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HomeMy WebLinkAboutTB Packet 2020-06-08 MEETING OF THE ITHACA TOWN BOARD Monday, June 8, 2020 5:30 p.m. ZOOM ID 5664 489 2655 Call In 929-436-2866 Agenda 1. Call to order and Pledge of Allegiance 2. Persons to be heard and Board Comments Sheriff Osbourne 3. Presentation on the New Neighborhood Code – NNC 4. Discuss Gateway Trail 5. Discuss and consider approval of Tobacco Free Zone policy 6. Discuss concept for an Early Retirement Incentive – COVID-19 7. Discuss and consider approval of revised COVID-19 Personnel Policies 8. Discuss and consider appointment of Highway Superintendent/Director of Public Works 9. Discuss and consider Reporting Elected Officials Standard Workday 10. Consider a Resolution of Appreciation – Carol Hansen – Community Gardens 11. Acknowledge receipt of Ethics Forms 12. Consider closing Capital Project – Sand Bank Rd 13. Discuss and consider setting a public hearing regarding a local law to override the Tax Levy limit 14. Consider Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Approve Personnel Manual - revised Weather-Related Closures e. Approve revisions to the Electrical/Code Enforcement Officer Job Description f. Approval of appoint to the Board of Ethics - Susan Kirby 15. Report of Town Officials 16. Review of Correspondence 17. Executive sessions 18. Adjournment MEETING OF THE ITHACA TOWN BOARD Monday, June8, 2020 TB Resolution 2020- : Supplemental Agreementwith Fisher Associates, PE, LS, LA, DPC for the Gateway Trail Project for Additional Design Services to Perform a Structural Assessmentof the Concrete Slab and Abutments Whereas, in May 2007 the Ithaca Town Board agreed to authorize and execute all necessary agreements, certifications or reimbursement requests for Federal Aid on behalf of the Town with the NYS Department of Transportation in connection with the Gateway Trail project: and Whereas, in May 2013 the Ithaca Town Board authorized an additional $4,000.00 to increase the funding for the design portion of the Gateway Trail project (TB Resolution No. 2013-077); and Whereas, in March 2019 the Ithaca Town Board authorized an additional $17,000.00 to increase the funding for the design portion of the Gateway Trail project following difficulties obtaining permission for an easement from Home Depot for the trailhead connection into their parking lot (TB Resolution No. 2019-048); and Whereas, in February 2020 the Ithaca Town Board authorized an additional $7,500.00 to increase the funding for the design portion of the Gateway Trail project to obtain additional hydrologic information for the area between Buttermilk Falls Road West and the Home Depot property (TB Resolution No. 2020-033); and Whereas, the Town Board has identified the need for a structural assessment, including recommendations, to be performed on the concrete slab and abutments located between Buttermilk Falls Road West and the Home Depot Property as part of the Gateway Trail project; and Whereas, $7,500.00 is the amount required for the supplemental consultant services to accomplish work described above, now therefore be it, Resolved, that the Town Board approves, authorizes and directs the Town Supervisor to execute a supplemental agreement with Fisher Associates, PE, LS, LA, DPC, to include an additional amount not to exceed $7,500.00 (allocated from A7110.526, Gateway Trail), said supplemental agreement subject to the approval for the Attorney for the Town. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, June 8, 2020 TB Resolution 2020-xxx: Approval of Tobacco Free Policy Whereas, on June 24, 2019, the Town passed resolution 2019-093c, which prohibited smoking for employees, customers and visitors in Town buildings, Town vehicles, and on Town Hall property (including personal vehicles in the Town Hall parking lot), and which restricted smoking within 25 feet of any public entrance at Public Works; and Whereas, the Personnel & Organization Committee reviewed the Smoking Policy and desired to extend to a tobacco free policy and include Town recreational areas for staff and users; and Whereas, the Town of Ithaca declares that the use of tobacco products (including e-cigarettes and vaping), upon and in Town-owned Parks, Trails, and Preserves is harmful to the health of persons using and enjoying the property; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby establish the Tobacco Free Policy effective July 1, 2020, for staff, Town Board members and committee members, residents, visitors, and contractors and directs that signage be posted at all Town properties. Moved: Seconded: Vote: Town of Ithaca Tobacco Free Policy This establishes the Town’s policy regarding tobacco use on Town-owned or -maintained properties, in Town-owned or -maintained facilities, and Town-owned vehicles or equipment thus reducing exposure to secondhand smoke and/or vapor, reducing tobacco use among visitors and employees, and upholding the Town’s commitment to enhancing the health of its employees and residents. Section 1: General Statement The Town of Ithaca recognizes the harm to public health from exposure to both direct and second-hand tobacco use. It is the policy of the Ithaca Town Board to ban tobacco use in all its facilities and mobile equipment and on all its properties (except as specified below), to support efforts to educate its employees and the general public as to the harms that accrue from tobacco and nicotine use.Based on the authority of the Town to regulate the use of its property the Town of Ithaca adopts this policy in furtherance of the health, welfare and safety of the Town and its residents. Section 2: Definitions Tobacco Products – As defined by the FDA includes cigarettes, cigars, roll-your- own tobacco, pipe tobacco, hookah tobacco, dissolvable, nicotine gels, smokeless tobacco (dip, snuff, snus, chewing tobacco), vaporizers, e-cigarettes, and other electronic nicotine or aerosol delivery systems. Tobacco Use -The intake of tobacco products by smoke or vapor from cigarettes, cigars, pipes, hookahs, vapes, e-cigarettes, or other electronic nicotine aerosol delivery systems, either by the individual smoking/vaping or the oral absorption of nicotine and related toxins through smokeless tobacco products. Facilities and Property (leased or owned) – Town of Ithaca-owned or -maintained buildings, parks, trails, preserves, parking lots, entrance lanes, sidewalks, structures, town-owned vehicles and equipment, privately owned vehicles parked on town property, and landscaped areas. Designated Tobacco Use Area – Area on the grounds of Town property identified as a tobacco use and/or smoking area. Section 3: Policy A. This policy prohibits smoking and vaping in any Town-owned or –maintained building or Town-owned vehicle or equipment. The New York State Clean Indoor Air Act (Public Health Law, Article 13-E) prohibits smoking and vaping in almost all public and private indoor workplaces, including restaurants and bars, to protect workers and the public from exposure to harmful secondhand tobacco smoke and vapingaerosols. B. This policy prohibits smoking or other tobacco use in any Town park, trail, or preserve. C. This policy applies to all staff, Town board or committee members, residents, visitors, vendors, volunteers, and contractors. D. Tobacco use is prohibited at the Town facilities and property, whether owned or leased, as of July 1, 2020, including in privately owned vehicles parked in the Town Hallparking lot, with the following exception: Public Works Facility Property –Tobacco use is allowed in any designated tobacco use area approved by the Director of Public Works, for employees only, which will be no less than 25 feet from any building entrance, or in their private vehicle. E."Tobacco Free"or"No Smoking" signs, or a sign with the international "No Smoking" symbol, which consists of a pictorial representation of a burning cigarette enclosed in a circle with a bar across it, must be prominently posted and properly maintained at all facilities, parks, trails, and preserves. Town of Ithaca 2020 Early Retirement Incentive Plan-Conceptual DRAFT 3 This retirement incentive plan is being considered in order to avoid the pain and morale- reducing effects of layoffs and position eliminations due to this time of fiscal stress and constraint due to the COVID-19 pandemic and aftermath of longer term affects. The goal of this incentive plan would be to aid in the reduction of overall staffing costs by rewarding long-term employees in compensation for their years of service and dedication to the Town in general. For the next one to two years, depending on needs, staffing numbers would be reduced and restructured, which would reduce costs allowing the Town to recuperate from this pandemic. The Town Board is considering the following implementation elements for a local retirement incentive program to help achieve this goal. A. Effective retirement dates must be between July 1, 2020 and January 31, 2021. B. Eligible employees must meet the following criteria by retirement date: a. Eligible for retirement through the NYS Local Retirement System (NYSLRS) i. Age 55 or older ii. Meet the 10-year vesting requirement with NYSLRS b. Completed a minimum of 10 years of service with the Town of Ithaca Incentive provided to employee: A. Lump Sum incentive -paymentof $500 per year of service with Town. B. Retiree Health Insurance coverageincentive- 12 monthly premiums will be paid in full, starting the first month following date of retirement, prior to retiree becoming responsible for paying monthly premiums. Continued Retiree coverage will be based on current town Retiree Health Insurance policy allowing sick time to be utilized and then cost share based on years of service with Town. If retiree and or dependent is Medicare eligible then they are required to change coverage to the Medicare Supplemental plan, as specified in policy. If retiree and or dependent is not Medicare eligible then they may remain on the same health insurance plan as of date of retirement (PPO or Platinum). Retiree may change to the Platinum Plan at the time of retirement or any annual open enrollment period thereafter. Once Retiree chooses the Platinum Plan for coverage then they may not revert to the PPO Plan thereafter. Timeframe on offer: st Early Retirement Incentive would be offered by July 1andshall beaccepted or denied on or before September 1, 2020 to allow for 2021 budgeting. Retirement date Requirement for departments with employees utilizing Early Retirement Incentive: A. Vacated position (or lower level position for PWD) remain vacant for a minimum of 6 months, preferred 12-24 months. B. Some positions may be filled sooner based on limited number of certain positions for the town. i.e.: 1 Human Resources position, therefore, would be eligible for replacement prior to requirement in A above. C. Determination and approval to fill positions will be based on a recommendation by Town Supervisor, Department Head and Human Resources to Personnel Committee. D. Cost savings would be realized because replacements are hired at a lower pay rate over first three years of employment E. Cost savings would be realized because replacements would be offered Platinum Plan health insurance at 15% contribution F. Cost savings would be realized because replacements would potentially be Tier 6 members in the NYSLRS G. Cost savings would be realized because annual costly longevity payments would cease, and new longevity payments would not begin for replacements for 10 years H. Cost savings would be realized because workers’ compensation costs would be based on lower wages I.Cost savings would be realized long term as replacements would be under a different retiree health insurance policy select 2,500.00 of 348,380.00 (207,980.00) ĭƚƭƷ Savings $$$$$$$$$$$$$$$$$$$$$$$ Net minus F37,400.00F31,400.00F28,400.00I21,680.00I23,180.00F31,400.00F39,900.00F38,900.00F38,400.00F39,900.00 I17,820.00 fund157,100.00fund77,300.00 Savings fund118,880.00fund68,800.00 Fund72,400.00Fund49,220.00Cost PPOPPOPPOPPOMSPPOPPOPPOPPOPPOPPOABSelected195,320.00ABDB Total LƓƭ͵ ĻƭƷƚƷğƌ 242,880.00 $$$$$$$$$$$$ IĻğƌƷŷĭƚƭƷ Ņǒƌƌ years(94,700.00) źƓ 2 1226,400.001226,400.00 for aƚƓƷŷƭ Ʀğźķ r years(115,780.00) 2 yea vacant 1 after no1212,180.00no1226,400.00no1226,400.00 no No1212,180.00 yes1226,400.00yes1226,400.00yes1226,400.00 Yes1226,400.00Yes127,320.00 yes after IĻğƌƷŷ ƓĻĻķĻķ źƓĭĻƓƷźǝĻ presented5/6/2020 LƓƭǒƩğƓĭĻ one postions one timeDB and and sick Laborer 2 months using 6 to 5,000.002,000.009,500.005,000.00 źƓĭĻƓƷźǝĻ leaving 11,000.0010,500.0011,000.0013,500.0012,500.0012,000.0013,500.00 105,500.00 immediately after ŅƚƩ prior within $$$ $$$$$$$$$ position position from insurance retirees: ƦĻƩ savings ЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉЎЉЉ͵ЉЉ {ǝĭĭƚƭƷ tƌğƓ health —Ʃ necessary necessary promotecost selected LƓĭĻƓƷźǝĻ υυυυυυυυυυυ one one on PWD retiree fill fill LƓĭĻƓƷźǝĻ ƚƓʹ potential {ǝĭ full based ğƓğƌǤƭźƭ Fund in Fund Fund —Ʃƭ ADBTotal B ĬğƭĻķ /ƚƭƷ paid wages wĻƷźƩĻƒĻƓƷ for mths I25 J24 F22 E21K27 B10C4 A22D19 G10H27 ЋЉЋЉ 12 LƓƭǒƩğƓĭĻ 66,300.00 165,000.00172,000.00337,000.00 9ƌźŭźĬƌĻ Savings 9ƒƦƌƚǤĻĻ all: $$$$ IĻğƌƷŷ forCost MEETING OF THE ITHACA TOWN BOARD Monday, June 8, 2020 TB Resolution 2020-xxx: Approval of Established Employment Policies Due to COVID -19 Whereas, the Town Board on March 30, 2020 approved of modified employment policies due to the COVID-19 Pandemic from March 15, 2020 through June 8, 2020; and Whereas, effective May 26, 2020, the Town began opening facilities to the public and increasing the level of staff on site, therefore the following employment policies are recommended by the Town Supervisor: Effective, June 8, 2020, all employees are required to use paid leave accruals for any hours they are not able to meet their normal weekly hours, as COVID Other leave is no longer available. Departments, other than Public Works, may maintain reduced number of staff on site through the use of telework, but must still be able to maintain essential functions of the Department. Employees set up with ability to telework, work onsite or a combination will be expected to work their regular weekly hours or must utilize paid leave accruals to make up the difference. Employees while teleworking are permitted to work hours outside their regular set schedule to be able to meet their weekly hours – actual times worked must be reflected accurately on timesheet. Employees are required to abide by the established work rules including wearing masks, social distancing, and conducting self-health checks at the start of their onsite workday as required by the re-opening plan. Employees that have any COVID-19 related symptoms or have been potentially exposed to a person being tested for COVID-19 or a person who has received a positive test result of COVID-19 are forbidden to enter a town facility or report to work (even if essential) and must be tested for COVID-19, providing a negative test result, and completing any required quarantine before being able to return to work. Employees are to use due diligence and not report to work if they are not feeling well due to COVID related symptoms and other common illnesses. Employees must not report to work if they have had a fever, vomiting or diarrhea until 24 hours after the symptoms have ceased. Use of sick time accruals is required. Employees that have tested positive for COVID-19 or under a required quarantine will be paid in full without the use of sick time for the length of the required absence. However, employees that are required to quarantine but otherwise able to work and can telework, must maintain their weekly work hours. Those not able to telework due to their position will be paid in full without the use of sick time for the length of the required quarantine. Employees unable to report to work or meet their regular weekly hours due to childcare issues such as school being closed, childcare facility being closed or child care provider unavailable due to COVID reasons, shall utilize Expanded FMLA leave in conjunction with paid leave time. Employee vacation time accruals will be allowed to extend beyond the maximum allowed butwill be required to be brought back within the maximum allowed prior to the accrual on December 1, 2020. If vacation time is brought back within the maximum prior to December 1, 2020, from that time on it must remain within the maximum; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby establish the above employment policies due to the COVID-19 Pandemic and are in effect until modified. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, June8, 2020 TB Resolution 2020 – xxx: Appointment of Highway Superintendent / Director of Public Works Whereas, there is a vacancy in the full-time position of Highway Superintendent / Directorof Public Works due to a retirement; and Whereas, the Selection Committee comprised of Supervisor Howe, Town Councilpersons Pam Bleiwas and Tee Ann Hunter, Director of Engineering and the Human Resources Manager interviewed candidates for the said position along with second interviews held with the Town Staff; and Whereas, the Selection Committee has determined that Joseph Slater possesses the necessary knowledge, skills, and ability to satisfactorily perform the duties of the Highway Superintendent / Director of Public Works, and makes the recommendation for appointment; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby appoint Joseph Slater as the appointed Town Highway Superintendent / Director of Public Works, effective June21,2020; and be it further Resolved, this is a full time salaried position based on 40 hours per week, at an annual salary of $96,033, in Job Classification “S”, with full time benefits from account A5010.100; and be it further st Resolved, the said appointment is for a term continuing until the 1 day of January next succeeding the next biennial Town election to wit, January 1, 2022, in which he will be eligible for a new two year appointment; and be it further Resolved, if the said successfully completes the mandatory twenty-six (26) week probationary period, there will be no further action required by the Town Board. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, June 8, 2020 TB Resolution2020- : Authorization to Close the Town of Ithaca Sand Bank Road ImprovementCapital Project Fund Whereas,the Town Board of the Town of Ithaca authorized the Town of Ithaca SandBank Road Improvement Capital Project Fund under Resolution No. 2014-190 on November 10, 2014;and Whereas, the Town Engineer has certified the Town of Ithaca Sand Bank Road Improvement project has been completed to the satisfaction of the Town; and Whereas, after satisfying all obligations and liabilities of the fund there remains a positive equity in the approximate amount of $370,555.14. Now, therefore, be it Resolved, after discussion with the Town Engineer this Town Board declares said project complete; and be it further Resolved, that the Town Board approves, authorizes and directs the Town Finance Officer to close the accounting and financial records for the Town of Ithaca Sand Bank Road Improvement Capital Project Fund; and be it further Resolved, that the Town Board approves, authorizes and directstheremaining equity in the Town of Ithaca Sand Bank Road Improvement Capital Project Fund be transferred to the Debt Service Fund for payment of principal and interest of the 2014 Public Improvement (Serial) Bonds. Moved: Seconded: Vote: Ayes - MEETING OF THE ITHACA TOWN BOARD Monday, June 8, 2020 TB Resolution 2020 : Setting a Public Hearing regarding a proposed Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c Resolved that the Town Board of the Town of Ithaca will hold a Public Hearing on July 13, 2020 at 5:30 p.m., local time, at the Town Hall of the Town of Ithaca, 215 N. Tioga Street, Ithaca, NY, regarding adoption of a proposed local law to override the tax levy limit established in General Municipal Law §3-c, for the fiscal year beginning January 1, 2021 and ending December 31, 2021. At such time and place all interested parties shall be heard regarding the proposed local law. Moved: Seconded: Vote: ayes MEETING OF THE ITHACA TOWN BOARD Monday, June 8, 2020 TB Resolution 2020 - : Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Approve Personnel Manual -revised Weather-Related Closures e. Approve revisions to the Electrical/Code Enforcement Officer Job Description f. Approval of appoint to the Board of Ethics - Susan Kirby Moved: Seconded: Vote: ayes – TB Resolution 2020 - a: Approval of Minutes thth Resolved, that the Town Board hereby approves the draft minutes of April 13, May 11and May st 21, 2020 with non-substantial corrections suggested and approved by the Board. TB Resolution 2020- b: Town of Ithaca Abstract No. 11 for FY-2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved thatthe governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 573 -619 General Fund TownWide 22,570.10 General Fund Part-Town1,899.18 Highway Fund Town Wide DA 536.39 Highway Fund Part Town DB5,140.30 Water Fund 515,650.24 Sewer Fund 116,803.33 Gateway Trail – H8 1,517.59 PWF Renovations Project – H22 120,077.91 Forest Home Lighting District 156.37 Glenside Lighting District64.88 Renwick Heights Lighting District 75.04 Eastwood Commons Lighting District166.08 Clover Lane Lighting District19.06 Winner’s Circle Lighting District 66.39 Burleigh Drive Lighting District 64.69 WestHaven Road Lighting District191.44 Coddington Road LightingDistrict 114.39 TOTAL785,113.38 TB Resolution 2020 - d: Adoption of Revised Weather-Related Time Off Procedures Whereas, the Employee Relations Committee, Personnel& OrganizationCommittee and Teamsters Shop Stewards have reviewed the revised Weather-Related Time Off Procedures to update procedures and essential position lists; and Whereas, the Personnel & Organization Committee recommends adopting the revised Weather- Related Time Off Procedures to replace the current policy in the Personnel Manual; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby approves the revised Weather-Related Time Off Procedures to replace the current policy in the Personnel Manual; and be it further Resolved, that the Human Resources Manager is directed to update the policy in the Personnel Manual and Safety Manual. TB Resolution 2020 - e: Approval of Revised Electrical / Code Enforcement Officer Job Description Whereas, the Director of Code Enforcement discussed a change to the Electrical / Code Enforcement Officer job description with the Personnel and Organization committee requesting the addition of certification by ICCC as an alternative option. The change would be as follows: *SPECIAL REQUIREMENTS: • Incumbent must complete an electrical certification from the IAEI or the ICCC within eighteen months of appointment, if they do not already have it. Incumbent must maintain electrical certification for the duration of employment. ; and Whereas, the Personnel and Organization committee recommends the revised job description; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the revised job description for Electrical / Code Enforcement Officer. TB Resolution 2020 - f: Appointment of Susan Kirby to the Ethics Board Whereas, Susan Kirby has served on the Ethics Board two previous terms and is eligible for reappointment following one term period not serving on the Ethics Board, and Whereas there is a vacancy on the Ethics Board as of this date, now therefore be it Resolved, that the Town Board hereby appoints Susan Kirby for a five year term through December 31, 2024. WEATHER RELATED TIME-OFF PROCEDURES Revised draft 2.7.20 A. EMERGENCY CLOSING PROCEDURES The Town Supervisor (Town) and General Manager (SCLIWC) make the final decision for closing Town and SCLIWC facilities during inclement weather or other unusual incidents. This decision will be based on information provided by the Public Works Superintendent, Sheriff's Department, Tompkins County and other sources. 1.) If the Town Supervisor closes, then he/she will notify the Human Resources Manager and the media for Town facilities. If the General Manager closes the facility, then he/she will notify the media for SCLIWC. 2.) The Human Resources Manager (Town) and the General Manager (SCLIWC) (or their designee) will notify employees as soon as possible that the facility is closed. If you are not notified that the facility is closed then the facility is considered opened and you should report to work at your regular time (see below, road closures.) B. OFFICES OFFICIALLY CLOSED The Town Supervisor (Town)/ General Manager (SCLIWC) may close the public offices due to weather or other issues. Staff not required to work will be dismissed from their duties and paid in full, without the use of banked leave time, for the length of time the offices were closed to the public up to their normala regular work day, e.g.: 7.5 or 8.0 hours. Due to specific job duties and responsibilities, some employees might be required to come into or remain at work. If the Bolton Point facility is closed, then only notified essential personnel are required to remain at or to report to work. For Public Work staff all essential staff are required to remain at or report to work, unless specifically notified otherwise. Employees required to work when a facility is officially closed will receive, over and above regular pay, time equal to the number of hours the closing facility iswas closed to the public or to the end of their regular shift, less the half-hour lunch time, if applicable. For example: if Town Hall closes at noon, essential staff would receive 4 hours of Other Time. Full day closures would be 8 hours of Other Time. This time off will be partment Head within one month of the date the facility was closed. Employees already off using leave time will be credited for the amount of hours the offices were closed, excluding the half-hour lunch break, if applicable. Employees scheduled to work any shift during the day of closure will receive the Other Time. Employees working a different schedule and therefore, not scheduled to work the day of the closure, will not receive the Other Time. Use of the Other Time shall be requested off (preferably within 30 days of the closure) using the same procedure as Vacation Time. The Other Time should be taken at one time and not spread out over multiple days. a. Official Road Closures: If the roads are officially closed by the County Sherriff, then only essential positions are required to report to work during road closures. Essential staff members should be sure to have their employer ID cards when commuting on closed roads. All non-essential positions will not be required to report until the roads have re-opened. Non-essential the time that the roads are closed, and they cannot commute to work. Once the roads are opened employees should report to work within 60 minutes. For time beyond the 60 minutes the employee may use benefit time. Time should not exceed a regular work shift. Employees should contact their department manager if they are not going to come in or are going to come in later than the 60 minutes. Refer below for listing of positions that are considered as Essential and Non-Essential for each location. * This policy includes counties other than Tompkins, which staff may live in or drive through to arrive at the facility. * During some emergency situations non-essential staff may be asked notified to report to work to aid in coverage by providing relief time of essential staff or due to their particular skills; e.g.: Code Enforcement, Engineering, IT, administrative positons.; they will be notified. C. OPEN DURING INCLEMENT WEATHER- WEATHER ADVISORY: The safety of employees is of great importance. Therefore, during inclement weather when want to leave early then they should contact their department manager. The employee shall let them know that they will not be in due to the weather; will be coming in late (specifying an about time) or want to leave early. Employees can use their fringe time to make up the hours. No payment will be made for this time off unless banked time is used. Essential and Non-Essential Position Listing Bolton Point: Essential Staff: General Manager, Production Manager, Distribution Manager, Water Treatment Plant Operators, Instrument and Controls/Mechanic OperatorsElectrical & Mechanical Technicians, Distribution Operators, Sr. Water Maintenance Specialist, Assistant Production and Distribution Managers Non-Essential: Finance Manager, GIS/IT Specialist, Water Maintenance Specialist, Principal Account Clerk Typist, Administrative Assistant III, Sr. Account Clerk Typist, Account Clerk Typists, Water Maintenance Specialist and any other administrative positions created. Public Works: Essential Staff: Highway Superintendent/Director of Public Works, Deputy Highway Superintendent, Water/Sewer Maintenance Supervisor, Parks Maintenance Manager, Sr. Civil Engineer, Civil Engineer, Sr. Engineering Technician, Engineering Technician I, Working Supervisor, Sr. Heavy Equipment Mechanic, Heavy Equipment Mechanic, Heavy Equipment Operator, Motor Equipment Operator, Laborer, Assistant Automotive Mechanic, Maintenance Supervisor, Maintenance Worker, Administrative Assistant IV, Keyboard Specialist and any other administrative titled used or positions created. Non-Essential: none Director of Engineering, Sr. Civil Engineer, Civil Engineer, Sr. Engineering Technician, Engineering Technician I, and GIS Analyst, Administrative Assistant I and any other administrative titled used or positions created. Town Hall: Essential Staff: none Non-Essential: Town Clerk, Deputy Town Clerk, Court Clerk, Director of Code Enforcement, Sr. Code Enforcement Officer, Code Enforcement Officer, Electrical/ Code Enforcement Officer, Director of Planning, Assistant Director of Planning, Sr. Planner, Environmental Planner, Planner, Sustainability Planner, Human Resources Manager, Finance Officer, Deputy Finance Officer, Bookkeeper to the Supervisor, Network/Records Specialist, Senior Typist, Administrative Assistant IV and I any administrative title used or new position created.