIATIONS OTHER BUDGETARY PURPOSES t• ------------- HIM .. .. :...... ..m ... o ...... .......... ^^:...o..:..:o... e ���s.:;.�.....a�.... �.a �' ,:.•�.•........r �...'�::��=i�s..a. :;�;�.a,..:�..s.�a. `Ai TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Balance Sheet SIM ASSETS CASH DB200 CASH IN TIME DEPOSITS 220,041 DB201 534,426 PETTY.CASH DB210 200 ....................200.. .. -.-- - f ACCOUNTS RECEIVABLE 2 007 DB380 29 791 DUEFROM OTHER FUNDS 385 DB391 .... - FROM OTHER GOVERNMENTS 228,873 DB440 137,971 �DUE 'LI�• n. � -. ....tw.......5{.--•...'. ay.4..A.-. v......�i:Y.w.mt,,.�m--...�ri4-..n. +. ... - -y�sv�if��a't.-y[k: [i�1 lhrvrt. h� �'mr.ttee.sdA5KixnV1.—.4fM.til...—�.rt.-'.hi15v-m-..Y+ n,.+hTuN-F. .il. w..u... �'mm+a.-..`�..s.+.+.�. ve .. P •�. I.A • . NSr'Lh+rv+meJh+✓.....:v.M� :: .Nh P PREPAID EXPENSES..._. DB480 ,993 _ ........................... .. _ .6 CASH SPECIAL RESERVES 9,008 DB230 CASH IN TIME DEPOSITS- SPEC. RES ... 75,900 DB231..................... .... .............. y u qq TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DB600 •. ...y_,• v..twa;v.,;. y.` .'K..v�`.'�•`"''+..v.� .�...�. '.v.. ..... �4.�"'�.."'v�.R•aT�+vN^. - w. ACCRUED LIABILITIES13,259 _DB601 19,805mom RESERVE •' ENCUMBRANCES - cow m• � D:: -..... ......... 11 )43 ., m.....Y'?"�'?= �'�:`;"'s=�"'•a^..•a......a-....a.�,.p - �d �� ^'��.�� Tt. ��?v��i,�.,,;,,�e3t'i. .DikS�� �...:.- --....�;..;. :a;.:•.. �:x.�. •- ...z.....^;rm •:ym _.::..•-:.: - �--•"a-xr�.. �;m:: �=- •a EQUITYFUND UNRESERVED FUND BALANCE APPROPRIATED 1 : 1 DB91 1 •• •/1 m , AA. Y �.: ;. �yc.,.�...0 •� .:s- mz.s: x�^L.va: 4T -3's �...-•�;'.T..a. fir. �..� g........ .... '..'.,-�,^"„"P.:^'. o_. UNRESERVED FUND BALANCE UNAPPROPRIATED .... ....m •... e . . . ........... .... .......YszY:a.... �..'�. ..........- .e...e,............�.. ®-.�..n....:...-..-......o.-... •••s. dam......... .m....YY. �..------.-.• ®..n.....-....... .....e.m, w.:.v......:.�.�e � �{...,3...^•��.sP��...e�...'�• .., .r:.:a2s :.:•sr....� e.G •' '.•t..�: �. . ."dJ '� +n: a7�•a •::b .YJ' t� ,. Y$.. '� 9 .....mem •b .L .....' F. TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Results of Operations .-ON- .F •' � „-..�.a �'.`F.�.�,� '� .'."...'.. e`.,'.x �`�.;. "�2'�i .....,�.sc�.�� �%�."�...�''= �_�'r �..�tiv.3N+c... Y _ - __ __ �z'F ` �` 2kscs ` DETAIL REVENUES AND OTHER SOURCES SALES TAX FROM COUNTY 1,028,000 DB1120 1 185 900 OTHER GENERAL DEPARTMENTAL INCOME 7 016 DB1289 TRANSPORTATION SERVICES- OTHER GOVTS. _ _ "vh+"` +/ixx. Xrilrszr`xc:z�' u/+-.rdrif`!Ai +L�4t '_rincxlaN:-xmi4+±%�' x4�ri'r '?r'�+x+'Gr ... ... . 12,490 DB2300.............. . . 85,758 a�H--s+azrzYS� sLdYiz•Y13Wi.�` iy4 � �,-�,+ ±� `-i.5: WYwi .�_...Y !»'Ai`Gv✓�iW` ,.Gts:.�i �l-r`�....- >>_ ��'A_•+1.:'Jl�� , �n'..T,� r�uiv��x:hen:'."f'JSr'"�hxr.u�'.v{."-:�r�rtx�� INTEREST AND EARNINGS 14191 DB2401 13 299 SALES OF EQUIPMENT 14,113 DB2665 29,257 INSURANCE RECOVERIES 23,355 DB2680 20 084 r.T . .:�- .... ................:..:.: ............. .UNCLASSIFIED SPECIFY 5,059 D92770 3,755 rr- - INTERFUNDREVENUES—T---ry 28829..._DB2801 ---------- .. ST AID- CONSOLIDATED HIGHWAY AID ................ 50,614 DB3501. 51,291.. a.: ..._.. ��� ... .. .....a. ._..,.�.v. .... .. s_..+r . ..2..u... ... �.a°: xv[.�zrv[r�cr.xtt-W. '3 ...�. .... .�.�..,. .K .. lamfir.,.. "'� INTERFUND TRANSFERS 0 DB5031 20,937 _T _._.. '- - - — ---— - — ,ri•+r.$:ev�,,.: ..-y-.,,..;'�an4� .. ...,w;�k-��.:n�,.,-...�.............�U"',rkc.`.'�. - —_ ... 35 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Results of Operations DETAIL EXPENDITURES AND OTHER USES ADMIN,.ISTRATION-CONTRACTUAL 0 DB17104 150 r. ., mF u w . �- r.. UNALLOCATED INSURANCE- CONTR EXPEND 20.646 DB19104 14.717 STREET ADMIN CONTR EXPEND _ 1 021 m:•,.ttrt.-xNr.rxxrrs+•x+Tet••tr%':ta':tf'r_-._+<cr:•-s.•-yt:�rr.'tra�'=?r..s't,t -r• w:=::xrrrzaxr'tr.,:rrYnstet�s'.. DB 5010.4 :Y=•.. h...5'-c:::,i•�r•tesw•;u_ 28,696 DB90308 34,856 44,803 DB90408 24,477 MAINT OF STREETS- PERS SERV 191,613 DB51101 215,986 MAINT OF STREETS- CONTR EXPEND 105,473 DB51104 88,152 .....:-. IMPROVEMENTS- PERS SERV 98,703 DB51121 89,711 PERM IMPROVE HIGHWAY- CONTR EXPEND 804 DB51124 251,853 ;_ _242 G.'i'-�. � .. .:. .-+ ... - .:... .. .� ��' MACHINERY- PERS SERV 37,551 DB51301 46,304 MACHINERY- EQUIP & CAP OUTLAY 219,589 DB51302 77,099 MACHINERY CONTR EXPEND y ,.� 72,213 2B51304 60,448 Y BRUSH AND WEEDS- PERS SERV 19,610 DB51401 35,595 _BRUSH AND WEEDS- _CONTR _EXPEND .::--.:—...:.::::- ----:..' _----._:..:_.,:...::-16,560 DB51404.:._ ..r_ - - 11,326 SNOW REMOVAL- PERS SERV 32,721 DB51421 69,200 �1� 6 Tih STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 1424 61.959 7,954 DB90108 5,484 28,696 DB90308 34,856 44,803 DB90408 24,477 1,277 DB90558 769 HOSPITAL &MEDICAL DENTAL`) INS- EMPL BNFT 81,087 r DB90608 h j 69,866 .•"tet ffPwf,+M•"Alnf :tl.`i Y - +3-.. x#/L+'l.kwV••r'i�•. hE-Hi-i} 4M'+. tYri.'� lt';.15..i:" .�.'r�+^*•a�•x.¢� .r• 3-!+s''Y GY_hiYN+'Gf`4S .i•LFzrf_lGt'lxt . d4 'm,r..t,� _ .F'ritE OTHER USES 55• e ' l+-•.-. ... y..�>.'.V6'�.53 i.. .ems-i�x"'c."..L.�� .. ^�. � ..t :. �•a` .: •:, ::...'Z.^.-... .�.........^.� :P£.... . C7.- 1510 ^ .....E .�.�.:.' .� �. .?6. TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 622,464 DB8021 523,155 0 DB8012 0 DB8015 622,464 DB8022 523,155 1,183,667 1,410,281 1,282,976 1,243, 860 523,155 DB8029 689,576 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. KZl TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Summary of Final Budget as Modified - r - ESTIMATED REVENUES AND OTHER SOURCES EST REV - NON PROPERTY TAX ITEMS 1,028,000 DBI 199M 1,185,900 EST REV - DEPARTMENTAL INCOME 7,000 DB1299M EST. REV. - INTERGOVERNMENTAL CHARGES 10,000 DB2399M 8,100 EST REV - USE OF MONEY AND PROPERTY 11,000 DB2499M 10,000 EST REV - SALE OF PROP AND COMP FOR LOSS 25,100 DB2699M 25,100 EST REV STATE AID 60,600 DB3099M 50,000 ESTIMATED - INTERFUND TRANSFER 48,921 DB5031M 50,000 APPROPRIATED FUND BALANCEY 215,482 DB599M ....................104650 ..sa%T"'46tli!€:Y.� ��� s - s`.7�'e,s•,sx�c�, "S$3®17Zo �'��....W...�.�• �.I.'G3�aia .®,mer• ..�..�...� - ..rs.; .•..• ::-: •:.� ...e::�.. ...�.�.____ .............e...... QQ TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (DB) HIGHWAY -PART -TOWN Summary of Final Budget as Modified .r d APPROPRIATIONS APP -TRANSPORTATION 1,222,025 DB5999M 1,235,594 - EMPLOYEE BENEFITS 174 078 DB9199M 198,156 _...-....I -Aq TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Balance Sheet CASH 10-1#Z411] CAS8 IN TIME DEPOSITS 6 992 FX201 388468 WATER RENTS RECEIVABLE 80,847 FX350 60-832 ACCOUNTS RECEIVABLE 452 FX380 70 R GOVERNMENTS FX440 PREPAID EXPENSES FX480 294 SING An TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS a.l°�S.. • ,,,5 .,�$^N�� ��.t�fi. ....._5 A7'nd• ..^,^.... .• ^.... ..^ .�JJ.. •.• - ...: •9a ..e.. .�� "..m..%:"'.• _ • .s. Y: a;4� P��^. ACCRUED LIABILITIES 1 1 • f • RUE TO OTHER FUNDS E .. ' t�•`iC -• �^'•`�..•e^ .: Yt^ ..::. :.::,� M -4. • ^0:1. ..... ....^lJ2.... ^ .... • 1 .. .r`.....^ ........ .. �.� � ^ :.�4 � � $•" t.'. i � � � � � L......:-...... ....... .... ..a.: - - •'. � ..,...^.............^.. A� •: gr g;� :�.� �:� �..... W ^.....;�: om:T;��' y�s�*' FUND EQUITY UNRESERVED FUND BALANCE • s • • G����W�1Ef e� ''•. eCs �rR 9`." {3 � ^�" � .7 _.ir.. y - ."(.:.ri ...... t ". q�7 w„E �.... PR vY t�Xir .: ��a` ^^4W?:�.^.. ��. • • er^.V�...�.^.�aad... ���i^^. e:':Y.::�XBa �� Yom.. ,� ^ � A'. �^' ��Y. 'Y •-16,60 ,.^�.'^�"^,'�".,^"...^mw.^�• .......::•: P^"...�^..., ..._.��. N"���'�'^dmL: �. ... L•Re s{��� UNRESERVED FUND BALANCE UNAPPROPRIATED 404,090 FX911 :L�� .n1 � .�+.�?3 �a.1 .�sFd• • �t�' a�..Y �'.� : �;� S_ ci :. "�i',"'•a�' dal n7^"L�•..:y� :s:�L::k. ���G(:�. :C` :.y^`^ - WAA.� Ep:f �'W.� • - ..^. . ^ ,."..::.. �^..... ...._"...".......m..^......................m...^....^...............^. ......^V.� ...., ---^°••^• ^.°%��'"w«""�.f.^`"r...�.^ moi...... ... mY:^^'. �::U.^^ ted•' ..3_......A�•h^J ^ ^ o.'Wo:::�:..�......,o'..:�:::::....,............� ,.,.e..... Gam. . :. R.Jb{' �� ^.': ^!'?:r`•�. 'Y fE ..g.�:e �. 4, .. ..... f.' a.. ...... .. o8'y'' n...'�.^• ��"5...... ._.3� 2..i u.flwh.•{Y+a _ TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Results of Operations DETAIL REVENUES AND OTHER SOURCES SPECIAL ASSESSMENTS AD VALOREM 573 WAR FX1ngA 35 7 R7d METERED WATER SALES WATER SERVICE CHARGES INTEREST & PENALTIES ON WATER RENTS OTHER HOME & COMMUNITY SERVICES IN( FOR OTH G1.1e7 TRANSFERS 1,349,114 FX2140 1,465,133 5,278 FX2144 191 23,781 FX2148 9,480 0 FX2189 18.723 37,983 FX2378 28,329 750 FX2401 26.334 0 FX5031 537 -'�.,w._..... a:.•xew:��..:. � ��==:.o..• ••� n.o: ....ate • a....r:a..pex•a:x:i,.;..:;o.a....,....a �,, :a€.a.;� ............. ....... .ms ^.. �r......,cx ...... ...... - max:.:.• - - ..�... .a� vy�f�i•�F gimr.r�;.5 �fea ..?+�+ es 3a3Gsr���y-ice �.''tsfi ofD av��'^....... .... ..... ...::-...: �arl�'ea'.'�.{a...x•••r.:f••ci. i�^�i?��..W::.:...r.:ii�;�',�•" y,� Fein; ..e:...o - a....m.::....-....�......�....e...:... .......e. �:._m.-.....- ........a::t�.e•...:-o..:, a..e..t..s�`".....-...::.......................e.... ........::aa. �x:a...o....s.-...� ...a: d? TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Results of Operations DETAIL EXPENDITURES AND OTHER USES WATER ADMINISTRATION, PERS SERV 0 FX83101 6,659 WATER ADMINISTRATION- CONTR EXPEND 12 190 FX83104 11 263 WORKERS COMPENSATION- EMPL BNFTS 2,350 FX90408 1,494 WATER TRANS & DISTRIB- PERS SERV 33,630 FX83401 56,777 WATER TRANS & DISTRIB- EQUIP & CAP OUTLAY 40,185 FX83402 15,500 WATER TRANS & DISTRIB- CONTR EXPEND 309,191 FX83404 188 283 STATE RETIREMENT- EMPL. BNFTS 193 FX90108 6 SOCIAL SECURITY- EMPL BNFTS 2,603 FX90308 4,890 WORKERS COMPENSATION- EMPL BNFTS 2,350 FX90408 1,494 DISABILITY INSURANCE- EMPL BNFTS 86 FX90558 50 HOSPITAL & MEDICAL (DENTAL) INS- EMPL BNFT 1.053 FX90608 2.958 ......^�..x......^_a:.::..:......::::.::^:.::•:.:r�.:x^.,....:ee::::.:..�.:•;�:.�.;:..::.:.^.sw: ..e..s�...e:-�:�az•. �^.m�, a�':�—.e..,^x ���.. ^ ..i_� �..FY OTHER USES TRANSFERS- OTHER FUNDS 471,730 FX99019 457,045 TRANSFERS,..CAPITAL_PROJECTS FUND0 FX99509 341.163 �� �"a%sy i Kik. ie'.�'•P1aSvx�ra� mm ... ,s:�asl3aaaaaivo-•••� �rc:m®o ,��...� •srra. rov ba«.. .:�yove .,�...,. .r�wr.�i...•.- r�&`•i ...—.........:°��Y......,..... �.• ":...:....o..... ... :-�•.'� .�`e.....:........ '�.fs, R'•z' %ICY �3 Wa'.y,.. �{Sr'?�r^•z:::r �i6X�Y�.........� v�@? _ rs4 .:.:... o. � ' � n: ms's:=;s ..�.:sa .. ^v o:•..a;, �.�r:. ny .^ _. �u mss.:.^.•:z:a�:... a r:.-•a.—,.a•:: W..rm..�se .:�•v ..:�:..s:^cs� .:::^oasx:��. �. 1"S mss•' .. ^�.a.�.:. ^•.`.�C.^..y.e:i nba.�_. b .. ....x� .....................a...mW".:.:^:^..::................ A'2 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Results of Operations Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. AA m .ar ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR 785,775 FX8021 653,146 PRIOR PERIOD ADJ.-INCREASE IN FUND EQUITY 0 FX8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 48,776 FX8015 RESTATED FUND EQUITY - BEG OF YEAR 736,999 FX8022 653,146 ADD - REVENUES AND OTHER SOURCES 2,026,324 1,943,109 DEDUCT - EXPENDITURES AND OTHER USES 2,110,177 2,182,926 FUND EQUITY - END OF YEAR 653,146 FX8029 413,329 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. AA TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAX ITEMS 632,100 FX1099M 392,874 EST REV - DEPARTMENTAL INCOME 1,343,779 FX1299M 1,282,200 EST REV -INTERGOVERNMENTAL CHARGES 37,983 FX2399M 150,500 EST REV - USE OF MONEY AND PROPERTY . 25,600 _FX2499M_ ........... _ _ 28,000, mT,..:.m ..�-........ ESTIMATED - INTERFUND TRANSFER FX5031 M 1,508 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 186,648 FX599M 457,444 ^z.. z.l:.-.. -:f..^ _ Rf�q >i f .;�r--�-.:�-..:....-rx......-..:w�'� �itizs...... �z�d:r's•?e.:��:x;ssa�.-. /,U TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (FX) WATER Summary of Final Budget as Modified EMPLOYEEAPPROPRIATIONS APP-HOMEAND COMMUNITY SERVICES 1,746,526 FX8999M 1,464,312 ESTIMATED OTHER USES APP - INTERFUND TRANSI FX9999M 837 .. xa x�.. .... .,..w ..mm....::szex ..............e . ' n dm:: g• :ate• e^;;. •- six;•ur:saW�::i::�:x: z��' s _ �::s, P,r-q TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Balance Sheet CASH Eejq �,1, DEPOSITSCASH IN TIME ;• Q.. ......_.x� ....� ......... ..._._. „�::�::o� ...� � ..............mom. b.T'6.a`..:.'.•Z..n:b_s.':.�':o:::::::i3:.'....e ........5.................o...........a..e:^:�........e..:,.........,.,...,.T.:::.R:m.:ar.....:.e�.����3.^�.A^A�SJ�•.:...p:iG:.:.::.e... o.e. �.J:�".^`w�:L'�,�. �i�.�W SEWER RENTS RECEIVABLE 44,932 • / • • ..twR ..i 4•'•' S.:a.......�. .... .... .. ........ ...::.::.f .....':.:: . .....+....... ::.............yy... ��w.� .'. ...tg$�'fi„`�.p�"a � bL f��be d,:w�� <;� #�' ..... K11 A7 (G) SEWER Results of Operations TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 AQ (G) SEWER Balance Sheet TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 AA TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Balance Sheet r gra ���,u=.�T�if`''-`° �• __ _ .�_ '-..' > .• ��;.F-�-�.,.ANNIE– LIABILITIES __. ACCOUNTS s �«x }a. 4''_ -� .�'--.- _ .�•ar PAYABLE • • ..G600 1�1.775 ;d-�.. :Y`Y•.. .Y^ ^�.T ��.~^.� �•'•:^. ��m::A^gm...eo:.•:...� d�..'S......�"�'^®......� ..�f.:..Y���'d .......:L.e �s a.'r�`'Y���.%dFi45�s+w�..ac's���,:y� .. •• a£{�i..� iEW. ..:e..s......m....::..'S ::.::.... ::�........... ...«.:. ........ .. .......... ...o.e ..®..L..o....... ........... .:^t�e.......e..'.W.: �'S•:... e'er^.t.'."�'.�... > o• �'C..a .....e ACCRUED LIABILITIES • • 1 1,070 . .. _.. o. _ .. ...i:.^...... .{'.^..'...^._.... .. ... v...^..4..ta.x'•o'Ya'�.".... ........� ..... o. o:'....:m'•Y^..'.'.m::.: :h..e:. e:.:� :'";;-;: y:� ..... .e..... ... DUE TO OTHER FUNDS 145 ....."e6'�'L. '� �j'L: ".. Sa: �.S ..Y.•z^J.j•.y. .a'nL.".'. �........"..'."y'..... ...^. .. Y.L'�...Y`�_-...•a���Y,Z•.^�' ^l G� • 1 .:3�3F:,� :e,9� '•sY.:�y�e •�._:. ,,:..--..:a,-,�'••...Y..:da:::: o m o e •:xY.� •' a�...:...:x:.�.x:.^-gr;:•,.� : ��;:;.^=;e t.:.�.:::�..�-. :x...o b r%n TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Results of Operations DETAIL REVENUES AND OTHER SOURCES G1030 513965 ..SPECIAL ASSESSMENTS 5981.1,79 - e^.. tee.. .. ...ee^......... ..^ .e.[:r ...^.^,^:^....... � .^... �.� ........^::....�'.�.::... SEWER RENTS 1,251,909 G2120 1,272,023 •• .ffl _�m� ::xaa��.^ z• . ids ^ E e MY- ,N�ww� ti.:� ':..,^tx�..��.....:.�.9 dee. �;^.:'^� ..ate; mo.••-^•r-�c... ."�.:� : •as,��r;�` INSURANCE RECOVERIES 824 G2680 _ 537 +. AY_vq �... .'V -,rt ..: /r.'.!?,.'i.l. .., r,MSfu4 N'+h"fYN� �Aivin ti.`M•�'/'IR.'y v"J'Nh.`fu,�.•KrHfF Y{T�L` .0.:r ...^^.e..mm...',^... ....:•:.•:^.: ..^.^aa^`:ST.m .^ter:^ .. ^.:.:.:d:^.:^..'._..e ^.. _ .:.me�:..R^" :b'�': Y��.'3. :'......:: .......:::...: ':: Y: e'." . k3.'^ ..tsQ ._ n.:.. ice•. s: iWE rrr .........:e^.:` ..T..7`.'^d..'::::�..e :e.S:de � e ... G:��:J?tom o:L:. :.. .:d�:'e: r':.:.^..::::: �:�o� o�:::.`..^"...T �. . �.-':.J• _.- .:i�:�:�:.:.�2S:oa`.....;....`:."..........:....::ntW`::s.'.`.:::::^^ .............:L -'.....rte:...... TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Results of Operations DETAIL EXPENDITURES AND OTHER USES SEWER ADMINISTRATION, PERS SERV 0 G81101 5,952 SEWER ADMINISTRATION- CONTR EXPEND 8,800 G81104 8 506 WORKER'S COMPENSATION- EMPL BNFTS 2,111 G90408 1,263 DISABILITY INSURANCE- EMPL BNFTS 86 G90558 50 . SANITARY SEWERS- PERS SERV 30,265 G81201 24,794 SANITARY SEWERS- EQUIP & CAP OUTLAY 42,828 G81202 15,500 SANITARY SEWERS- CONTR EXPEND 328 082 G81204 342 641 µ.. _.._... .. .. ...... _. . _.____.._ ..... ..... ... .. .. ... .. . ... .. JOINT SEWER PROJECT- CONTR EXPEND 447.213 G81504 400.756 STATE RETIREMENT- EMPL BNFTS 193 G90108 6 SOCIAL SECURITY - EMPL BNFTS 2,314 G90308 2,351 WORKER'S COMPENSATION- EMPL BNFTS 2,111 G90408 1,263 DISABILITY INSURANCE- EMPL BNFTS 86 G90558 50 HOSPITAL .& MEDICAL_(DENTAL) INS- BNFT .__ ... _ :. _ --.. 1.053 - ...-.1 - - 690608 r_ _ 2 958 _ :.� R ... ... .............,.. =FST+A:P'.'..G,""�@;[li'.-i'i�'! #i"vi'1L. .. .z^} .' r=:.... _._ .:f' %.. .:... kxSxn•.. _ .C:,.: _.. _.._... .. .. ...... _. . _.____.._ ..... ..... ... .. .. ... .. . ... .. X7 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Results of Operations Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. X;a ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR 1,020,818 G8021 1,370,032 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY 0 G8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 112,471 G8015 RESTATED FUND EQUITY - BEG OF YEAR 908,347 G8022 1,370,032 ADD - REVENUES AND OTHER SOURCES 1,928,960 1,862,904 DEDUCT - EXPENDITURES AND OTHER USES 1,467,275 1,381,300 FUND EQUITY - END OF YEAR 1,370,032 G8029 1,851,636 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. X;a TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAX ITEMS 598,179 G1099M 513,965 EST REV - DEPARTMENTAL INCOME 1,269,500 G1299M 1,227,700 EST REV -INTERGOVERNMENTAL CHARGES 1,884 G2399M 1,816 EST REV - USE OF MONEY AND PROPERTY 22,000 G2499M 24,000 EST REV -MISCELLANEOUS LOCAL SOURCES 12 100 G2799M D OTHER SOURCES APPROPRIATED c'9l�is `x�„i`5: a F; ��.."• .a -�S.'s�oi�a' x, .��.....s.•�:a.._.� �,m..e-c ^.o.,•�•�•e,:�ss:�r`ise����,� r, s .�:.•�:�v".. .�� •r_.° c•...:a^.W:r.^..®Ar..e..�S�,P'.n�� .e sof f: a ....m..---.@oE��as �.•r.,7e�•n^ o.^...............�..,..^.�.. o::e^•-:::.......^^.^.c...•...,e.........^.^.,..,.a.:........�.a. � :.:o '":..r..^^......... ;.� � .."�....^ &�:r.�_ �•e^ �� .. .... ,_.s '�:Sr+:..a rsV .. .S ,3A- m::e..;;�.:b...^ ^'. !m^Se ^S.':.Y.^.::e:.^on.Y..:-^ ..�'�:�^..1'.:1.^... ••�i".:. ,,:..s^', � �.;,#,� C F ••"*t iwl:-:.....- ,^.9=4:.Y^�s;�1�s� :x::�::iia:•:,z.,.:"^@.:....?_ :: .::..:.;;....,....^...^:.r..; e:e�.:.i S,A TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (G) SEWER Summary of Final Budget as Modified APPROPRIATIONS APP - HOME AND COMMUNITY SERVICES 1,005,135 G8999M 861,732 APP - EMPLOYEE BENEFITS 7,512 G9199M 7,900 APP- DEBT SERVICE. _ - 604,330 G9899M 569,310 .. v . _ -.. R ., _ --^�.:.:::s•:�^..�.mm....:....w...R..�.•'�^-•:.: �•: m•::....�.. �.... ;...mom ...:............. �. �....y.�.�. •�.. ��Z �'�'��m..... ....::.W:::. ....�S:W: �"w ::.::::W:.. o.-....:'; •N... ,M,'m uic5 ads maw �;.@.9�a'�w" �w±n3w.va �?i;:a :: •RN.f :..yM:v #� r ...'oxo gra... ad'rs"'i� -ci z ••- �f9.?^�.. ------------ x m �i+..F------------------- uYr h:S_ J.....:p _a;'� ���...a.....�.................................a.a..::�;•::.;a......e.�..,.............o.e.... ........ ......s. ... .. �. Y..a:s:�.:•�•;'a ":.3;.�i?y:;� .... ` ..y�9 G fl�:.o'�•F'X�L•`�y�CY.^'.::...........••. �•. ;L..�� .. w a.,�p 8.8C lCC o.YG."J:.� 'G�.d+Li.A. j�`� 4 J'15'W S..�'k Gc TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Balance Sheet CASH SF200 CASH IN TIME -• _ i�.r '�:. ..•woe^• o '�...... m .".... �.s .......o............ r;:.:�r-•••r . ' .. �_.... •....va..-...s.:�......."..............� err.:^a r: v... _� ..._.._.-o.... CaS.:.•.•e.•..e"97:.Co.:::�a^.':W.......o......;�"'....""..::.� e^f::••:�"�a•^..'.'^�.�"''.•eo: x�'....::.1E?�. ...... ....... .o." "�b'3'e..a tW..•�^.o• �P CR TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Balance Sheet z;7 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Results of Operations ..;yam% .. s _seri '�•-i,4a - _ t i�3-�L�:.x�xzz�'�3�..mne�anE. r �x4�s-�a-.�•_,r'- ,r 1 1 ...a a..'. o ... ....`••5••"....L.m.-•Y.' m:^..e. ....e ::®..:.m — __ "mi•auau�•?a �•':.+o3 . • '$ -...:s.e:-mts..: {.�;e�..a.d..ssr......�ea. 5�.� ...-- .-.. `. •r.�::::a `• .a.....aa:a•-^e.e """..".;. ,n MG -PF R_1�:..1 • _OTHER PAYMENTS IN LIEU OF TAXES _____.__:______ _ 6 658 _SF1081 8,076 SALES TAX FROM.000NTY)............................................................. 225000.....SF1.120........_::........ ....1.4,000 u_. INTEREST AND EARNINGS .. ...;. .....o... .m ........ .a.....��.....e.o....:..., y.;.m.. •r''''��...�.ri� rn••�..'.:i.�^.e..�::...:.....�.�:.^•.:.�.:xm�.; :... �..... ff -m�sQ....e�'2 .�. a�s.'t�:x:a'¢c: vs® •.arx,�s�m,�g �' ....,..,..m...�,m...............:...�N�€�s.� ...�..,.... :. _ 3dr,i�� '...,...�........�.....F::..•:t".�y`-:'�i:^.•..'t-L.r.. .:. �... '.......- -�...:�:::1G:.:;`.:G:L'�......^..'.yr......��...}..�...^..'.•Y:.:.::.:..... �::.5]:�:C: `::'.::•• .. ... ... ... ...e."""....L:n:.:::.^..`w.'.^. W�„:-`L•.: gg 'sa`R� iS . o Aa v..,` .. q "• w. �`?' :"i' =gid :.'SR . ;z; r s « i"t3 `:t ”- ._•e: =d.`.. F .. F:'�•:. •l.,. `�--.; tsY _ s, r.: �k ,. • . rx:. . c, a.+;... m :.�: •• m ....�;.�••m�o_ ;� . ;KF, 7211 _ s en TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Results of Operations DETAIL EXPENDITURES AND OTHER USES FIRE PROTECTION- CONTR EXPEND 1.869.432 SF34104 .: ..� ,x a �:y`'•ea ^...... ........:.... .. .... �.......,. .-Yx '.. •.,--•'�'::.• m:;:: ;::•..a.�.o^ a•w�:coa ^. �,8„ fl3��° .S�.i R.: •. w. :'g}'�a^.. '. �?� �'$�t� � ��;�W �;'t?� .,..^....:.r;s;...� :,.... �*•F�?^ta..�:e.....p �ir� � � .........=zy.�••=8' „c� I •::^yeKS.�a.� `' ^�s'LL�.s e ...e.._W�.: ^:.. e .'r. � ....,,��4•�"-��F:r:v_' a ��,-�^.:�s��.. �"e�::i:..�.. rn TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 740 SF8021 12,077 0 SF8012 0 SF8015 740 SF8022 12,077 1,880,789 1,974,597 1,869,432 1,968,643 12,077 SF8029 18,031 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES 1,628,612 SF1049M 1,919,027 EST REV - REAL PROPERTY TAX ITEMS 6,400 SF1099M 6,400 EST REV - DEPARTMENTAL INCOME 225,000 SF1299M 14,000 EST REV - USE OF MONEY AND PROPERTY _ _ _ 16,000 _SF2499M _. 17,000 ESTIMATED OTHER SOURCES APPROPRIATED_ FUND_. BALANCE _ _ _ _ _ -6,580 SF599M ___ __19.3. 73 M14 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SF) FIRE PROTECTION Summary of Final Budget as Modified APPROPRIATIONS ■■. •. APP - PUBLIC SAFETY 1 869,432 ... :00 �y,�'k�s...t te_i�%s �:%ae,��! Yt�7ra ��,s .,a.,"' -z {Wa:^-s•- sa::s. x•ie��iar:�.-tee "�''� �a �saa.s���o„°" +;,�....;.., .•z:•-":.x'xti.�. .�..� '��••.�a�q a. •�...m�............�:.o:.o.:..am:.e.a..nte..�...... �^4 .. �....�;. .. ..... �.s.�.:.s.........r.,.:....o...e........... �,... ,.... ............ ... ........�:e. ®.:e R7 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SL) LIGHTING Balance Sheet '"�.H.--€�_>. CASH SL200 CKSA IN TIME DEPOSITS_ �..c..::•r"— �...o..c.� •zm:: •••.xr �-• :..�;:�••.:.-r.'.:a...e•s'a: �:F:isi�"...•�:=::ssoc���.:�..���ar�•":•••::i•�ir �xs.."_ :•��e..:...:. •.. a r��, �.e""rmea:vaa k�a� - ....... v��-®. -•-• .o.. ......� �•-�"�^�::^: a%: Y•........... ave.dam•..2�;-..a...�•:�,o..,.........�..:o..:rr-•;..•...::.: :^.,�:::... ....... ... .........................e.. �.i:� g�•�'.:az r��e:aw'e. .`.. Visser .....,._.-....._.............--.,-...... �....... .....t Y......_.........W� �,; 4:m.: ��..ise;�..,....n...e...�.Axa••s...�s^.:xx.'c•.'.:o,..::. d..x�: �.-...:.a....,...;...�.::::...:::•••:r...::::::.::...::::, ... �... •.::�:::'.o._r^+: cIA TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SL) LIGHTING Balance Sheet £�s•e �� moi: -;s u.. :,� gcr.,n>,.�F-"• .....:%•......: ..... .. %..s.. ..-"� Y" �: �.:. •-•^zY ^.... Y.• :............... :o ;........%%w....,W-� : �s�•.m.•�:i �.:Y..::i•.;Y•{... c^....s.;xWr ,•^.. ;Y........: �.:�r :.A; ••.:S.G.Y:: •......n...• '� .....:.^....l:a..... � F .. F.l g ............. ...a......:Ca ••:,a,[.................... ..................Y.^.:.:'.'.•.".�......`.'."..^..'.--..'.'_Z....:G :�..:�.Y.Y..•.,......'.'.:•e � e^:5:.:.XY:::..m....:'::::M .^^...':.Y: Y:.'� Y:.S:......... �..w...tY:.. .. ,'� .4,: ^�; .•R .. vi •'.Y:Y i'Ati .,i.................Y:.L.1Y MEW :Y.zr ......... .. 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J3:::.�: :::.':o^ :::^RY.n ^YG:Y^.....: L.a �: 7.W ...�'�9Ff?{sesm'S�o�.i.,5.:a�f,:ciYvs<ay'�raw}i�je�zvuc;�smo:c`Y'e'�'`."+P�.w'T�•� Esc■�•"{'�W� :rh ^�ssirrcanw''�acac?�.-.. : ^.....:.::zx�,;i'Y::.a,a..:.:t'a..:zz.r:.r�:.::�..zt>sm:e ..v:�•:-, r..:.: •..,.,�za: •• x�•;:�.r:.:�:.b.:.;•,....s:�.�::�zr..:r ars........:.;.,.;�e�..z: :.^ ••..:,.r FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED 554 SL911 2,221 ' ?M?F� sf'�Y c ^�f, —' ��.�.%(..��.. �"�:a.;...,t^�.�.ar��;ie'.sRtoeR'�x r^:s.;;e;��:.'.:s�'.m'�:�u5�%�..: Nyz.:.••x•�;,�:;se��:::z^...%s�i�:ira%..%......z.x^,..o^. •^:•n•E^:�,m•��ai�. .,,_...•�...r.•:......5�..s..�,..�e:. �: s......k .}"i.; �� tL....^ s ......a 3 :.a....?� sLa::::x.°as_....,....w a.�,zr^. .....o:sa�xzi�'^::crr a .:::r•.e.^:�.. L . P• ........ •a. m...:::.T.t::;:.^%.:Yz::C.^.::...........................................,:.:..�.d..•61.:..e..,:::z:::xm ...: •e:.:• X6:5. s:SY.:: -..� . .. __ .. __.�_,... .e....... ..•••^•^,,:.•.W:��••.'.^.......... ::;: .�%...,pix, �:.G:: o.. ��%..y::�:aini��::�1�^':.^�.s.�:•Ti��.i. .....��.z.�i %: v� ..: �.. ra A TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SL) LIGHTING Results of Operations RX, TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SL) LIGHTING Results of Operations DETAIL EXPENDITURES AND OTHER USES .�,r -c��d• :-..°`C,y: z9 iri .::.. �.,kt ;`:.rJ :�.:�¢:_3 . :'Y:: .:2..:.: tl:Y ::Y "� .^^of .0"njPYo':.'_•^'1`^"�.'.'.;:'�: :'.'.`.Y.l:'1:tY...'S:. :�..: .. 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R7 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR 2,888 SL8021 554 PRIOR PERIOD ADJ - INCREASE IN FUND EQUITY 0 SL8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 SL8015 RESTATED FUND EQUITY - BEG OF YEAR 2,888 SL8022 554 ADD - REVENUES AND OTHER SOURCES 11,950 16,444 DEDUCT - EXPENDITURES AND OTHER USES 14,284 14,642 FUND EQUITY - END OF YEAR 554 SL8029 2,356 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. R7 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SL) LIGHTING Summary of Final Budget as Modified Wif�Y Y w��� mss•-��n �: _ .�,� �'�=r,�...""_" ,za�.y��`��3,�'�;x�""��i,,,,. -.._._—�!�,.�r:���,.�-��'c�•��r ����r:�..R I 111 1.4 AVA a "q 111:619-1 ill Dire] 9 WMI911ING1 we ab rz1 tYr �s " kr Pi.^..eb•:.xat.•..•;.;:rr:. • ........ .....c; :.....:..•?'' ',�,s.=4'z:� �•r x� c�ra':art. Tom. ai...•G .` J. RA . 142��Izkoqw� ...6 :t...,. ^..L.".^..^.:.....^...a....^+.^,..ors .:e..o7..S:..::...Y. .^..:.e.:.�e.:.�... .: :...:�.. ...m..,.,o...a....... ^.... .....Y n ..:: ....... .....: .... ........ .... ..e......::.de.na.d`:.L':.S ^'� ^a ..m �. v.••: -.r rc� .::� �•+:...• r rss£^ •r..:+ee w.. ^'...,.•.:`.^.ur:•:.":c :., .Jf aq .. G,�� t ...� .. g.. ...e..r ."�..;.a.y :ti `.�....5;.. Psi.'�SP.:W JL�:W.'. o`:��.rr"F`'""`.•.. ... � .� as:: .; •u.:....m x::. .:.:::e:: •:u.::: .. .0 :�iEp:. ^ 'a..::;J :^.. .. �.:;� ra:=s' .fit RA TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SL) LIGHTING Summary of Final Budget as Modified HE - -01.- i-i.,,-'-,a,',r`,:eAg -.-__tya��=: � �� 11 ••• • 11 o e ^ �.. m• Wim...•. •7...•......®�:o^ .....:.�....a�.x^. �•.a.............e ....e..s;..:i;..:.^t....... i^'=:::i.Y+nYt{r:K»Y7+w:Y,4'iJfyi+'E.,.":+h'd?.•.y`%ri'rL'.t'crzib't'rfYi.ti:. zvVE�a:yvs,. ....L •.v—.A'�,wTrtiv: -n - .. ,-� . �..,�.... ..:... ... •�...:. .. .... .. "sia'+z_•r}i'�`.Xt$''i{G:Y3............ '............ S';..'—Y.' J •_...�.... ..r�F,..H....r..... .. ... ..... .._.. ,......... krF, .<si n.. _ a .. �. .. `i'TV'L Z'*'!�*rh�� JI �..srsc,..s•ax.��� an TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (V) DEBT SERVICE Balance Sheet ° i'""t� •x ,,. t v (�'. ¢ rs� -.-- ., " - - - ._� { x s ,."rmr fir-- --�c�t M` +,.sem', .._,°i.... 'Pei EM _ -_ �' - _arE"',.ta -r - ssiz3s_ �.++.. 5=�.=r�XT.t,4�"m'-ii;2 CASH V200 DEPOSITSCAM-4% ThTiE :• .:3Mr.7sd_t�•...... ...:::s•:.: ••_^^ r•rx::s•�. �...........w..,y, x:� ._...m.:srt^. v.:. v r ..w ..:.acr`-'. ... _........_..,.......:,_L• � :•..:-sex.,..•,....: •.'<'%. '"';oo�^• ...:^ ....................r,:•�:::..: �:........e.............................................; ..'.. .s:i;.: ......... .....i•::z� �' .� ..........:....... W :��• "• 7A TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (V) DEBT SERVICE Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE :00 .......... w...�.e.e.a.d`..4...........w.....L..�e.�.2..Y.'t....:.e.W....C:........e....::L:�':..... e.S.:L.........w.a...e...............:..f.:�:a:.:l'.'.�5:::::.:^.e.1':::.'.::.:.:L`:'..:'...Y.: •:..t'...:WS::.^.L'.::::::::.. �^f :Y..w.....: :.. �.. .:...�.'.YL.... 7A TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (V) DEBT SERVICE Results of Operations es,C�# �`-°3 :ti,�'nrsr..-ar��ss�-:..�`_ i�_-c�.,.,3 ,�,�.. _. _• � - - �,.. =,.t _ SET � G �e.�"` ��t .� � ��v;, �3 ��� ate- <� _ „' •.� ..;, _ �ra� �...�;�-`--c-�`'�''al•�s�4_-fin _�-T�-.�e. �� _� DETAIL REVENUES AND OTHER SOURCES INTEREST AND EARNINGS 056 V2401• �.� +c• :,* a : r gs ^ .:o`. c• ..,moi`•• �a::s.:z�:.:x,.�.... , y.;am.. ....ss..... 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W1.1 (V) DEBT SERVICE Results of Operations DETAIL EXPENDITURES AND OTHER USES TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 m -112 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (V) DEBT SERVICE Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 5,209 V8021 7,536 0 V8012 0 V8015 5,209 V8022 7,536 1,020,456 913,369 1,018,129 913,716 7,536 V8029 7,189 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. -7 I TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (V) DEBT SERVICE Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - USE OF MONEY AND PROPERTY V2499M 200 ESTIMATED - INTERFUND TRANSFER V5031M 911,758 APPROPRIATED FUND BALANCE V599M 1 957 A ..�.. - UZI TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (V) DEBT SERVICE Summary of Final Budget as Modified IN MINIM I ZMEM"." APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT V1999M 2,000 .. - DEBT SERVICE V9899M �......... •®aW.gr.....'�:5^.Y.^.. '..`.:..:'�::o'::......:�...Y....•.�.. >n�:�..o. R ..............ea.eme .e.P..'J].'YJJ. � m..o"�o.SS'e o: � ..fie �:.'�:'..'.Y.S..:.."G..'Y� �:'...... .����......�..��� ��ec� sa���gvrwv.a�.:v ',a a2wc�{}s,;xx�xa"� ..;.z:•^. .:.aA �, ` ...,....o....._....o... �........ 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"a:: �•'�-........_. 76 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (H) CAPITAL PROJECTS Balance Sheet DEPOSITSCASH H200 CASH IN TIME • • •!! • ,.. _ r--:.: rte^.. -^^" e.� •^.o•� .....�e:^:oae. �'•�f' :: z:-. ;. ••g••.o.�......, .�.. _ ..... ..... sar•rr •^. •ems• i��r` .;yam. �:•• ��x. •a ;-. �.:::.e.�.s:sa........n.:�.a..m-�.......:..� .......... �..�.... m �-:..a.:.......m •-m:a �r�. a.�.^.^.�....rre..^::::.;. �•.�.:s:� :•rd :.r:.e.e.:..^...�.............. ...^...... �:.e CASH SPECIAL RESERVES 327 H230 356,211 .^,..^.^... �.� ^.•=a...^..;,;. ...m^.. ... ^r^^. ^:max.:.-• o.. _e: ...., pa•^:^ .^ :.an s,^ tee......-��.:.�...:... ^£.. �.... ..gym �..,+:m.:.�ps.••:•�.,. ..^.^^.............;�... ....,....:.. �^•�:.� e.,^..a.: :�,:.�,�z=a"•r.xi�>��:::}=: :� -- o •- .. iaf�m :.^ 77 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (H) CAPITAL PROJECTS Balance Sheet ' EQUITYLIABILITIES A D FUND ACCOUNTS PAYABLE H600 .. -sn -. _ Z• r : t;n.;a•.. .... - .e.�%�'..: r..^t,••a•.m.'^;^` �^:Sts::.:4.:.::r•. .'.'�.. a...:..w. L�:...:.�.L...^. .�L. .....e... ....."......^. .....e:. ::..:Jo...a .....Y: �........e..:ao......�... ..��`Y.e.:m....:...:^..om:..`:..Y.�......^.........^...L"a... ^ RETAINED PERCENTAG NT • •, • ...:si'. au$ra-`eA. cf"!'. y.`rt.?C,............... ^ ^L:' :.'e... -.' .JIS •3.�a'..'^. i"FG i['�:4 x4YSf W'Yei .A'.. .y17 ':F.^.'¢y .. mutv aw.^.. .. FUND EQUITY RESERVE • ENCUMBRANCES 37,732 H821 .:.�CAPITAL RESERVE 2 7,327 ." ...�".:^a �a:;zA •� ;ads vy::: �n::�y:,�.;.:t!:.,-r,......o .^^ s..n...:.:^o .o...oxr: e �•�;m:Y:.�s r o. ....:.a.^N.^s...." s.a.r.. • • !-�'p^Z�:.�%a°:�. :�....o: ..s::;": ac ..._ ...: ^z�:.: .r s' ^•. -`' m.... ^-^ a.::'x�a e" ..ne�y:•^• "� ..."x^.m... .�.o.^a=v�:^.....:e.r."- "..,.o^... •. x :.:-� ..�.aa....^^^.�...................^..^". ...:s��: V•:::a.A...e...�.,:a UNRESERVED FUND BALANCE UNAPPROPRIATED •.••. i i• • • ..... ... .......^^. .. r�... ... .��1i9. ..............:. b'_:�....... ....... �.i.:. ... ^ � � _ ^ _ _ � :�.�........ r,Rti "�� ..�.......aa�^.o:G:.:•:.':.�ti:S:::...� �::x .,9� :'':'�5 .. Y'c ... ..... s'd .=g s _•i �3. 1.`�...�'�:..�:.... 7fi TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (H) CAPITAL PROJECTS Results of Operations DETAIL REVENUES AND OTHER SOURCES INTEREST ANDEARNINGS 00 Com... �^ .. � ^• 9 t ..^ T�--�,`.r J::s� .'.i�7:�r-_.:..-;.Y.-o... ,..^.... ,,:�..^ �.y..�,�-e."..., ... ^^s; l,S• H2401 2 M _ _�"�`�.�-a,Ods„Qi,�N.�j1��:����9Y,d��:a���r3d�s�,ss??i�:�:.^,�.:..e•2""..."'m..:a'�.e '�� ?.s`.'.:•:�.�s:..:..^z�.�'"��'s.aL''" ^.._.^m^,e:....... s^ .^..^r N^.r .._... ....."..�.-yes. ........m...,..m...s ::....,e.n..... ^...._�?f�^�r•.e..s..a.:•...;^�..e...-....�...^...•e.a^®"-_rt..: :.UNCLASSIF SPECIFY) 0 H2770 13,220 ��_ y_ t_.. _.. ru,a �.J m lak m�...��;�:�."�.mcyi��.....4.: •^•^ �.�.•^:s:•...:rc::a::��...a......;:•.�^�^.ss::,•:::.�... .. .^ •.:.$_ I3 »'L^� 7is5 �F„_ �- t: ^"3 was.-Y•a......:.......... ... ..... ... ..... ....... ...;..^...........:,, .. c�.r. .. .^....s:...•.. .^. ,.a"......... ....u..^."."..:;ss::;. �:�'.::.•v,;:s:x.::�.:.�::vim:.^ ...c:�.c:u:::�:•:•:::.::.: ,.;�...�,;...;.^... ;y.,�:..�.�yv:�%c.i�;:.:�...... ^:sa. x -,gx.w;nc. �a� ge �dT",mt$.. .-. ..... '.:.. .........:' � - f.;s�.x:N°'�£�ar�e:�a:��i:::•9ii.mm�c......,...^....��icaa�g�' �s:.z?�:•e.�s, `_°--�•a.:: . .."......•...-. .... ,.."..,..,...........,o.a...�ra...o.^....:..a-:::;;::.r.^^••r:�:.....a^.....�;�.^.::.Y... 1......".:a. " c�:,.:.i�'• OTHER SOURCES INTERFUND TRANSFERS :0��� .......,...e..e.... .._. ......... ;oa................ ^ _; "x.........^...o.... ..... " ......................,..�:-tet:. •,... ��.:. �� ' ^ .raa - � Tr$ ....."_.o..... W�,�^ •" a...:r:..-• ^�:� .;. ...�^.axry.-.o::Wr;,:..:r. :.�. .. ............."x. :j•=T.'.'-x'c'.•:; ....^:m :�..:.., �.:.:.:. r.::- �.m�a^.. o.^.sr.�:a;: x" g k ,7 eT•.::d.: j:�::c:�.:� •::x;::•:ri.,.;�t.?i ar;�.•{a�" .4" 7�..»4 xvi we cdca ws. ,v v,s•�s,�xgaowe., .... �i:x Gv..:.�•^ ... ........_.... .. ssa'r^:..spa=ss�Y......... .. .. ......� a-ar �x; s3'y` o� .! �,�.:.'A`:::.'::i��w. ..... ., '- .. �. ..5 _.ln � :.-.:.:......e..�,m....: •1'm.. T..:.. a::oA..�'::^.:.:tS.':AP:�^GP.^.:'... �...:.`,':::.^.'..`.:::.^.: -'l 7n TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (H) CAPITAL PROJECTS Results of Operations DETAIL EXPENDITURES OTHER USES ENPINEER- EQUIP & CAP • �.H14402 101 -'•' '..:j '.sem✓m"L:S^'�.':';^�e '-�c'•vP e��.: id .:�� nIJ•Y.}e`T^ ^ :::�:'. a..:^.`......^a :4::1.':.::.�G u'l-t'S::..^^:W .0-i .� . .......e,,:'�:•,'L3l^��•T �y'%_"'. �Fr._a•�,e�,�t.a�a..x3€���..��.,aa�...s......�Te'sr�.��.o�ar�{rz•;?-;-`Y.��s�"'za-'...... '`:fig-}'-�•"��-�;:�xs?3 �c.,u�. s`:.I C' Vii"^ r..:.--.-3 s. `s W.;c:?{x.:s Tsm; �:• ._m•- :.y _. as..x4�... .2.®. e....ro•^....o:z••®••'--•tc.•�-:�s':zr �•x�a::;a•�.:,� ^..x. Y:.sK^..^:. ..,:�a...- .�:: ^...ao�...c:.xe..:: r.^�•::��.:_ - •..o�W.^..... a.�;y�......^.. o.......................r�.. :.�;�c.�^:. `�::--`�.k•?ua��::::.:xro.,:'srsir.::�:•��:o:•�...:.,•r.:�,•...��xr ...,•.:.'.:.::�::�-' cx:.r..:ee:r.'a::.�:...^::.a,:::,�i,9��...�....^.^:a:� :y� ua�•r ��Y:S�-�a,1N+,. OTHER USES TRANSFERS, OTHER FUNDS 0 H99019 13,422 TRANSFERS- CAPITAL PROJECTS FUND 1,700 000 H99509 86,997OWN L'S �a:E �:b^:. ^r a x... �'n : Y^.. VT.- ..�2..�•s'.:...., ..� k •, ^f ".... .. ^e .�.3. ^• C.�.A .........a....s.::'tw J'.......�......... ... ... W r •'.:s s.z � his "� • ...- •^.�- _ ^ -a- .- .-.....,^r:::o..:::sr� ..;.,.... r,,;�.._,.�a:^.,se-i+ y�:E;i��:riss:..e�.• .x...-ix^.•..c-x�^:^"a•a� <ha mum TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (H) CAPITAL PROJECTS Results of Operations Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. ad ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR 1,871,192 H8021 1,971,621 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY 0 H8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 H8015 RESTATED FUND EQUITY - BEG OF YEAR 1,871,192 H8022 1,971,621 -I ADD - REVENUES AND OTHER SOURCES 1,880,135 754,374 DEDUCT - EXPENDITURES AND OTHER USES 1,779,706 687,001 FUND EQUITY - END OF YEAR 1,971,621 H8029 2,038,994 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior years accounting error should be reported as a prior period adjustment. ad TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (TA) AGENCY Balance Sheet CASH 12,947 TA200 39 039 on TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (TA) AGENCY Balance Sheet M.-�------------ -- ! .px.r: <..^_..s ....:......... 5.' R, ^.t.:....^... ... .. ^...^_n............. .... .... ... ... Lt: •^ y Lam:: •v. tJ .. Jj.. �W.�.....e. W......... �....:. ..............5^�Y .�h...... ...L.��.e �Yy.1:^..9�...�..�.�a 7'r��' Y......... �'�.�ay.a. ^1S=:iiS l.9 Sn::{JC'�"'.ua..��.a' .`T Y.R4 :4C �:��'Sffiy63: 91iF •.. Q12 LIABILITIES AND FUND EQUITY CONSOLIDATED PAYROLL 5 TA10 5 DISABILITY INSURANCE 564 TA19 542 GROUP INSURANCE 12,353 TA20 8,035 GUARANTY & BID DEPOSITS 25 TA30 6,650 BAIL DEPOSITS TA35 20,697 OTHER FUNDS SPECIFY -. TA85 3,110 M.-�------------ -- ! .px.r: <..^_..s ....:......... 5.' R, ^.t.:....^... ... .. ^...^_n............. .... .... ... ... Lt: •^ y Lam:: •v. tJ .. Jj.. �W.�.....e. W......... �....:. ..............5^�Y .�h...... ...L.��.e �Yy.1:^..9�...�..�.�a 7'r��' Y......... �'�.�ay.a. ^1S=:iiS l.9 Sn::{JC'�"'.ua..��.a' .`T Y.R4 :4C �:��'Sffiy63: 91iF •.. Q12 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (K) GENERAL FIXED ASSETS Balance Sheet ASSETS LAND 118,849 K101 133,368 BUILDINGS 410,674 K102 448,406 IMPROVEMENTS OTHER THAN BUILDINGS 258,467 K103 258,467 MACHINERY & EQUIPMENT 2,360,723 K104 2,308,581 CONSTRUCTION WORK IN PROGRESS 11,857 K105 365,529 . AA TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (K) GENERAL FIXED ASSETS Balance Sheet • ••. - :..e r . •��:• ��� e� .��:.. •� a M�-7�- _; ��- Ea '.� ia'�:. � �6s�ai tm •� � aA� .,,,x .5��,... .,,,,y• ..off o ................�^. V x:e,...,.a �iw eatib �� nr TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (W) GENERAL LONG-TERM DEBT Balance Sheet i ' •' I •� w. �I:W T o .. •: r.`�..`•r" o...;..:::`:r. .-'-.d' W'..r'_t :.i::^:.;,r _ .e .... .yL�..;G.�.y �� -. � .. ZY,1..:.: T.�...'.. ....:5'.:�::::..o:�. :': :......d ....eo.o... ...` :S:.m.W Y: ��....... f.'... b..�.. ^;.._.. .a....b:.. :..L.. �.. pvnaRrT4� •R6!""Y�`�.: ..^.��� aP _�l.�A''. 2� 120 TOWN OF ITHACA ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (W) GENERAL LONG-TERM DEBT Balance Sheet COMPENSATED ABSENCES 25802 W687 76 498 �.4�. :• •. ^�4�...�-•^...-.�;».d_..ku�,;e.�•::-�..wa':;�^,:$.:r,�.:;;��--:.;,��-F.m..-�-..�.,:e•2.�.a:^:w �^eie :���•.o� ���:.�'�::��.. ;:�::mi xo?y�`•_r�._.e. �....� Q7 TOWN OF ITHACA Statement of Indebtedness For The Fiscal Year Ended 1999 Water and Other Purposes Exempt From Constitutional Debt Limit Bond No. 1 EDPCODE Amount Month and Year of Issue 9/1176 Current Interest Rate 6.00000 Outstanding Beginning of Year 2P18671 30,000 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid During The Fiscal Year do not include renewals here 21318675 10,000 Outstanding End of the Fiscal Year 2P18677 20,000 Final Maturity Date 3/1/03 Bond No. 2 Month and Year of Issue 5/15/86 Current Interest Rate 6.80000 Outstanding Beginning of Year 2P18671 1,200,000 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid During The Fiscal Year do not include renewals here 2P18675 150,000 Outstanding End of the Fiscal Year 2P18677 1,050,000 Final Maturity Date 5/15/06 Bond No. 3 Month and Year of Issue 3/1/89 Current Interest Rate 7.30000 Outstanding Beginning of Year 2P18671 1,450,000 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid During The Fiscal Year do not include renewals here 2P18675 140,000 Outstanding End of the Fiscal Year 2P18677 1,310,000 Final Maturity Date 3/1/08 Bond No. 4 Month and Year of Issue 7/15/91 Current Interest Rate 6.62500 Outstanding Beginning of Year 2P18671 3125 000 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid During The Fiscal Year do not include renewals here 2P18675 200,000 Outstanding End of the Fiscal Year 2P18677 2,925,000 Final Maturity Date 7/15/11 00 TOWN OF ITHACA Statement of Indebtedness For The Fiscal Year Ended 1999 Water and Other Purposes Exempt From Constitutional Debt Limit Bond No. 5 5,852,537 Issued During Fiscal Year Month and Year of Issue Paid During Fiscal Year 12/30191 Current Interest Rate 5,329,197 6.00000 Outstanding Beginning of Year 2P18671 15,838 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid Duringj The Fiscal Year do not include renewals here 2P18675 7,780 Outstanding End of the Fiscal Year 2P18677 8,058 Final Maturity Date 6/1/00 Bond No. 6 Month and Year of Issue 1/17/92 Current Interest Rate 6.00000 Outstanding Beginning of Year 2P18671 15,839 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid During The Fiscal Year do not include renewals here 2P18675 7,780 Outstanding End of the Fiscal Year 2P18677 8,059 Final Maturity Date 6/1/00 Bond No. 7 Month and Year of Issue 1/13/93 Current Interest Rate 5.00000 Outstanding Beginning of Year 2P18671 15,860 Issued During The Fiscal Year do not include renewals here 2P18673 0 Paid During The Fiscal Year do not include renewals here 2P18675 7,780 Outstanding End of the Fiscal Year 2P18677 8,080 Final Maturity Date 6/1/00 Total of All Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt Outstanding Beginning of Year 5,852,537 Issued During Fiscal Year 0 Paid During Fiscal Year 523,340 Outstanding End of Year 5,329,197 _ia TOWN OF ITHACA Statement of Indebtedness Schedule for Reporting Variable Rate, Discounted, and/or Negotiated Bonds & Notes Fiscal Year Ended 1999 CCODE MIR EDPCODE AMOUNT Type of Debt Instrument: 6PKOD 1 1 for a Bond, 2 for Bond Anticipation Note, 3 for Other Notes Amount of Issue 6PPR 0 Type of Sale: 6PTOS Credit Rating Which Organization Rated The Issue: Date of Issue 6PDT 0/0/00 Month, Day, and Year of Final Maturity 6PDM 0/0/00 Local Finance Law Section 11 Subsection Authorizing Issuance 6PPU Purpose of Issue: 6PPO1 Type of Interest Rate: 6PTIR Interest Rate on Date of Issue 6PIR 0.00000 Par Value 6PPV 0 Premium and Accrued Interest 6PAI 0 Amount of Sales/Total Proceeds 6PSTP 0 Less: Cost of Issuance Original Issue Discount 6POID 0 Underwriters Discount 6PUD 0 Letter of Credit 6PLC 0 Liquidity Facility 6PLF 0 Other Costs of Issuance 6POC1 0 Total Costs of Issuance 6PTC 0 Net Proceeds Available for Purpose of Issue 6PNP 0 MIR TOWN OF ITHACA Schedule for Reporting All Installment Purchase Contracts/Certificates of Participation (COPS) Fiscal Year Ended 1999 CCODE: Purchase Contracts EDPCODE AMOUNT Purpose : 3PPIO Name of Vendor: (Contract Financed by Vendor =1, Third Party Financing = 2) 3PVEND Cost of Capital Improvement (excluding financing cost) 3PCC1 0 Date of Contract 3PDC 0/0/00 Date of First Payment on Contract 3PFP 0/0/00 Date of Last Payment on Contract 3PLP 0/0/00 FINANCING TERMS Downpayment 3PDP 0 Interest Rate Set Forth in Installment Purchase Contract 3PIPIR 0.00000 Total Principal Amount of Installment Purchase Contract (excluding interest 3PAIPC 0 Amount of Current Year Principal Payment on Contract 3PCYPP 0 (Please complete an Amortization schedule on the following for each installment purchase contract Total Amount of Unpaid Periodic Payments (excluding interest) Outstanding at End of Current Year 3PUPP 0 Length of Installment Purchase Contract 3PLIPC 0 CERTIFICATES OF PARTICIPATION (COPS) Were COPS Issued In Connection with This Installment Purchase Contract? (YES = 1, NO = 2) 3PCOPS If COPS Were Issued, Were They Sold at a Competitive or a Negotiated Sale) (Competitive = 1, Negotiated = 2) 3PCOPN Name of Issurer of COPS: 3PCOPNM Amount of COPS Issued 3PCOPPR 0 Net Interest Rate of COPS 3PCOPIR 0.00000 Was This an Aggregated or Pooled Arrangement? (Aggregated = 1, Pooled = 2, Neither = 3) 3PCOPAP n-1 TOWN OF ITHACA Schedule of Securities for Collateralization For The Fiscal Year Ended 1999 General Municipal Law Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be pledged for collateralization. Please click in the response box next to the type(s) of securities used by banks as collateral for your deposits. YES 1. Obligations issued by the United States of America, an agency thereof or a United States sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United State of America, an agency thereof or a United States government sponsored corporation. NO 2. Obligations issued or fully guaranteed by the international bank for reconstruction and development, the Inter -American Development Bank, the Asian Development Bank and the African Development Bank. NO 3. Obligations partially insured or fully guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. NO 4. Obligations issued or fully insured or guaranteed by this state, obligations by a municipal corporation, school district or district corporation of this state or obligations of any public benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys. NO 5. Obligations issued by states (other than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. NO 6. Obligations of Puerto Rico rated in one of three highest rating categories by at least one nationally recognized statistical rating organization. NO 7. Obligations of counties, cities, and other governmental entites of another state having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. NO 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. NO 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. NO 10. Commerical paper and bankers' acceptances issued by a bank (other than the bank with which the money is being depositied or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged. NO 11. Zero-coupon obligations of the United States government marketed as 'Treasury Strips". NO 12. Letters of Credit. NO 13. Surety Bonds OTHER THAN RESERVE FUNDS CASH: TOWN OF ITHACA Schedule of Time Deposits and Investments For The Fiscal Year Ended 1999 Edpcode On Hand 9Z2001 Demand Deposits 9Z2021 Time Deposits 9Z2011 Total COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (451) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner I 9Z2014 9Z2014A 9Z2014B 9Z2014C 9Z4501 9Z4502 9Z4504A 9Z45046 9Z4504C 9Z4511 9Z4512 9Z4514A 9Z4514B 9Z4514C Amount ,7 6,208,744 6,208,744 200,000 0 7,571,755 0 0 0 0 0 0 0 0 0 0 0 TOWN OF ITHACA Schedule of Time Deposits and Investments For The Fiscal Year Ended 1999 RESERVE FUNDS CASH (All Reserve Funds): On Hand Demand Deposits Time Deposits COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (All Reserve Funds) (451) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: - (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner nn Edpcode Amount 9Z2301 9Z2311 9Z2321 Total I 0 377,859 377,859 9Z2324 12,000 9Z2324A 12,000 9Z2324B 0 9Z2324C 0 9Z4521 0 9Z4522 0 9Z4524A 0 9Z4524B 454,305 9Z4524C 0 9Z4531 0 9Z4532 0 9Z4534A 0 9Z4534B 0 9Z4534C 0 TOWN OF ITHACA Investment Certification For The Fiscal Year Ended 1999 DEFINITIONS: Repurchase Agreement - A generic term for an agreement in which a government entity (buyer -lender) transfers cash to a broker-dealer or financial institution (seller -borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. Reverse Repurchase Agreement - An agreement in which a broker-dealer or financial institution (buyer -lender) transfers cash to a government entity (seller -borrower); the entity transfers securities to the broker-dealer of financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities. INSTRUCTIONS: A "1" in the amount field = YES ,"2" = NO 1) Has your local government adopted an investment policy as required by General Municipal Law, Section 39? RESPONSE EDPCODE AMOUNT YES 9ZPOLY 1 2) The following investments are permitted by your investment policy. * Obligations of the UNITED STATES 9ZINV1 * Obligations of the U.S. Goverment Agencies, guaranteed by the UNITED STATES Government. 9ZINV2 Obligations of the State of NEW YORK 9ZINV3 3) Are Repurchase Agreements Authorized by Your Investment Policy? YES 9ZREPOY 4) Do You Engage In Reverse Repurchase Agreements? NO 9ZRVREN 2 Name ALFRED F. CARVILL Title BUDGET OFFICER Phone Number (607)273-1721 �.1 This Form Must Be Completed Unless These Financial Statements Will Be Audited By An Independent Public Accountant TOWN OF ITHACA BANK RECONCILIATION For The Fiscal Year Ended 1999 Include All Checking, Savings and C.D. Accounts Bank Add: Less: Adjusted Account Bank Deposits Outstanding Bank Number Balance In Transit Checks Balance $0 $0 $0 $0 Total Adjusted Bank Balance Petty Cash Adjustments Total Cash Total Cash Balance All Funds * Must be equal 9ZCASH 9ZCASHB 7.9 $0 $0 $0 * $0 $6,281,144 TOWN OF ITHACA Real Property Tax Levy and Related Information Current Year Tax Levy and Collections Counties, Cities, Villages, and Westchester County Towns For The Fiscal Year Ended 1999 Taxes on Roll 3,816,979 Add: Relevied Taxes 0 Add: Other 0 Total Taxes and Other Items on Warrant 3,816,979 Deduct: Cancellations and Adjustments (0 ) Deduct: Other (0 ) Total Taxes and other items to be collected 3,816,979 (B) Deduct Total Taxes and Other Items Actually Collected (3,816,979 ) (A) Uncollected Taxes and Other Items 0 Tax Collection Performance (A Divided By B) Amount Nearest Hundredth PerCent 100.00 Analysis of Uncollected Taxes and Other Items - By Year A300 A320 A330 Taxes Re- Tax Sale Property ceivables Certificates Acquired Pending For Taxes Other Total Current Year 1999 0 0 0 0 0 Prior Years 0 0 0 0 0 Total 0 0 0 0 0 10 TOWN OF ITHACA Local Government Questionnaire Fiscal Year Ended 1999 EDPCODE RESPONSE Will or have the financial statements for your local 9ZACO 1 government be independently audited? (If yes response =1, If no response = 2) If answer to question 1 is yes the following will be provided Name of Auditing Firm SCIARABBA WALKER & CO.. LLP 9ZIAC address of Auditing Firm Street 200E BUFFALO STREET, SUITE 402 City ITHACA State and Zip Code NY 148504258 Does your local government participate in an insurance pool 9ZLY31 2 with other local governments? (if yes response = 1, If no response = 2) r•T: `1 TOWN OF ITHACA Notice of Tort Claims For The Fiscal Year Ended 1999 TOTAL Number of Claims EDPCODE NUMBER _ Claims Pending leginning of Year :laims Other Than CodefendantlThird Party 9ZTR15 *Claims Involving Codefendant/Third Party 9ZTR10 2 is: Notices Filed During Year *f)ther Than Codefendant/Third Party 9ZTR25 7 evolving Codefendant/Third Party 9ZTR20 1 Less: '-laims Disposed of During The Year 'rior To Commencement of Court Action: * By Locality 9ZTR30 * By Insurance Carrier 9ZTR40 7 ',laims Disposed of During The Year After Commencement of Court Action: * By Locality 9ZTR50 * By Insurance Carrier 9ZTR60 * By Judgement 9ZTR70 * Other 9ZTR80 duals: Claims Pending end of Year :laims Other Than Codefendant/Third Party 9ZTR95 Maims Involving Codefendant/Third Party 9ZTR90 2 TOTAL Amount of Claims EDPCODE AMOUNT 9ZTR16 9ZTR11 9ZTR26 9ZTR21 9ZTR31 9ZTR41 9ZTR51 9ZTR61 9ZTR71 9ZTR81 9ZTR96 9ZTR91 $25,005 TOWN OF ITHACA Notice of Tort Claims For The Fiscal Year.Ended 1999 Amount Paid EDPCODE on Claims laims Disposed of During Year Prior To Commencement of Court Action: By Locality 9ZTR32 By Insurance Carrier 9ZTR42 $21,443 Column (2) Column (1) Municipality's Number Equitable EDPCODE On Claims # EDPCODE Share -Claims Disposed of During Year After mencement of Court Action: tom Locality 9ZTR54 9ZTR56 * By Insurance Carrier 9ZTR64 9ZTR66 By Judgement 9ZTR74 9ZTR76 Other 9ZTR84 9ZTR86 Column (4) Amount Paid Greater Than Column (3) Municipality's Amount Paid Equitable EDPCODE On Claims EDPCODE Share ## -Claims Disposed of During Year After ^ommencement of Court Action: [By Locality 9ZTR52 9ZTR58 - By Insurance Carrier 9ZTR62 9ZTR68 By Judgement 9ZTR72 9ZTR78 (Other 9ZTR82 9ZTR88 # This is the Number of Claims (Column 1) disposed of during the year where the settlement was determined in dance with the relative culpability of each party pursuant to an itemized decision or jury verdict and where the amount rsgreaterthan the municipality's equitable share. The municipality' s equitable share is to be entered in column 2. is the amount paid by the municipality which is greater than the municipality's equitable share in accordance fiThis th the relative culpability of parties pursuant to an itemized decision or jury verdict. Notice of tort claims report prepared on 3/8/00 by ALFRED F. CARVILL 126 E SENECA STREET NAME ADDRESS BUDGET OFFICER TITLE inn (607)273-1721 PHONE NUMBER TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31. 1999 Note 1 - Summary of Sienificant Accounting Policies The general purpose financial statements of the Town of Ithaca have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. A. Financial Reporting Entity The Town of Ithaca, which was created in 1821, is governed by Town Law, other general municipal laws of the State of New York, and various local laws. The Town Board is the legislative body responsible for the overall operation, the Town Supervisor serves as Chief Executive Officer and Chief Fiscal Officer. The Town provides the following principal services: fire protection, transportation (streets and highways), recreation, planning and zoning, general administration, public improvements, water and sewer. Street lighting is provided by the Town Board in nine separate areas of the Town called lighting districts. It is funded by means of a tax on the real property situated within each district. The Town provides for intersection street lighting from the General Fund appropriations. Fire protection for certain areas of the Town outside the village is provided by the Town Board via the Ithaca Fire Protection District. This district is funded by means of a tax on the real property situated within the district. Services for fire protection are contracted out through the City of Ithaca and the Village of Cayuga Heights. All governmental activities and functions performed for the Town of Ithaca are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of the following, as defined by Governmental Accounting Standards Board (GASB) Statement #14, "The Financial Reporting Entity:" 1. The primary government is the Town of Ithaca. 2. Organizations for which the primary government is financially accountable, and; 3. Other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's general purpose financial statements to be misleading or incomplete. The decision to include a potential component unit in the reporting entity is based on the criteria set forth in GASB Statement #14, including legal standing, fiscal dependency, and financial accountability. PAGE 1 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Excluded from the Reporting Entit Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) is a joint venture involving the Towns of Ithaca, Dryden, Lansing, and the Villages of Cayuga Heights and Lansing. The joint venture operates under terms of an original agreement dated March 1, 1977 and has been amended several times, the last of which is dated January 1, 1992. SCLIWC's executive body consists of ten members, two members being appointed by each municipality. The Treasurer of SCLIWC is the Town of Ithaca's Supervisor. The Town of Ithaca owns a majority (51.869%) of the Commission and must adopt its budget and any subsequent amendments. The Southern Cayuga Lake Intermunicipal Water Commission is considered a Joint Venture with the Town of Ithaca. Although the following organization, function or activity is related to the Town of Ithaca, it is not included in the Town of Ithaca reporting entity. See Note 3 for additional disclosures regarding the joint venture. Ithaca Area Wastewater Treatment Plant, with the Town of Dryden and City of Ithaca. B. Basis of Presentation - Fund Accounting The accounts of the Town are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self -balancing accounts that comprise its assets, liabilities, fund balance, revenues and expenditures which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions and limitations. The various funds are summarized by type in the financial statements. (Certain funds of the Town are utilized to account for resources derived from, and/or expenditures applicable to an area less than the entire Town.) The following fund types and account groups are used: 1. Fund Categories a. Governmental Fund Types - are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through Governmental Funds. The measurement focus of the Governmental Funds is based upon determination of financial position and changes in financial position. The following are the Town's Governmental Fund Types: - General Fund Townwide: To account for revenues (i.e., general tax and other from state, federal, and local sources) which are not required by the law or other provision to be accounted for in other funds and which finance the basic governmental functions provided by the Town. - General Fund Town Outside: Used to record transactions which are required to be charge on the area of the Town outside the village. PAGE 2 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 - Special Revenue Funds: Utilized to account for revenues derived from specific sources which are required by law or regulation to be accounted for in separate funds. Special Revenue Funds include the following: Hiahway Fund: Used to account for revenues and expenditures for parttown highway purposes. Water Fund: Established by law to account for revenues derived from charges for water consumption and benefited assessments and the application of such revenues toward related operating expenses and debt retirement. Sewer Fund: Established by law to account for revenues derived from sewer rents and benefited assessments and used for related operating expenses and debt retirement. Lighting District Fund: Used to record operation and maintenance transactions. Revenues derived from special districts' assessment. Fire Protection District Fund: Used to record transactions involving the Town Fire Protection District and those contracts for fire protection with the City of Ithaca and the Village of Cayuga Heights. - Debt Service Fund: Used to account for interest earned on proceeds of borrowing for water and sewer capital projects. Interest earned is transferred to the Debt Service Fund from the Capital Projects Fund and then to the Operating Funds for payment of principal and interest. Annual principal and interest payments due on serial bonds is transferred from the Water and Sewer Funds. Payments are made directly from the Debt Service Fund to the respective paying agents. - Capital Projects Fund: Used to account for capital improvements financed from current monies transferred from reserved and unreserved funds, federal, and state grants and proceeds of obligations. b. Fiduciary Funds - Used to account for assets held by the local government in a trustee or custodial capacity. - Agency Fund: Used to account for those funds held in custody and subsequent distributions, transmittal or release to other governments, individuals or to other funds. 2. Account Groups Account Groups - used to establish accounting control and accountability for the Town's general fixed assets and general Long -Term debt. The two account groups are not "funds". They are concerned only with the measurement of financial position, and not with the results of operations. PAGE 3 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 - General Fixed Assets Account Group: Used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes. - General Long -Term Debt Account Group: This group of accounts is established to account for all Long -Term debt and other obligations of the Town. Long -Term indebtedness includes obligations such as bonds, and bond anticipation notes. Other obligations included: unbilled retirement liabilities, any vested or accumulated vacation to be provided for in future budgets. C. Basis of Accountine/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis - all Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and stated grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: a. Expenditures for prepaid expenses and inventory -type items are recognized at the time of the disbursements. b. Principal and interest on indebtedness are not recognized as an expenditure until due. C. Compensated absences, such as vacation and sick leave which vests or accumulates, are charged as an expenditure when paid. See Note 1-J. d. Pension costs are recognized as an expenditure when billed by the State. See Note 2-B-1. - Account Groups General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General Long -Term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable to maturity. PAGE 4 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Long -Term liabilities expected to be financed from Governmental Funds are accounted for in the General Long -Term Debt Account Group, rather than Governmental Funds. D. Property Taxes Town real property taxes are levied annually on January 1, and become a lien on that date. Property owners can elect to pay their taxes using one of two options. Taxpayers may elect to pay their bill in two installments equal to 1/2 the total bill, plus a 2.5 percent processing fee. If the installment option is selected, the first payment is due between January 1 and January 14, without penalty, or between January 15 and January 20 with 1 percent interest (election to pay in installments ceases January 20). The second installment is due on or before July 1, payable to the County Division of Budget and Finance. Taxpayers may elect to pay their tax bill in full. Using this method, taxes are collected during the period January 1 to January 31, at face value and from February 1 to May 31, with interest added. The Town Receiver of Taxes collects all real estate taxes for Town and County purposes. The Town Receiver distributes the collected tax money to the Town Supervisor prior to distributing the balance collected to the County on June 1. The Town thereby is assured of 100 percent tax collection. Responsibility for the collection of unpaid taxes rests with the County. Uncollected tax liens are sold annually by the County. E. Budgetary Data 1. Budget Policies - The budget policies are as follows: a. No later than October 5, the budget officer submits a tentative budget to the Town Board for the fiscal year commencing the following January 1. The tentative budget includes proposed expenditures and the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. C. All modifications of the budget must be approved by the Town Board. However, the Town Supervisor and Town Budget Officer is authorized to transfer certain budgeted amounts within departments. d. Appropriations lapse at year-end. 2. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations, is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. PAGE 5 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 3. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Encumbrances are not considered a disbursement in the financial plan or an expenditure in the GAAP based general purpose financial statements, but reserve a portion of the applicable appropriation, thereby ensuring that the appropriations are not exceeded. F. Property, Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the Governmental Funds and are capitalized at cost in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage, water and sewer lines and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets. G. Receivables Receivables are stated net of estimated allowances for uncollectable amounts. Amounts due from state and federal governments represents amounts owed to the Town to reimburse it for expenditures incurred pursuant to state and federally funded programs. Other receivables represent amounts owed to the Town including water and sewer charges, interest, and nominal charges for government services. H. Investments Investments are stated at cost, which approximates market. I. Unemployment Insurance As of January 1, 1978, Town employees are covered by unemployment insurance. The Town has chosen to discharge its liability to the New York State Unemployment Insurance Fund by means of the benefit reimbursement method. This is a dollar -for -dollar reimbursement to the Unemployment Insurance Fund for the benefits paid to former employees and charged to the Town's account. The Town is exempt from federal unemployment insurance tax. PAGE 6 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 J. Compensated Absences Employees accrue vacation leave based on the number of years employed up to a maximum of 20 days a year. Upon separation from service, employees are paid for unused vacation time. Employees accrue sick leave at the rate of one day per month and may accumulate such credits up to a total of 120 days. Employees who retire apply any unused sick leave to pay for individual post employment health insurance benefits. Accrued vacation and accumulated sick leave is recorded in governmental funds as a Long -Term liability in the General Long -Term Debt Account Droup (GLTDAG) if payable from future financial resources, or as a fund liability and expenditures, if payable from current resources. The liability for compensated absences increased by $50,676 during the year to $76,498 and is reported in the GLTDAG. K. Postemployment Benefits In addition to providing pension benefits, the Town of Ithaca provides health insurance coverage for retired employees. Substantially all of the Town's employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits are provided through an insurance company whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums as an expenditure in the year paid. HEALTH INSURANCE CARRIERS Blue Cross/Blue Shield of Central New York - HMOCNY Univera Health Care (formerly PHP) L. Deferred Compensation The Town offers their employees a Deferred Compensation Plan (the Plan) created in accordance with Internal Revenue Code Section 457. The Plan is available to all eligible participants, permits participants to defer a portion of their salary until future years. Amounts deferred under the Plan are not available to employees until termination, retirement, death or unforeseeable emergency. Effective, January 1, 1998, all amounts of compensation deferred under the Plan, all property and rights purchased with the amounts, and all income attributable to these amounts are the sole the property and rights of the employer, subject only to the claims of the employee. As required, the Town Supervisor is the Chairman and Trustee of the Town's Deferred Compensation Committee. PAGE 7 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 M. Risk Retention The Town of Ithaca is exposed to various risks of loss related to theft of, damage to, and destruction of assets and injuries to employees. In 1996, the Town established reservations of fund balance for insurance and first aid claims under workers' compensation in the interest of maintaining lower annual insurance costs. Claims that will be paid from these reserves will be for minor property damage and premiums for workers' compensation and small employee medical claims, and potential health insurance premiums. As of December 31, 1999, no claims are pending or unpaid and no premiums for workers' compensation have been paid. Note 2 - Detail Notes on All Funds and Account Groups A. Assets 1. Cash and Investments The Town of Ithaca's investment policies are governed by State statutes. In addition, the Town of Ithaca has its own written investment policy. Town of Ithaca's monies must be deposited in FDIC insured commercial banks or trust companies located within the State of New York. The Supervisor and the Town Budget Officer are authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand deposits and certificates of deposit not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts. The written investment policy requires repurchase agreements to be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least the cost of the repurchase agreement. For purposes of reporting cash flow, cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash and near their maturity. Deposits and investments at year end were entirely covered by federal deposit insurance or by collateral held by the Town's custodial bank in the Town's name. All deposits including certificates of deposit are carried at cost. Deposits and investments are categorized as insured and for which the securities are held by the Town's agent in the Town's name, and collateralized, and for which the securities are held by the pledging financial institution's trust department or agent in the Town's name. PAGE 8 FA 3. TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Deposits: Total financial institution (bank) balances at December 31, 1999 totaled $6,280,744. These deposits were fully collateralized by securities with a fair market value at December 31, 1999 of $7,571,755 or 121%. Changes in Fixed Assets A summary of changes in general fixed assets as follows: Tyne Land Building Improvements Other than Bldgs Machinery & Equipment Construction In Progress Other Receivables Balance 1/1/99 $ 118,849 410,674 258,467 2,360,723 11,857 $3,160,570 Additions $ 14,519 37,732 ❑1 0 Deletions $ 0 0 0 52,142 353,672 0 405 923 $ 52,142 The Town had the following receivables at December 31, 1999: Fund Description Amount Special Revenue: Water Rents & Special Assessments $ 60,832 Sewer Rents & Special Assessments 64,146 Total Special Revenue 124 978 B. Liabilities 1. Pension Plans Balance 12/31/98 $ 133,368 488,406 258,467 2,308,581 365,529 k3,5 Plan Description - The Town of Ithaca participates in the New York State and Local Employees' Retirement System (ERS) and the Public Employees' Group Life Insurance Plan (Systems). These are cost-sharing multiple -employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the Stateof New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available PAGE 9 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31. 1999 financial report that includes financial statements and required supplementary information. That report may be obtained by writing to the New York State and Local Retirement Systems, Gov. Alfred E. Smith State Office Building, Albany, NY 12244. Funding Policy - The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3 percent of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by employers to the pension accumulation fund. The Town of Ithaca is required to contribute at an actuarially determined rate. The required contributions for the current year and two preceding years were: ERS 1999 $19,881 1998 $14,355 1997 66,506 The Town of Ithaca contributions made to the Systems were equal to 100 percent of the contributions required each year. Since 1989, the Systems' billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ended March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17 year period, with an 8.75 percent interest factor added. Local governments were given the option to prepay this liability. The total unpaid liability at the end of 1999 fiscal year was $0. 2. Short -Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the Capital Projects Fund. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to Long -Term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. As of December 31, 1999, NO BAN's were outstanding. PAGE 10 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 3. Long -Term Debt a. At December 31, 1999, the total outstanding principal indebtedness of the Town of Ithaca aggregated $5,329,196. Of this amount, $0 was subject to the Town's constitutional debt limit and represented 0 percent of its debt limit. b. Bonds - The Town of Ithaca borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These Long -Term liabilities, which are full faith and credit debt of the Town, are recorded in the General Long -Term Debt Account Group. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the Long -Term liabilities. C. Other Long -Term Debt - In addition to the above Long -Term debt the Town of Ithaca had the following noncurrent liabilities: * Due to Employees' Retirement System: represents the noncurrent portion of the liability to the State Retirement System. * Compensated Absences: represents the value of earned and unused portion of the liability for compensated absences. d. Summary Long -Term Debt - The following is a summary of Long -Term liabilities outstanding at December 31, 1999 by fund type and account group: General Long -Term Liability Debt Account Group Serial Bonds $5,305,000 Statutory Installment Bond 24,196 Due Employees' Retirement System 0 Compensated Absences 76,498 Total Long -Term Debt 5405 694 e. The following is a summary of changes in Long -Term liabilities for the period ended December 31, 1999: Statutory Serial Due Employee Compensated Installment Bonds Retirement Absences Bond Balance 1/1/99 $5,805,000 $ - 0 - $ 25,802 $ 47,537 Additions Deletions 500,000 - 0 - 50,696 23,341 Balance 12/31/99 5 305 000 $ -0- $ 76.498 —L -L4 PAGE 11 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Deletions due to employee retirement and compensated absences are shown at net since it is impracticable to determine these amounts separately. Interest expense for the year ended December 31, 1999 amounted to $388,573. f. Long -Term Debt Maturity Schedule - The following is a statement of serial bonds and statutory installment bonds with corresponding maturity schedule. (See Exhibits A, B, C.) g. The following table summarizes the Town of Ithaca's future debt service requirements as of December 31, 1999. (See Exhibit D.) C. Reconciliation of Interfund Activities Interfund receivables and payables at December 31, 1998 were as follows: Total 3,681 3,681 1,779,960 1.779,960 D. Fund Equity 1. Reserves a. The General Townwide Fund equity includes Reserve Funds established future real property tax settlement. The balance at the end of 1999 was $21,648. This Reserve Fund was designated by Board resolution on October 2, 1997. The Reserve Fund is also increased by interest earnings for the year. b. The Capital Project Open Space Fund equity includes Reserve Funds established for future the purpose of purchasing development rights as outlined in the Town's Open Space Plan. The balance at the end of 1999 was $80,676. This Reserve Fund was designated by Board resolution on October 2, 1997. The Reserve Fund is also increased by interest earnings for the year. PAGE 12 Due Due Interfund Interfund Fund From To Revenue Expense General 91 0 103,575 110,000 General Part Town 3,590 3,681 100,000 108,902 Highway 0 0 20,937 85,908 Water 0 1,508 798,208 Sewer 0 576,523 Capital 0 0 628,182 100,419 Risk Retention 0 0 14,000 0 Debt Service 0 0 911,758 0 Total 3,681 3,681 1,779,960 1.779,960 D. Fund Equity 1. Reserves a. The General Townwide Fund equity includes Reserve Funds established future real property tax settlement. The balance at the end of 1999 was $21,648. This Reserve Fund was designated by Board resolution on October 2, 1997. The Reserve Fund is also increased by interest earnings for the year. b. The Capital Project Open Space Fund equity includes Reserve Funds established for future the purpose of purchasing development rights as outlined in the Town's Open Space Plan. The balance at the end of 1999 was $80,676. This Reserve Fund was designated by Board resolution on October 2, 1997. The Reserve Fund is also increased by interest earnings for the year. PAGE 12 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 C. The Highway Equipment equity includes reserve funds established for highway machinery. The balance at the end of 1999 was $39. This Reserve Fund was designated by Board Resolution No. 193 of November 8, 1984. The reserve is funded by any unexpended appropriation for machinery at year end. The Reserve Fund is also increased by interest earned for the year. d. The Capital Project Fund equity includes Reserves Funds for purchase and/or construction of town buildings. The balance at the end of 1999 was $ 356,211. This Reserve Fund was designated by Town Board resolution. The Reserve Fund is also increased by interest earnings for the year. 2. Sewer Fund Balance The Sewer Fund balance in largely committed to debt repayment for the local share of the construction costs of the jointly -owned Ithaca Area Wastewater Treatment Plant, benefit charge stabilization and repair, replacement and maintenance of the sewer system. Note 3 - Joint Venture The following is an activity undertaken jointly with other municipalities. This activity is excluded from the Town's financial statements. Ithaca Area Wastewater Treatment Plant - The Town of Ithaca is also a participant in the joint sewer activity known as the Ithaca Area Wastewater Treatment Plant. The other participants are the Town of Dryden and the City of Ithaca. The City of Ithaca has custody of the joint activity money. Construction of the treatment plant began in the spring of 1984. Capital costs allocated to the Town of Ithaca is 41 percent of the total. Note 4 - Contingent Liabilities The Town of Ithaca is committed to debt repayment for the local share of construction costs of the jointly -owned Ithaca Area Wastewater Treatment Plant (IAWTP) benefit charge stabilization and repair, replacement, and maintenance of the sewer system. The Town and City of Ithaca currently are negotiating an agreement to share operations and maintenance costs for City owned sewer transmission lines utilized by both parties. The amount of the resulting assessment to the Town is not known nor can it be estimated as of the date of this report. At some time in the future monies will come from the Sewer Fund. PAGE 13 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,1999 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS EXHIBIT A, B, C DECEMBER 31, 1999 ISSUE DESCRIPTION ISSUE ISSUE INTEREST DATE AMOUNT RATE WATER & SEWER IMPROVEMENT / 1976 ( 13% WATER - 87% SEWER ) SNYDER HILL ROAD STH HILL WATER EXT#1 2ND STH HILL EXT# 1 / SEWER MATURITY OUTSTANDING 12/31/99 3/1/77 $1,967,000 6.00% 3/1/03 $ 20,000 3/1/77 $ 158,000 6.00% 3/1/03 $ 20,000 3/1/77 $ 40,000 6.00% 3/1/99 $ 0 3/1/77 $ 102,000 6.00% 3/1/99 $ 0 PUBLIC IMPROVEMENT/ 1986 ( 19% WATER - 81% SEWER) 5/15/87 $ 2,830,000 6.80% 5/1/06 $ 1,050,000 WATER IMPROVEMENT/ 1984 5/15/87 $ 550,000 6.80% 5/15/06 $ 210,000 WASTE WATER TREATMENT PLANT 5/15/87 $ 2,100,000 6.80% 5/15/06 $ 770,000 SEWER IMPROVEMENT PORTION 5/15/87 $ 180,000 6.80% 5/15/06 $ 70,000 PUBLIC IMPROVEMENT/ 1989 ( 49% WATER - 51% SEWER) 9/1/89 $ 2,580,000 7.30% 3/1/08 $ 1,310,000 WATER IMP / 1 ST SERIES 1987 9/1/89 $ 479,000 7.30% 3/1/08 $ 239,320 WATER IMP / 2ND SERIES 1987 9/1/89 $ 500,000 7.30% 3/1/08 $ 250,000 OLD STH HILL WATER / 1ST AUTH 9/1/89 $ 143,982 7.30% 3/1/08 $ 68,202 OLD STH HILL WATER / 2ND AUTH 9/1/89 $ 112,018 7.30% 3/1/08 $ 53,078 CODDINGTOIN RD SEWER 9/1/89 $ 11,000 7.30% 3/1/08 $ 5,400 SEWER IMP / 1 ST SERIES 1987 9/1/89 $ 384,000 7.30% 3/1/08 $ 210,000 SEWER IMP/ 2ND SERIES 1987 9/1/89 $ 950,000 7.30% 3/1/08 $ 484,000 PUBLIC IMPROVEMENT BOND/ 1991 ( 52% WATER - 48% SEWER) 7/15/91 $ 4,465,000 6.63% 7/15/11 $ 2,925,000 ISSUE DESCRIPTION ISSUE ISSUE INTEREST MATURITY OUTSTANDING PAGE 14- TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31. 1999 9 TOWN OF ITHACA PAGE 15 DATE AMOUNT RATE 12/31/99 TOWN WATER BENEFITTED AREA 7/15/91 $ 2,337,000 6.625% 7/15/11 $ 1,521,000 TWN OF ITHACA WTR BENEFITTED 7/15/91 $ 2,128,000 6.625% 7/15/11 $ 1,404,000 STATUTORY INSTALLMENT BOND ( TOWN OF ITHACA SHARE - 51.869%) 11/7/91 $ 300,000 VARIOUS VARIOUS $ 24,197 ZEBRA MUSSELL 1991 12/30/91 $ 100,000 6.00% 6/1/00 $ 8,066 ZEBRA MUSSELL 1992 1/17/92 $ 100,000 6.00% 6/1/00 $ 8,066 ZEBRA MUSSELL 1993 1/13/93 $ 100,000 5.00% 6/1/00 $ 8,065 TOTAL PRINCIPAL DEBT OUTSTANDING @ 12/31/99 5,329,197 $ 9 TOWN OF ITHACA PAGE 15 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31.1999 NOTES TO FINANCIAL STATEMENTS EXHIBIT A, B, C (continued) DECEMBER 31, 1999 SUMMARY OF DEBT RESPONSIBILITY BY FUND ISSUE DESCRIPTION OUTSTANDING WATER SEWER 12/31/99 WATER & SEWER IMPROVEMENT / 1976 $ 20,000 $ 2,600 $ 17,400 ( 13% WATER - 87% SEWER ) PUBLIC IMPROVEMENT/ 1986 $ 1,050,000 $ 199,500 $ 850,500 ( 19% WATER - 81% SEWER ) PUBLIC IMPROVEMENT/ 1989 $ 1,310,000 $ 641,900 $ 668,100 (49% WATER - 51% SEWER ) PUBLIC IMPROVEMENT BOND / 1991 $ 2,925,000 $ 1,521,000 $ 1,596,000 ( 52% WATER - 48% SEWER) STATUTORY INSTALLMENT BOND $ 24,197 $ 24,197 $ - ( TOWN OF ITHACA SHARE - 51.869%) TOTAL LONG TERM DEBT $ 5,329,197 $ 2,389,197 $ 2,940,000 PAGE 16 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,1999 TOWN OF ITHACA NOTES TO FINANCIAL STATEMENTS EXHIBIT D DECEMBER 31, 1999 SUMMARY OF FUTURE DEBT REQUIREMENTS ISSUE DESCRIPTION 20 00 2001 2002 2003 2004 2005 - 2011 PRIN INT PRIN INT PRIN INT I PRIN INT I PRIN INT I PRIN INT WATER & SEWER $ 10,000 $ 1,500 $ 5,000 $ 1,050 $ 5,000 $ 750$ 0$ 0$ 0$ 0 $ 0 $ 0 IMPROVEMENT/ 1976 PUBLIC IMPROVEMENT / 150,000 76,500 150,000 66,300 150,000 56,100 150,000 45,900 150,000 25,500 300,000 20,400 1986 PUBLIC IMPROVEMENT / 140,000 100,740 140,000 90,520 140,000 80,300 140,000 70,080 150,000 49,275 600,000 87,600 1989 PUBLIC IMPROVEMENT 225,000 193,781 225,000 178,875 225,000 163,969 250,000 149,063 250,000 132,500 1,750,000 463,750 BOND / 1991 STATUTORY 24,196 0 0 0 0 0 0 0 0 0 INSTALLMENT BOND TOTAL LONG $ 549,196 $372,521 $520,000 $336,745 $520,000 $301,119 $540,000 $265,043 $550,000 $207,275 $2,650,000 $571,750 TERM DEBT PAGE 17 STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY, NEW YORK 12236 H. CARL McCALL STATE COMPTROLLER March 2, 2000 Catherine Valentino Supervisor Town of Ithaca 126 East Seneca St Ithaca NY 14850 Dear Catherine Valentino, PATRICIA LAMB McCARTHY DEPUTY COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS Tel: (518) 474-4037 Fax: (518) 486-6479 8 2noo In your recent letter you requested an extension of time for filing your annual financial report. Section 30 of the General Municipal Law requifes that your annual financial report "...be filed with the comptroller within sixty days after the close of the fiscal year...". The law further provides that "...the comptroller may extend the period for filing such report for an additional sixty days...". Although we feel strongly that the annual financial report should be filed on time, due to the extenuating circumstances mentioned in your letter we will grant you an extension of sixty days. Please submit your report as soon as possible, but in any case not later than May 1, 2000. Since one of Comptroller McCall's key objectives is to facilitate the response to concerns raised by the residents and representatives of municipalities throughout the State, please contact me at (518) 473-6337 if you have problems or questions regarding the filing of your report. Very truly yours, CRAIG H. KINKS Manager - Data Verification CHK/ls Sheetl j 111 CASH REcr=IPTI DATE: DEBIT SAVINGS Al CREDIT`. 'Jr' CREQIT:,," ----�INTEREST EARNINGS', TO RECORD THE MONTHLY INTEREST EARNINGS, FOR' ACCOUNT# .......... .................... r FAX MESSAGE DATE: FEBRUARY 29, 2000 TO: CRAIG KINNS, OFFICE OF THE STATE COMPTROLLER FROM: AL CARVILL, TOWN BUDGET OFFICER SUB: EXTENSION !REQUEST -1999 AU® IN FOLLOW UP TO OUR TELEPHONE CONVERSATION, FAXED IS OUR OFFICIAL REQUEST FOR AN EXTENSION FOR FILING THE TOWN'S 1999 AUD. I APOLOGIZE FOR NOT GETTING THIS OUT TO YOU YESTERDAY. THE TOWN SUPERVISOR WASN'T AVAILABLE FOR SIGNING AND MY FIRST DAY BACK WAS, NEEDLESS -TO -SAY, VERY BUSY. THANKS FOR YOUR ASSISTANCE WITH THIS MATTER. I CAN BE REACHED AT ( 607 ) 273-1721 OR BY FAX AT ( 607 ) 273-5854 OR ( 607 ) 273-1704. TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA, N.Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 February 29, 2000 Office of The State Comptroller A.E. Smith State Office Building Attn. Craig Kinns Albany, New York 12236 RE: REQUEST FOR EXTENSION OF FILING AUD TOWN OF HHACA — YEAR ENDING 12/31/99 Dear Mr. Kinns: Please accept this letter as our Official Request for an Extension of Filing the Town of Ithaca Annual Update Report for the Year Ending December 31, 1999. Reasons for this request are: 1. Shortage of Staff and manpower since October, 1999, and 2. The Town Budget Officer and preparer of the AUD, has been out of the office recuperating from a winter injury. All official accounting and financial records of The Town are closed and ready for reporting. As cited above, time is the only reason for our need in requesting an Extension to File. Should you have questions, please contact Al Carvill, Town Budget Officer at (607) 273-1721, extension 113. It is my understanding that you and Mr. Carvill have already discussed this request. Thank you for your many courtesies and considerations. Respectfully yours, Catherine Valentino Town Supervisor CC: Town Board Members al carvill, 12:40 PM 2/25/00 , AUD LETTER Return -Path: <alcarvil@frontiernet.net> Reply -To: "al carvill" <@frontiernet.net> From: "al carvill" <alcarvil@frontiernet.net> To: <toi.budgetofficer@clarityconnect.com> Subject: AUD LETTER Date: Fri, 25 Feb 2000 12:40:38 -0500 X-MSMail-Priority: Normal X-MimeOLE: Produced By Microsoft MimeOLE V4.72.3110.3 L WRITE A LETTER TO STATE COMPTROLLER REQUESTING EXTENSION OF THE AUD FOR 1999 IN IT STATE THE REASON FOR THE REQUEST FAX TO CRAIG KINNS, 516-486-3146 HIS DIRECT LINE IS 518-473-6337 REASONS FOR EXTENSION ARE: 1. LAID UP WITH A PERSONAS INJURY 2. SHORTAGE OF MANPOWER IN OFFICE LETTER TO BE SIGNED BY THE CHIEF FISCAL OFFICER OR MYSELF AS TOWN BUDGET OFFICER Printed for Al Carvill<toi.budgetofficer@clarityconnect.com... 1 TOWN OF ITHACA , NY ID : 607'2 r 35854 -Y-F,>Rr-4 Wit-! l T CONF Y PMRT I CSN F'EPOR.T NO. RECEIVER TRANSMITTER DATE DURATION MODE WAGES RESULT 005 518 486 3146 TOWN OF ITHRCH, NY FEES 28°00 21.55 0i'00 STD 02 OK FEB 28100 21:59 STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY. NEW YORK 12236 H. CARL McCALL STATE COMPTROLLER November 1999 TO CHIEF FISCAL OFFICERS: PATRICIA LAMB McCARTHY DEPUTY COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS Tel: (518) 474-4037 Fax: (518) 486-6479 Enclosed are the documents necessary for preparing the Annual Financial Report required by General Municipal Law, Section 30 to be filed with the Office of the State Comptroller (OSC). Municipalities now have the oVtion of filing the report electronically or by mail. An announcement about electronic filing, the required software, and instructions have already been mailed to your municipality. The documents included in this mailing consist of the following: 1. General instructions for filing the AUD/AFR. Please Read This Before Completing Report. 2. Illustrative Notes to the Financial Statements. 3. Listing of OSC's Regional Offices 4. Annual Financial Report Update Document (AUD) including Supplemental Information Section. Only if you filed by mail last year). If any of the above is missing, contact our office immediately at (518) 474-4014. TECHNICAL ASSISTANCE The Division of Municipal Affairs has seven regional offices which provide a variety of services and assistance to local governments in New York State. These regional offices should be your first point of contact for questions relating to technical assistance and accounting related issues. A listing of the regional offices with phone numbers is attached for your use. If you need additional documents, filing information, or assistance with the electronic filing of the AUD, please call (518) 474-4014. FILING The AUD, whether it is filed electronically or mailed to OSC, must be filed pursuant to General Municipal Law, Section 30 with the OSC within sixty (60) days after the close of your local -2 - government's fiscal year. The reports furnished in this package or exact facsimiles are the only reports that are acceptable for manual filing. Again, if you filed electronically for the fiscal year ended 1998, a hard copy has not been included with the mailing. Although your municipality may choose to, or be required to have an annual audit, the AUD filing should not be delayed waiting for audited figures. An accurate report should be filed as soon as possible. (See Independent/Single Audit, page 3). REQUEST FOR EXTENSION OF FILING DATE We strongly encourage you to file your AUD within sixty (60) days after the close of the fiscal year. The main reason for the filing within 60 days is to provide you, your board and constituents with a timely report of the fiscal operations of your local government. If, however, there are extenuating circumstances and you are unable to meet the filing requirements, you may request a maximum extension of sixty (60) additional days. OSC may grant an extension if the request is received in writing from the chief fiscal officer before the original sixty (60) day filing date expires and an explanation is provided of the reason(s) for the extension request. INSTRUCTIONS The general instructions enclosed will assist you in completing the Annual Report for both hard copy or electronic filing types of filings. Please read these instructions carefully before starting. ANNUAL FINANCIAL REPORT UPDATE DOCUMENT The Annual Update Document AUD is part of the Financial Annual Report Management System (FARMS) which is designed to assist local officials in providing the necessary data required to be filed with the OSC. The format of the AUD provides the financial information for the fiscal year ended in 1998 (prior year), as it appears on the Comptroller's Local Government Data Base, and a. blank space to report the corresponding financial amount for the fiscal year ended in 1999 (current year). Only Rinds and account codes that were reported in the prior year's report appear in the AUD. You may insert new codes used by your municipality as needed. In accordance with the Governmental Accounting Standards Board's Statement 14, component units, if applicable, should be reported on a Component Unit Financial Report (CUFR) or as a fund of the primary government if they meet the criteria for blending. If there is more than one component unit, each must be reported separately. Our office will provide a CUFR directly to each component unit that has previously reported financial transactions separately from its primary government. You, as Chief Fiscal Officer of your government, are responsible for the coordination and filing of these component unit reports. -3 - Your report will not be considered filed until all the reports required to be filed as part of the reporting entity have been received by our office. Component Unit Reports can not be filed electronically. SUPPLEMENTAL INFORMATION SECTION The information requested in this section of the AUD is necessary to complete various reporting requirements by the OSC to the Governor, State Legislature and Federal Agencies. If you are filing manually and sections 11-33 do not apply to your local government, please indicate by initialing on page 3. With the exception of the Notice of Tort Claims, sections 4 through 11 must be completed by all filers. 11 ILLUSTRATIVE NOTES Notes to the Financial Statements are required to be filed with your AUD. A sample set of illustrative notes are included for your use. Notes should present the specific disclosures necessary for a fair and complete presentation of the financial statements. INDEPENDENT AND/OR SINGLE AUDITS The Federal Single Audit Act of 1984 (PL #98-502) and Office of Management and Budget Circular A-128, "Audits of State and Local Governments", requires some local governments to have an annual audit of the financial statements and additional audit reports related to Federal programs, or to have certain grant audits performed in accordance with the terms of that grant. When a single or grant audit has been conducted, or your municipality or component unit has received an external audit performed by an independent certified public accountant, a copy of all audit reports/management letters prepared in conjunction with such audits must be filed with the OSC within 10 days of the date of receipt. In addition, written responses to audit reports/management letters issued by the State Comptroller's Office or independent certified public accountants should be filed with the OSC within 90 days of receipt.: U.S. BUREAU OF CENSUS The U.S. Bureau of the Census and the OSC continue to engage in a cooperative financial data collection program. The purpose of the program is to reduce the reporting burden on local governments. As a result of this joint effort, most governments do not need to file any Census forms. Financial data for municipalities is obtained from the AUD and furnished by the OSC to the Census Bureau. FILING INSTRUCTIONS (Whether it is mailed or filed electronically.) A complete Annual Reportpackage should be filed with the OSC consisting of the following: 1. AUD including Supplemental Information Section, filed manually or electronically. -4 - If filing manually you should separate the pages of the reports. 7 2. Component Unit Report(s) (if applicable) must be filed manually. 3. Notes to the Financial Statements, filed manually or electronically. All parts of the Annual Report package are required to be filed with our office. Failure to file all parts will be considered an incomplete filing. The Annual Report package should be sent to: Office of the State Comptroller Division of Municipal Affairs Data Verification Unit AESOB - 10th Floor Albany, NY 12236 A self-addressed envelope is enclosed for your convenience. ACKNOWLEDGMENT If you would like the filing of your Annual Report acknowledged, please address the enclosed card and return it to our office. Thank you for your cooperation. Very truly yours, CRAIG H. KINNS Manager - Data Verification CHK/wc Enc. 1 STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY. NEW YORK 12236 H. CARL McCALL STATE COMPTROLLER November 1999 To: Local Fiscal Officer PATRICIA LAMB McCARTHY DEPUTY COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS Tel: (518) 474-4037 Fax: (518) 486-6479 If your municipality created funds in fiscal year ended 1999 that were not used in the fiscal year ended 1998, blank statements for these funds may be obtained from our office by completing the attached form and mailing it to: Office of the State Comptroller Data Verification Unit Gov. Alfred E. Smith State Office Building Albany, New York 12236 or by calling our office at (518) 474-4014 If you have any questions, please do not hesitate to call. CHK/wc Enc. Very truly yours, CRAIG H. KINNS Manager - Data Verification OFFICE OF THE STATE COMPTROLLER Division of Municipal Affairs FUND STATEMENT REQUEST FORM Name of Municipality Address Name of Contact Person Telephone No. Please send our municipality blank forms for the following funds: ` ANNUAL UPDATE DOCUMENT (AUD) GENERAL INSTRUCTIONS The third page of the AUD (the first screen of the financial section for those filing electronically) lists the funds and account groups that were reported for the fiscal year ending in 1998. If a component unit's financial transactions have previously been included in the AUD, they should be reviewed to determine the appropriate financial statement presentation. In the AUD, the following schedules, as applicable, are. included for each of those funds or account groups showing the dollar amount for fiscal year ended in 1998 and a blank line to report the corresponding amount for the fiscal year ended in 1999. a) Balance Sheet b) Detail of Revenues and Other Sources c) Detail of Expenditures and Other Uses d) Analysis of Changes in Fund Equity e) Summary of Budget and Encumbrances f) Statement of Cash Flows - Proprietary include prior year data.) Funds (This statement does not AUD - DETAIL INSTRUCTIONS FOR PRIMARY GOVERNMENTS After defining the reporting entity and making sure that your books are closed andbalanced for the fiscal year, start working on the AUD on a fund by fund basis. All numbers in the report must be rounded to the nearest dollar if you are filing manually. Electronic filers may enter the information using dollars and cents and the information will be rounded in Albany. Start with the General Fund Balance Sheet by transferring the ending balance from the account codes from your general ledger to the corresponding 1999 blank lines in the AUD. For each new account, enter the account description, Uniform Systems of Accounts (USA)code and amount. Then add all your subtotals and totals for the asset, liability, and fund equity sections of the Balance Sheet to be sure all are in balance. When filing electronically, totals will be automatically calculated for you. Remember, assets must equal liabilities plus fund equity. Next, from the subsidiary ledgers for Revenues and Expenditures, take the final account balance amounts by account code and transfer these amounts to the corresponding 1999 blank lines in the AUD. Add all subtotals and totals for Revenues and Other Sources, and Expenditures and Other Uses. The totals -2 - should be in agreement with General Ledger Accounts A980 and A522, respectively. Again, these totals will be calculated for you when filing electronically. The next schedule to be completed is the General Fund Analysis of Changes in Fund Equity Schedule. On the line coded A8021, the amount carried over will be the Fund Equity reported at the end of your prior year, listed as A8029 in the 1998 column. To this Beginning of the Year Fund Equity (A8021), add your Revenues and Other Sources and deduct your Expenditures and Other Uses to arrive at the End of the Year Fund Equity (A8029). This schedule will be calculated for you when filing electronically. This total must be equal to the Total Fund Equity on your balance sheet. (See Page 3, D3 of the instructions for proper treatment of prior period adjustments). Next, begin with the General Fund Budget, and Encumbrances if applicable. The budget reported should include the end of year amounts, as modified by the board for all budget amendments during the course of the year. Budgets must be balanced. All additional funds should be completed in the same manner. If you have added new funds in the current year please call or use the fund request forms and we will mail to you the appropriate forms necessary for reporting. Electronic filers will be able to add a fund through the software. If you are filing electronically, please be sure to run the edit checks for each fund. The "Edit" button appears at the top of each screen in the financial section. AUD-SPECIFIC POINTS OF CONCERN The following points are specifically identified because they concern areas about which questions are most often asked by local officials, or because changes need to be made to the AUD upon review by the OSC staff in Albany. A) IS IT MANDATORY THAT ALL NUMBERS IN THE AUD BE ROUNDED TO THE NEAREST DOLLAR? Yes, if filing manually._ - The normal method is to drop the pennies if between one cent and 49 cents and to increase the amount to the next dollar if between 50 cents and 99 cents. All amounts should be rounded before you total the detailed individual financial schedules and statements. Please do not include cents in your AUD (i.e., $101.19 should be reported. as $101; not $101.00 or $101.19) . As stated before, electronically submitted reports may be submitted with dollars and cents. 0 -3- B) WHEN FILING MANUALLY, SHOULD WE "SEPARATE" THE PAGES IN THE AUD? Yes,1p ease separate the pages before filing with the OSC. C) Balance Sheets Fund Equity reported on the balance sheet must agree with the Fund Equity reported on the Schedule of Analysis of Changes in Fund Equity. D) Analysis of Changes in Fund Equity Schedule 1. The Fund Equity at the Beginning (8021) and at the End (8029) of the fiscal year should include the total of all reserved, appropriated and unappropriated fund balance. 2. In each individual fund, the Beginning (8021) Fund Equity will agree with the previous year's Ending (8029) Fund Equity. 3. Adjustments to Beginning Fund Equity resulting from a correction of error should be reported as a Prior Period Adjustment. 4. The amounts for "Revenues and Other Sources" and "Expenditures and Other Uses" must agree with the total amounts reported on the detail Schedules for "Revenues and Other Sources" and "Expenditures and Other Uses". E) Detail Schedules for "Revenues and Other Sources" and "Expenditures and Other Uses". 1. Interfund Transfer Revenues (5031) should equal the total amount of Interfund Transfer, Expenditures (99xx.9) for all funds. a. "Interfund Transfers" accounts are used to record budgeted transfers. For example, . the fund which transfer to the Capital Projects Fund should include an expenditure coded 9901.9. A corresponding revenue should be reported in the Capital Projects Fund as an interfund transfer (account 5031). b. Other Interfund Transactions - Payments for reimbursement of services and/or facilities furnished by another fund, should be recorded in account, code 2801 Interfund Revenues, the other me fund would record the expenditure in the appropriate code. The transaction should not be recorded as an interfund transfer as described above. C. Residual Equity Transfers - are nonrecurring or nonroutine transfers of equity between funds. For example, equity transfers include contributions to Enterprise Funds from the General Fund, subsequent return of all or part of a contribution to the General Fund, and transfers of residual balances of discontinued funds to the General Fund, Special Revenue Fund or a Debt Service Fund. Equity transfers should be reported as additions to, or deductions from, beginning Fund Equity in governmental funds. Equity transfers to proprietary funds should be reported as additions to contributed capital (800); those from proprietary funds should be reported as reductions of retained earnings (909) or contributed capital (800) . 2. Identify any new account added by description, USA code, and the amount of revenues or expenditures. If you need assistance to properly identify and code a transaction, please call your local area office for advice. 3. Employee Benefits - The report makes provision for classifying employee benefits by line item, "Employee Benefits - .8", or in total, under the 9000 account codes for "undistributed" expenditures. Employee benefits can be reported by either of these two methods, 'but not both. 4. Open encumbrances at the end of the fiscal year should not be included in the expenditure amounts reported. F) Capital Projects Funds - Expenditures should be classified by the most appropriate code. For example, sewer projects should be combined and coded "H8197.2, Sewer, Equipment and Capital Outlay". G) Property Taxes - Property taxes levied must be reported in their respective funds. For example, revenues from a special district tax levy should not be recorded in the general fund. H) Special Districts - Many units of local government maintain more than one fund for'the same type of special district. Each type (i.e. - water, sewer, -5 - etc.) of special district should be reported in the AUD separately. If a local Y governmental unit has more than one water district for which separate funds are maintained, the accounts for all the water district funds should be combined and reported as a single water district fund jypee in the AUD. I) Proprietary Funds - In accordance with GASB Statement 9, a Statement of Cash Flows is required. Prior year data is not provided for the Statement of Cash Flows. The appropriate schedules are included in the AUD. If you need assistance with this statement please contact your local area office. 7) Certification - If you are filing electronically, you may certify the report electronically. This is done by entering a personal identification number (PIN) on the certification page. This PIN will be provided to you by the OSC. The PIN is not the 12 digit USER -ID that is used to sign onto SCAN. SUPPLEMENTAL INFORMATION SECTION This section includes the following elements: 1) Statement of Indebtedness 2) Schedule for Reporting Variable Rate, Discounted, and Negotiated Bonds and Notes 3) Schedule for Reporting All Installment Purchase Contracts/Certificates of Participation (COPS) 4) Schedule of Securities for Collateralization 5) Schedule of Time Deposits and Investments 6) Investment Certification 7) Bank Reconciliation 8) Real Property Tax Levy and Related Information 9) Local Government Questionnaire 10) Notice of Tort Claims (no longer required by statute - optional filing) 11) Additional Budget Information All the above items are considered part of the Annual Report Packageand must be completed (except item 10) in order to fulfill the filing requirement. If a portion is "Not Applicable", indicate such on the first page of that portion of the section. 1. The Statement of Indebtedness is used to report all outstanding indebtedness. A. On the Statement of Indebtedness, outstanding indebtedness at the W beginning of the fiscal year should agree with the amount of j outstanding indebtedness reported at the end of the previous fiscal year for each issue. B. For renewals of bond anticipation notes, only the amount paid off during the year should be reported in the "Paid" category. C. Please be sure to indicate the amount of Bond Anticipation Notes redeemed from Bond Proceeds. D. Indebtedness information should be classified as either "Exempt" or "Not Exempt" from the Constitutional Debt Limit. Refer to Local Finance Law for information. You may also refer questions concerning "Exempt" and "Not Exempt" to the Data Verification Unit at (518) 474-4014. E. On the Maturity Schedule, the detail of maturities by year should be reported for all bonds issued during the year. F. Consolidated bond issues should be broken down into individual bond issues. 2. The Schedule for Reporting Variable Rate, Discounted, and or Negotiated Bonds and Notes must be filled out for each variable rate, discounted and or negotiated bond or note issued in your 1996 fiscal year, pursuant to Chapter 413, Laws of 1991. Please use a separate form for each issue. Each issue must also be reported in the Statement of Indebtedness. 3. The Schedule for Reporting Installment Purchase Contracts/Certificates of Participation MUST BE FILLED OUT FOR EACH new installment purchase contract entered into by your local government during fiscal year 1999. Please use a separate form for each contract. This information is required to be filed pursuant to Chapter 413, Laws of 1991. 4. Schedule of Securities for Collateralization - Please indicate the type of securities pledged by banks as collateral for your deposits. 5. Schedule of Time Deposits and Investments For additional information and guidance, please refer to: -7- A. Cash Management and Investment Policies and Procedures for use by 'Local Governments", Volume One, Section 2 of the Financial Management Guide for Local Governments, issued by the OSC. B. "Deposits with Financial Institutions, Investments (including Repurchase Agreements), and Revenue Repurchase Agreements" issued as Statement Number 3 in April 1986 by the Governmental Accounting Standards Board. 6. Investment Certification - Questionnaire and Certification relative to local governments adoption of an investment policy as required by General Municipal Law, Section 39. This must be completed by every local government. 7. The Bank Reconciliation must be filled out unless your local government's financial statements will be audited by an independent public accountant. Total Cash from the reconciliation must be equal to the total of all cash in all funds in the AUD. 8. Real Property Tax Levy and Related Information 9. Local Government Questionnaire 10. Notice of Tort Claims - No longer required by statute. - Optional filing 11. Additional Budget Information - Original Adopted Budget Information for selected funds. This is not included in the electronic filing software. ILLUSTRATIVE NOTES TO THE FINANCIAL STATEMENTS A packet of illustrative notes are included for your use in preparing the notes applicable to your financial statements. The notes should disclose all information that cannot be set forth on the face of the AUD but are considered necessary for a fair presentation. COMPONENT UNIT FINANCIAL REPORTC( UFR) The CUFR has been designed to collect summary level financial information for component units on either a governmental or proprietary fund basis of accounting. A separate CUFR report must be completed for each component unit that is not blended with your municipality's AUD. As previously mentioned, it is your responsibility, as the Chief Fiscal Officer, to r coordinate and file all CUFR's for your municipality. The report, although on a ` summary basis, is structured similarly to the AUD. The report includes a Balance Sheet, a Schedule of Revenues and Expenditures/Expenses, and an Analysis of Changes in Fund Equity for each fund. The debt section of the CUFR should include only the debt of the component unit. Any debt issued by your municipality for the component unit with the full faith and credit of your municipality should appear in the debt section of your municipality's AUD. If you have questions about any of the instructions, please call (518) 474-4014 to request assistance. c 1^ STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY. NEW YORK 12336 H. CARL McCALL STATE COMPTROLLER November 1999 To: Chief Fiscal Officer Thank you for filing your Annual Update Document (AUD) with us. PATRICIA LAMB McCARTHY DEPUTY COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS Tel: (518) 474-4037 Fax: (518) 486-6479 One of Comptroller McCall's top priorities is to strengthen the partnership between our office and the local governments of New York State. As we strive to achieve that objective, we are continually taking a fresh look at the many services we provide and functions we perform. For many years, after reviewing your Annual Update Document (AUD), we sent you an Adjusted Annual Update Document (AAUD). Based on. feedback from our customers, we have found that many local governments do not review or use the AAUD. Therefore, beginning immediately, the AAUD will be sent on a request only basis. If you would like a copy of your municipality's AAUD, please contact us. at: Office of the State Comptroller, Data VerificationUnit, l Oth Floor, AESOB, Albany, NY 12236, (518) 474-4014. You can also e-mail your AAUD request to: 12cannon(@osc.state.ny.us Our future plans include developing a process to better communicate changes made to your AUD. As always, your comments on this or any other issue related to the filing or review of your AUD are appreciated and should be directed as indicated above. Very truly yours, CRAIG H. KINNS . Manager - Data Verification CK/wc Part 1 - Overview CHANGE SINCE LAST YEAR This November 1999 edition includes a change for Year 2000 (Y2K) disclosures. In March 1999, the Governmental Accounting Standards Board (GASB) issued Technical Bulletin 99-1 permitting the required footnote disclosure about Y2K to be reported as Required Supplemental Information. Therefore, the Y2K disclosure may be reported as RSI or as a footnote. Also, since your financial statements will be issued in early 2000, the note disclosure on page 2-12 has been revised from last year. However, if you are experiencing Y2K problems on the date when you are issuing statements, that information needs to be added to the note. PURPOSE OF NOTES Combined Financial Statements prepared in conformitywith Generally Accepted Accounting Principles (GAAP) must include notes to the financial statements. The notes communicate informa- tion that is necessary for a fair presentation that is not readily apparent from, or cannot be included in, the general purpose (combined) financial statements themselves. The notes to the financial statements are an integral part of the statements, and are intended to be read with them. The notes to financial statements should not be cluttered with unnecessary and immaterial disclosures. Attendant circumstances and materiality must be considered in assessing the propriety of the notes to the financial statements disclosures. Notes to the financial statements should provide necessary disclosure of material items, the omission of which would cause the financial statements to be incomplete or misleading. Authoritative guidance is provided in the Governmental Accounting Stan- dards Board's (GASB) Codificationof Governmental Accounting and Financial Reporting, Standards - Section 2300. LOCATION OF NOTES Notes should be located immediately after the General Purpose Financial Statements (Combined Statements). The notes should be referenced, as appropriate, in the financial statements. DISCLOSURE OF ACCOUNTING POLICIES IS REQUIRED A "summary of significant accounting policies" is a required disclosure. It is usually included as the initial note to the financial statements. November 1999 -1- ORDER OF PRESENTATION Notes to the financial statements disclosures may be more informative when presented in a logical order. For example, they may be presented in a progression through the statements or in order of importance. The judgment of the issuer is the determining factor in selecting the most meaningful order. The following is a suggested sequence of the notes to the financial statements: Summaryof Significant Accounting Policies Include here the principles used to determine the reporting entity; basis of accounting; budgetary data; valuation basis of assets, liabilities and. fund equity; accounting policy with regard to property tax revenue recognition; compensated absences; and other significant revenues and expenditures/expenses. H. Stewardship Compliance and Accountability This would include such items as material violations of finance -related legal and contractual provisions; deficit fund balances of individual funds; and any excess of expenditures over appropriations in individual funds. III. Detail Notes on All Funds and Account Groins This would include major classes of. assets (investment, property taxes, amounts from other governments, changes in fixed assets); liabilities (pension plan obligations, claims and judgments, lease obligations, changes in long-term debt, debt margin, bonds authorized but unissued); interfund receivables and payables; fund equity (reserves and designated fund balance); and the deferred compensation plan. IV. Segment Information - Enterprise Funds For each enterprise fund the following segment information should be presented: ✓ Operating revenue - Sales to another fund should be separately noted ✓ Depreciation expense ✓ Operating income or loss - Operating revenues less operating expenses ✓ Operating grants and entitlements ✓ Interfund transfers (in and out) ✓ Tax revenues ✓ Net income (all revenues less all expenses) ✓ Capital contribution ✓ Fixed asset additions and deletions ✓ Net working capital (current assets less current liabilities) ✓ Total assets ✓ Bonds and other long-term liabilities ✓ Total equity November 1999 -2- V. Related Party Transactions Disclose here transactions with related parties necessary for fair presentation of financial statements. Such notes may include: t Investment - If for example a local government owns 50% of a joint sewer venture, the notes should have references to the dollar value of its equity and if the investing fund is proprietary, the fund in which the investment is being car- ried. t Services Provided - If for example, the local government is committed to provide services, such as accounting, personnel, engineering or planning, to a housing authority, the extent and dollar value of the commitment must be disclosed. VI. Summary Disclosure of Significant Contingencies The disclosure of the nature of a contingency must be made if there is a reasonable possibility of a loss being incurred. The disclosure should contain the estimate of the loss. t Litigation_ - Disclose here any pending lawsuits and the material affect on the financial statements of anticipated judgments against the local government. The status of judgments appealed should be disclosed. ♦ State and Federal Aid - Compliance Audits - Any challenges to State and Federal Aid claims should be disclosed. VII. Significant Effects of Subsequent Events Disclose any significant events affecting financial condition that occurred between the balance sheet date and the date the financial statements are completed and released. A prime example is the issuance of debt. A change in the tax structure should be disclosed. Disposition of a major operating segment should be disclosed. Part II, "Illustrative Notes", contains examples of notes that would be found under each caption. Use only those notes as necessary and amend them to suit local circumstances. Items underlined must be changed to actual names, dates and facts. November 1999 -3- Part 11 - Illustrative Notes UNIT OF SUCCESS Notes To The Financial Statements For the Fiscal Year Ended Month , Year I. Summarof Significant Accounting Policies The financial statements of the Unit of Success have been prepared inconformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. A. Financial Deporting Entity The Unit of Success , (which was established in Year ), is governed by its Charter, the Unit local law and other general laws of the State of New York and various local laws. The Council is the legislative body responsible for overall operations, the Executive serves as chief executive officer and the Commissioner of Finance serves as chief fiscal officer. The following basic services are provided: All governmental activities and functions performed for the Unit of Success are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Unit of Success , (b) organizations for which the primary government is financially accountable, and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Unit's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a brief review of certain entities considered in determining the Unit of Success reporting entity. �1Vovember 1999 2-1 `�� 1. Included in the Reporting Entity The Success Hospital is a public general hospital established in 19 xx and operated under provisions of Article 6 of the General Municipal Law. The hospital board of managers is appointed by the Unit Executive (County Legislators). The Unit of Success acquires real property used by the hospital, approves all expenditures for new buildings or alterations, and retains general oversight responsibility for the hospital. The board of managers is required to make a detailed annual report of the operations of the hospital to the legislature board including any matters the legislature board may require. The hospital is a component unit, part of the primary government, and is reported in the special revenue fund types. The Success Public Library was established in 19 xx by the Unit and granted a charter by the State Board of Regents as provided in Article 5 of the Education Law. The Unit of Success appoints trustees; raises taxes for library purposes; has title to real property used by the library; and issues all library indebtedness which is supported by the full faith and credit of the Unit of Success . The library is a component unit, part of the primary government, and is reported in the special revenue fund types. The Success Authority was created in 19 xx by the New York State Legislature. The members of the board are appointed by the Unit Executive The Unit provides an annual subsidy to support its operations. In addition, the Unit is responsible for operating deficits. The authority is a component unit of the Unit and is discretely presented. Complete financial statements of individual component units can be obtained from their respective administrative offices. Success Hospital 666 Wellspring Avenue Success, New York Success Public Library 123 Reading Boulevard Success, New York Success Authority 9669 State Avenue Success, New York The following are activities undertaken jointly with other municipalities and are excluded from the financial statements. See Note V for additional disclosure regarding joint ventures. (List here all joint activities and their services provided). Success Joint Activity , with the Unit of Plentiful . November 1999 2-2 B. Fund Accounting The Unit uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self -balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Unit records its transactions in the fund types and account groups described below. 1. Fund Categories a. Governmental Funds - Governmental funds are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The following are the Unit's governmental fund types. General Fund - the principal operating fund and includes all operations not required to be recorded in other funds. Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The following Special Revenue Funds are utilized: (Name and state the purpose for each Special Revenue Fund) Capital Projects Fund -used to account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by the enterprise, or internal service funds. Debt Service Fund - used to account for current payments of principal and interest on general obligation long-term debt, and for financial resources accumulated in a reserve for payment of future principal and interest on long- term indebtedness. b. Proprietary Funds - used to account for ongoing organizations or activities which are similar to those often found in the private sector. The measurement focus is upon determination of net income, financial position, and changes in financial position. The following proprietary fund(s) are utilized. November 1999 2-3 Enterprise Funds - used to account for the following operations: (Name and state the purpose for each Enterprise Fund) Internal Service Funds - used to account for special activities or services provided by one department to other departments or to other governments on a cost -reimbursement basis. Included are the following: (Name and state the purpose for each Internal Service Fund) Fiduciary Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust and Agency Funds - used to account for money (and/or property) received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non -expendable trusts, and agency funds. 2. Account Groups Account groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are con- cerned with measurement of financial position and not results of operations. The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Long -Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary funds. C. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures/ expenses and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. ModifiedAccrual Basis - All Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. November 1999 2-4 Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: a. Expenditures for prepaid expenses and inventory -type items are recognized at the time of purchase. b. Principal and interest on indebtedness are not recognized as an expenditure until due. c. Compensated absences, such as vacation and sick leave which vests or accumulates, are charged as an expenditure when paid (Note I(M), p. 2-9). Accrual Basis - Proprietary funds are accounted for on the accrual basis of accounting, whereby revenues are recognized when earned and expenses are recorded when incurred. Fixed assets and long-term liabilities related to these activities are recorded within the funds. (Depreciation methods should be included here along with the basis for valuing inventories). NOTE. Any unusual or different accounting treatments for the various types of enterprise funds, should also be included here. Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount: No liability is recorded for interest payable to maturity. NOTE: Also include description for other items included in the General Long -'Term Debt Account Group such as retirement and compensated absences. D. Property Taxes Real property taxes are levied annually no later than Date and become a lien on Date . Taxes are collected during the period Date to Date . The county assumes enforcement responsibility for all taxes levied in the city. Unpaid village taxes and non -city school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year end are relevied as county taxes in the subsequent year. NOTE: Disclosures concerningrealproperty taxes should include tax calendar dates, includinglevy date, collection dates, and lien date. See GASB Cod. Sec. P70.108. November 1999 2-5 E. Budgetary Data 1. Budget Policies - The budget policies are as follows: a. No later than Date , the budget officer submits a tentative budget to the Official or Bodes for the fiscal year commencing the following Date. The tentative budget includes proposed expenditures and the proposed means of financing for all funds. (List Here Any Exceptions) b. After public hearings are conducted to obtain taxpayer comments, no later than Date , the governing board adopts the budget. c. All modifications of the budget must be approved by the governing board. (However, the Official is authorized to transfer certain budgeted amounts within departments.) d. Budgets are prepared for proprietary funds to establish the estimated contributions required from other funds and to control expenditures. 2. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations, is employed in the Type funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 3. Budget Basis Of Accounting (Except as indicated below,) Budget(s) are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for the Name funds(s) are established in accordance with the applicable grant agreement which covers a period other than the Unit's fiscal year. Consequently, the budgets for such (funds have) (fund has) been excluded from the Combined Statement of Revenues, Expenditures, Encumbrances and Changes in Fund Balance - Budget and Actual. The following schedule reconciles the difference between Statements 2 and 3. . November 1999 2-6 F. Changes in Accounting Policies During the 19 xx fiscal year, the Unit adopted the following changes in accounting policies. Reporting Entity During the 19 xx fiscal year the Unit modified its policies governing the inclusion of activities, organizations, and functions that are included in its general purpose financial statements (Note I(A), p. 2-1). The Municipal Hospital was added to the reporting entity. Previously, the Hospital issued separate financial statements. 2. Real Property Taxes The local government modified its accounting policy pertaining to recognition of real property tax revenue. Real property tax revenue and deferred tax revenue were adjusted so that amounts expected to be collected 60 days after the close of the fiscal year are recognized as revenue. Previously, such amounts were fully deferred and revenue was recognized when cash was re- ceived. Had the principal been applied in the preceding year the effect would have been to (increase) (decrease) general fund revenues by $ . or The application of this change had no material effect on prior year revenues. I Notes Payable Effective Date , 19 xx, the Unit began accounting for short-term notes payable for which all necessary legal steps have not been taken to refinance, by reporting these notes payable as a fund liability in the fund receiving the proceeds as required by GASB Cod. Sec. B50. Accordingly, the general purpose financial statements for 19 xx have been restated to apply the new method retroactively. The effect of the accounting change has been to decrease the excess of revenues and other financing sources over expenditures November 1999 2-7 Fund Balance Fund Balance (Deficit) (Deficit) Beg. of Year Revenues Expenditures Encumbrances End of Year Total For Funds In- $ $ $ $ $ eluded In Budget Comparison Funds Not Included In $ $ $ $ $ Budget Comparison Total Special Revenue $ $ $ $ $ Funds F. Changes in Accounting Policies During the 19 xx fiscal year, the Unit adopted the following changes in accounting policies. Reporting Entity During the 19 xx fiscal year the Unit modified its policies governing the inclusion of activities, organizations, and functions that are included in its general purpose financial statements (Note I(A), p. 2-1). The Municipal Hospital was added to the reporting entity. Previously, the Hospital issued separate financial statements. 2. Real Property Taxes The local government modified its accounting policy pertaining to recognition of real property tax revenue. Real property tax revenue and deferred tax revenue were adjusted so that amounts expected to be collected 60 days after the close of the fiscal year are recognized as revenue. Previously, such amounts were fully deferred and revenue was recognized when cash was re- ceived. Had the principal been applied in the preceding year the effect would have been to (increase) (decrease) general fund revenues by $ . or The application of this change had no material effect on prior year revenues. I Notes Payable Effective Date , 19 xx, the Unit began accounting for short-term notes payable for which all necessary legal steps have not been taken to refinance, by reporting these notes payable as a fund liability in the fund receiving the proceeds as required by GASB Cod. Sec. B50. Accordingly, the general purpose financial statements for 19 xx have been restated to apply the new method retroactively. The effect of the accounting change has been to decrease the excess of revenues and other financing sources over expenditures November 1999 2-7 and other uses and fund balance in 19 xx in the Capital Projects Fund by $ G. Departures from Generally Accepted Accounting Principles (GAAP) General Fixed Assets are reported at appraised rather than historical cost as required by generally accepted accounting principles. H. Investments Investr}ients are stated at cost, which approximates market. I. Inventory Inventory is valued at cost utilizing the first -in, first out method for Type Funds and average costs method for Type Funds. J. Propein. Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at costs (or estimated historical costs for assets purchased prior to Date ) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Unit . Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciationhas been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. K. Proper. Plant and Equipment - Proprietary Funds Property, plant and equipment acquired by the proprietary funds is stated at cost (or estimated historical cost), including interest capitalized during construction, where applicable (Note III(A)(3), p. 2-16). Contributed fixed assets are recorded at fair market value at the date received. Depreciationhas been provided using the straight line method over the following estimated useful lives: Description Estimated Lives (List classes of assets and range of years each is being depreciated). November 1999 2-8 L. Insurance The Unit assumes the liability for most risk including, but not limited to, property damage .and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. M. Compensatory Absences Employees accrue vacation leave based primarily on the number of years employed up to a maximum rate of 25 days a year, but may accumulate no more than a maximum of 40 days. Upon separation from service, employees are paid up to 25 days. Employees accrue sick leave at the rate of 10 days per year and may accumulate such credits up to a total of 200 days. Employees who terminate with at least 10 years of service are paid up to 30 days, at one-half their final pay rate. Vested vacation and sick leave is recorded in proprietary funds as a liability and expense, and in governmental funds as a long-term liability in the general long-term debt account group (GLTDAG) if payable from future financial resources, or as a fund liability and expenditures, if payable from current resources. The liability for compensated absences increased by $24,000 during the year to $328,000 and is reported in proprietary funds ($37,000), governmental funds ($40,000) and the GLTDAG ($251,000). N. Post Employment Benefits In addition to providing pension benefits, the Unit provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially all of the Unit's employees may become eligible for these benefits if they reach normal retirement age while working for the Unit . Health care benefits and survivors benefits are provided through an insurance company whose premiums are based on the benefits paid during the year. The Unit recognizes the cost of providing benefits by recording its share of insurance premiums as an expenditure in the year paid.(*) *Insert one of the following + During the year (amount) was paid on behalf of(number of) retirees and recorded as an expenditure in the (name of) fund(s). November 1999 2-9 + During the year (amount) was paid on behalf of (number of) retirees and (number of) active employees and is recorded as an expenditure in the (name ofund(s). The cost of providing benefits for (number of) retirees is not separable from the cost of providing benefits for the (number of) active employees. O. Contributed Capital Proprietary fund type contributed capital is recorded at the fair market value of the related assets at the date received. Depreciation on contributed fixed assets is allocated to contributed capital using the straight-line method over the same lives as described for the related property, plant and equipment in (Note I(J), p. 2-8). P. Landfill Closure and Postclosure Care Costs State and federal laws and regulations require the Unit to place a final cover on its Type landfill site when it stops accepting waste and to perform certain maintenance and monitoring functions at the site for thirty years after closure. Although closure and postclosure care costs will be paid only near or after the date that the landfill stops accepting waste, the Unit reports a portion of these closure and postclosure care costs as a liability in each period based on landfill capacity used as of each balance sheet date. The $ reported as landfill closure and postclosure care liability at Date, 19xx, represents the cumulative amount reported to date based on the use of percent of the estimated capacity of the landfill. The Unit will recognize the remaining estimated cost of closure and postclosure care of $ as the remaining estimated capacity is filled. These amounts are based on what it would cost to perform all closure and postclosure care in 19xx. The Unit expects to close the landfill in the year 19xx. Actual cost may be higher due to inflation, changes in technology, or changes in regulations. Note: Use one of the following paragraphs depending on whether the landfill operation is reported in a governmental fund or an enterprise fund. The landfill is reported in (the general fund) (a special revenue fund) and the $ liability is reported as $ in the Tyne fund and $ in the general long-term debt account group. W The landfill is reported in an enterprise fund and the $ liability is reported in that fund. The Unit . is required by state and federal laws and regulations to make annual contributions to a trust to finance closure and postclosure care. The Unit is in compliance with these requirements, and, at Date , 19xx , investments of $ ($ market value) are held for these purposes. These are reported as restricted assets on the balance sheet. The Unit expects that future inflation costs will be paid from interest earnings on these annual contributions. November 1999 2-10 However, if interest earnings are inadequate or additional postclosure care requirements are determined (due to changes in technology or applicable laws or regulations, for example), these costs may need to be covered by charges to future landfill users or from future tax revenue. Q. Total Columns on the General Purpose Financial Statements Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. II. Stewardship Compliance Accountability A. Material Violations of Finance -Related Provisions 1. Use Of Bond Proceeds In Month, 19 xx, the Unit directed the temporary use of $ of bond proceeds to finance general operating expenditures and thus avoid the need to borrow on tax and revenue anticipation notes. The Local Finance Law limits the use of bond proceeds to the specific purposes for which they were borrowed. 2. Borrowing On 19xx Taxes Tax anticipation notes of $ were authorized and issued within the last ten days of the 19x7 fiscal year in anticipation of the collection of taxes to be levied for the 19x8 fiscal year. A major portion of such proceeds were used to fund 19x7 expenditures. The Local Finance Law restricts the use of such tax anticipation note proceeds to the purpose for which the taxes are levied. B. Deficit Fund Balances The general fund had a deficit fund balance at Date , 19 xx. Principal factors which caused the deficit were: Sales tax estimated in excess of amount realized of $ Unanticipated Type expenditures funded by Type borrowing of $ To provide the necessary cash and appropriations for 190, budget notes totaling $ were issued. Appropriations have been included in the 19x8 budget to redeem budget notes issued to finance 19x7 operations. November 1999 2-11 2. The capital projects fund had a deficit fund balance at Date , 19xx. The deficit will be eliminated as short-term debt is redeemed or converted to permanent financing. C. Overdrawn Appropriations Expenditures for the year ended Month , 19xx materially exceeded appropriations in the funds and/or functions identified below: Fund/Function Appropriations as Modified Expenditures and Encumbrances Unfavorable variance (Explain any contributing and/or mitigating circumstances). D. The Year 2000 (Y2K) Issue (The following information may be disclosed in the notes or in the supplemental information section). The Year 2000 issue is the result of shortcomings in many electronic data processing systems and other electronic equipment that may adversely affect their operations in the year 2000. Systems and equipment necessary to conduct operations were inventoried and reviewed, and remedial actions believed to be necessary to make them year 2000 compliant were taken. Because of the unprecedented nature of the year 2000 issue, its effects and the success of related remedial efforts will not be fully determined until the year 2000 and thereafter. The (government) can not assure that it is or will be year 2000 ready, that remedial efforts will be successful, or whether parties with whom the (government) does business will be year 2000 ready. (If you are experiencing Y2K problems on the date when you are issuing financial statements, those problems should be described). November 1999 2-12 Stage of Implementation (completed*/projected**) System/Equipment Awareness Assessment Remediation Validation 911 Communication System 10/98* 11/98* 11/98-8/99** 8/99-10/99** Nursing Home Medical Equipment 10/98* 11/98* 11/98-9/99** 9/99-10/99** Heating, Ventilating & Air Conditioning 10/98* 11/98* 12/98-7/99** 8/99-10/99** General Accounting System 6/98* 6/98* 6/98-12/98* 1/99-3/99** Payroll System 6/98* 6/98* 6/98-12/98* 1/99-3/99** (This chart is an illustration. Other approaches can be used to disclose the status of work.) While the Y2K issue is not expected to cause significant disruption of operations, contingency plans have been developed for possible disruption of services and increased demand for services. For the systems noted above that needto be made Y2K compliant, contingency plans have been made since there is no guarantee that all systems will be Y2K compliant by December 31, 1999. III. Detail Notes on All Funds and Account Groyps A. Assets 1. Cash And Investments The Unit investment policies are governed by State statutes. In addition, the Unit has its own written investment policy. Unit monies must be deposited in FDIC -insured commercial banks or trust companies located within the State. The Official is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. treasury and U.S. agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand deposits and certificates of deposit at 105 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts. The written investment policy requires repurchase agreements to be purchased from banks located within the State and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 105 percent of the cost of the repurchase agreement. No e�ember 1999 2-13 For purposes of reporting cash flow, cash equivalents are defined as short- term, highly liquid investments that are both readily convertible to known amounts of cash and near their maturity. The combined Statement of Cash Flows presented on page _ uses the indirect method of reporting cash flows. Deposits and investments at year-end were entirely covered by federal depository insurance or by collateral held by the Unit's custodial bank in the Unit's name. They consisted of: Deposits. All deposits, including certificates of deposit, are carried at cost plus accrued interest. Investments. Investments are stated at cost plus accrued interest and are held by Unit's third party custodial bank. Fund Capital Project Library Non Expendable Trust Total Deposits and Investments Market Carrying Value Amount Repurchase Agreements 400,000 420,000 310.000 $2,010,000 310.000 $2,030,000 Federal Securities U.S. Treasury Bills NOTE. Disclosure should be made of investment practices that did not conform to the guidelines prescribed by the Office of the State Comptroller. 2. Property Taxes At December 31, 190, the total real property tax assets of $ are offset by an allowance for uncollectible taxes of $ . Current year returned village and school taxes of approximately_ are offset by liabilities to the villages and school districts which will be paid no later than April 15, 19x8. The remaining portion of tax assets is (partially) offset by deferred tax revenue of J (and represents an estimate of the tax liens which will not be collected within the first sixty (60) days of the subsequent year.) November 1999 2-14 Bank Carrying Fund Balance Amount General $100,000 $100,000 Insured (FDIC) Water 100,000 100,000 Insured (FDIC) Sewer 100,000 100,000 Insured (FDIC) (Uninsured but Collateralized) Water 200,000 200,000 Collateral Held by Unit General 300,000 300,000 Collateral Held by Unit's Custodial Bank Sewer 500,000 500,000 Collateral Held by Unit's Custodial Bank Investments. Investments are stated at cost plus accrued interest and are held by Unit's third party custodial bank. Fund Capital Project Library Non Expendable Trust Total Deposits and Investments Market Carrying Value Amount Repurchase Agreements 400,000 420,000 310.000 $2,010,000 310.000 $2,030,000 Federal Securities U.S. Treasury Bills NOTE. Disclosure should be made of investment practices that did not conform to the guidelines prescribed by the Office of the State Comptroller. 2. Property Taxes At December 31, 190, the total real property tax assets of $ are offset by an allowance for uncollectible taxes of $ . Current year returned village and school taxes of approximately_ are offset by liabilities to the villages and school districts which will be paid no later than April 15, 19x8. The remaining portion of tax assets is (partially) offset by deferred tax revenue of J (and represents an estimate of the tax liens which will not be collected within the first sixty (60) days of the subsequent year.) November 1999 2-14 3. Changes In Fixed Assets A summary of changes in general fixed assets follows: Balance Balance Type .19xx Additions Deletions J 9xx Land $ $ $ $ Buildings Improvements Other Than Buildings Machinery and Equipment Construction Work In Progress Total $ $ $ $ A summary of proprietary fund type property, plant and equipment at Date , 19xx follows: Enterprise Internal Type Water Sewer Total Service Land $ $ $ $ Building Other Less Accumulated Depreciation Total $ $ $ Construction work in progress is composed of the following: November 1999 2-15 E Proj ect Authorization Enterprise Funds: Water $ Sewer Internal Service General Fixed Assets Expended Excluding Anticipated Capitalized Future Capitalized Interest Committed Financing Interest Interest capitalized during 19xx is composed of the following: Water $ Sewer Internal Service B. Liabilities 1. Pension Plans Plan Description The Unit of Success participates in the New York State and Local Employees' Retirement System (ERS), the New York State and Local Police and Fire Retirement System (PFRS) and the Public Employees' Group Life Insurance Plan (Systems). These are cost-sharing multiple -employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to the New York State and Local Retirement Systems, Gov. Alfred E. Smith State Office Building, Albany, NY 12244. November 1999 2-16 Funding Policy a The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by employers to the pension accumulation fund. The Unit of Success is required to contribute at an actuarially determined rate. The required contributions for the current year and two preceding years were: ERS PFRS 199x $ $ 199x 199x The Unit's contributions made to the Systems were equal to 100 percent of the contributions required for each year. Since 1989, the System's billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the System's fiscal years ending March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17 -year period, with an 8.75% interest factor added. Local governments were given the option to prepay this liability. [The Unit of Success elected to make the full payment on December 15, 1989] or [The total unpaid liability at the end of the fiscal year was $ of which $ is reported in the various Governmental Funds, $ in the Proprietary Funds and $ in the General Long -Terri Debt Account Group.] Pursuant to Chapter 178 of the Laws of 1991 and Chapter 12 of the Laws of 1995, the State Legislature authorized local governments to make available retirement incentive programs with estimated total costs of $ of which $ was charged to expenditures/expenses in the Governmental Funds and $ to Proprietary Funds in the current fiscal year. The cost of the programs will be billed and paid over five years beginning December 15, 1992 for Chapter 178 and December 15, 1996 for Chapter 12 and will include interest at 8.75%. November 1999 2-17 `�� 2. Short -Term Debt Liabilities for bond anticipation notes (BANS) are generally accounted for in the capital projects funds and the enterprise fund. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter.. State law requires that BANS' issued for capital purposes be converted to long- term obligations within five years after the original issue date. However, BANS issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that 3. Long -Tenn Debt a. At Date 19 xx the total outstanding indebtedness of the Unit aggregated . Of this amount, S was subject to the constitutional debt limit and represented approximately % of its debt limit. b. Serial Bonds (and Capital Notes) -The Unit borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long- term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long -Term Debt Account Group or in the enterprise fund in the case of Tyne debt. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. Enterprise fund debt is liquidated with enterprise income. c. Other Long -Term Debt -In addition to the above long-term debt the local government had the following non-current liabilities: ❖ Due to Employees' Retirement System. Represents the non-current portion of the liability to the various state retirement systems. ❖ Installment Purchase Debt. Represents the remaining installments due on the purchase of equipment. November 1999 248 stipulated annual reductions of principal are made. To Be Redeemed 19XX Interest Budget Description Amount Rate Appropriation Bonds Sewer $200,000 7.9% $200,000 Revaluation 150,000 7,8% $ 30,000 Sewer 300.000 7.6% 20.000 Total $650.000 $ 50.000 $200.000 3. Long -Tenn Debt a. At Date 19 xx the total outstanding indebtedness of the Unit aggregated . Of this amount, S was subject to the constitutional debt limit and represented approximately % of its debt limit. b. Serial Bonds (and Capital Notes) -The Unit borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long- term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long -Term Debt Account Group or in the enterprise fund in the case of Tyne debt. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. Enterprise fund debt is liquidated with enterprise income. c. Other Long -Term Debt -In addition to the above long-term debt the local government had the following non-current liabilities: ❖ Due to Employees' Retirement System. Represents the non-current portion of the liability to the various state retirement systems. ❖ Installment Purchase Debt. Represents the remaining installments due on the purchase of equipment. November 1999 248 Compensated Absences. Represents the value of earned and unused portion of the liability for compensated absences. d. Summarog-Term Debt - The following is a summary of long-term liabilities outstanding at Date , 19xx by fund type and account group: Statutory Installment Bond $ $ $ $ Serial Bonds Capital Notes Total Bonds and Notes Installment Purchase Unfunded Retirement Compensated Absences Total Long -Term Debt $ $ $ $ e. The following is a summary of changes in long term liabilities for the period ended Date, 19xx: Bonds and Installment Unfunded Compensated Notes Purchase Retirement Absences Payable at beginning of fiscal year $ $ $ Additions Deletions Payable at end of fiscal year $ $ $ Additions and deletions to unbilled retirement and compensating absences are shown net since it is impractical to determine these amounts separately. f. Long -Term Debt Maturity Schedule - The following is a statement of serial bonds and capital notes with corresponding maturity schedules. 2-1.9 �N©vember -1999 16 Description By Fund General Fund Special Revenue Funds Internal Service Fund Enterprise Fund Total Original Date Date Original Final Issued Amount Rate % Maturity Outstanding $ E.1 g. The following table summarizes the Unit 's future debt service requirements as of Date, 19xx: Serial Bonds Year Ending Date: Principal Interest 19 xx 19 xx 19 xx 19 xx 19 xx 19xx-19xx* 19xx-19xx* 19xx-19xx* (*) Should be grouped into five year increments. h. In addition to the debt shown above, the following long-term debt has been authorized but remains unissued at Date , 19xx. 2-20 November 1999 Advance Refunding Of Bonds On Date . 19xx, the Unit issued $ million in General Obligation Bonds with an average interest rate of percent to advance refund $ million of outstanding 19xx Series bonds with an average interest rate of percent. The net proceeds of $ million (after payment of $ million in underwriting fees, insurance, and other issuance costs) plus an additional $ million of 198x Series sinking fund monies were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all fu- ture debt serve payments on the 19xx Series bonds. As a result, the 19xx Series bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. The Unit advance refunded the 19xx Series bonds to reduce its total debt service payments over the next years by almost $ million and to obtain an economic gain (difference between the present values of the debt service payments on the old and the new debt) of $ million. (Proprietary fund types (and separately constituted entities using proprietary fund accounting) would substitute this paragraph for the second paragraph, above:) Although the advance refunding resulted in the recognition of an accounting loss of $ million for the year ended Date , 19xx, the Unit in effect reduced its aggregate debt service payments 'by almost $ million over the next 25 years and obtained an economic gain (difference between the present values of the old and new debt service payments) of $ million. NOTE. Calculations of cash flow and present value calculations can be made by bonding attorneys or investment advisors. The following note will be used in years subsequent to the year of advance refunding Prior -Year Defeasance of Debt In prior years, the Unit defeased certain general obligations and other bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the Unit 's financial statements. At Date , 19xx, $ million of bonds outstanding are considered defeased. Conduit Debt Obligations From time to time, the Unit has issued Industrial Revenue Bonds to provide financial assistance to private -sector entities for the acquisition and construction of industrial and commercial facilities deemed to be in the �ovember 1999 2-21 y public interest. The bonds are secured by the property financed and are payable solely from payments received on the underlying mortgage loans. Upon repayment of the bonds, ownership of the acquired facilities transfers to the private -sector entity served by the bond issuance. Neither the Unit , the State, nor any political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements. As of Date , 19xx, there were fourteen series of Industrial Revenue Bonds outstanding, with an aggregate principal amount payable of $27.5 million. C. Interfund Receivables and Payables Interfund receivables and payables at Date , 19xx were as follows: Receivables Payables General $ $ Special Revenue Capital Projects Trust and Agency Total $ $ NOTE: (*) List each fund which has an interf ind receivable or payable. D. Fund Equity 1. Allocation of Fund Balance Certain funds of the Unit apply to areas less than the entire Unit. The fund equity at balance sheet date is allocated as follows: General Fund $ Special Revenue Funds Special Districts Total $ Note: (*) List each fundldistrict separately 2. Reserves The capital projects fund equity includes capital reserve funds established for the following purpose: Purpose Balance End of Year (Any other reserve or designations of equity should also be described in this Note). November 1999 2-22 E. Deferred Compensation Plan In October 1997 the Governmental Accounting Standards Board issued Statement No. 32 Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans. This statement established accounting and financial reporting standards for Internal Revenue Code Section 457 deferred compensation plans of state and local governments. On October 1, 1997 the New York State Deferred Compensation Board (Board) created a Trust and Custody agreement making Chase Manhattan Bank the Trustee and Custodian of the Plan. Consequently, Statement No. 32 became effective for the New York State Deferred Compensation Plan as of October 1, 1997. Since the Board is no longer the trustee of the plan, the plan no longer meets the criteria for inclusion in New York State's financial statements. Therefore, municipalities which participate in New York State's Deferred Compensation Plan are no longer required to record the value of the plan assets. Effective Date, 19xx, the market value of the plan assets totaling $ are no longer displayed in the financial statements. Note: Local governments that have named a trustee should modify the note accordingly. Those municipalities which serve in a trustee capacity for their own deferred compensation plan should report the plan value as an expendable trust fund in the financial statements. F. Lease Commitments and Leased Assets The Unit leases a significant amount of property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended Date , 19 xx were approximately $ The maximum future non -conciliable operating lease payments are as follows: Year Ending Date, Amount 19 xx $ 19 xx 19 xx 19 xx 19 xx 19 xx and thereafter Total $ November 1999 2-23 A A IV. Segment Information - Enterprise Fund The unit maintains two enterprise funds. Segment information follows: Fund— For the Year Ended December 31 19x 1 Operating Revenues Depreciation Expense Operating Income or (Loss) Operating Grants, Entitlements and Shared Revenues OIperating Transfers: Out Tax Revenues Net Income or (Loss) Contributed Capital Plant, Property and Equipment: Additions Deletions Net Increase (Decrease) in Working Capital As of December 31, 19x1 Total Assets Bonds and Other Long -Term Liabilities: Payable from Operating Revenues Payable from Other Sources Total Equity V. Joint Ventures Total Enterprise —Funnc — Funds The following are activities undertaken jointly with other municipalities. These activities are excluded from the financial statements of all participating municipalities. Separate financial statements are issued for such joint ventures and are available from their Administrative Offices at 24 Swan Street, Plentiful, New York. Joint The Unit of Success and the Unit of Plentiful jointly own the Name of Venture . The venture operates under the terms of an agreement dated Date , 19xx. The agreement is for a period of xx years. Significant provisions of the agreement are as follows: 1. The boards of each municipality jointly act as the governing body for the joint venture. 2-24 November 1999 2. Debt for capital costs is issued by each participant in the following ratios: Unit % Unit % Debt issued by Unit of Success for the joint venture is shown in Note III(B)(3)(d), p. 2-20. 3. The governing body has established charges at rates intended to be self- sustaining to cover all operating costs and debt service. Any shortfall in revenues produced by such charges is to be provided by equal share contributions from the participants. The following is an (audited) (unaudited) summary of financial information included in financial statements issued for the joint venture: Balance Sheet Date: Date , 19 xx Total Assets $ Total Liabilities Joint Venture Equity Total Revenues 19xx Total Expenses 19xx VI. Contingencies The local government has received grants in excess of $xx million which are subject to audit by agencies of the State and federal governments. Such audits may result in disallowance and a request for a return of funds to the federal and State governments. Based on past audits,, the local government administration believes disallowance, if any, will be immaterial. A judgment for $ XXX against the Unit was ruled on July 10, 19x6. This judgment is, being appealed. Our attorney estimates that the case will either be won on appeal or the amount of the judgment will be reduced and will have no material affect on the financial statements. VII. Subsequent Events On January 19, 19x8 the Unit approved a three year capital reconstruction plan for several streets (highways). The cost is estimated to be $ and will be financed primarily with general obligation bonds of the Unit . November 1999 2-25 On January 20, 19x8 the Unit issued serial bonds for the Water System in the amount of $ xxx. The interest rate on the bonds is X.X%. The final maturity of the bonds is 19x9. On January 20, 19x8 the governing board adopted a resolution increasing the sales tax from _% to %. It also eliminated the sales tax on home heating fuels. These changes are effective on Date , 19 xx. On January 20, 19x8, the governing board voted to transfer ownership of the public hospital to the Name non-profit private organization. It is estimated this will annually save $ xxx. - End of Illustrative Notes - November 1999 2-26