Loading...
HomeMy WebLinkAboutTB Minutes 2020-02-10MEETING OF THE ITHACA TOWN BOARD Monday, February 10, 2020 Agenda 1. Call to Order and Pledge of Allegiance 2. Persons to be Heard 3. Public hearing regarding a proposed local law "Authorizing a monetary gift to the City of Ithaca to support Cass Park and Stewart Park recreational facilities" a. Consider adoption 4. Public hearing regarding a Public Interest Order for an increase in the amount for the Winston Salem Water Main Improvement Project — Subject to permissive referendum a. Consider adoption 5. Discuss and consider authorization to award the Public Works Facility Renovation Project 6. Discuss and consider establishing the Director of Public Works/Highway Superintendent Selection Committee 7. Discuss and consider approval of the revised Wellness Plan 8. Discuss and consider authorization for the Supervisor to sign an MOU with the City of Ithaca regarding the Hector Street sidewalk project 9. Discuss and consider a request for lower speed limit Game Farm Rd 10. Discuss and consider authorizing the Supervisor to sign a supplemental agreement with Fischer Associates for additional design services for the Gateway Trail project 11. Consent Agenda a. Town of Ithaca Abstract b. Bolton Point Abstract c. Acknowledge receipt of Town Court audits d. Appointment to GIS Analyst position — Ben Coakley e. Appointments for Conservation Board Members — Carolyn Lee & Karen Johnson Feltman f. Appointment for Planning Board Member — Jamie Vanuccni 12. Adjourn MEETING OF THE ITHACA TOWN BOARD Monday, February 10, 2020 MINUTES Board Members Present: Bill Goodman, Deputy Town Supervisor; Members Rich DePaolo, Tee -Ann Hunter, Pat Leary and Eric Levine Absent: Rod Howe and Pamela Bleiwas Staff Present: Susan Brock, Attorney for the Town; Judy Drake, Director of Human Resources; Marty Mosely, Director of Code Enforcement; Susan Ritter, Director of Planning; Jasmin Cubero, Deputy Town Clerk; Mike Solvig, Director of Finance; Dan Thaete, Director of Engineering and Jim Weber, Highway Superintendent 1. Call to Order and Pledge of Allegiance Mr. Goodman opened the meeting at 5:35pm 2. Persons to be Heard Mr. Bruce Brittain said he wanted to thank the Board for keeping Forest Home Dr. open. This past week it was the only way in or out due to the other two roads being closed due to the weather. He said sometimes people are quick to complain and slow to show thanks and he wanted to make sure he told the board. He added that Ms. Arms from the Forest Home Association also wanted to pass along her thanks for the community. 3. Public hearing regarding a proposed local law "Authorizing a monetary gift to the City of Ithaca to support Cass Park and Stewart Park recreational facilities" Mr. Goodman opened the public hearing at 5:38 pm; there was no one wishing to address the board and the hearing was closed. Mr. DePaolo asked about the $38,000 figure that s considered a gift and whether it was a place holder or firm number and if it had been researched lately. It seems to be the same year after year and maybe we should investigate the accuracy of it. Mr. Levine noted that the contribution has been going down over the years; started at $100K, then $75K and now $56K. TB Resolution 2020 - 026: Adopt Local Law 1 of 2020: A Local Law Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities Whereas, the Town Board discussed the need for monetary support for the Cass Park and Stewart Park Recreational Facilities during its budget process, and TB 2020-02-10 Pg. 1 Whereas, the Town Board adopted a budget for 2020 including an amount of $56,000.00 for a contribution towards City Parks, of which approximately $38,000 would result in a special benefit to Town residents, but the remainder would be considered a gift, and Whereas, pursuant to the Town's New York State Municipal Home Rule powers, a local law may be adopted to authorize the Town to make a gift to another municipality where the gift furthers a public purpose of the Town, and Whereas, at its meeting on January 13, 2020, the Town Board discussed the proposed local law and set a public hearing for February 10, 2020 at 5:30 p.m. to hear all interested parties on the proposed local law entitled "A Local Law Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities", and Whereas, said public hearing was duly advertised and held on said date and time and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval of the local law is a Type 11 action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus approval of the local law is not subject to review under SEQRA, now therefore be it Resolved, that the Town Board hereby adopts Local Law 01 of 2020 entitled "A LOCAL LAW AUTHORIZING A MONETARY GIFT TO THE CITY OF ITHACA TO SUPPORT CASS PARK AND STEWART PARK RECREATIONAL FACILITIES," and it is further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Tee -Ann Hunter Seconded: Eric Levine Vote: ayes — Hunter, Levine, Goodman, Leary, DePaolo 4. Public hearing regarding a Public Interest Order for an increase in the amount for the Winston Salem Water Main Improvement Project — Subject to permissive referendum Mr. Goodman opened the public hearing at 5:41 pm; there was no one wishing to address the board and the hearing was closed. Mr. Goodman noted that this was needed due to increases in construction costs in this area. TB 2020-02-10 Pg. 2 TB Resolution 2020 - 027: Order Increasing the Maximum Amount to be Expended for the Town of Ithaca Winston-Salem Road Water Main Replacement Water Improvement from $875,000 to $1,000,000 Present: Bill Goodman, Deputy Supervisor; Members, Tee -Ann Hunter, Rich DePaolo, Eric Levine and Pat Leary Absent: Rod Howe, Pamela Bleiwas Moved: Rich DePaolo Seconded Pat Leary Whereas, on April 8, 2019, the Ithaca Town Board held a public hearing and subsequently adopted a Public Interest Order authorizing the Winston-Salem Water Main Replacement Water Improvement (the "Improvement") and the establishment of the Winston-Salem Water Main Replacement Water Improvement Area ("Water Improvement Area"), through TB Resolution 2019-055; and Whereas, the notice of public hearing stated that the initially determined maximum estimated cost to said Water Improvement Area was $875,000, and the adopted Public Interest Order stated that the maximum amount proposed to be expended by the Town of Ithaca for the Improvement is $875,000; and Whereas, because of anticipated increased construction costs in 2020, the Town Engineer prepared a new estimate of cost in a memo that amends the map, plan and report for the Improvement by increasing the maximum estimated cost to the Water Improvement Area from $875,000 to $1,000,000; and Whereas, no other changes are proposed to any aspect of the Improvement or Water Improvement Area; and Whereas, after said memo amending the plan, report and map to increase the estimate of cost was filed in the office of the Town Clerk, the said Town Board did, on January 27, 2020, duly adopt an Order describing the increase in the maximum amount to be expended by the Town of Ithaca for the Improvement, and specifying that said Town Board shall meet at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the 10th day of February, 2020 at 5:30 PM Prevailing Time, for the purposes of conducting a public hearing on such proposal to increase the maximum amount to be expended, and to hear all persons interested in the subject thereof concerning the same; and Whereas, copies of said Order were duly published and posted according to law, and said Town Board did, at the time and place specified in said Order, duly meet and consider such proposal and held a public hearing in which it heard all persons interested in the subject thereof, who appeared at such time and place, concerning the same; and Whereas, the Town Board now desires to authorize the increase in the maximum amount to be expended on the Improvement based on the evidence offered at such time and place; TB 2020-02-10 Pg. 3 Now, Therefore, Be It Resolved, by the Town Board that it be and hereby is determined as follows: (1) The notice of hearing was published and posted as required by law and is otherwise sufficient. (2) It is in the public interest to authorize the increase in the maximum proposed to be expended on the Improvement as hereinafter described; and be it Further Resolved, that the Town Board does hereby authorize the increase in the maximum proposed to be expended by the Town of Ithaca for the Improvement, including costs of rights of way, construction costs, legal fees and other expenses, from $875,000 to $1,000,000; and be it Further Resolved, that this Order is subject to a permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q; and be it Further Resolved, it is hereby determined that the estimated expense of the aforesaid Improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such Improvement; and be it Further Resolved, that pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this Order to be duly recorded in the Office of the Clerk of the County of Tompkins within ten days of the date this Order becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid Improvement. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Bill Goodman, aye; Tee -Ann Hunter, aye; Rich DePaolo, aye; Eric Levine, aye and Pat Leary, aye The Order was thereupon declared duly adopted. 5. Discuss and consider authorization to award the Public Works Facility Renovation Project The Board had no questions or comments on this action as it has been discussed at the committee and board levels multiple times. Mr. Goodman noted that Engineering will be moving to Town Hall during construction and it will likely be chaotic at both sites. TB Resolution No. 2020 - 028: Authorization to Award Contracts for the Public Works Facility Office Expansion, 114 Seven Mile Drive, Town of Ithaca TB 2020-02-10 Pg. 4 Whereas, on January 17, 2020, the Town of Ithaca Director of Public Works/Highway Superintendent received bids for the Town of Ithaca Public Works Facility Office Expansion. Renovations include a 2040 SF renovation of the existing building, construction of a 1400 SF new addition for enlarged administrative office space, breakroom expansion, and other work as indicated. The project was bid with four Alternates: -Alternate No. 1: (Add) Expansion of the Breakroom. -Alternate No. 2: (Add) Provide high -efficiency mechanicals at Office and Addition. -Alternate No.3:(Add) Provide high -efficiency mechanicals at Office, Addition, & Break Room. -Alternate No. 4: (Deduct) Provide formed metal wall panels in lieu of insulated metal wall panels. Metal panel changes form insulated to uninsulated, closed -cell foam cavity insulation increase to 5 in, and panel height changes from 2 ft to 1 ft., and Whereas, in conformance with the Wicks Law, this project was a Multiple Contract Project consisting of the following prime contracts: General Building Construction, Plumbing Construction, Mechanical Construction, and Electrical Construction, and Whereas, the Town's Director of Public Works/Highway Superintendent, Director of Engineering, other Town staff and the Town Board have discussed the project Alternates, and the Town Board has determined to award the project components of Base Bid plus Alternates Nos. 1, 3, and 4, and Whereas, the Director of Public Works/Highway Superintendent has reviewed the bids and qualifications of the bidders and has determined that the lowest responsive bids from responsible bidders are as follows: General Building Construction: Edger Enterprises of Elmira, Inc., 330 East 14th St, Elmira, NY Base Bid: $779,900.00 Alternate No. l: $113,000.00 Alternate No. 3: $20,500.00 Alternate No. 4: ($15,600.00) For a total General Building Construction value of $897,800.00 Plumbing Construction: DFM Mechanical Services, Inc., 97 Collins Road, Freeville, NY Base Bid: $34,000.00 Alternate No. 1: $5,250.00 Alternate No. 3: $2,600.00 Alternate No. 4: N/A For a total Plumbing Construction value of $41,850.00 Mechanical Construction: DFM Mechanical Services, Inc., 97 Collins Road, Freeville, NY Base Bid: $110,880.00 Alternate No. 1: $10,100.00 Alternate No. 3: $137,150.00 Alternate No. 4: N/A For a total Mechanical Construction value of $258,130.00 TB 2020-02-10 Pg. 5 Electrical Construction: Schuler -Haas Electric Corp., 727 Innovation Way, Johnson City, NY Base Bid: $104,800.00 Alternate No. 1: $2,160.00 Alternate No. 3: $8,280.00 Alternate No. 4: N/A For a total Electrical Construction value of $115,240.00, and Whereas, the Town Board reaffirms its determination at its regular meeting on March 11, 2019, that approval, construction and implementation of this capital project are a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, because the action constitutes "construction or expansion of a primary or accessory/appurtenant, nonresidential structure or facility involving less than 4,000 square feet of gross floor area and not involving a change in zoning or a use variance and consistent with local land use controls," and thus approval, construction and implementation of the capital project are not subject to review under SEQRA, now, therefore, be it Resolved, that the Town Board of the Town of Ithaca authorizes the award of the contracts for the Public Works Facility Office Expansion (Base Bid, plus Alternates No. 1, No. 3, and No. 4) to Edger Enterprises of Elmira, Inc. (General Building Construction), DFM Mechanical Services, Inc. (Plumbing Construction and Mechanical Construction), and Schuler -Haas Electric Corp. (Electrical Construction), subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further Resolved, that the Town Supervisor is authorized to execute such contracts, subject to the approval of the Attorney for the Town; and be it further Resolved, that the Director of Engineering is authorized to approve change orders to such contracts upon receipt of appropriate justification provided that the maximum amount of such change orders for all four contracts combined shall not in the aggregate exceed $100,000.00, plus $120,000 in ancillary costs associated with furniture, paving, sitework, and temporary office trailer, without prior authorization of this Board, and provided further that the total project cost, including the contracts, engineering, legal and other expenses does not exceed the maximum authorized cost of the project, and be it further Resolved that the Finance Officer is directed and authorized to record all necessary and appropriate budgetary and cash transactions, and transfer $1,313,020.00 bid amount plus a $100,000.00 contingency to the construction account, $20,000 for Bonding Costs, and $120,000 for ancillary project costs for a total project fund budget of $1,553,020.00. Moved: Pat Leary Seconded: Bill Goodman Vote: ayes — Leary, Goodman, Hunter, Levine, DePaolo TB 2020-02-10 Pg. 6 6. Discuss and consider establishing the Director of Public Works/Highway Superintendent Selection Committee The Board had no comments or questions on this action. TB Resolution 2020 — 029: Appointment of Selection Committee — Director of Public Works / Hi2hway Superintendent Whereas, there will be a vacancy in the position of Director of Public Works /Highway Superintendent; and Whereas, the Town Board wishes to appoint a Selection Committee to review the position, conduct interviews and make a recommendation for appointment for the position; now, therefore, be it Resolved, the Town Board of the Town of Ithaca hereby appoints the following persons to the Selection Committee for the vacant Director of Public Works/ Highway Superintendent position: Tee -Ann Hunter, Town Board Member (Chair of Public Works Committee) Pam Bleiwas, Town Board Member (Chair of the Personnel & Organization Committee) Rod Howe, Town Supervisor Judith C. Drake, Human Resources Manager -Staff Support Daniel Thaete, Director of Engineering- Staff Support Moved: Bill Goodman Seconded: Rich DePaolo Vote: ayes — Goodman, DePaolo, Leary, Hunter, Levine 7. Discuss and consider approval of the revised Wellness Plan Mr. Goodman noted that this has been discussed at the Employee Relations Committee (ERC) and the Personnel & Organization Committee (P&O) Mr. DePaolo asked for clarification regarding reimbursement for physicals; he said it isn't clear if this is available to people regardless of whether they are covered by insurance. Ms. Drake said these services are covered by our insurance without even a copay. Mr. DePaolo asked if he was wrong in thinking that we are offering people additional incentives to get a service that is already covered by insurance? Ms. Drake said that is correct, we are encouraging them to go for these physicals. Anyone on the medal level plans can even do this here at Public Works on the 271h of this month. Mr. DePaolo asked about employees that are insured through their spouse's coverage? TB 2020-02-10 Pg. 7 Ms. Drake said they would still be eligible. The County and the City are doing similar programs now or starting next year and other counties and municipalities within the Consortium. TB Resolution 2020 — 030: Approval of the Revised Employee Wellness Program Whereas, the Employee Relations Committee has reviewed the Employee Wellness Program at the request of the employee representatives; and Whereas, the Employee Relations Committee recommends the revised Employee Wellness Program, which would increase the reimbursement levels; therefore, be it Resolved, the Town Board of the Town of Ithaca hereby approves of the revised Employee Wellness Program effective for 2020 reimbursements. Moved: Pat Leary Seconded: Eric Levine Vote: ayes — Leary, Levine, Goodman, Hunter, DePaolo 8. Discuss and consider authorization for the Supervisor to sign an MOU with the City of Ithaca regarding the Hector Street sidewalk project Mr. Goodman said the main point is the cost is now $62,380. Ms. Ritter noted the handout that shows how the costs were divided and apportioned. Mr. DePaolo said then the "not to exceed" number was increased to reflect increases associated with changes the Town requested such as width of the sidewalk and such? Ms. Ritter said she thought the biggest increase was just from the overall cost of the project has increased and gone over the amount that was grant funded and we do not have the 80/20 split with that. It exceeded the grant by $694,677 and the Town's percentage of that, based on the calculations of 5.97%, is the additional amount indicated, $62,380. Mr. Thaete added that there had been a few additional things the town had asked for which is about such as one foot wider and some stone pull off areas to allow for meter access, but those are minor in the overall scheme. Just like our projects are coming in over bid due to labor and material increases, this one also came in over bid. Mr. Goodman said the management team did have a lengthy discussion about this and looking at options such as doing it ourselves, but the contract was put out and bid and there was some concerns expressed about the City always expecting us to fork over more money on projects they are involved with but if we decided to go through with this, we should remember this when other things come up such as parking for the Post Office workers. In the full scheme of this, it is not a huge amount and what is more concerning to him is how this foreshadows the 96B sidewalk bids. TB 2020-02-10 Pg. 8 TB Resolution 2020 - 031: Authorization for the Town Supervisor to Sign an Amended Agreement/Memorandum of Understanding with the City of Ithaca Outlining Responsibilities and Cost Allocation for the Hector Street Complete Street Proiect Whereas the City of Ithaca's Hector Street Complete Street Project will include approximately 500 feet of new sidewalk in the Town of Ithaca along Mecklenburg Road/State Route 79; and Whereas 80% of the project is funded by the Federal Highway Administration's Transportation Alternatives Program administered by NYS Department of Transportation and 20% is funded through a contributed local share; and Whereas, on November 27, 2017, the Town Board authorized the Town Supervisor to sign the Hector Street Complete Street Project Design Intermunicipal Agreement/Memorandum of Understanding (MOU) with the City of Ithaca outlining responsibilities and cost allocation for the design phase of the Hector Street project, with the Town's local share of the design costs not to exceed $8,000; and Whereas, the City of Ithaca has requested the Town of Ithaca enter into an addendum to the original MOU agreement for the construction phase of the Hector Street Complete Street Project which includes the Town agreeing to pay for a portion of the local share of the construction and construction inspection costs not to exceed $62,380; now, therefore, be it Resolved that the Town Board authorizes the Town Supervisor to sign an addendum to the agreement with the City of Ithaca outlining responsibilities and cost allocation for the Hector Street Complete Street Project subject to approval of the Attorney for the Town. Moved: Rich DePaolo Seconded: Bill Goodman Vote: ayes — DePaolo, Goodman, Hunter, Levine, Leary 9. Discuss and consider a request for lower speed limit Game Farm Rd Mr. Goodman said this came from the Town of Dryden project where they are developing a trail system which will meet our trail at Game Farm Rd. and we are working with the County on how to get a safe connection there and one aspect is getting a speed reduction on the road. Both towns own to the center line so we both need to submit requests; Dryden has done theirs and this is ours. There are other issues, but this is a start for one of the simpler needs. TB Resolution 2020 - 032: Authorizing a request for a speed reduction on Game Farm Rd Whereas the Town of Ithaca supports the connection of the East Ithaca Recreation Way and the Dryden Rail Trail at Game Farm Rd, and Whereas, due to the high volume of users on the East Ithaca Recreation Way, and the likely high volume on the newly opened Dryden Rail Trail, it is anticipated that Game Farm Road will have TB 2020-02-10 Pg. 9 a dramatically higher number of pedestrians and bicyclists crossing at the connection of the two trails, and Whereas, a parking lot adjacent to the East Ithaca Recreation Way on Game Farm Road has increased the number of vehicles pulling in and backing out at the crossing, and Whereas, the impaired sight lines north of the trail make it difficult for drivers travelling 55 miles per hour to see and stop in time for crossing trail users and cars entering and exiting the parking lot, and Whereas, the Towns of Dryden and Ithaca each own the crossing to the center line of Game Farm Rd., and Whereas, representatives of the two Towns met in June 2019 with officials from Tompkins County Highway, Planning and Board of Representatives, Cornell Transportation, and Cornell Botanic Gardens, to discuss the safest, most environmentally appropriate and most cost-effective way of allowing trail users to cross Game Farm Road, and Whereas, it was the consensus of that group that, following further study and planning, an at -grade crossing should be installed between the two trails, and that a request be made to reduce the speed limit on Game Farm Road from 55 MPH to 45 MPH, now therefore be it Resolved that the Ithaca Town Board send a request to the County Highway Superintendent to forward to the State Department of Transportation requesting a speed limit reduction on Game Farm Road from 55 MPH to 45 MPH. Moved: Bill Goodman Seconded: Tee -Ann Hunter Vote: ayes — Goodman, Hunter, Levine, DePaolo, Leary 10. Discuss and consider authorizing the Supervisor to sign a supplemental agreement with Fischer Associates for additional design services for the Gateway Trail project Mr. Goodman said this work is in response to some of the neighbors' concerns about flooding and P&O and PW Committee has looked at it. Ms. Hunter asked what they were doing in layman terms because there are a lot of "not included" statements that make it confusing. Ms. Ritter responded that they are going to do watershed analysis; essentially looking at rainfall data and using survey points to figure out the scope of events the residents referred to and then determine if having a pipe there would help the situation and if so, how big of a pipe would be needed. Ms. Hunter asked if the size and placement or design of any proposed mitigation is included or if that would be another fee. TB 2020-02-10 Pg. 10 Mr. Thaete said he talked with them extensively and they are going to analyze the storm events the residents were talking about and forwarded by them to us and determine what type of storm events those are; for example, if it is a 500 -year event, that is very rare. After that is determined, they will look at the impacts and determine what the impacts would be if that opening was not there and then look at what type of flow is potentially going through that opening and what size pipe might be needed to handle that same flow. We also talked about what would happen to that flow once it gets to the Home Depot side and looking at the channel there. They are looking at all those scenarios. Ms. Hunter asked who owns the grassy part of the Home Depot side (Widewaters) and whether there was any discussion at the Site Plan approval process about maintaining that area. Discussion followed and the goal is to maintain existing hydraulics. The residents know that their property is in a flood plain and that their houses have flooded during a 500 -year storm and they understand that. They just want to make sure water recedes as it does now and maintain what is there and they are concerned if the opening is closed, it might not. Changing the hydraulics on either side could open up certain liability issues. Maintenance on Widewaters side is their responsibility and they have been extremely uncommunicative as evidenced by the issue with the easement which took talk of eminent domain to get a response and that is why we have had to go this route with the project. TB Resolution 2020 - 033: Supplemental agreement with Fisher Associates, PE, LS, LA, DPC for the Gateway Trail proiect for additional design services to the proposed hydrologic analysis Whereas, in May 2007 the Ithaca Town Board agreed to authorize and execute all necessary agreements, certifications or reimbursement requests for Federal Aid on behalf of the Town with the NYS Department of Transportation in connection with the Gateway Trail project: and Whereas, in May 2013 the Ithaca Town Board authorized an additional $4,000.00 to increase the funding for the design portion of the Gateway Trail project (TB Resolution No. 2013-077); and Whereas, in March 2019 the Ithaca Town Board authorized an additional $17,000.00 to increase the funding for design portion of the Gateway Trail project following difficulties obtaining permission for an easement from Home Depot for the trailhead connection into their parking lot (TB Resolution No. 2019-048); and Whereas, the Town Board has identified the need for additional hydrologic information for the Gateway Trail design for the area between Buttermilk Falls Road West and the Home Depot property based on comments provided by the residents of Buttermilk Falls Road West of past flooding in the area; and Whereas, $7,500.00 is the amount required for the supplemental consultant services to accomplish work described above, now therefore be it, TB 2020-02-10 Pg. 11 Resolved, that the Town Board approves, authorizes and directs the Town Supervisor to execute a supplemental agreement with Fisher Associates, PE, LS, LA, DPC, to include an additional amount not to exceed $7,500.00 (allocated from A7110.526, Gateway Trail), said supplemental agreement subject to the approval for the Attorney for the Town. Moved: Rich DePaolo Seconded: Tee -Ann Hunter Vote: ayes — DePaolo, Hunter, Goodman, Levine, Leary Additional Item Authorization for Supervisor to sign an agreement with the City for the Deer Management Program Mr. Goodman explained that this is an agreement where the City is allowing access to the two sites they wanted added to our program. Ms. Hunter questioned the need for 30 days to revoke the agreement; if there is an issue, why would 30 days be needed. Mr. Goodman responded that it is probably boilerplate. Ms. Brock added that this license is giving the Town something — access, we aren't giving them any rights to the Program. If there was any issue, the Town would discontinue the program or do whatever they determined necessary at that time without a delay, they can't tell us we have to continue. The Town controls the tags and the archers/hunters. The agreement just allows access, not any sort of control or any involvement in the Program by the City. Mr. DePaolo was concerned that people may not be aware of the program happening in those areas and asked how that word is getting out. He asked if we put signs up at our trails during regular hunting season and if so, if that could happen. He understood that this resolution wouldn't be where people would look for that information, but what have we done? Mr. Goodman responded that neighboring properties were notified by mail and he could talk to Mr. Smith about how or where people could find that information and putting signs up. TB Resolution 2019 - 034: Authorization to Sign a License Agreement with the City of Ithaca for use of the Six Mile Creek Natural Area Property as part of the Town's Deer Management Program Whereas, the Town of Ithaca has received a Deer Damage Permit from NYS Department of Environmental Conservation to use six bait locations in the Town of Ithaca for the deer culling, and Whereas, Town of Ithaca and City of Ithaca staff have identified two locations on City of Ithaca owned lands in the Six Mile Creek Natural Area for the deer program, and TB 2020-02-10 Pg. 12 Whereas, on December 17, 2019, the City of Ithaca's Board of Public Works authorized the use of two locations on the City owned lands, and Whereas, the City of Ithaca has prepared a "Revocable License to Authorize Town Use of Six Mile Creek Natural Area Property", now, therefore, be it Resolved, that the Supervisor of the Town of Ithaca, is hereby authorized and directed to negotiate and sign an agreement with the City of Ithaca for use of the Six Mile Creek Natural Area as part of the Town's deer management program, subject to review and approval by the Attorney for the Town. Moved: Bill Goodman Seconded: Eric Levine Vote: ayes — Goodman, Levine, Leary, Hunter and DePaolo 11. Consent Agenda TB Resolution 2020 - 035: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Town of Ithaca Abstract b. Bolton Point Abstract c. Acknowledge receipt of Town Court audits d. Appointment to GIS Analyst position — Ben Coakley e. Appointment for Conservation Board Members — Carolyn Lee & Karen Feltman f. Appointment for Planning Board Member — Jamie Vanuccni Moved: Rich DePaolo Seconded: Eric Levine Vote: ayes - DePaolo, Levine, Goodman, Leary, Hunter TB Resolution 2020 - 035a: Town of Ithaca Abstract No. 3 for FY -2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 135-198 General Fund Town Wide 73,704.71 General Fund Part -Town 16,171.99 TB 2020-02-10 Pg. 13 Highway Fund Town Wide DA 3,656.82 Highway Fund Part Town DB 20,441.28 Water Fund 10,436.38 Sewer Fund 99,329.32 State Route 96b Sidewalk — H7 11,545.34 Fire Protection Fund 319,020.77 TOTAL 554,306.61 TB Resolution 2020 — 035b: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 17-71 Check Numbers: 18809-18863 Capital Impr/Rept Project $ 8,866.17 Operating Fund $ 84,272.01 TOTAL $ 93,138.18 Less Prepaid S 8,043 9 � TOTAL $ 84,494.27 TB Resolution 2020 - 035c: Acknowledge receipt of independent audits for the Town Courts Whereas the Town Court audits for the year ending 2019 were submitted for review, now therefore be it Resolved that the Town Board hereby acknowledges receipt of the Town Court Audits for Judge Klein and Judge Salk for year ending December 31, 2019. TB Resolution 2020 - 035d: Provisional Appointment - Geographic Information System (GIS) Analyst Whereas, there is a vacant Geographic Information System (GIS) Analyst position, and Whereas, the interviewing committee interviewed 7 candidates from the open recruitment for the position; and Whereas, the committee has determined that Ben Coakley possesses the necessary knowledge and skills to satisfactorily perform the duties of the position and recommend appointment effective February 10, 2020; now, therefore be it TB 2020-02-10 Pg. 14 Resolved, the Town Board of the Town of Ithaca does hereby approve the provisional appointment of Ben Coakley as Geographic Information System (GIS) Analyst, effective February 10, 2020; and be it further Resolved, this is a 40 hour a week position, at the hourly wage of $35.00, which is an estimated annual salary of $72,800, from account number A1440.100, in Job Classification "F", with full time benefits; and be it further Resolved, the said appointment is a provisional appointment pending the results from the next civil service exam for this position. TB Resolution 2020 - 035e: Appointment of new Conservation Board Members Resolved, that the Town Board of the Town of Ithaca hereby appoints the following individual to the Conservation Board to fill a vacant seat, the term ending December 31, 2020: Carolyn Lee 21 Chase Lane, Ithaca, NY 14850 And be it further Resolved, that the Town Board of the Town of Ithaca hereby appoints the following individual as an Associate Member of the Conservation Board for the term ending December 31, 2020: Karen Johnson Feltman 513 Willow Avenue, Ithaca, NY 14850 TB Resolution 2020 - 035f. Appointment of Planning Board Member Whereas, Michael LoPinto was appointed to complete a term ending December 31, 2020 but has declined his appointment, which leaves the position vacant; and Whereas the interview committee interviewed a candidate for the open position and recommends appointing Jamie Vanucchi, 204 E. King Road, as a regular member completing a term ending December 31, 2020; now, therefore, be it Resolved that the Town Board of the Town of Ithaca does hereby Jamie Vanucchi, as a regular member completing a term ending December 31, 2020. 12. Other Business Mr. Goodman asked if the Board wanted to continue discussion on the AOT resolutions. He added that he did talk to Judge Salk and he was supportive of Ms. Bleiwas' position and not in favor of that resolution. Judge Salk disagreed with some of the actions that were proposed to be added to the list of what bail could be set for. He thought that bail should never be used for any other reason than for ensuring that an accused person unless there is a flight risk and elements of public safety are not a proper element to consider for bail. TB 2020-02-10 Pg. 15 Discussion followed on the resolution regarding Bail Reform. Mr. DePaolo moved to have our delegate vote no on Resolution No. 5, seconded by Mr. Goodman. Ayes — DePaolo, Goodman, Levine Nays — Hunter and Leary Motion failed (no majority of full board.) Mr. Goodman moved that the Town Board authorizes Ms. Hunter to vote in favor of all resolutions except #5, seconded by Mr. Levine. Unanimous. Ms. Hunter moved to enter executive session to discuss the acquisition of real property where publicity could affect the outcome and to discuss proposed litigation at 7:16 p.m., seconded by Mr. DePaolo; unanimous. 13. Adjourn No action was taken after executive session and the meeting was adjourned. TB 2020-02-10 Pg. 16