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Home My WebLink AboutTB Packet 2019-08-12 Meeting of the Ithaca Town Board Monday, August 12, 2019at 5:30 p.m. Agenda 1. Call to order and Pledge of Allegiance 2. Persons to be Heard and Board Comments 3. Public hearing regarding a 3-year noise permit for the annual St. Catherine’s Peace Festival held in early September a. Approval/denial 4. Discuss and consider setting public hearingsfor September 9, 2019 regarding the 2019 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for the 2020 tax year and the Southern Cayuga Lake Intermunicipal Commission (Bolton Point) Preliminary Budget 5. Discuss and consider approval of the Snow and Ice Removal contract with Tompkins County for 2019/2022 6. Discuss and consider approval of COLA for non-Collective Bargaining employees 7. Discuss and consider setting a public hearing regarding a proposed local law entitled “Amending Site Plan modification provisions in Chapter 270, Zoning, of the Town of Ithaca Code” 8. Consider resolutions of appreciation Steven Williams, John Williams and Jon Bosak 9. Consider award of contract for 2019 Sanitary Sewer Rehab Project 10. Discuss and consider appointment of Director of Code Enforcement position 11. Discuss and consider creating a second Senior Heavy Equipment Mechanic position 12. Discuss and consider Public Wifi Access Policy 13. Discuss and consider Records Management Policy as it pertains to the disposition of records as they are converted to digital format a. Approval of Disposition list for 2019 14. Consider Consent Agenda Items a) Approval of Town Board Minutes b) Approval of Town of Ithaca Abstract c)Approval of Bolton Point Abstract d)Acknowledge receipt of the Town Court Audits e)Approval of disposal of Highway surplus vehicles and equipment f) Ratify provisional promotional appointment to Senior Heavy Equipment Mechanic – Beach g) Ratify provisional promotional appointment to Senior Heavy Equipment Mechanic – Morse 15. Report of Town Officials and Committees 16. Review of Correspondence 17. Adjournment MEETING OF THE ITHACA TOWN BOARD August 12, 2019 TB Resolution 2019 - : Approval of a 3-Year Noise Permit for the Annual Saint Catherine’s Parish Peace Festival held in September hereas a noise permit application has been received by St. Catherine of Sienna Parish for their W annual Peace Festival to be held on the second or third weekend of September, and Whereas this is an annual festival held the in early September of each year during daytime hours not before 9 am and not later than 9 pm, and Whereas the Townhas never received a complaint from any neighbor or the community regarding noise from the festival, and th Whereas the Town Board held a public hearing on August 12 regarding the event and request for a noise permit and has previously granted a 3-year permit for this annual event; now, therefore be it Resolved that the Town Board approves a 3-year noise permit for the annual festival held the in early September. Moved: Seconded: Vote: Ayes – MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019 -: Setting a public hearing regarding2019 Assessment Rolls the 2020 tax year for Special Benefit Districts and Special Benefit Areas and Southern Cayuga Lake Intermunicipal Water Commission 2020 Preliminary Budget Resolved that the Town Board will hold a public hearing at its September 9, 2019 meeting beginning at 5:30 p.m. regarding the proposed: 1. 2019 Assessment Rolls the 2020 tax year for Special Benefit Districts and Special Benefit Areas, and 2. The Southern Cayuga Lake Intermunicipal Water Commission 2020 Preliminary Budget At which time the public may be heard concerning the same. Moved: Seconded: Vote: 2019Assessment Rolls for the Special Benefit Districts and Special Benefit Areas of the Town of Ithaca for Tax Year 2020 as follows: Fire Protection District: Assessed Value - $1,247,137,791.00 Forest Home Light District: Assessed Value - $41,692,100.00 Glenside Light District: Assessed Value - $4,885,100.00 Renwick Heights Light District: Assessed Value - $14,489,600.00 Eastwood Commons Light District:Assessed Value-$18,609,900.00 Clover Lane Light District: Assessed Value - $2,825,000.00 Winners Circle Light District: Assessed Value - $2,725,000.00 Burleigh Drive Light District: Based upon 3,971.1 lineal feet. Westhaven Road Light District: Based upon Road Frontage of 6,592.0 lineal feet. Coddington Road Light District: Based upon Road Frontage of 6,526.3 lineal feet. Water Improvement Benefit Area: Units Available & Connected - 8,308.11. Ad Valorem Water Improvement Benefit Area: Assessed Value - $427,947,312.00 Sewer Improvement Benefit Area: Units Available & Connected - 7,972.17. Ad Valorem Sewer Improvement Benefit Area: Assessed Value - $488,049,514.00 Town 520 Omitted Move Tax: Actual Amount - $3,856.04. 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 271,288.00764,255.00288,875.00773,145.00812,125.00795,800.00 4,630,488.004,825,488.001,120,000.004,825,488.00 Budget 2020 Preliminary Page 1 of 7 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 271,288.00764,255.00288,875.00773,145.00812,125.00795,800.00 4,630,488.004,825,488.001,120,000.004,825,488.00 Budget 2020 Tentative 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 271,288.00764,255.00288,875.00773,145.00812,125.00795,800.00 4,630,488.004,825,488.001,120,000.004,825,488.00 Committee 2020 Budget Recommended 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 271,288.00764,255.00288,875.00773,145.00812,125.00795,800.00 4,630,488.004,825,488.001,120,000.004,825,488.00 Recommended 2020 Department 0.000.000.00 2,500.007,500.001,000.00 35,000.0075,000.0045,000.0010,000.0012,000.00 150,291.00759,245.00294,175.00745,675.00791,671.00762,850.00 31, 2019 4,434,161.004,622,161.001,120,000.004,623,907.00 Estimate for Dec. 0.000.000.000.000.000.00 3,236.825,755.504,797.22 34,027.7245,999.6722,170.00 150,291.00355,287.50100,482.46273,440.23298,050.60253,752.96 to 5/31/19 1,333,361.141,431,304.75 Actual 1/1/19 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE 0.000.000.00 2,500.007,500.001,000.00 35,000.0075,000.0045,000.0010,000.0012,000.00 150,291.00759,245.00294,175.00745,675.00789,925.00762,850.00 INTERMUNICIPAL WATER COMMISSION As Modified 4,622,161.004,622,161.00 2019 Budget 0.000.000.00 2,500.007,500.001,000.00 35,000.0075,000.0045,000.0010,000.0012,000.00 150,291.00759,245.00294,175.00745,675.00789,925.00762,850.00 4,434,161.004,434,161.001,217,374.214,622,161.001,120,000.001,120,000.004,622,161.00 2019 Approved 0.000.00 456.34 4,332.868,313.50 31,231.5561,975.6615,000.0015,631.3096,993.00 111,206.52640,531.09256,351.40654,900.87637,425.05646,724.95565,811.45 3,942,279.524,190,427.251,120,000.004,618,737.81 2018 Actual Prepared by:Pam VanGelderJune 2019 REVENUES 2390 SHARE/JOINT ACTIVITY2144 WATER SERVICE CHARGE2378 SERVICE TO OTHER GOVTS-MEMBERS2401 INTEREST-TIME DEPOSITS2590 PLUMB. PERMIT FEES2144C CROSS CONNECTION FEES2665 SALES OF EQUIPMENT2770 MISC. REFUNDS ETC.2701 REFUNDS OF PRIOR YRS EXPENSES5031TRANSFER FROM OTHER FUNDS599 APPROPRIATED FROM FUND BALANCETOTAL REVENUESAPPROPRIATIONS9901 BOND PRIN. & INTEREST8310 ADMINISTRATION8320 SOURCE OF SUPPLY8330 PURIFICATION8340 TRANSMISSION/DISTRIB.9000 EMPLOYEE BENEFITS9710 DEBT SERVICE (BOND PAYOFF)9950 CAPITAL PROJECTSTOTAL APPROPRIATIONS 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 4,630,488.004,825,488.004,825,488.00 Budget 2020 Preliminary Page 2 of 7 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 4,630,488.004,825,488.004,825,488.00 Budget 2020 Tentative 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 4,630,488.004,825,488.004,825,488.00 Committee 2020 Budget Recommended 0.000.000.00 4,000.008,000.001,000.00 35,000.0075,000.0050,000.0010,000.0012,000.00 4,630,488.004,825,488.004,825,488.00 Recommended 2020 Department 0.000.000.00 2,500.007,500.001,000.00 35,000.0075,000.0045,000.0010,000.0012,000.00 Estimate for 4,622,161.004,622,161.00 Dec. 31, 2019 0.000.000.000.000.00 3,236.825,755.504,797.22 34,027.7245,999.6722,170.00 5/31/19 1,217,374.214,434,161.001,333,361.141,333,361.14 Actual 1/1/19 to 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE 0.000.000.00 2,500.007,500.001,000.00 INTERMUNICIPAL WATER COMMISSION 35,000.0075,000.0045,000.0010,000.0012,000.00 Modified 4,434,161.004,622,161.004,622,161.00 2019 Budget As 0.000.000.00 2,500.007,500.001,000.00 35,000.0075,000.0045,000.0010,000.0012,000.00 4,434,161.004,622,161.004,622,161.00 0.000.000.00 456.34 4,332.868,313.50 31,231.5561,975.6615,000.0015,631.30 111,206.52 3,942,279.524,190,427.254,190,427.25 2018 Actual2019 Approved REVENUES 2144 Water Service Charges2378 Service to Other Govts-Members2390 Share/Joint Activity2401 Interest-Time Deposits2590 Permit Fees2144C Cross-Connection Fees2665 Sales of Equipment2770 Misc., refunds, etc.2701 Refunds of Prior Years Expenses5031 Transfer From Other FundsTotal RevenueOTHER SOURCES599 Appropriated From Fund BalanceTotal Other SourcesTOTAL REVENUE & OTHER SOURCESNOTES1. 2390 Share Joint Activity represents metered water sales revenue. 100.00450.00 7,600.007,000.009,550.001,050.002,845.006,900.006,980.00 75,000.0082,600.0022,050.0016,000.0022,800.0025,000.0016,800.0013,250.0013,800.0017,550.0070,355.0054,500.00 271,288.00271,288.00271,288.00374,675.00374,775.00306,880.00764,255.00 Budget 2020 Preliminary Page 3 of 7 100.00450.00 7,600.007,000.009,550.001,050.002,845.006,900.006,980.00 75,000.0082,600.0022,050.0016,000.0022,800.0025,000.0016,800.0013,250.0013,800.0017,550.0070,355.0054,500.00 271,288.00271,288.00271,288.00374,675.00374,775.00306,880.00764,255.00 Budget 2020 Tentative 100.00450.00 7,600.007,000.009,550.001,050.002,845.006,900.006,980.00 75,000.0082,600.0022,050.0016,000.0022,800.0025,000.0016,800.0013,250.0013,800.0017,550.0070,355.0054,500.00 271,288.00271,288.00271,288.00374,675.00374,775.00306,880.00764,255.00 Committee 2020 Budget Recommended 100.00450.00 7,600.007,000.009,550.001,050.002,845.006,900.006,980.00 75,000.0082,600.0022,050.0016,000.0022,800.0025,000.0016,800.0013,250.0013,800.0017,550.0070,355.0054,500.00 271,288.00271,288.00271,288.00374,675.00374,775.00306,880.00764,255.00 Recommended 2020 Department 100.00450.00 6,600.009,350.002,050.002,465.007,275.008,300.00 25,850.0080,000.0021,110.0016,000.0021,000.0025,000.0016,500.0016,250.0016,900.0015,100.0052,945.0053,000.00 150,291.00150,291.00150,291.00363,000.00363,100.00105,850.00290,295.00759,245.00 Estimate for Dec. 31, 2019 0.00 32.0599.89 337.50749.54 7,250.543,085.569,691.485,486.081,238.336,668.761,803.968,078.052,586.002,566.972,696.04 12,978.7773,068.9186,047.6824,996.2550,351.36 150,291.00150,291.00150,291.00141,521.46141,521.46127,718.36355,287.50 to 5/31/19 Actual 1/1/19 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE 100.00450.00 6,600.009,350.002,050.002,465.007,275.008,300.00 INTERMUNICIPAL WATER COMMISSION 25,850.0080,000.0021,110.0016,000.0021,000.0025,000.0016,500.0016,250.0016,900.0015,100.0052,945.0053,000.00 150,291.00150,291.00150,291.00363,000.00363,100.00105,850.00290,295.00759,245.00 As Modified 2019 Budget 100.00450.00 6,600.009,350.002,050.002,465.007,275.008,300.00 25,850.0080,000.0021,110.0016,000.0021,000.0025,000.0016,500.0016,250.0016,900.0015,100.0052,945.0053,000.00 150,291.00150,291.00150,291.00363,000.00363,100.00105,850.00290,295.00759,245.00 0.00 570.96143.48 5,533.198,093.813,980.436,261.391,173.904,146.408,099.66 96,993.0096,993.0096,993.0017,325.6873,355.1890,680.8617,751.8914,980.2818,686.3810,617.5042,256.1015,262.3031,529.0547,624.88 313,138.63313,138.63236,711.60640,531.09 2018 Actual2019 Approved Debt Service:9901.900 Transfer to V Fund Total Principle & InterestTotal Debt RetirementAdministration:8310.101 Personnel Services8310.102 Admin Overtime Total Personnel Services 8310.201 Equipment8310.202 Vehicles Total Equip8310.401 Phone/Telemeter8310.403 Natural Gas8310.404 Gas & Oil8310.405 Auditor & Attorney8310.406 Consultants8310.410 Office Supplies8310.411 Printing & Post8310.418 Equipment Maint.8310.419 Custodial Services8310.433 Travel Schools8310.435 Advertising8310.436 Dues & Publications8310.437 Data Processing8310.438 Insurance8310.440 Miscellaneous8310 460 In-house Training8310.461 Safety Program Total ContractualTotal Admin 8310 1,500.001,500.001,450.008,425.004,200.002,000.00 22,800.0021,750.00 104,750.00127,550.00122,000.00159,825.00288,875.00 Budget Page 4 of 7 2020 Preliminary 1,500.001,500.001,450.008,425.004,200.002,000.00 22,800.0021,750.00 104,750.00127,550.00122,000.00159,825.00288,875.00 Budget 2020 Tentative 1,500.001,500.001,450.008,425.004,200.002,000.00 22,800.0021,750.00 104,750.00127,550.00122,000.00159,825.00288,875.00 Committee 2020 Budget Recommended 1,500.001,500.001,450.008,425.004,200.002,000.00 22,800.0021,750.00 104,750.00127,550.00122,000.00159,825.00288,875.00 Recommended 2020 Department 7,000.007,000.001,450.008,175.003,700.002,000.00 22,800.0021,750.00 105,300.00128,100.00122,000.00159,075.00294,175.00 Estimate for Dec. 31, 2019 0.000.000.00 265.04 9,741.536,753.882,974.485,766.91 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE 39,711.3649,452.8935,269.2651,029.57 100,482.46 to 5/31/19 Actual 1/1/19 INTERMUNICIPAL WATER COMMISSION 7,000.007,000.001,450.008,175.003,700.002,000.00 22,800.0021,750.00 105,300.00128,100.00122,000.00159,075.00294,175.00 As Modified 2019 Budget 7,000.007,000.001,450.008,175.003,700.002,000.00 2019 22,800.0021,750.00 105,300.00128,100.00122,000.00159,075.00294,175.00 Approved 810.42600.00 3,616.713,616.715,609.44 97,864.2118,308.5299,510.5411,604.0318,427.53 116,172.73136,561.96256,351.40 2018 Actual Source of Supply:8320.101 Personnel Services8320.102 Overtime Total Personal Services8320.201 Equipment Total Equip & Maint8320.402 Electric Power8320.408 Clothing, Boots8320.412 Tools, Equip. P8320.421 Maint B. P Systems8320.422 Maint. T&V System8320.433 Travel & School Total Source ContractualTotal Source 8320 6,800.006,800.005,050.007,200.001,450.00 12,000.0074,550.0029,850.0047,850.0023,235.00 379,160.00391,160.00186,000.00375,185.00773,145.00 Budget 2020 Preliminary Page 5 of 7 6,800.006,800.005,050.007,200.001,450.00 12,000.0074,550.0029,850.0047,850.0023,235.00 379,160.00391,160.00186,000.00375,185.00773,145.00 Budget 2020 Tentative 6,800.006,800.005,050.007,200.001,450.00 12,000.0074,550.0029,850.0047,850.0023,235.00 379,160.00391,160.00186,000.00375,185.00773,145.00 Committee 2020 Budget Recommended 6,800.006,800.005,050.007,200.001,450.00 12,000.0074,550.0029,850.0047,850.0023,235.00 379,160.00391,160.00186,000.00375,185.00773,145.00 Recommended 2020 Department 4,250.005,900.001,600.00 11,700.0013,500.0013,500.0070,550.0028,300.0048,100.0016,275.00 359,500.00371,200.00186,000.00360,975.00745,675.00 Estimate for Dec. 31, 2019 334.79382.00 4,043.616,288.08 10,137.1521,317.1721,317.1748,911.5332,394.3112,117.5012,308.55 125,205.54135,342.69116,780.37273,440.23 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE to 5/31/19 Actual 1/1/19 INTERMUNICIPAL WATER COMMISSION 4,250.005,900.001,600.00 11,700.0013,500.0013,500.0070,550.0028,300.0048,100.0016,275.00 359,500.00371,200.00186,000.00360,975.00745,675.00 As Modified 2019 Budget 4,250.005,900.001,600.00 2019 11,700.0013,500.0013,500.0070,550.0028,300.0048,100.0016,275.00 359,500.00371,200.00186,000.00360,975.00745,675.00 Approved 1,881.995,065.022,253.23 19,309.4131,383.0931,383.0952,229.4229,027.6345,564.0429,415.92 297,381.16316,690.57141,389.96306,827.21654,900.87 2018 Actual Purification:8330.101 Personnel Services8330.102 Overtime Total Personal Services8330.201 Equipment Total Equip & Supplies8330.402 Electric Power8330.408 Clothing Boot8330.412 Tools/Equip Parts8330.415 Treatment Supplies8330.416 Lab Supplies8330.418 Equipment Maint.8330.419 Buildings & Grounds8330.433 Travel & Schools Total ContractualTotal Purification 8330 900.00 8,200.008,200.006,300.005,800.005,150.00 18,000.0013,400.0049,050.0046,550.0025,075.0011,600.00 481,000.00499,000.00141,100.00304,925.00812,125.00 Budget 2020 Preliminary Page 6 of 7 900.00 8,200.008,200.006,300.005,800.005,150.00 18,000.0013,400.0049,050.0046,550.0025,075.0011,600.00 481,000.00499,000.00141,100.00304,925.00812,125.00 Budget 2020 Tentative 900.00 8,200.008,200.006,300.005,800.005,150.00 18,000.0013,400.0049,050.0046,550.0025,075.0011,600.00 481,000.00499,000.00141,100.00304,925.00812,125.00 Committee 2020 Budget Recommended 900.00 8,200.008,200.006,300.005,800.005,150.00 18,000.0013,400.0049,050.0046,550.0025,075.0011,600.00 481,000.00499,000.00141,100.00304,925.00812,125.00 Recommended 2020 Department 900.00 6,100.005,800.004,350.00 17,000.0011,146.0011,146.0013,400.0049,050.0046,550.0025,075.0012,600.00 458,600.00475,600.00141,100.00304,925.00791,671.00 Estimate for Dec. 31, 2019 0.00 452.45601.17 7,497.062,445.101,242.417,319.252,020.41 11,146.0011,146.0039,719.5911,511.5533,595.9198,907.84 180,499.70187,996.76298,050.60 to 5/31/19 Actual 1/1/19 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE 900.00 INTERMUNICIPAL WATER COMMISSION 9,400.009,400.006,100.005,800.004,350.00 17,000.0013,400.0049,050.0046,550.0025,075.0012,600.00 458,600.00475,600.00141,100.00304,925.00789,925.00 As Modified 2019 Budget 900.00 9,400.009,400.006,100.005,800.004,350.00 2019 17,000.0013,400.0049,050.0046,550.0025,075.0012,600.00 458,600.00475,600.00141,100.00304,925.00789,925.00 Approved 400.42 7,663.807,663.805,790.082,867.579,341.098,656.912,469.217,987.07 15,861.5423,283.0622,754.32 423,679.99439,541.53106,669.99190,219.72637,425.05 2018 Actual Transmission & Distribution:8340.101 Personnel Services 8340.102 Overtime Total Personal Services8340.201 Equipment Total Equip & Maint8340.402 Electric Power8340.403 Natural Gas8340.408 Clothing, Boots8340.412 Tools/Equip Parts8340.418 Vehicle Equip Maint8340.421 Maint B.P. System8340.422 Maint T&V Systems8340.424 Meters8340.433 Travel & School8340.442 Mapping Total ContractualTotal Distribution 8340 0.000.00 900.00 3,450.001,850.002,000.00 50,000.00 166,000.00106,600.00465,000.00795,800.00271,288.00 Budget 3,434,200.003,705,488.001,120,000.001,120,000.001,120,000.004,825,488.00 2020 Preliminary Page 7 of 7 0.000.00 900.00 3,450.001,850.002,000.00 50,000.00 166,000.00106,600.00465,000.00795,800.00271,288.00 Budget 3,434,200.003,705,488.001,120,000.001,120,000.001,120,000.004,825,488.00 2020 Tentative 0.000.00 900.00 3,450.001,850.002,000.00 50,000.00 166,000.00106,600.00465,000.00795,800.00271,288.00 3,434,200.003,705,488.001,120,000.001,120,000.001,120,000.004,825,488.00 Committee 2020 Budget Recommended 0.000.00 900.00 3,450.001,850.002,000.00 50,000.00 166,000.00106,600.00465,000.00795,800.00271,288.00 3,434,200.003,705,488.001,120,000.001,120,000.001,120,000.004,825,488.00 Recommended 2020 Department 0.000.00 900.00 3,450.001,600.002,000.00 46,500.00 160,000.00102,400.00446,000.00762,850.00150,291.00 Estimate for Dec. 31, 2019 0.000.000.000.001,120,000.000.001,120,000.000.001,120,000.00 38.91 834.00 1,599.00 35,736.0038,812.4117,278.47 159,454.17253,752.96150,291.00 to 5/31/19 Actual 1/1/19 0.000.00 900.00 3,450.001,600.002,000.00 46,500.00 2020 OPERATING BUDGET SOUTHERN CAYUGA LAKE 160,000.00102,400.00446,000.00762,850.00150,291.00 Modified 3,351,870.001,281,013.753,353,616.003,502,161.001,431,304.753,503,907.001,120,000.001,120,000.001,120,000.004,622,161.001,431,304.754,623,907.00 2019 Budget As INTERMUNICIPAL WATER COMMISSION 0.000.00 900.00 3,450.001,600.002,000.00 2019 46,500.00 160,000.00102,400.00446,000.00762,850.00150,291.00 Approved 0.000.00 955.80624.98 3,060.60 89,209.1342,004.4496,993.00 144,726.00366,144.00646,724.95565,811.45 2,835,933.363,351,870.003,498,737.813,502,161.001,120,000.001,120,000.001,120,000.001,120,000.001,120,000.001,120,000.004,618,737.814,622,161.00 2018 Actual AND OTHER USES Employee Benefits:9010.800 State Retirement9030.800 Social Security9040.800 Workers Comp 9045.800 Life Insurance9050.800 Unemployment Ins9055.800 Disability Insurance9060.800 Health Insurance9089.800 Wellness Reimbursement9089.801 Wellness Direct ExpensesTotal Employee Ben. 9000Other Debt Service:9710 Debt Service (Bond Payoff)Total Appropriations Total Debt Retirement ExpenseTotal Appropriations & Debt Ret.Other Uses: 9950.900(Transfer to Capital Funds)Capital replacement programTotal Capital ProjectsTOTAL OTHER USESTOTAL APPROPRIATIONS MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019 - : Approval of Three-Year Snow and Ice Agreement Whereas,the Town of Ithacaand Tompkins County have contracted with each other for removal of snow and ice from County and Town roads since October 2002; and Whereas, the current contract will expire on September 30, 2019; and Whereas, a new agreement for snow and ice removal from Town and County roads is proposed for a period commencing, October 1, 2019 and ending, September 30, 2022; and Whereas, the Tompkins County Legislature approved this agreement at its August 6, 2019 County Legislature, whereby it authorized this agreement for a period of up to three years from October 1, 2019, through September 30, 2022; and Whereas, upon approval by the Town Board, and submission of the signed contract to the County, Tompkins County will pay the Town one installment of $5,235.79 and three installments of $5,235.77 through April 2020, for a total contractual payment of $20,943.10 for the first year of the agreement; and Whereas, the amount paid per mile will be adjusted each year by an amount equal to the percentage change in the County’s per mile costs for snow and ice removal performed, comparing the two preceding winter seasons (October – September); and Whereas, each party to this Agreement may request a change to the level of reimbursement based on a formula taking in a comparison of the last two year average of the fixed payment with the payment that would have been due under a time and material basis; now therefore be it Resolved, that the governing body of the Town of Ithaca hereby authorizes the Town Supervisor to enter into the proposed agreement with Tompkins County for the purposes of snow and ice removal commencing, October 1, 2019 and ending September 30, 2022, subject to the approval of the attorney for the Town. Moved: Seconded: Vote MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019 -: Approval of 2020 Office and Field Classification Wage Scales Whereas, the Town Board established a Wage Scale, which sets the Hiring Minimum and Job Rate for each job classification, which may be increased each year based on a Cost of Living Adjustment (COLA); and Whereas, the collective bargaining agreement with the Public Works unit represented by Teamsters Local 317 established a 3.0% cost of living adjustment for 2020; and Whereas, after evaluating the Consumer Price Index (CPI-W) as well as other factors, the Town Supervisor and Human Resources Manager in preparation for the 2020 tentative budget recommended to the Personnel Committee a 3.0% Cost of Living Adjustment (COLA) to the 2019Job Rate for all classificationsin the Office and Field Wage Scales; and Whereas, the Personnel Committee reviewed and discussed the recommendation and recommends for the 2020 Wage Scalesa 3.0% COLA on the 2019 Job Rate for all classifications in the Office and Field Wage Scales; and Whereas, the Budget and Finance Committee during its early review of the 2020 Budget projectionsdiscussed the Personnel Committee’s recommendation, and concurred with the 3.0% cost of living adjustment recommendation; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the 2020 Office and Field Classification Wage Scales, which include a 3.0% Cost of Living Adjustment on the 2019Job Rate for all classifications in the Office and Field Wage Scales (see attached sheet). Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019 -: Setting a public hearing regarding a proposed local law entitled “Amending Site Plan modification provisions in Chapter 270, “Zoning,” of the Town of Ithaca Code Resolved that the Town Board will hold a public hearing at its September 9, 2019 meeting beginning at 5:30 p.m. regarding a proposed local law entitled “Amending Site Plan modification provisions in Chapter 270, “Zoning,” of the Town of Ithaca Code. At which time the public may be heard concerning the same. Moved: Seconded: Vote: PLANNING DEPARTMENT MEMO ƚʹ Town Board CƩƚƒʹ Susan Ritter, Director of Planning 5ğƷĻʹ August 7, 2019 {ǒĬƆĻĭƷʹ Amendments to Town Code §270-191 (Modifications of site plans) and modification to Town Code §270-184 (Applicability) are amendments to section §270-191 of the Ithaca Town Code. This section lists the criteria and thresholds that warrant Planning Board approval for modification to any approved site plan. These apply to projects that have been completed, as well as those approved but not yet constructed. Amendments to this section of the code have been contemplated for some time now, given that some of the thresholds and criteria are dated and in need of redetermining their merit for Board approval. The proposed amendments also include general refinement and clarification of the language. In addition, these changes brought attention to an existing conflict in Section §270-184, which is also proposed for a minor amendment. Included in the attached materials is a comparison document indicating the proposed changes to the current legislation, shown in redlined text. Given that the changes are quite extensive, the following provides a list of the more substantial proposed changes: Increasing the threshold for a building expansion from 10% of the gross floor area to 20% of 2 the gross floor area, with a not to exceed threshold of 2,000 ft. Increasing the threshold for added parking spaces from no more than three to no more than five. Removing changes in building occupancy, accompanied by interior construction, alteration, or renovations, as triggering need for site plan approval. But retaining a change is use accompanying these interior modifications triggers the need for approval. Removing project cost as a threshold. Currently, projects over $20,000 trigger site plan approval. Removing reduction in the size of a building as a threshold. Currently, projects involving a decrease of more than 15% of the building size trigger need for site plan approval. Removing numeric thresholds for a shift/movement in a building location and replacing them with qualitative thresholds (impacts on traffic, drainage, sidewalks, etc.), subject to or six inches laterally triggers site plan approval. Adding a threshold for building demolitions, such that only buildings with a footprint greater than 3,000 sq. ft. triggers site plan approval. th The Town Planning Committee reviewed the proposed amendments at their June 20 meeting th and the Planning Board reviewed amendments at their July 16 meeting. Both provided input and supported the changes. Subsequent to the board and committee reviews, an existing conflict with §270-184D. and 270- 191(5) was discovered. Section §270-184 lists the types of development projects that require site plan approval, while section §270-191 is designed to address modifications to approved site plans. An exception is provision §270-184D, which states the following related to a building expansion (modification of a site plan): buildings which involve an increase in the gross floor area of an existing building by more than 10% in the aggregate since any previous site plan approval. This currently conflicts with §270-191(5) that requires site plan approval for building enlargements of 15% or greater (proposed to be increased to 20% per proposed local law section 270-191B.(1)). Provision §270-184D is therefore proposed to be eliminated, as indicated in Section 1 of the proposed local law. Removing this provision will eliminate the conflict with section §270-191 and keep criteria related to site plan modification contained to this section. Attached for your consideration and information are the following: 1) Local Law Amending Site Plan Modification Provisions in Chapter 270, Zoning, of the Town Code; 2) Redlined document indicating all the proposed changes from the current existing language; 3) Current existing language in Town Code §270-191; and 4) Resolution setting a public hearing for consideration of the amendments to the local law. TOWN OF ITHACA LOCAL LAW NO. ___ OF THE YEAR 2019 A LOCAL LAW AMENDING SITE PLAN MODIFICATION PROVISIONS IN CHAPTER 270, ZONING, OF THE TOWN OF ITHACA CODE Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Chapter 270 (Zoning), Article XXIII (Site Plan Review and Approval Procedures) of the Town of Ithaca Code, Section 270-184Applicabilityamended by deleting subsection D in its entirety, and re-lettering the remaining subsections as D through H. Section 2. Chapter 270 (Zoning), Article XXIII (Site Plan Review and Approval Procedures) of the Town of Ithaca Code, Section 270-191 is deleted and replaced by a new Section 270-191 reading as follows: §270-191 Modifications of site plans. A. A site plan that has received final site plan approval may be modified upon submission of an application for such modification. The application must comply with the provisions of this article. The procedures are the same as for an initial application for site plan approval. B. Planning Board approval of a modification is required if the modification involves or includes any of the following: (1) Enlarging the square footage of an existing or previously approved building by more than 20% or 2,000 ft² gross floor area, whichever is less. Enlargements that do not meet this threshold remain subject to the determination in subparagraph 9 below; (2) Adding five or more parking spaces; (3) Construction, alteration, or renovation of the interior of a building involving a change in use; (4) Alteration of traffic flows and access, or a significant (in the judgment of the Director of Planning) increase in the volume of traffic; (5) A significant (in the judgment of the Director of Planning) change in the aesthetic appearance of any structure or site plan element, including landscape and lighting details, from the last approved site plan; (6) A change in the impacts of the project on surrounding properties, such as an increase in noise, stormwater runoff, light illumination, or obstructions to views; 1 (7) Demolition, or a proposed demolition, of an existing previously approved building with a footprint larger than 3000 sq. ft.; (8) Violation of any express conditions (including, without limitation, buffer zones, setbacks, and similar restrictions) last imposed by the Planning Board for site plan approval; or (9) A determination by the Director of Planning that a movement or shift of a location of one or more structures laterally or vertically from the location or elevation shown on the final site plan: (a) materially affects the overall site layout or specific elements of the site, including roads, traffic movements, sidewalks, parking areas, viewshed, drainage, and buffer areas; or (b) any shift that violates any express conditions (including, without limitation, buffer zones, setbacks, etc.) imposed by the Planning Board for site plan approval. C. Numerical criteria in Subsection B(1) and B(2) are an aggregate maximum \[e.g. , if a 700 ft² addition is constructed on an existing 5,000 ft² building without obtaining Planning Board approval, construction of a second addition larger than 300 ft² would require Planning Board approval of a modified site plan, and if three additional parking spaces are constructed without obtaining Planning Board approval, construction of more than two additional parking spaces would require Planning Board approval of a modified site plan\]. D. The fact that Planning Board approval is not required for some modifications shall not be construed to allow: (1) construction that violates any other provision of Town Code Chapter 270 (Zoning); or (2) the requirement to obtain a building permit in those circumstances when otherwise required by the terms of Town Code Chapter 270 (Zoning) or the New York State Uniform Fire Prevention and Building Code. Section 3. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 4. This local law shall take effect immediately upon its filing with the New York Secretary of State. 2 Comparisondocumentshowing proposed amendments to Town Code Section §270-191 § 270-191 Modifications of site plans. A. A site plan that has received final site plan approval may be modified upon the submission of an application of the owner for such modification. SuchThe application shall be in accordancemust comply with the provisions of this article and the. The procedures applicable to such application shall be the are the same as are applicable tofor an initial application for site plan approval. Notwithstanding the foregoing, B. Planning Board approval of a modification shall not beis required: A. If if the modification does not involve:involves or includes any of the following: (1) Enlarging the square footage of an existing or previously approved building by more than 20% or 2,000 ft² gross floor area, whichever is less. Enlargements that do not meet this threshold remain subject to the determination in subparagraph 9 below; (2) (1) Construction of an addition of more than 1,000 square feet of enclosed space whether on one or more stories; nor (2) Construction or relocation of more than three parking spaces nor construction or relocation of any parking spaces to an area that is not adjacent to the original planned parking area; nor Adding five or more parking spaces; (3) Construction, alterations, or renovations affecting the exterior of a building or the site anticipated to cost more than $20,000; nor (4) Construction, alteration, or renovation of the interior of a building involving a change in occupancy or use; nor (5) Enlargement of an existing or previously approved building that involves an increase of square footage of more than 15% of the existing square footage of the existing or previously approved building; nor (6) Reduction of an existing or previously approved building that involves a decrease of square footage of more than 15% of the exiting or previously approved building; nor (7 (4) Alteration of traffic flows and access nor, or a significant (in the judgment of the Director of Planning) increase in the volume of traffic; nor (8 (5) A significant (in the judgment of the Director of Planning) change in the aesthetic appearance of any structure or site plan element, including landscape and lighting details, from that presented at the time of the prior approval; nor last approved site plan; (9 (6) A change in the impacts of the project on surrounding properties, such as an increase in noise, water run-offstormwater runoff, light illumination, or obstructions to views; nor (10 (7) Demolition, or a proposed demolition, of an existing previously approved building with a footprint larger than 3000 sq. ft.; (8) Violation of any express conditions (including, without limitation, buffer zones, setbacks, and similar restrictions) last imposed by the Planning Board in granting priorfor site plan approval,; or B. If (9) A determination by the modification does not involveDirector of Planning thata movement or shift of a location of one or more buildings more than two feetstructures laterally or six inches vertically from the location or elevation shown on the final site plan where:: (1) Such shift does not alter proposed traffic flows or access; and (a) materially affects the overall site layout or specific elements of the site, including roads, traffic movements, sidewalks, parking areas, viewshed, drainage, and buffer areas; or (b) any shift that violates (2) Such shift does not directly violate any express conditions (including, without limitation, buffer zones, setbacks, etc.) imposed by the Planning Board in granting priorfor site plan approval. C. The numerical Numerical criteria for the exceptions from the requirement of obtaining Planning Board approvalin Subsection B(1) and B(2) are an aggregate maximum \[i.e.,.g. , if a seven-hundred-square-foot700 ft² addition is constructed on an existing 5,000 ft² building without obtaining Planning Board approval pursuant to Subsection A(1) above, construction of a second addition larger than 300 square feetft² would require Planning Board approval of a modified site plan\]. , and if three additional parking spaces are constructed without obtaining Planning Board approval, construction of more than two additional parking spaces would require Planning Board approval of a modified site plan\]. D. This waiver of the requirement of D. The fact that Planning Board approval is not intendedrequired for some modifications shall not be construed to permit allow: (1) construction in violation ofthat violates any other provision of this chapter including setback, side yard, and similar regulations, nor Town Code Chapter 270 (Zoning); or 2 (2) the requirement to obtain a building permit in those circumstances when otherwise required by the terms of this chapter or by theTown Code Chapter 270 (Zoning) or the New York State Uniform Fire Prevention and Building Code. E. A demolition, or a proposed demolition, of an existing building, or of a previously approved building on a previously approved site plan, is a modification of a site plan subject to the terms of this section. Section 3. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 4. This local law shall take effect immediately upon its filing with the New York Secretary of State. 3 Current Language - Town Code §270-191 § 270-191 Modifications of site plans. A site plan that has received final site plan approval may be modified upon the application of the owner for such modification. Such application shall be in accordance with the provisions of this article and the procedures applicable to such application shall be the same as are applicable to an initial application for site plan approval. Notwithstanding the foregoing, Planning Board approval of a modification shall not be required: A. If the modification does not involve: (1) Construction of an addition of more than 1,000 square feet of enclosed space whether on one or more stories; nor (2) Construction or relocation of more than three parking spaces nor construction or relocation of any parking spaces to an area that is not adjacent to the original planned parking area; nor (3) Construction, alterations, or renovations affecting the exterior of a building or the site anticipated to cost more than $20,000; nor (4) Construction, alteration, or renovation of the interior of a building involving a change in occupancy or use; nor (5) Enlargement of an existing or previously approved building that involves an increase of square footage of more than 15% of the existing square footage of the existing or previously approved building; nor (6) Reduction of an existing or previously approved building that involves a decrease of square footage of more than 15% of the exiting or previously approved building; nor (7) Alteration of traffic flows and access nor a significant increase in the volume of traffic; nor (8) A significant (in the judgment of the Director of Planning) change in the aesthetic appearance of any structure or site plan element including landscape and lighting details from that presented at the time of the prior approval; nor (9) A change in the impacts of the project on surrounding properties, such as an increase in noise, water run-off, light illumination, or obstructions to views; nor (10) Violation of any express conditions (including, without limitation, buffer zones, setbacks, and similar restrictions) imposed by the Planning Board in granting prior site plan approval, or B. If the modification does not involve a movement or shift of a location of one or more buildings more than two feet laterally or six inches vertically from the location or elevation shown on the final site plan where: (1) Such shift does not alter proposed traffic flows or access; and (2) Such shift does not directly violate any express conditions (including, without limitation, buffer zones, setbacks, etc.) imposed by the Planning Board in granting prior site plan approval. C. The numerical criteria for the exceptions from the requirement of obtaining Planning Board approval are an aggregate maximum \[i.e., if a seven-hundred-square-foot addition is constructed without obtaining Planning Board approval pursuant to Subsection A(1) above, construction of a second addition larger than 300 square feet would require Planning Board approval of a modified site plan\]. D. This waiver of the requirement of Planning Board approval is not intended to permit construction in violation of any other provision of this chapter including setback, side yard, and similar regulations, nor the requirement to obtain a building permit in those circumstances when otherwise required by the terms of this chapter or by the Building Code. E. A demolition, or a proposed demolition, of an existing building, or of a previously approved building on a previously approved site plan, is a modification of a site plan subject to the terms of this section. MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution No. 2019-: Recognition of John William’s Dedicated Years of Service to the Community Whereas, John Williams, Senior Heavy Equipment Mechanic, started his career at the town on July 11, 1994 as the Highway Mechanic; and Whereas, John was promoted to the Senior Mechanic position when an additional mechanic was added to the organization in 2001; and Whereas, John has decided to retire from the Town of Ithaca, effective August 31, 2019, after twenty-five (25) years of dedicated service; and Whereas, John was a responsible for ensuring that the vehicles and equipment of all sizes were operating and ready for use, especially during those winter months of demanding use and critical need; and Whereas, John used his ingenuity many times over the years by making fabrications that improved efficiencies, such as the brush and leave boxes for the dump trucks, which saved the Town money and trucking time; and Whereas, John shared his knowledge and skills by assisting other staff when creating additional safety features to equipment like fabricating safety hooks on the brush and leaf boxes, which the Town won a safety award for; and Whereas, the Public Works staff benefited from John’s desire to provide fish and wild game dishes and sharing the recipes to make the annual training day picnic more enticing and fun; and Whereas, the Town of Ithaca has greatly benefited from John’s devotion, knowledge, and his desire to serve our community in order to make it a better place to live; now, therefore, be it; th Resolved, that on this 12 day of August 2019, the Town Board of the Town of Ithaca, on behalf of the Town and its residents, expresses its sincere appreciation and gratitude to John Williamsfor his distinguished and dedicated service to our community. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution No. 2019 -_____: Recognition of Jon Bosak’s Dedicated Years of Service WHEREAS, Jon Bosak has served the Town of Ithaca with dedication for over 11 years; and WHEREAS, Jon was appointed to the Planning Board on September8, 2008, andhas demonstrated diligence, exceptional attention to detail and consistency throughout his commitment to the Board, including acting as the Board’s Chair on two occasions in 2019; and WHEREAS, the Townof Ithaca is grateful for Jon’s service as an active, participating member of the Planning Board and previous member of the town’s Agricultural Plan Steering Committee; and WHEREAS, the Town of Ithaca has greatly benefited from Jon’s thoughtful consideration, editing expertise, thorough analysis of Planning Board projects and documents, enthusiasm and desire to serve our municipality in order to make it a better place to live; and WHEREAS, the Town of Ithaca is indebted to Jon for his invaluable contributions to the community; now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the town and its citizens, expresses its sincere appreciation, admiration and gratitude to Jon Bosak for his distinguished and steadfast service to our community. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB ResolutionNo. 2019- : Recognition of Steven William’sDedicated Years of Service to the Community Whereas, Steven Williams, Code Enforcement Officer, started his career at the town on July 26, 2004; and Whereas, Steve brought to the town his knowledge and expertise of working as a loss control specialist, playground inspector and was a certified code enforcement officer in Schuyler County; and Whereas, effective August 3, 2019, Steve has chosen to retire from his employment with the Town’s Code Enforcement Department, after fifteen (15) years of dedicated service; and Whereas, Steve was a responsible and highly dedicated inspector who had a desire to ensure the safety of the buildings and projects he inspected; and Whereas, Steve shared his knowledge about safety during his time as a Town Hall representative on the Safety Committee; and Whereas, the Town of Ithaca has greatly benefited from Steve’s devotion, expertise, and his desire to serve our community in order to make it a better place to live; now, therefore, be it; Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation and gratitude to Steven Williams for his distinguished and dedicated service to our community. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019- : Authorization to Award the Contract for the Sanitary Sewer Rehabilitation Project2019 Whereas: The adopted 2019 Ithaca Town Budget included $300,000 for the rehabilitation of Sanitary Sewers and Manholes; and Whereas: pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval, construction and implementation of the Sanitary Sewer Rehabilitation Project 2019(the “Improvement” or “Project”) are a Type II Action because the Action constitutes "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus approval, construction and implementation of the Improvement are not subject to review under SEQRA; and Whereas: On August 6, 2019, the Director of Public Works/Highway Superintendent(Director) received bids for the Project; and Whereas: The Director has reviewed the bids and qualifications of the bidders and has determined the lowest responsive bid in the amount of $169,543.00 was made by the lowest responsible bidder, Diversified Infrastructure Services Inc. 1604 Thomaston Ave. Unit J Waterbury CT 06704; now therefore be it Resolved: That the Town Board hereby authorizes the award of the contract for the Town of Ithaca Sanitary Sewer Rehabilitation Project 2019 to Diversified Infrastructure ServicesInc.; and be it further Resolved: that the Town Supervisor is authorized to execute such contract subject to approval of the final contract documents by the Town Engineer and Attorney for the Town; and be it further Resolved: that the Director is authorized to approve change orders to such contract upon receipt of appropriate justification provided the maximum amount of such change orders shall not in the aggregate exceed $17,000.00 without prior authorization of this Board, and provided further that the total project cost, including contract, engineering, legal, inspection, and other expenses, does not exceed the maximum authorized cost of $186,543.00 for the project, and authorizes and directs the Town Finance Officer to record the appropriate budgetary amendment. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019 – : Provisional Appointment of Director of Code Enforcement Whereas, Bruce Bates, Director of Code Enforcement, will be retiring effective December 28, 2019; and Whereas, Martin Moseley was appointed Senior Code Enforcement Officer March6, 2017, and has applied for the position during the open recruitment for the position; and Whereas, the interview committee comprised of Supervisor Goodman, Town Councilpersons Rod Howe and Pamela Bleiwas interviewed and then determined that Martin Moseley possess the necessary knowledge and skills to satisfactorily perform the duties of the Director of Code Enforcement and make the recommendation of appointment; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby appoint Martin Moseley as Director of Code Enforcement, effective December 28, 2019; and be it further Resolved, that this will be a full-time salaried position based on 40 hours per week, at an annual salary of $96,033, in Job Classification “S”, with full time benefits from account B8010.100; and be it further Resolved, there will be no change to Mr. Moseley’s current salary and benefits during the training time period between the date of this resolution and the December 28, 2019, appointment date; and be it further Resolved, the said appointment is a provisional appointment pending the results from the next civil service exam for the position; and be it further Resolved, Mr. Moseley will be required to complete a twenty-six (26) week probationary period associated with this title, with no further action by the Town Board if there is successful completion of the probationary period as determined by the Town Supervisor. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 12, 2019 TB Resolution 2019 – : Creation of Position under Civil Service – Senior Heavy Equipment Mechanic Whereas, the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws, Rules and Regulations; and Whereas, by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment; and Whereas, the Town has determined the need to create an additional Senior Heavy Equipment Mechanic position; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby establish the following position in accordance with the applicable New York State and Tompkins County Civil Service rules: 1. The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law: 1-(One) – Senior Heavy Equipment Mechanic And be it further Resolved, the Town Board does hereby approve the job descriptionsfor the said position as created and monitored by Tompkins County Civil Service. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, September 12, 2019 TB Resolution 2019 - : Adoption of the Public Wifi Access Policy Whereas the Personnel and Organization Committee discussed and recommended the approval of the Public Wifi Access Policy to aid in securing the Town’s public wifi access, and Whereas the draft Public Wifi Access Policy was submitted for review and discussion by the Town Board, now therefore be it Resolved that the Town Board hereby approves the Public Wifi Access Policy. Moved: Seconded: Vote: Town of Ithaca Guest Wi-Fi User Agreement Welcome to the Town of Ithaca {Town Hall or Public Works Facility} Guest Wi-Fi Network. This Wi-Fi network service is provided free of charge, you should not have any expectation of privacy. By clicking "OK" you accept the Terms of Use for the Town of Ithaca's Guest Wi-Fi Network. Your browsing activity may be accessed by the Network Administrator or a Town-authorized third party Information Technology vendor or contractor at the time of browsing or at a later time only for reasons of maintenance, trouble shooting issues, investigation of compliance with the terms of use agreement or applicable laws, or in connection with legal or administrative proceedings, a subpoena, or a court or administrative order. The Town of Ithaca's Guest Wi-Fi network may not be used: a) To view, download or post, material that is illegal, hostile or offensive based on any protected classification. b) To libel, slander, threaten or harass anyone. c) To recklessly interfere with or damage the Town of Ithaca's Guest Wi-Fi network. d) To electronically distribute or post material in violation of copyright law, license restrictions or other contractual agreements; e) To launch a computer worm, computer virus or other rogue program; f) To download, transport or post illegal, proprietary or damaging material to the Town of Ithaca's Information Technology Systems in a manner that violates any federal, state, local or town law. g) In any way which violates any federal, state, local or town law. Limitation of Town's liability: You acknowledge and agree that the service is provided as a guest privilege solely for your convenience and does not impose liability of any kind or in any amount on the Town of Ithaca or its elected or appointed officials, officers, Board members, employees or agents, including without limitation liability for any direct, indirect, special, consequential, incidental, punitive or exemplary damages (including, without limitation, lost profits, loss of business, business interruption, loss of data, or other similar damages) arising out of or related to this agreement or the Wi-Fi service, even if the Town of Ithaca is advised of the possibility of such damages. You specifically waive any and all claims against the Town of Ithaca and/or its elected and appointed officials, officers, Board members, employees and agents related in any manner to your use of the Wi-Fi service. You further agree that if for any reason any of the foregoing limitations of liability or waiver are deemed to have failed in their essential purpose or are otherwise deemed to be unenforceable, then the maximum aggregate, cumulative liability of the Town of Ithaca and its elected and appointed officials, officers, Board members, employees and agents, arising out of or related to this use agreement and this service, shall not exceed your direct damages, up to fifty dollars ($50.00). You agree that the limitations and waivers in this paragraph shall be deemed to apply to all causes of action and all legal theories, without regard to whether the claims of damages arise from breach of contract, breach of warranty, negligence, other torts, or other causes of action, however stated. Termination of service and updates to this agreement: You agree that the Town of Ithaca may, at any time and for any reason, change, terminate, limit or suspend this Wi-Fi service (in whole or in part) or your access to this service. Upon any termination, your rights to use this service will immediately cease. The Town of Ithaca also reserves the right to update or revise this use agreement at any time, and you agree that the Town of Ithaca may do so. Your continued use of this service following an update to or revision of this agreement signifies your acceptance of its revised terms. MEETING OF THE ITHACA TOWN BOARD Monday, August 12,2019 TB Resolution 2019 - : Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a)Approval of Town Board Minutes b) Approval of Town of Ithaca Abstract c)Approval of Bolton Point Abstract d) Acknowledge receipt of the Town Court Audits e) Approval of disposal of Highway surplus vehicles and equipment f) Ratify provisional promotional appointment to Senior Heavy Equipment Mechanic – Beach g) Ratify provisional promotional appointment to Senior Heavy Equipment Mechanic – Morse Moved: Seconded: Vote: ayes – TB Resolution 2019- a: Approval of Minutes Whereas, the draft Minutes of the June 10, 14 and July 8 and 22, 2019 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes, with changes, as the final minutes of the meetings on June 10 and 10 and July 8 and 14, 2019 of the Town Board of the Town of Ithaca. TB Resolution 2019 - b: Town of Ithaca Abstract No. 15 for FY-2019 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 956 - 985 General Fund Town Wide12,852.41 General Fund Part-Town 870.89 Highway Fund Town Wide DA 92.44 Highway Fund Part Town DB 235,095.04 Water Fund8,324.58 Sewer Fund1,848.66 Forest Home Lighting District 155.18 Page 1 of 4 Glenside Lighting District 64.94 Renwick Heights Lighting District 75.11 Eastwood Commons Lighting District 166.21 Clover Lane Lighting District 19.08 Winner’s Circle Lighting District66.45 Burleigh Drive Lighting District64.75 West Haven Road Lighting District 191.70 Coddington Road Lighting District114.55 TOTAL 260,001.99 TB Resolution 2019 - d: Acknowledge receipt of independent audits for the Town Courts Whereas the Town Court audits for the year ending 2018 were submitted for review, now therefore be it Resolved that the Town Board hereby acknowledges receipt of the Town Court Audits for Judge Klein and Judge Salk for year ending December 31, 2018. TB Resolution 2019 - e: Disposal of Surplus Vehicles and Equipment Whereas, the Town has received, or soon will receive, all of the replacement vehicles and equipment ordered as part of the 2019 Fleet Replacement Program; and Whereas, the Public Works Department requests the Town Board to declare the following identified vehicles and equipment as surplus, obsolete, and no longer needed by the Town: 2006 International 6 wheel Dump (Fleet #8) 2009 Ford 6 wheel Dump (Fleet #20) 2015 “Tool cat” utility tractor (Fleet #43) 2008 Ford F-250 Crew truck (Fleet #12) 2013 Ford F-250 w/plow (Fleet #69) 2017 Quality Steel Tiltbed trailer (Fleet #T3) 2009 True Trac Trailer (Fleet #T11); and 3 excavation buckets 5 trash pumps (1” - 3”) 1 gas powered ventilation blower 1 gas powered leaf blower 2 industrial power washers Billy Goat Pickup Leaf vacuum Whereas, the Public Works Department recommends the listed vehicles and equipment be disposed of by sale in a public auction, by sale in an “on-line” public auction, or be considered for “trade-in” on new vehicles or equipment ordered as part of the 2019 Fleet Replacement Program, as determined to be in the best interest of the Town of Ithaca; now therefore be it; Resolved, that the Town Board of the Town of Ithaca does hereby declare the vehicles and equipment identified above are surplus, obsolete, and no longer needed by the Town; and be it further Page 2 of 4 Resolved, that the surplus vehicles and equipment be disposed of by sale in a public auction, by sale in an “on-line” public auction, or as a “trade-in” on new vehicles or equipment ordered as part of the 2019 Fleet Replacement Program, as determined to be in the best interest of the Town of Ithaca; and be it further Resolved, that the proceeds realized through the sale of the surplus vehicles and equipment be deposited to Highway Fund account DB230, Cash Reserve -Highway Equipment. TB Resolution 2019 – f: Ratify Provisional Promotional Appointment to Senior Heavy Equipment Mechanic Whereas, there will be a vacancy in the Heavy Equipment Mechanic position due to promotion; and Whereas, the Highway Superintendent has made the determination that having two Senior Heavy Equipment Mechanics would be most prudent for the Town and has requested an additional position be established, but will appoint only two mechanics to the two Senior positions and not fill the Heavy Equipment Mechanic position on a permanent basis as this time; and Whereas, Donald Beach was appointed as an Automotive Mechanic Assistant on April 12, 1999 and was promoted throughout the years up to a Heavy Equipment Operator, and during such time was still utilized in the Mechanic Shop on a regular basis; and Whereas, the Highway Superintendent has determined through evaluation that Donald Beach possesses the necessary knowledge, skills and ability to satisfactorily perform the duties of the Senior Heavy Equipment Mechanic position; and Whereas, the Highway Superintendent on an interim basisappointed Donald Beachto the Heavy Equipment Mechanic position, effective September 1, 2019, and will further promotionally appoint Donald Beach to the Senior Heavy Equipment Mechanic position when he is able to satisfactorily meet the minimum qualifications for the position as determined by Civil Service; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the Highway Superintendent’s interim provisional appointment ofDonald Beach as full time Heavy Equipment Mechanic for the Public Works Department, effective September 1, 2019; and be it further Resolved, the Town Board further ratifies the promotional appointment of Donald Beach to the title of Senior Heavy Equipment Mechanic when approved by Civil Service; and be it further Resolved, this is a 40 hour a week position at the hourly wage of $29.22, which is an estimated annual salary of $60,777, in Job Classification “V” with full time benefits and is based on the promotional appointment to the Senior Heavy EquipmentMechanic position; and be it further Resolved, Donald Beach will need to successfully complete and be a reachable candidate from the next civil service exam for the said Senior Heavy Equipment Mechanic title. Page 3 of 4 TB Resolution 2019 – g: Ratify Provisional Promotional Appointment to Senior Heavy EquipmentMechanic Whereas, there will be a vacancy in the Senior Heavy Equipment Mechanic position effective August 31, 2019; and Whereas, LaVern Morse was appointed as a Heavy Equipment Mechanic on December 24, 2017; and Whereas, the Highway Superintendent has determined through evaluation that LaVern Morse, possesses the necessary knowledge, skills and ability to satisfactorily perform the duties of the Senior Heavy Equipment Mechanic position; and Whereas, the Highway Superintendent promotionally appointed LaVern Morse to the Senior Heavy Equipment Mechanic position, effective September 1, 2019; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the Highway Superintendent’s provisional appointment of LaVern Morse as full time Senior Heavy Equipment Mechanic for the Public Works Department, effective September 1, 2019; and be it further Resolved, this is a 40 hour a week position, at the hourly wage of $29.22, which is an estimated annual salary of $60,777, in Job Classification “V”, with full time benefits; and be it further Resolved, the said will need to successfully complete and be a reachable candidate from the next civil service exam for the said title. 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