HomeMy WebLinkAboutTB Minutes 2020-02-24
Study Session of the Ithaca Town Board
Monday, February 24, 2020 at 4:30 p.m.
Agenda
1. Call to Order
2. Martha Robertson – Presentation on affordable housing fund
3. Update on new Neighborhood Code
4. Discuss and consider NYS Environmental Advocates resolution of support for the Clean
Water Infrastructure Act and increased funding
5. Committee Reports
a. COC
b. P&O
c. Planning
d. Public Works
e. Budget
f. Other – Short Term Rentals/Sidewalk/Green New Deal/Economic Development
8. Consider Consent Agenda items
a. Town of Ithaca Abstract
9. Departmental Reports / Review of Correspondence
Adjournment
Study Session of the Ithaca Town Board
Monday, February 24, 2020at 4:30 p.m.
Minutes
Board Members Present: Rod Howe, Supervisor; Members Pamela Bleiwas, Tee-Ann Hunter,
Pat Leary and Eric Levine Absent: Rich DePaolo, Bill Goodman,
Staff Present: Judy Drake, Director of Human Resources; Marty Moseley, Director of Code
Enforcement; Susan Ritter, Director of Planning; Paulette Rosa, Town Clerk; Mike Solvig,
Director of Finance; and Dan Thaete, Director of Engineering
1. Presentation on Community Housing Development Fund – Martha Robertson
Ms. Robertson went through a PowerPoint presentation (Attachment 1) which included current
and past projects that have been helped by this Fund.
Key points were:
Municipalities can designate their contribution to that municipality only.
The County and Cornell have recently increased their contribution amounts.
These funds help developers with grant applications by showing community support as
well as the funds themselves.
Joining the Fund gives you representation and a vote on the reviewing committee
Town of Dryden just joined with a $50,000 contribution
Questions
Ms. Leary asked if the projects are competing against each other at the State level and Ms.
Robertson said yes, they are and the State doesn’t like to give more than 1 or 2 to one
municipality so we usually get two. This fund helps us get the maximum number of projects
approved.
Ms. Leary asked if the contributions from other municipalities helps and Ms. Robinson said yes;
we didn’t even have a spring round for review because we don’t have any money in the Fund.
Ms. Robinson added that Cornell contributions go to any municipality, not just the City.
Sometimes other municipalities will contribute to another municipality to get a project funded.
The Board thanked her for the presentation.
2. Update on New Neighborhood Code – Dan Tasman, Planner
Mr. Tasman gave a general update on the status of the NNC primarily to show the Board where
the draft plan is available on the Town’s website an the next step is to incorporate some minor
TB 2020-02-24 Pg. 1
tweaks to address non-conforming uses and/or buildings and looking at our current Code and
where any changes might be needed to incorporate the NNC.
The Board asked for a presentation of the actual NNC at a study session soon.
3. Discuss and consider NYS Environmental Advocates resolution of support for the
Clean Water Infrastructure Act and increased funding
Ms. Hunter explained the resolution and need for written support.
TB Resolution 2020-036:Resolutionof support forthe continuance andincreased funding
for the Clean Water Infrastructure Actin the SFY 2020-2021 New York State Budget
Whereas, up-to-date drinking water and wastewater infrastructure is vital to preserve clean water
resources and foster thriving communities, and
Whereas, many communities have aging and inadequate water mains, sewer lines, and treatment
plants that endanger public health and the economy, and
Whereas, investing in infrastructure projects creates good-paying jobs and a solid foundation for
businesses, and
Whereas, new threats from emerging contaminants and lead service lines have added to the
urgency to invest in our water infrastructure, and
Whereas, local governments struggle to make necessary water infrastructure upgrades in the face
of high up-front costs, and
Whereas, key members in the New York State Senate and Assembly, along with the Governor,
recognized that local governments need financial support and passed the Clean Water
Infrastructure Act of 2017, and
Whereas, the Clean Water Infrastructure Act has been successful at awarding over $1.2 billion in
grants to protect clean water across the state, and
Whereas, only a fraction of the shovel-ready projects have received grants due to a lack of
sufficient state funding to meet New York’s more than $80 billion water infrastructure need, now
therefore be it
Resolved that the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor to
send a letter with this resolution to the Governor, State Senator Thomas O’Mara, and State
Assembly member Barbara Lifton encouraging them to continue funding water infrastructure
projects and requesting that they include at least $1 billion in new funding for the Clean Water
Infrastructure Act in the SFY 2020-2021 New York State Budget
Moved: Tee-Ann Hunter Seconded: Eric Levine
TB 2020-02-24 Pg. 2
Vote: ayes – Hunter, Levine, Howe, Leary, and Bleiwas
4. Committee Reports
a. COC – No meeting/report
b. P&O – Ms. Bleiwas reported that they discussed revisiting Tobacco Free Zone and
looking at turning our parks and trails tobacco free; reviewed trainings coming up for
staff and health reimbursement accounts that don’t really fit our structure. Reviewed
a policy to clearly state pay situations when the Town is closed during an emergency.
c. Planning – No meeting but Mr. Moseley talked about a minor change to the Sign Law
that is needed. Board approved the change. (Canopy signs not visible from road)
d. Public Works – No meeting/report
e. Budget – Mr. Levine reported on sales tax revenue, which is up and income from
investments. Discussed not bonding for some projects and using fund balance to
bring it down to what the State likes to see and save the interest and processing fees.
8. Consider Consent Agenda items
TB Resolution 2020-037: Town of Ithaca Abstract No. 4for FY-2020
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment and have been audited by same; now therefore be it
Resolved that the Ithaca Town Board hereby authorizes the payment of vouchersin total for the
amounts indicated below.
VOUCHER NOS. 199 - 260
GeneralFundTown Wide 27,651.80
General Fund Part-Town17,586.29
HighwayFund Town Wide DA 65,157.80
Highway Fund Part Town DB32,716.96
Water Fund 19,185.20
Sewer Fund 12,715.98
Risk Retention Fund250
Forest Home Lighting District 53.47
Glenside Lighting District16.02
Renwick Heights Lighting District 26.62
Eastwood Commons Lighting District37.31
Clover Lane Lighting District 4.99
Winner’s Circle Lighting District 7.46
BurleighDrive Lighting District 17.40
TB 2020-02-24 Pg. 3
MEMORANDUM
To: Mayor Svante Myrick
City of Ithaca Common Council
Ithaca Town Board
From: Tom Parsons, Fire Chief
th
Date: February 10, 2020
Re: Fire Chief’s Annual Report
ADMINISTRATIVE DIVISION
Administration
1) Career Personnel Report
PERSONNEL STAFFING LEVELS
1 Chief
0 Deputy Chief
6 Assistant Chiefs
8 Lieutenants
49 Fire Fighters
67 Uniform Personnel
1 Administrative Coordinator
Total employees as of January 1, 2020 – 65
a) Vacancies
There were two unfunded vacancies at the end of 2019. Those two vacancies
st
are funded on July 1, 2020.
b) Retirements:
In 2019, there were tworetirements and two firefighters who left service
during their probationary period.
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Page 2 of 6 - Fire Chief’s Annual Report February 10, 2020
In 2020, 3 people have given notice of retirement in February and March
c) Hiring/Promotions
In 2019, one Lieutenant was promoted to Assistant Chief to fill a vacancy
caused by retirement. One firefighter was promoted to Lieutenant to fill the
vacancy caused by the previous promotion.
Two firefighters were hired to fill two vacancies (one from 2018 and one from
2019)
d) Firefighters on Injury Leave or Light Duty
There is one fire lieutenant who is on injury leave
There is one firefighter who is on light duty.
2) Budget Report
a) 2019 Budget: Budget Summary is attached to this memo(The 2019 budget has
not been closed out, but it is expected to be closed soon)
3) County Communications and 911 Programs:
a) The department is updating is protocols for dispatching and receiving alarms. We
are working with the 911 Center to update our response plans that reflect the new
changes in dispatch procedures. The purpose of these changes isto address some
of the concerns of our neighboring departments about the burdenwe put on them
when requesting mutual aid.
4) Grants and Donations
a) In 2019, we received a FEMA AFG grant to replace the Diesel Exhaust Extraction
Systems in each of the four fire stations. The new systems will be installed in the
spring of 2020.
5) Apparatus
a) One Staff Vehicle was purchased and delivered in 2019.
b) One Aerial Platform Truck was purchased in October of 2019 and will be
delivered in October of 2020
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Page 3 of 6 - Fire Chief’s Annual Report February 10, 2020
6) Fire Training Center
The fire training was used regularly in 2019. Due to structural damage andneeded
repairs,the live-fire training building has not been used for live-fire training. A
contractor will be working on repairs so thatthe building could be used for live-fire
training in 2020.
The training facility is need of replacement. A capital project for its replacement will be
submitted in 2020 for replacement in 2021.
LIFE SAFETY DIVISION
Fire Prevention Bureau
1) Code Enforcement Division: The following is a list of Activities for 2019:
Complaints Received:347
Referred to the City Building Division 193
Referred to the Town of Ithaca 61
Investigated by the Fire Prevention Bureau 93
Inspected Properties: 1261
City Fire Safety & Property Maintenance 325
City - Permit Required City Fire Safety 487
Town Fire Safety & Property 103
City - Sprinkler Inspections 92
City - Alternative Fire Protection Systems 9
City - Fire Alarm Inspection 139
City – Standpipe Hydrostatic Test 1
City - Standpipe Flow Test 8
City – Fire Pump Flow Test 3
City – Elevator 94
Permits or Certificates: 965
Operating Permit - Install/Alter Fire Protection 125
Operating Permit - Assembly Occupancy 229
Operating Permit - Large Assembly Occupancy 52
Operating Permit - Elevator 219
Operating Permit - Food Truck 19
Operating Permit - Hazardous Occupancy 10
Operating Permit - Lumberyard 3
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Page 4 of 6 - Fire Chief’s Annual Report February 10, 2020
Operating Permit - Parking Garage 2
Operating Permit - Discharge Fireworks -Outdoors 2
Certificate of Compliance -Alternative Suppression 9
Certificate of Compliance -Commercial Inspection162
Certificate of Compliance -Educational Occupancy 5
Certificate of Compliance -Emergency Responder Radio 1
Certificate of Compliance -Fire Alarm System 65
Certificate of Compliance -Fire Pump 2
Certificate of Compliance -Fire Sprinkler System 33
Certificate of Compliance -Fire Standpipe 7
Occupancy Postings 20
Plan Reviews: 87
Alternative Fire Protection System Plan Review 5
Fire Alarm System Plan Review 30
Water-Based Fire Protection System Plan Review 52
2) Fire Investigation Unit:
The Fire InvestigationTeam investigated ten fires in 2019. Ten fires were in the City of
Ithaca, and five fires were in the Town of Ithaca
3) Public Education and Special Events
Public Education Events: 14
Fire Drills Witnessed: 3
Child Safety Seat Inspections: 45
4) In November, the City Administration Committee passed a resolution to fire inspection fees
for 2020. Inspection fees are increasing to $58 per hour. Permit fees will remain the same
for 2020. The last change in fire prevention inspection fees was in 2018.
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Page 5 of 6 - Fire Chief’s Annual Report February 10, 2020
OPERATIONS DIVISION
1) Emergency Response:
2019Responses - 5218Incidents
City of Ithaca: 3781 Incidents (72.46%)
Fires: 65
Overpressure/Rupture 8
EMS/Rescue: 1494
Hazardous Conditions: 188
Service Calls: 251
Good Intent: 659
Alarms/No Fires: 1101
Severe Weather: 13
Other: 2
Town of Ithaca: 1414 Incidents (27.10%)
Fires: 30
Overpressure/Rupture: 3
EMS/Rescue: 825
Hazardous Conditions: 57
Service Calls: 46
Good Intent: 213
Alarms/No Alarm: 238
Severe Weather: 2
Other: 0
Mutual Aid: 23 Incidents (0.44%)
Fires: 2
Overpressure/Rupture: 0
EMS/Rescue: 6
Hazardous Conditions: 3
Service Calls: 3
Good Intent: 7
Alarms/No Fires: 2
Severe Weather: 0
Simultaneous Incidents: 1086 Incidents (20.81%) .
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Page 6 of 6 - Fire Chief’s Annual Report February 10, 2020
Volunteer Recruitment and Retention
1) Summaries of Service Hours: AnnualReport
2) There are currently 10 Active Volunteer Fire Police and 1 Active Scene Support
Volunteer Firefighter.
9.03%0.02%0.00%0.00%0.00%1.17%5.06%0.00%0.06%0.02%0.44%0.44%
63.42%20.79%72.46%27.10%
100.00%100.00%
IncidentsIncidents
Percentage of Percentage of
1000031
612323
TotalTotal
471264
330910855218378114145218
Type
200000000000022002
Other
Special
Incident
00000200000020
13151315
Severe Severe
WeatherWeather
000000022
1289
982119137238
134111011341
Alarms/No FireAlarms/No Fire
CallCall
000000077
942792
398261879659213879
Good Intent Good Intent
310000100033
2019
4546
247300251300
Service CallService Call
Ithaca Fire Department
900006700033
4457
179248188248
ConditionCondition
Hazardous Hazardous
Municipality, District, and Incident Type Responses
000003166
731268
741825
1421232514942325
EMS/RescueEMS/Rescue
6200002100000830
1111
RuptureRupture
Overpressure/Overpressure/
FireFire
400003700022
612097653097
DistrictDistrict
City of IthacaCity of Ithaca - Cornell PropertyCity of Ithaca - Ithaca CollegeCity Cascadillla Creek GorgeCity Fall Creek GorgeCity Six Mile Creek GorgeTown of IthacaTown of Ithaca -
Cornell PropertyTown of Ithaca - Ithaca CollegeTown of Ithaca - Six Mile GorgeTown of Ithaca - Buttermilk GorgeTown of Ithaca - Treman GorgeOutside IthacaTotalTotal CityTotal TownOutside
IthacaTotal
Special Incident TypeSevere WeatherAlarms/No FireGood Intent CallService CallHazardous ConditionEMS/RescueOverpressure/RuptureFire
Incident Type by District
District
-
Ithaca Fire Department
2019 Responses
0
900800700600500400300200100
3400330032003100300029002800270026002500240023002200210020001900180017001600150014001300120011001000
OtherSevere WeatherAlarms/No FireGood Intent CallService CallHazardous ConditionEMS/RescueOverpressure/RuptureFire
Outside Ithaca
Incident Type by Municipality
-
Total Town
Ithaca Fire Department
Municipality
2019 Responses
Total City
0
500
4000350030002500200015001000
Outside IthacaTown of IthacaCity of Ithaca
City of Ithaca
Town of Ithaca
Municipality
Ithaca Fire Department
2019 Responses by Municipality
0%
90%80%70%60%50%40%30%20%10%
100%
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7222Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!Ejtqbudifs!!!27!!!39!!!!38!!!!31
7223Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!Cboht!!376!!378!!!458!!!415
7224Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!DVFNT!!!3:!!!56!!!!37!!!!51
7225Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!DV!FI'T!!3!!35212!!!2::!!!2:4
7226Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!JD!Tbgfuz!!!!:4!!94!!!!96!!!21:
7228Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!NB!Efqu!!!!!!!7!2!!!!25!!!!29
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722:Ejtqbudife!'!dbodfmmfe!fo!spvuf!.!Cz!Puifs!!!!5!!!!6!!!!!4!!!!!4
732!Xspoh!mpdbujpo!!!!2!!!!1!!!!!1!!!!!1
733!Op!Jodjefou!gpvoe!po!bssjwbm!bu!ejtqbudi!beesftt!!!96!!!!71!!!81!!!!52
742!Bvuipsj{fe!dpouspmmfe!cvsojoh!!!!1!!!!2!!!!!3!!!!!2
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761!Tufbn-!Puifs!hbt!njtublfo!gps!tnplf-!Puifs!!!!6!!!!1!!!!!1!!!!!2
762!Tnplf!tdbsf-!peps!pg!tnplf!!!23!!!24!!!!33!!!!29
763!Tufbn-!wbqps-!gph!ps!evtu!uipvhiu!up!cf!tnplf!!!!!!5!!5!!!!!4!!!!!5
764!Tnplf!gspn!cbscfdvf-!ubs!lfuumf!!!!1!!!!2!!!!!1!!!!!2
772!FNT!dbmm-!qbsuz!usbotqpsufe!cz!opo.gjsf!bhfodz!!!!!2!!!3!!!!!3!!!!!2
782!Ib{Nbu!sfmfbtf!jowftujhbujpo!x0op!Ib{Nbu!!!46!!!!!44!!53!!!!58
811!Gbmtf!bmbsn!ps!gbmtf!dbmm-!Puifs!!!!9!!!26!!!!!7!!!!49
8112Gbmtf!bmbsn!ps!gbmtf!dbmm-!Puifs!.!Nfejdbm!Bmbsn!!!57!!!!73!!!81!!!!85
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823!Ejsfdu!ujf!up!GE-!nbmjdjpvt!gbmtf!bmbsn!!!!1!!!!!!!1!!2!!!!!1
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846!Bmbsn!tztufn!tpvoefe!evf!up!nbmgvodujpo!!!82!!!!!!:1221!!!!91
847!DP!efufdups!bdujwbujpo!evf!up!nbmgvodujpo!!!31!!!!37!!!43!!!!42
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852!Tqsjolmfs!bdujwbujpo-!op!gjsf!.!vojoufoujpobm!!!!!36!36!!!!34!!!!29
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52:4Nbbt-!Ebojfm!J!!!!!4/61
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130220313122;692
Projected
$0$0$0$35,112,000$900$0$0$0$970$0$125,016$0$0$9,854,100$0$0$45,092,986
Mthly
Average
$96,172$0$0$2,926,000$75$0$19,675$0$81$0$10,418$0$0$821,175$0$136,003$3,873,596
REVENUE
Remaining
-$15,922$100$1,800$215,000$2,925$0-$5,675$0$19$0-$418$0$0$0$0$0$197,829
PCT Collected
120%0%0%93%3%0%141%0%81%0%104%0%0%105%0%0%95.5%
YTD REVENUE
$96,172$2,926,000$75$19,675$81$10,418$821,175$500$136,003$4,010,099
Revised
REVENUE
$80,250$6,000$100$1,800$3,141,000$3,000$0$14,000$0$100$0$10,000$0$0$782,000$0$600$159,678$4,198,528
1565156515652189226022622410241425502610265526652680269027012705270527704389
DECEMBER 2019
2019 REVENUE SUMMARY BY ACCOUNT Fire Code Inspection-CityHome & Comm ServicesPublic Safety ServicesFire Protective ServicesRental of Real PropertyRental of EquipmentPublic Safety PermitsFines
& Forfeited BailMinor SalesSale of EquipmentInsurance RecoveriesOther Compensation for LossRefund Prior Year ExpenseGifts & DonationsGifts & Donations (12250)Unclassified RevenuePublic
Safety
Fire Code Inspection - TownFire Code Inspections - CU
Town of Ithaca
Department of Code Enforcement (and Zoning)
2019 Year End Report
The Department:
In 2019 we had one Code Enforcement Official retire and the Director of Code Enforcement retire. The
Senior Code Enforcement Officer was promoted to the Director of Code Enforcement position and one new
Electrical/Code Official was hired. The total staff level in 2019 was five inspectors in the field, a director, and
two administrative assistants. The current staffing level, for 2020, is four inspectors in the field, a director,
and two administrative assistants.
Our department provides the Town Board with activity reports at the regular Town Board Meeting, on a
monthly basis.
Goals:
Adapt to proposed Uniform Code Changes, as identified by NYS. NYS is proposing to update their
current Uniform Code collection on May 12, 2020. Any permits filed after May 12, 2020 will need to
be reviewed and approved in accordance with the new 2020 NYS Code Collection.
Continue to update records in our Municity Data Base and the use of Laserfiche.
Continue to train our new Electrical and Code Enforcement Official.
Conduct a pilot program for digitizing our applications. We plan to start with our operating permit
applications to see how this process will work. We will be working with Tompkins County, within
the Laserfiche program.
Continue to work with the Ithaca Fire Department and the NYS Office of Fire Prevention and
Control. Implement a different tracking system, in conjunction with Municity, to issue operating
permits, vouchers, and fire inspections for large properties, such as Cornell and Ithaca College.
Work to develop a website presence on the Town website. The current Code Enforcement
Department tab is active but could use some more helpful information for individuals to utilize.
Update Chapter 125, titled Building Construction and Fire Prevention, to include changes
suggested in the States model law.
Current major projects carrying over to next year:
Cornell Friedman Wrestling Center Addition
Cornell several small projects
Cayuga Medical Center- several small projects with the radiation addition
Sleep Inn Hotel Elmira Road
Anticipated projects for next year:
Amabel- Five Mile Drive
IC3 addition Warren Road
Cornell -301 Maple Ave Apartment- demolition/redevelopment
Town of Ithaca Public Works Facility Seven Mile Drive
Њ
Conclusion:
While 2019 was a very active year for our department, the upcoming year will be a year of transition and a
continuation of our typical activities. We will strive to provide our constituents and applicants with a quality
service, while also keeping the public health and safety a priority.
A summary of reports and activities can be found below. Attached to this report are additional graphs and
matrixes from our department. A copy of the report, supplied to the State, can be provided upon request.
Respectfully Submitted,
Marty Moseley
Director of Code Enforcement
(and Zoning Department)
Condensed view of the 2019 activity for the Code Enforcement (and Zoning) Department
All Permit Applications: 797
All Permits Issued: 902
Open Permits: 92
Total Inspections Conducted: 5,747
Stop Work Orders Issued: 18
Permits Renewed 17
Total Certificates issued: 442
Operating Permit Applications: 184
Operating Permits Issued: 204
Rental Registry Applications Received: 89
Rental Registry Operating Permits Issued 198
Complaints Received: 152
Complaints Closed: 125
Zoning Variance Applications Received: 15
Zoning Variances Approved: 10
Zoning Variances Withdrawn: 2
Zoning Variances Denied: 1
Zoning Variances Pending: 2
Total Fees Collected: $ 243,118.13
Total Cost of Construction: $ 31,449,052.15
Ћ
Permits Issued:
Accessory Structure: 9
Commercial Addition: 1
Commercial New: 1
Commercial Renovation/Alteration: 56
Deck: 16
Demolition: 10
Dock: 3
Educational Renovation/Alteration: 1
Electrical Only: 74
Fence or Retaining Wall: 2
Foundation Only: 1
Generators: 5
Heating and Cooling Units: 30
Institutional Renovations/Alterations: 1
Multiple Residence Renovation/Alteration: 22
Operating Permits: 204
Operating Permit Rental Registry: 198
Pool or Spa: 4
Pyrotechnics: 4
Roofing: 75
Signs: 26
Single Family Renovation/Alteration: 49
Single Family Residence Addition: 5
Single Family Residence New: 6
Solar: 7
Temporary Membrane Structure: 58
Two Family Addition: 1
Two Family Residence New: 3
Two Family Residence Alteration/Renovation 22
Zoning Only: 5
Permit Applications Received:
Accessory Structure: 14
Commercial Addition: 1
Commercial New: 0
Commercial Renovation/Alteration: 54
Deck: 20
Demolition: 11
Dock: 3
Educational Renovation/Alteration: 1
Electrical Only: 77
Fence or Retaining Wall: 2
Foundation Only: 2
Generators: 6
Heating and Cooling Units: 31
Institutional Renovations/Alterations: 1
Ќ
Multiple Residence Renovation/Alteration: 22
Operating Permits: 184
Operating Permit Rental Registry: 89
Pool or Spa: 4
Pyrotechnics: 4
Roofing: 82
Signs: 28
Single Family Renovation/Alteration: 52
Single Family Residence Addition: 7
Single Family Residence New: 4
Solar: 7
Temporary Membrane Structure: 59
Two Family Addition: 1
Two Family Residence New: 3
Two Family Residence Alteration/Renovation 24
Zoning Only: 4
Certificates Issued:
Certificate of Compliance 255
Certificate of Occupancy 170
Electrical only Certificate of Compliance 1
Temporary Certificate of Compliance 16
Complaints Received
Building without a permit 23
Fire safety violations 44
Garbage 2
Grass 2
Lack of Heat 2
Local Law 11
Noise 1
NYS Building Code 3
NYS Residential Code 2
Occupancy without a certificate issued 1
Other 12
Property maintenance 23
Report of fire 12
Sign law 2
Unsanitary living conditions 3
Unsafe occupancy 2
Zoning violation 7
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2020 Town of Ithaca Historian Report
In the past year, my activities have included the following:
1) Attended monthly meetings of the Municipal Historians of Tompkins County.
Bicentennial ad-hoc committee meeting on January 29, 2020 to discuss the Town
2) Attended the first
of Ithaca 2021 Bicentennial.
2) Met with the executive director of The History Center in June of 2019and discussed outlines
of a PocketSites tour of places of interest in the Town of Ithaca.
3) Discussed placing a gate in front of the Bostwick Road Cemetery, formally establishing the
cemetery boundaries, and settling the issue of taxes currently levied on the cemetery land
despite it being explicitly excluded from the surrounding land on an earlier deed.
4) Participated in History Night at DeWitt Middle School on May 29, 2019. Prepared a display
table with photo displays (many provided by The History Center), books related to local history,
and Town history brochures. Responded public inquiries and talked with students about their
history projects.
5) Discussed memorial plans for victims of the 1967 fire at the Cornell Residential Club with a
survivor of the fire and an administrator at Cornell University. A memorial was dedicated on
October 4, 2019.
6) Responded to public inquires:
--Referred landowner of Davis Family Cemetery in the Town of Ithaca to the Town of Newfield
Historian who provided records of his survey of the cemetery and of other cemeteries in the
Town of Ithaca containing burials connected with the former residents of the site. Learned of
historically significant building structures on the site from the landowner.
--Found information on backyard burial laws in New York State.
--Searched for burial records from Hayts Cemetery in a genealogy request.
--Searched for relatives in a photo donation and passed on the photo to the History Center.
--Researched a missing historical sign in Renwick Heights and discovered the information on the
missing sign was incorrect.
--Searched for information about any flag of the Town of Ithaca.
7) Discussed historical sign locations with the Public Works Department.
8) Attended a Historic Ithaca Unseen Ithaca tour of the Ithaca Town Hall on January 18, 2020.
Respectfully submitted, February 12, 2020,
David George
Town of Ithaca Conservation Board Activities &
Accomplishments for 2019
th
Awarded its 16 annual Richard B. Fischer Environmental Conservation
Award to New York State Hemlock Initiative and held the associated tree
planting ceremony in Forest Home Park;
Environmental Review Committee continued to provide comments for site
plan and subdivision projects;
Continued to update and monitor the Conservation Board Facebook page
(http://www.facebook.com/IthacaConservationBoard);
Participated in the spring and fall Streets Alive! Ithaca event by setting up
a table focusing on invasives, bluebirds, and soliciting feedback on a
variety of environmental topics;
Hosted a public invasive species education event at East Shore Park in July
ve Species Awareness Week;
Have continued to monitor and clean the Bluebird boxes along the Town
trails;
Scenic Resources Committee coordinated the installation of the scenic
view sign on Danby Road (NYS Route 96B) and has started layout and
rd
design for the 3 scenic view sign proposed for Pine Tree Road;
Provided a support letter to Tompkins County regarding the proposed ban
on plastic bags;
Reviewed and provided feedback on the draft Ithaca Energy Code
Supplement and the draft New Neighborhood Code.
January 6, 2020
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2019 Annual Report
2019 presented a number of weather challenges for the department. Substantial fall rains and
premature snow gave us some wet environments. Onelong time employeeleft the Town which
resulted in new approaches to past practices;ThePublic Works Department had a very busy yearin
which the following maintenance and Capital projects wereaccomplished:
Highway:
Purchased 3090tonstreated andraw saltthus providing a ¾full salt barnfor the beginning
of the next winter season.
Worked with other Town Departments to address concerns with Inter-municipal Utility
Agreements.
Employed 10 seasonal workers for the summer providing assistance on Highway,
Engineering, Water and Sewer and Parks projects.
Informed of the potential retirement of a long time employee resulting in the internal and
external recruitment process to fill the resulting vacancies.
Added four new staff membersto the Public Works Staff.
Provided training sessions for staff on topics including: construction site safety, snow
removal operations, motor vehicle laws and CDL requirements, and storm water.
Purchased equipment and tools, as approved within the budget including; , 2 Pickup 4x4
with plows, 2 utility tractors ( Tool Cat and Ventrac), purchased a new vehicle for the
facility maintenance department, a new mini excavator and a new one ton double cab
dump truck, 2 Medium Duty dump trucks, Grasshopper mower, 2 utility trailers
Completed drainage maintenance work at various locations throughout Town which
included, ditch cleaning, driveway culvert replacement/installation,
Completed pavement reconstructions/repairs to Poole Road, Renwick Drive, Renwick
Heights Road, Wyckoff Road, Cayuga Street . This work was completed with Town CIP,
operations, CHIPS and NYS Emergency Roads monies.
Completed pavement maintenance work, stone/oil and asphalt overlays, on 4 miles of
roadway in the South Hill, East Hill and Eastern Heights areas of town.
Crews responded to 48 “call-in” events for winter maintenance and plowing.
completed two rounds of roadside mowing throughout the Town.
Completed mowing and clearing along trails and utility easements.
Cooperated with other municipal agencies to provide manpower and equipment support
through our mutual aid agreements.
Continued to provide staff support and representation to Town committees and
intermunicipal organizations.
Provided for and responded to the daily maintenance needs of the Town’s vehicle,
equipment and small tools, utility infrastructure, buildings and facilities, roadways parks
and trails.
Continued dealings and service to the citizens of the Town.
Installed pedestal, conduit and wiring for the electric charging station, had the steps at the
Buffalo street entrance repointed, Cabling and wiring modifications for the temporary
relocation of Engineering at Town Hall .
Removed old steel walkways and replaced with new steel rails and heavy-dutyfiberglass
mesh covers at Troy Road and Coddington Road water pump buildings.
Replaced the two air conditioning units at the Public Works facility.
Rewired and replaced lights and wiring in cold storage building and added lighting and
electrical fixtures in the salt storage overhang.
Revised Construction Drawings and rebid for PW Administrative addition.
In conjunction with the adjacent property owner began the process to abandon a portion of
Winston Drive, Salem Drive and Winston Ct.
Invited PESH to the PW facility for a courtesy inspection. Addressed/corrected all items
identified in the inspection.
Parks/Trails/Preserves/Cemeteries:
Provide weekly grounds maintenance at 65 Town owned sites (parks, trails, preserves, tank
sites, pump stations, Town Hall and the Public Works Facility).
Completed year-round weekly site checks at park and trail facilities.
Completed the restriping of all cross walks and stop bars within the Town.
Continued administration and maintenance of the use of Tutelo Park and Valentino Field
for Cal Ripken Little League and pavilion picnic use. Completed a renovation of the infield
dirt and warning track on Valentino Field.
Created a fresh paved and painted surface on all three town basketball courts. Eastern
Heights Park, Iacovelli Park, and Hungerford Heights Park all received these upgrades to
their courts.
Continued to support volunteers doing grounds maintenance at the Inlet Valley Cemetery,
West Hill Community Garden, East Ithaca Recreation Way (Honness Lane section) and
Tutelo Park, Town Hall, and Game Farm Trail.
Assisted Town’s Conservation Board with the annual Richard Fischer Award tree planting
at Forest Home Park, planting a locally-sourced, native Eastern Hemlock.
Continued Pale Swallow-wort eradication efforts at the East Ithaca Preserve. Intensified
our mowing in highly infested meadow area at same preserve to try achieving better
control of the spread of the invasive plant.
Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our invasive
species control contractor to rid several sites of woody invasive trees and shrubs. Extensive
elimination of these invasive species was done at the East Ithaca Recreation Way (Honness
Lane and Game Farm sections); the East Ithaca Preserve and adjacent Pew Trail alignment;
East Shore Park; Babcock Preserve, Dress woods Preserve and Marcia’s Woods Preserve
during 2019. At many of these sites we planted a wide selection of native trees and shrubs,
along with various herbaceous seed mixes. Park staff also cleared invasive woody plants
along several other trails and at several parks during the course of the year.
Selected a consultant for the Forest Home Walkway Improvements and identified a
preferred alternative for the potential reconstruction.
Mulched beds and no-mow areas were refreshed with new woodchip mulch at all park and
trail sites.
Several town parks were refurbished with fibar playground mulch to improve stabilization
and playground safety.
Began work on the invasive removal along the South Hill trail. Stump cutting and treating
invasive woody plants within 15 feet on either side of the trail. This will be followed by
native replanting thefollowing fall along all sections of the trail to reestablisha native
landscape.
Coordinated work by volunteer Master Gardener at Town Hall. He continued working on
rehabilitating the planting bed, adding new plant material and mulch.
Continued on-going removal of hazardous trees along our trails and in the parks. This
included several of the trees identified by our contractor as part of the grant to do a tree
census of all Town-owned rights-of-way.
Annual inspection of Pine Tree Preserve was completed with the representativeof Finger
Lakes Land Trust.
Restoration of all historical signs located throughout the Town of Ithaca. Removing and
repainting all 28 within the Town. This ongoing process will coincide with the towns
bicentennial next year.
Continued maintenance of the Pine Tree Paths trail linking our trails and sidewalk along
Maple Avenue.
Established new and improved walking trails at several park sites. Salem Park, Tutelo Park,
and the Forest Home Walkway all received upgrades and maintenance relative to drainage
and obstructions along the paths.
Began the construction of the upper trail section at new park site on East King Rd.Created
an established walking path and improved drainage along the entire project. To be
continued and revamped during 2020.
Paved a trail overlay along the remaining portion of Game Farm trail.
Reinforced the Honness Lane trail with a mulch base to stabilize the pavement. Eventually
will create vegetation along the trail side while also vastly improving safetyfor trail users.
Water:
Winthrop Drive Water Main and Muriel Street Water Main, contractor accommodationsto
facilitate the project.
Replaced faulty electrical service line, including weather head,at the Coy Glen water pump
station.
Maintenance at Sapsucker Tank, site maintenance.
Maplewood inspections of water terminations and construction of new watermains.
Cleared miscellaneous easements at #115 Christopher Circle, Renwick Drive, and areas of
Inlet Valley.
Responded to and repaired 16 water main breaks, replaced/repaired water valves, and
water curb boxes.
Blacktop repair and lawn restoration from winter water main breaksandeasement clearing
Installed new high visibility markers on hydrants aroundtown.
Terminated two hydrants in the front of the Cayuga Medical Center Complex that were out
of service
Water easement maintenance mowing.
Placed a stream crossing culvert pipe near #200 Glenside and reclaimed water line
easement from Glenside Road to West Village Apartments.
Performed demolition on the old East State Street Pump Station that historically served the
Town East Hill water system.
Terminated the water main entering the Cliff Street Pump Station including electrical lines
serving heat to the facility. In turn relinquishing rights of ownership back to the City.
Clear brush around the West Hill Tank in preparation of subdivision of parcel and fence
installation.
Sewer:
Repaired infiltrating sewer lateral and performed cleaning of line in the Southwoods sewer
service area.
Terminated an abandoned sewer line between the Cayuga Medical Center and the
Tompkins County Probation Building, formerly the “Biggs A”building.
Responded to 1503 NY Dig Safely utility “mark out” requests. This number is up slightly
from 2018 of 1463.
Located major infiltration of the Caldwell Hill / Forest Home Pump Station and worked
with Cornell to rectify the situation.
Maplewood inspections for demolition phase of sewer utility using CCTV of existing mains
and inspections of new mains.
Continued to repair leaking manholes as found with Parson Environmental Product and
received training on how to use these products.
Camera inspections and cleaning of sanitary sewer mains in the lower northeast sector of
town.
Performed routine easement mowing
Worked with the homeowner at #1028 Eastshore Drive to remove fencing around pump
station and raise wet well hatch that was allowing infiltration.
Investigated Cornell’s sewer billing and held meetings to figure out disconnects
Bypass pumping and repairs at the Waldorf pump station on NY Route 13A.
Repairs to sanitary main at #253 Coddington Road to accommodate spot repair for reline
contractor.
Preventative Maintenance on the 9 sanitary sewer Town owned lift stations, oils changed,
pump amperage checks, impellor checks, seal checks.
Engineering:
Administered 39 Simple SWPPP permits, 5 Basic SWPPP permits, and managed 9 full
SPDES Permits.
Represented the Town at the Tompkins County Storm Water Coalition.
Represented the Town at the Multi-Jurisdictional FEMA Flood Plain Review and Analysis.
Represented the Town of Ithaca at the Bolton Point Engineering and Operation Meetings.
Represented the Town of Ithaca at the “Meeting of 6’ relative to intermunicipal
cooperation, review, and coordination for sewage flows to the VCHWTP and IAWTP.
Represented the Town of Ithaca at the IAWTP SJC monthly meetings
Attended meetings with the VCH, City, and Cornell to review/update existing/outdated
sanitary sewer contracts.
Attended design/coordination meetings for ongoing town/city sidewalk projects: RT 96B;
Trumansburg Rd.; Hector St.
Attended monthly/bi-monthly Town Planning Board meetings to facilitate ongoing
Engineering/PWD review and approval of projects.
Completed engineering support and design review for 18 development submittals.
Completed design, construction and project administration of the Winthrop Drive and
Muriel Street Watermain Replacement, Bundy Road Reconstruction, and Townwide
Sanitary Sewer Manhole/Sewer Main Rehabilitation Projects.
Onsite inspection on various construction sites Townwide to review installation and testing
of Town infrastructure and stormwater management facilities.(Cornell North Campus
Residential Expansion, Maplewood,Larisa Lane/Westview Subdivision, CMC Parking
Expansion)
Assisted Town Parks staff for installation, layout, and survey of the future King Road Park
and Trail and/or Town Preserve Facilities.
MS4 (Municipal Separate Storm Sewer System): Townwide inventory of Illicit
Discharge/End Section reviewand classification. Townwide Stormwater Management
Structure inventory and data collection. Stormwater pipe inventory.
Initiated site survey and analysis for future 2020-2021 Town projects
Began design for 2020-2021 projects including;Cliff St./Trumansburg Rd./Hopkins Rd.,
Southwoods PRV & Troy Rd. PRV, Troy Road Watermain, Ridgecrest Tank, and Sanitary
Sewer Rehabilitation.
Installed and monitored temporary traffic counters in various locations throughout the
Town.
Installed and monitored temporary and permanent sanitary flow meters. Attended
numerous meetingswith City of Ithaca to discuss ongoing sewer meter
issues/coordination.
Worked with water and sewer maintenance supervisorto review and update sewer pump
station infrastructure and monitoring capabilities.
Completed the Townwide Sanitary Sewer Study. Larson Design Group in conjunction
with town staff investigated, surveyed, and modeled the existing sanitary sewer system
relative to existing and future development.
Value Engineered and rebid the Public Works Facility office expansion project.
Established and implemented the New External Plumbing Permit process and
procedure(s).
Yard Waste Management:
Completed the biannual town wide pick up of leaves, brush and annual Christmas trees.
Realized over 700visitsby Town Residents to either drop offleaves and brushor take
compost and mulch.
In cooperation with the Village of Cayuga Heights, facilitated the storage and processing of
woody debris. Grinding of the brush pile was completed in July..
Management of yard waste stockpiles,compostingand topsoil mixing.
Cooperated with Tompkins County Soil and Water staff by donating well-decayed
woodchips used in their mulch spreading equipment obtained by a grant from NYS DEC.
They assisted us with mulching and silt logs associated with our King Rd. Park project.
Overall Town staff was able to meet the expectations of the community by providing services and
representation and being fiscally responsible by staying within approved or modified budgets.
2020Priorities
The year 2020 will provide many challengesfor the Public Works Department as we continue to meet
the expectations of the community. We will continue to work with development, pursue and
complete the projects identified within the approved 2020 Town Budget.
Amended
Budget
2019 EquipmentProcessVendorBudgetedCost
Mitsubishi OutlanderNickLIC Motor Group$32,000.00$37,889.25$37,889.25
Mitsubishi OutlanderNickLIC Motor Group$33,000.00$37,889.25$37,889.25
$100,000.00$117,969.00$117,969.00
Int'l MV607 4x2Piggyback - Onondaga #8996Stadium Int'l.
$100,000.00$117,969.00
Int'l MV607 4x2Piggyback - Onondaga #8996Stadium Int'l.$117,969.00
Ford F350Piggyback - Onondaga #7974VanBortel Ford$50,000.00$46,636.01
Ford F350Piggyback - Onondaga #7974VanBortel Ford$50,000.00$46,636.01
Ford F-150 Maint.Piggyback - Onondaga #8771VanBortel Ford$38,000.00$36,613.03
Ford F-450 DumpPiggyback - Onondaga #7974VanBortel Ford$75,000.00$59,302.94
Caterpillar Mini-ExcavatorState BidMilton-Cat$120,000.00$119,712.00
Bobcat Toolcat 5600State BidClark Eq./Th & J(coat)$80,000.00$73,342.88
Ventrac TractorQuoteCNY Farm Supply$55,000.00$46,493.55
Grasshopper MowerQuoteMartin's Outdoor$18,000.00$18,004.00
TrailerQuoteWrisley Auto$11,000.00$6,862.00
TrailerQuoteWrisley Auto$11,000.00$13,120.00
$819,716.50$778,438.92
Discount -$2,700.00
Trade Value-$10,000.00
Total w/out Trade or Discount$765,738.92
Income from 2019 Auctions = $82,675.
Human Resources 2019Year End Report, by Judy Drake
Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by civil service law.
o Reviewed changes for positions and reclassifications
o Position changes at the Town and SCLIWC due to deaths, retirements,
resignations/terminations. 4 retirements, 1 resignation, 2 termination, 13 internal
promotions and 10 new hires. 4 new positions created and filled- Deputy Finance
Officer, 3 GTCMHIC positions, re-creation of the Engineering Department and created
GIS Analyst position
o Staff levels as of 12/31 (see page 2-3) (not including new positions budgeted for 2020)
Town: 57 FT/ 1 PT (30 hrs) Vacant 12/31: 3 MEO –back filled by Laborer
BP: 21 FT/ 0 PT (30 hrs) Vacant: Admin. Asst II P/T
GTCMHIC: 2 FT/ 1 PT Vacant: none
Town and BP Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with each committee monthly- prepared minutes/agendas
o Discussed and recommended revisions to policies
o Continued review of Personnel Manual- completed section 3
o ERC reviewed suggestion box comments and reviewed policies
o Scheduled and arranged for Board/staff lunches, picnic and other events.
Town Hall management representative on Safety Committee- reviewed 3 injury claims
Benefits Administrator for:
o Health, Dental, Life, Short Term Disability, Flex Spending, Workers’ Compensation,
Deferred Compensation & NYS Retirement System
o Greater Tompkins County Municipal Health Insurance Consortium
Serve as the Director representing the Town and serves as Board Chair
Member of sub committees-Joint Committee on Plan Structure & Design, Audit &
Finance Committee, Operations and the Executive Committee
Greater Tompkins County Municipal Health Insurance Consortium- Created status as
employer under Town of Ithaca and established rented office space
Human Resources support to Bolton Point Commissioners and staff –attend weekly
management team meetings.
Commercial Insurance coordinator for Town and Bolton Point - Worked on insurance claims
against the town.
Payroll management and law compliance – ran payroll collaboratively with Debby Kelley
o 126 w-2’s issued, 1095 and 1094 C forms regarding health insurance coverage were
completed and sent with w-2’s – Completed budget work for 2020 for Town, BP & GTC
Coordinated town and Bolton Point staff trainings and held 2 staff retreats
Represent Town on TCCOG Training Academy, TC Diversity Consortium and PW
Apprenticeship program.
2020 Priorities:
Finish revisions to Personnel Manual
Succession planning for retirements in 2020 through 2022
Organize staff training – Diversity topic, Workplace Violence Prevention
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2010 - 2019
st
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31
POSITION 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Town Board
Town Supervisor1.001.001.001.001.001.001.001.001.001.00
Town Board Members 6.00 6.00 6.006.00 6.00 6.00 6.006.00 6.00 6.00
Justices
Town Justice 2.00 2.00 2.002.00 2.00 2.00 2.002.00 2.00 2.00
CourtClerk 2.00 2.00 2.002.00 2.00 2.00 2.002.00 2.00 2.00
Town Clerk
Town Clerk1.001.001.001.001.001.001.001.001.001.00
First Deputy Town Clerk 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Deputy Town Clerk--- - -- - 1.00 1.00 1.00
Budget & Finance
Budget Officer 1.00 -- - -- - -- -
Finance Officer -1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Deputy Finance Officer --- - -- - -- 0.50
Bookkeeper to the Supervisor 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Receiver of Taxes (Dec. -
March) 0.25 0.25 0.250.25 0.25 0.25 0.250.25 0.25 0.25
Engineering
Director of Engineering --- - -- - -- -
Asst. Director of Engineering --- - -- - -- -
Sr. Civil Engineer 1.00 -- - -- - -- -
Civil Engineer --- - -- - -- -
Human Resources
Human Resources Manager 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Principal Account Clerk -Payroll 1.00 -- - -- - -- -
Information Technology
Network / Records Specialist 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Parks & Recreation
Recreation Coordinator 1.00 -- - -- - -- -
Sub-Total -General
Government20.25 17.2517.25 17.25 17.2517.2517.25 18.25 18.25 18.75
Code Enforcement
Director of Code Enforcement 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Sr. Code Enforcement Officer1.00 1.00 - - -- - 1.00 1.00 -
Code Enforcement Officer 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 -
Electrical / Code Enforcement
Officer 0.75 0.75 1.751.75 1.75 1.75 2.003.00 3.00 4.00
Senior Typist 1.00 1.00 1.001.00 -- - -- -
Administrative Assistant IV --- - 1.00 1.00 1.001.00 1.00 1.00
Administrative Assistant I --- - -- - -1.00 1.00
Sub-Total -Code Enforcement 4.75 4.75 4.754.75 4.75 4.75 5.007.00 8.00 7.00
Planning
Director of Planning 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Asst. Director of Planning1.00 1.00 1.001.00 -- - -- -
Senior Planner --- - 2.00 2.00 2.002.00 2.00 2.00
Environmental Planner 1.00 1.00 1.001.00 -- - -- -
Planner 2.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Senior Typist 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Sustainability Planner 1.00 1.00 1.001.00 1.00 1.00 1.001.00 1.00 1.00
Sub-Total -Planning7.006.006.006.006.006.006.006.006.006.00
TOTAL - TOWN HALL 32.00 28.00 28.00 28.00 28.00 28.00 28.25 31.25 32.25 31.75
POSITION2010201120122013201420152016201720182019
Public Works Department
Highway Superintendent/Director PW1.001.00 1.00 1.00 1.001.001.001.00 1.001.00
Deputy Highway Superintendent 1.001.00 1.00 1.00 1.001.001.001.00 1.001.00
Parks Maintenance Manager1.001.00 1.00 1.00 1.001.001.001.00 1.001.00
Water / Sewer Maint. Supervisor 1.001.00 1.00 1.00 1.001.001.001.00 1.001.00
Maintenance Supervisor - - - -- - - 1.00 1.001.00
Maintenance Worker 1.001.00 1.00 1.00 1.001.001.001.00 1.001.00
Working Supervisor3.003.00 3.00 3.00 3.003.003.003.00 4.004.00
Heavy Equipment Operator4.004.00 4.00 4.00 4.004.004.004.00 4.004.00
Motor Equipment Operator 6.006.00 6.00 6.00 6.006.008.008.00 8.008.00
Laborer5.005.00 5.00 5.00 5.005.003.003.00 4.004.00
Sr. Heavy Equipment Mechanic 1.001.00 1.00 1.00 1.001.001.001.00 1.002.00
Heavy Equipment Mechanic1.001.00 1.00 1.00 1.001.001.001.00 1.00-
Automotive Mechanic Assistant1.001.00 1.00 1.00 1.001.001.001.00 --
Administrative Assistant IV 1.001.00 1.00 1.00 1.001.001.001.00 1.001.00
Administrative Assistant I 0.500.75 0.75 0.75 0.750.750.750.75 0.751.00
Engineering Department reformed
12/2019 still located at PWF
Director of Engineering - - - -- - - - - 1.00
Sr. Civil Engineer 1.001.00 1.00 1.00 1.00 1.001.00 1.00 1.00 -
Civil Engineer 1.001.00 1.00 1.00 1.00 1.001.00 1.00 2.00 2.00
Sr. Engineering Technician - - - -1.00 1.001.00 - - -
Engineering Technician 2.002.00 2.00 2.00 1.00 1.001.00 2.00 2.00 2.00
TOTAL - PUBLIC WORKS FACILITY 31.50 31.75 31.75 31.75 31.75 31.75 31.75 32.75 34.75 35.00
TOTAL - TOWN OF ITHACA 63.50 59.75 59.75 59.75 59.75 59.75 60.00 64.00 67.00 66.75
TOTAL - TOWN OF ITHACA W/O
54.50 50.75 50.75 50.75 50.75 50.75 51.00 55.00 58.00 57.75
ELECTED
NetworkRecord Specialist
2019 Accomplishments / 2020 Priorities Report
2019 Accomplishments
Replaced aging desktops and tablets for CEOs, Planning, PW and Town
Supervisor
Upgraded staff PC operating systems to Windows 10
Completed roll out of Microsoft Office 365 upgrades
Installed new TH network switch to accommodate increase in staff
Installed and tested new Synology backup system for disaster recovery
Installed new hardware and software for video conferencing
Provided software updates and hardware maintenance for TH and PW
networks/servers/PCs/mobile devices
Provided daily Help Desk support for TH and PW staff
Priorities/Goals/Expectations for 2020
Assist with Public Works facility rebuild
o Provide IT equipment and network services for PW staff relocated to
trailer , annex and Town Hall
o Assist project manager with moving network services to new IT
closet
Assist TOI administration with an RFP for managed service provider for
outsourcing TH & PW network administration
Assist HR with revising current job description for future ITS staff person
Participate on interview committee for replacement ITS staff person
Town of Ithaca Planning Department
February 20, 2020
Planning Department 2019 Year End Report
& Proposed 2020 Priorities
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Activities & Accomplishment for 2019
DEVELOPMENT REVIEWS
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GRANT FUNDED PROJECTS
Transportation Related
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Park, Trails & Environmental Related
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1
Town of Ithaca Planning Department
February 20, 2020
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TOWN CODE RELATED PROJECTS
New Neighborhood Code
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Upxo!up!hbuifs!joqvu!boe!sfdpnnfoebujpot/!!Bgufs!uiftf!joufsobm!sfwjfxt!b!sfwjtfe!esbgu!xbt!qsfqbsfe!
gps!qvcmjd!dpnnfou/!!!
Pvusfbdi!fggpsut!xfsf!dpoevdufe-!jodmvejoh!b!qsftfoubujpo!up!uif!Qmboojoh!Cpbse-!b!qsftfoubujpo!boe!
spvoeubcmf!nffujoh!xjui!qspqfsuz!pxofst!jo!bsfbt!pg!uif!Upxo!xifsf!uif!dpnqsfifotjwf!qmbo!
fowjtjpot!usbejujpobm!ofjhicpsippe!efwfmpqnfou-!boe!b!dpnnvojuz!nffujoh!xbt!ifme!jo!Tfqufncfsup!
jouspevdf!uif!gjstu!qvcmjd!esbgu-!ifbs!dpnnfout!boe!tvhhftujpot-!boe!botxfs!rvftujpot/!
B!qbhf!xbt!beefe!up!uif!Uxfctjuf!efwpufe!up!uif!Ofx!Ofjhicpsippe!Dpef!xifsf!uif!qvcmjd!
dbo!mfbso!npsf!bcpvu!jut!dpodfqut-!epxompbe!uif!esbgu!dpef-!boe!gjoe!pvu!bcpvu!tjnjmbs!fggpsut!cz!puifs!
nvojdjqbmjujft/!
Other New and Amended Regulations
Completed & Adopted
Dibohft!up!tjuf!qmbo!npejgjdbujpo!qspwjtjpot-!Upxo!Dpef!Tfdujpo!381.2:2-!gps!uif!qvsqptf!pg!nbljoh!
uif!dsjufsjb!boe!uisftipmet!cfuufs!sfgmfdu!uif!uzqf!boe!tdbmf!pg!qspkfdut!uibu!xbssbou!Qmboojoh!Cpbse!
bqqspwbm/!!!
Beefe!ofx!mbohvbhf!up!bmmpx!Mboetdbqf!Tfswjdf!Qspwjefs!boe!Usff.Dbsf!Tfswjdf!Qspwjefs!bt!b!
qfsnjuufe!qsjodjqbm!vtft!bvuipsj{fe!cz!tqfdjbm!qfsnju!jo!uif!Mpx!Efotjuz!Sftjefoujbm!\[pof!boe!bt!b!
qfsnjuufe!vtf!jo!uif!Bhsjdvmuvsbm!\[pof/!!!!!
Beefe!dfsubjo!fyfnqujpot!up!uif!sfoubm!sfhjtusz!mbx!qfsubjojoh!up!exfmmjoh!vojut!pxofe!cz!b!
dppqfsbujwf!dpsqpsbujpo!ps!jo!dfsubjo!tjuvbujpot!uibu!jowpmwf!b!ipvtf!tjuufs/!!!!!
Bnfoejoh!zbse!boe!qsjodjqbm!cvjmejoh!sfrvjsfnfout!gps!qvcmjdmz!pxofe!qspqfsujft!boe!qsjwbuf!
jotujuvujpot!jo!uif!Mpx-!Nfejvn!boe!Ijhi!Efotjuz!Sftjefoujbm!\[poft/!Uif!dibohft!bmmpx!qsjwbuf!boe!
qvcmjd!jotujuvujpot!up!nbjoubjo!npsf!uibo!pof!qsjodjqbm!cvjmejoh!po!b!mpu!boe-!voefs!dfsubjo!tjuvbujpot-!
fmjnjobuft!cvjmejoh!tfucbdlt/!!Uif!dibohft!sfdphoj{f!uif!offet!pg!mpdbm!jotujuvujpot!xjui!dbnqvt.tuzmf!
efwfmpqnfout/!!!
!
Jo!Qspdftt!!
Uif!Dibjo!Xpslt!Ejtusjdu!Qmboofe!Efwfmpqnfou!\[pof!xbt!mbshfmz!dpnqmfufe/!!Sfwjtjpot!up!uif!
uipspvhigbsf!hsbqijdt-!qspwjefe!cz!uif!qspkfdu!dpotvmubou-!jt!uif!pomz!sfnbjojoh!fmfnfou/!Uif!Upxo!
Cpbse!xjmm!dpotjefs!bepqujpo!bgufs!OZT!Efqbsunfou!pg!Fowjsponfoubm!Dpotfswbujpo!jttvft!b!sfwjtfe!
Sfdpse!pg!Efdjtjpo!qfsubjojoh!up!uif!dmfbovq!pg!ib{bsepvt!nbufsjbmt!po!uif!tjuf/!!!!!
Uif!Jomfu!Wbmmfz0Fmnjsb!Spbe!Dpssjeps!{pojoh!bnfoenfou!fggpsu!xbt!sftubsufe!jo!uif!gbmm!pg!312:!xjui!
uif!ijsjoh!pg!Cfibo!Qmboojoh!boe!Eftjho!up!dpoevdu!uif!xpsl/!!!!
GENERAL PROJECTS & ACTIVITIES
Agricultural
Tubgg!dpoujovfe!xpsl!po!uif!bqqmjdbujpo!boe!esbgujoh!pg!uif!bhsjdvmuvsbm!dpotfswbujpo!fbtfnfou!boe!
bttpdjbufe!epdvnfoubujpo!gps!uif!qvsdibtf!pg!efwfmpqnfou!sjhiut!gps!582!Cptuxjdl!Spbe/!!Uif!
2
Town of Ithaca Planning Department
February 20, 2020
fbtfnfou!ibt!opu!zfu!cffo!gjobmj{fe!bt!jttvft!ibwf!bsjtfo!xjui!uif!mboepxofs!)ejwpsdf-!cbolt-!fud/*-!cvu!
uifz!bsf!tujmm!joufsftufe!boe!ipqfgvm!gps!dpnqmfujpo!jo!3131/!!!!!!!!
Boovbm!jotqfdujpot!xfsf!qfsgpsnfe!gps!Joejbo!Dsffl!boe!Mbvhijoh!Hpbu!Gjcfs!Gbsnt!dpotfswbujpo!
fbtfnfout/!Cpui!xfsf!gpvoe!up!cf!jo!dpnqmjbodf-!bmuipvhi!uif!Mbvhijoh!Hpbu!boe!Gjcfs!Gbsnt!
fbtfnfou!sfrvjsfe!bqqspwbm!pg!b!npejgjdbujpo!bmmpxjoh!gps!jotubmmbujpo!pg!hspvoe.npvoufe!tpmbs!qbofmt!
xjuijo!uif!gbsn!bsfb/!Uif!fbtfnfou!npejgjdbujpo!bmtp!jodmvefe!mbohvbhf!up!bmmpx!b!qpsujpo!pg!uif!opo.
gbsnbcmf!mboe!up!sfnbjo!vo.npxfe/!
Parks & Trails
Gjobm!usbjm!boe!qbsl!eftjho!esbxjoht!xfsf!dpnqmfufe!gps!Tbvoefst!Qbsl!)qsfwjpvtmz!sfgfssfe!up!bt!
Ljoh!Se!Qbsl0Njdijhbo!Ijmm!Qbsl*/!Uijt!xbt!b!dppsejobufe!fggpsu!cfuxffo!Qmboojoh!boe!QXE!tubgg!
boe!U/H/!Njmmfs-!Q/D/!!Dpotusvdujpo!pg!uif!usbjm!qpsujpo!pg!uif!qspkfdu!cz!QXE!dsfxt!hpu!voefsxbz/!!
Vqpo!mfbsojoh!uibu!Tbvoefst!Se/-!bekbdfou!up!uif!usbjm-!xbt!mjlfmz!obnfe!gps!Djdfmz!Tbvoefst-!gpvoefs!
pg!uif!npefso!iptqjdf!npwfnfou-!uif!Upxo!Cpbse!gpsnbmmz!obnfe!uif!qbsl!bgufs!ifs/!!!!!!!
!
Miscellaneous
HJT!tvqqpsu!dpoujovft!up!cf!qspwjefe!up!uif!upxo-!jodmvejoh!nbjoufobodf!pg!HJT!ebubcbtft!boe!
dppsejobujpo!pg!vqebuft!xjui!Dpvouz!HJT!tubgg-!bt!xfmm!bt!efwfmpqnfou!pg!nbqt!boe!jogpsnbujpo!bt!
offefe/!!!!
Boovbm!jotqfdujpo!pg!i!Spbe!Xfumboe!Njujhbujpo!Tjuft!dpotfswbujpo!
fbtfnfou!xfsf!dpoevdufe!boe!bmm!bsfbt!xfsf!gpvoe!up!cf!jo!dpnqmjbodf/!
Dppsejobujpo!pg!uif!Sjdibse!C/!Gjtdifs!Bxbse!xijdi!xbt!bxbsefe!jo!312:!up!OZT!Ifnmpdl!
Jojujbujwf/!!
Tubgg!qspwjefe!fyufotjwf!tvqqpsu!up!uif!ofxmz!dsfbufe!Effs!Nbobhfnfou!Qsphsbn-!jodmvejoh!qvcmjd!
pvusfbdi-!dppsejobujpo!xjui!mboepxofst!boe!qbsujdjqbout-!qvsdibtjoh!frvjqnfou!boe!tvqqmjft-!boe!
dpnqmfujoh!OZTEFD!qfsnju!qbqfsxpsl/!
Qmboojoh!Efqbsunfou!tubgg!buufoefe!uif!312:!Vqtubuf!OZ!Bnfsjdbo!Qmboojoh!Bttpdjbujpo!boovbm
dpogfsfodf!jo!Spdiftufs!boe!uif!312:!Joufsobujpobm!Usbjmt!Tznqptjvn!boe!Usbjojoh!Jotujuvuf!jo!
Tzsbdvtf/!!!
Planning Department Proposed Priorities for 2020
DEVELOPMENT REVIEWS
Nbkps!efwfmpqnfou!qspkfdut!boujdjqbufe!jo!3131!jodmvef;!!!
Dibjo!Xpslt!Ejtusjdu;!gpmmpxjoh!bepqujpo!pg!uif!Qmboofe!Efwfmpqnfou!\[pof!)bgufs!b!Sfdpse!pg!
Efdjtjpo!jt!jttvfe!cz!OZT!EFD*!ju!jt!boujdjqbufe!uibu!tjuf!qmbo!bqqspwbm!gps!qibtf!J!pg!uif!qspkfdu!xjmm!
cf!qvstvfe!cz!uif!efwfmpqfs/!
DV!Nvmujejtdjqmjobsz!cvjmejoh;!ofyu!tufqt!bsf!dpotjefsbujpo!pg!tjuf!qmbo!bqqspwbm!cz!uif!Qmboojoh!
Cpbse/
Fbtu!Ijmm!Wjmmbhf;!tubuvt!jt!volopxo!bu!uijt!ujnf-!cvu!qpttjcmf!qmboojoh!fggpsut!gps!gvuvsf!sfefwfmfqnfou!
dpvme!hfu!voefsxbz!jo!3131/
Juibdb!Fbtu!)gpsnfsmz!Nbqmf!Ijmm!Bqbsunfou*!sfefwfmpqnfou;!tubuvt!jt!volopxo!bu!uijt!ujnf-!cvu!xjui!
uif!efnpmjujpo!pg!uif!Nbqmf!Ijmm!bqbsunfout-!Dpsofmm!Vojwfstjuz!xjmm!cf!dpoevdujoh!b!gfbtjcjmjuz!tuvez!
up!efufsnjof!uif!fdpopnjdt!pg!sfefwfmpqjoh!uif!tjuf!gps!beejujpobm!hsbevbuf!tuvefou!ipvtjoh/!!!!!!
GRANT FUNDED PROJECTS
In Process - Transportation Related
Hbufxbz!Usbjm!Qibtf!J;!usbjm!dpotusvdujpo!31/!!!!!
Spvuf!:7C0Ebocz!Spbe!tjefxbml!qspkfdu!)JD!fousbodf!up!djuz0upxo!mjof*;!tjefxbml!dpotusvdujpo!jt!
boujdjqbufe!up!hfu!voefsxbz!jo!fbsmz!3131/!!
3
Town of Ithaca Planning Department
February 20, 2020
Spvuf!:70Usvnbotcvsh!Spbe!Qfeftusjbo!Dpssjeps!Tuvez;!b!gjobm!sfqpsu!xjmm!cf!qsfqbsfe!cz!Cbsupo!'!
Mphvjejdf!jo!3131/!!!
!
In Process Park/Trail/Environmental Related
Jowbtjwf!wfhfubujpo!sfnpwbm!bmpoh!uif!Tpvui!Ijmm!Sfdsfbujpo!Xbz: qspkfdu!dpnqmfujpo!jt!boujdjqbufe!jo!
3131!xjui!uif!dpoubdups!dpnqmfujoh!sfnpwbm!pg!uif!xppez!jowbtjwf!qmbout!boe!sfqmboujoh!xjui!obujwf!
usfft0tisvct/!!B!qvcmjd!qmboujoh!fwfout!boe!jotubmmbujpo!pg!uif!qfsnbofou!fevdbujpobm0joufsqsfujwf!tjho!
jt!boujdjqbufe/!!!!!
!
Jefbt!gps!uif!Gvuvsf!!Tffljoh!Gvoejoh!Pqqpsuvojujft!gps!Qpufoujbm!Qspkfdut!
Jomfu!Wbmmfz0Fmnjsb!Dpssjeps;!gvoejoh!gps!jnqspwfnfout-!tvdi!bt!b!qfeftusjbo0cjdzdmf!gfbtjcjmjuztuvez-!
cfbvujgjdbujpo!qspkfdut-!boe!bttjtubodf!xjui!dpssjeps!qspnpujpo!boe!csboejoh/!!!!!
Tpvui!Ijmm!Sfdsfbujpo!Xbz;!jo!dpmmbcpsbujpo!xjui!qbsuofsjoh!nvojdjqbmjujft-!gvoejoh!gps!b!gfbtjcjmjuz!
tuvez0qsfmjnjobsz!eftjho!gps!b!usbjm!fyufotjpo/!
Ofx!Ofjhicpsippe!Dpef;!gvoejoh!up!bttjtu!xjui!jnqmfnfoubujpo!pg!uif!OOD/!!
Wbsjpvt!tvtubjobcjmjuz!sfmbufe!qspkfdut/!!!
PROJECTS GENERAL (non-grant funded)
!
New and Amended Land Use/Zoning Regulations
Gjobmj{f!boe!qsfqbsf!Ofx!Ofjhicpsippe!Dpef!gps!bepqujpo/!!!
Gjobmj{f!boe!qsfqbsf!uif!Juibdb!Fofshz!Dpef!Tvqqmfnfou!gps!bepqujpo/!
Efwfmpq!{pojoh!sfhvmbujpot!gps!uif!Jomfu!Wbmmfz0Fmnjsb!Spbe!dpssjeps!jo!dppsejobujpo!xjui!Cfibo!
Qmboojoh!boe!Eftjho<!ipme!qvcmjd0tublfipmefs!nffujoh)t*!gps!joqvu!boe!dpnnfou!po!qspqptbmt/
Sfwjtf!Upxo!Tvcejwjtjpo!Sfhvmbujpot/!
Jojujbuf!wbsjpvt!sfwjtjpot!up!Upxo!\[pojoh!sfhvmbujpot;!tjnqmjgz!mbohvbhf-!bee!ubcmft!boe!hsbqijdt-!boe!
qspwjef!puifs!sfwjtjpot!up!sfgmfdu!sfdpnnfoebujpot!jo!uif!Dpnqsfifotjwf!Qmbo!boe!uif!Sfdpejoh!
Juibdb!!\[pojoh!Sfwjfx!boe!Bqqspbdi!Sfqpsu-!jodmvejoh!efwfmpqnfou!pg!b!qpttjcmf!Jotujuvujpobm!\[pof/!!
!!!
Parks & Trails/Environmental Related
!!!!
Ujnf!qfsnjuujoh-!qpttjcmz!qvstvf!efwfmpqnfou!pg!b!nbobhfnfou!qmbo!up!beesftt!boujdjqbufe!Fnfsbme!
Bti!Cpsfs!jogftubujpo!vtjoh!uif!ebubcbtft!gspn!uif!3128!usff!jowfoupsz!)gps!upxo!sjhiu.pg.xbz!boe!
qbslt*!boe!3128!gpsftu!bttfttnfou!gps!qbslt!boe!qsftfswft/!!!
Ujnf!qfsnjuujoh-!jojujbuf!pg!bo!jowfoupsz!pg!fyjtujoh!dpoejujpot!boe!b!offet!bttfttnfou!jo!boujdjqbujpo!
pg!bewbodjoh!bo!vqebuf!up!uif!UQbsl-!Sfdsfbujpo-!boe!Pqfo!Tqbdf!Qmbo/!
Agricultural Related
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Spbe!qspqfsuz/!!!!!!!
!
Committee/Board Support & Regular Ongoing Activities
Dpoujovf!tubgg!tvqqpsu!boe!dppsejobujpo!gps!uif!Qmboojoh!Cpbse-!Dpotfswbujpo!Cpbse-!Qmboojoh!
Dpnnjuuff-!Dpeft!boe!Psejobodft!Dpnnjuuff-!Hsffo!Cvjmejoh!Qpmjdz!Dpnnjuuff-!Bhsjdvmuvsbm!
Dpnnjuuff-!Effs!Nbobhfnfou!Pwfstjhiu!Dpnnjuuff!boe!Fdpopnjd!Efwfmpqnfou!Be!Ipd!
Dpnnjuuff/!!
Dpoujovf!tubgg!sfqsftfoubujpo!po!Juibdb!Upnqljot!Usbotqpsubujpo!Dpvodjm-!Upnqljot!Dpvouz!Qbslt!
boe!Usbjmt!Ofuxpsl-!Upnqljot!Dpvouz!Dpotfswbujpo!Qbsuofst-!boe!puifs!joufsbhfodz!jojujbujwft!bt!
offefe.
4
Town Clerk’s Office
2019 Year EndReport and 2020 Goals
There are not many categories for which I have quantitative numbers for what we do.
Yes, we issued over 100 marriage licenses, over 1,000 dog licenses and almost 200
handicap permits but what we really do, day in and day out, is help residents and
coworkers.
The most important thing we do is interface with the public and our residents and project
a friendly, open and helpful atmosphere.
2019 was challenging for my department; a retirement, coverage of a military
deployment and various medical leaves, but we have held our own and continue to work
on completing our goals.
2019 Laserfische/Municity
This project hit a snag when the State informed us that they require 100%, line by line
verification of digital records prior to any final disposal/shredding. This verification
requirement is unattainable and not what the State had told us and the County in the past.
We are waiting for updated regulations from the State. Once received, a RMAB meting
will be held to determine recommendations to the Town Board on how to proceed.
2020 Goals and Plans
Staffing
Hire a new Deputy Town Clerk and train him/her in daily tasks as well as an introduction
to Laserfische and our Records Management Program
Records Management
Laserfiche and Municity Integration
Individual licenses for Laserfische were ordered for most staff as well as desktop
scanners. Training individually with all staff will be a major focus and task for my
department. This will improve and foster the continued move to digitalization of all town
records as well as providing an important research tool and time saver for all.
Large Drawings
Challenge continues to scan these documents and my department will do quality control
and putting them in the correct folders on Laserfische and work with departments to
ensure correct naming and filing of the scans.
Planning Department
As the next large department of the Town, the plan once again is to meet with and assist
Planning staff in developing a Laserfische folder structure for all Planning documents.
My hope is that now that the New Neighborhood Plan is in its final stages, more time will
be available to move forward with records management.
Finance Department/Taxes
With Donna Shaw coming onboard and being familiar with Laserfische, I was able to
start developing and assisting Laserfische folder structure and scanning/transferring
documents to the repository for Finance/Taxes and this will continue in 2020.
Customer Service
I am looking into issuing hunting licenses to support our deer program as well as provide
that service to our residents and nearby residents.
Bicentennial
The Town’s Bicentennial planning will be in full swing in 2020!